City Council

CITY COUNCIL Regular Meeting July 3, 2017 7:30 P.M. PLEDGE OF ALLEGIANCE: The Pledge of Allegiance to the American Flag was given by all present. CALL TO ORDER: Mayor Gottman called the regularly scheduled meeting of the Vandalia City Council to order at 7:30 P.M. ROLL CALL: Aldermen present were: Barker, B. John Clark, Hubler, Rebbe, Lester, Hobler, Stunkel and Crawford. MINUTES: A motion was made by Stunkel and seconded by Barker approving the minutes from the June 19, 2017 meeting as presented. Motion carried. REGULAR BILLS: A motion was made by Stunkel and seconded by Crawford approving the regular bills as presented. Motion carried. TREASURER’S REPORT: A motion was made by Hobler and seconded by Stunkel approved the Treasurer’s Report to be filed for audit. Motion carried. SPECIAL BILLS: A motion was made by Stunkel and seconded Crawford approving the Special Bills as presented: Fayette County Treasurer’s Office in the nd amount of $2,640.75 for 2 quarter animal control; Ameren Illinois in the amount of $3,200.08 for street lights; Land of Lincoln Credit Union in the amount of $12,488.50 for fire truck loan; Illinois South Tourism in the amount of $4,000.00 for annual 1  membership; Tune Trucking in the amount of $ 14,743.34 for hauling rock; Vandalia Asphalt in the amount of $3,617.58 for patch mix; Vandalia Asphalt Service in the amount of $ 1,548.96 for chip mix; Westendorf Construction in the amount of $29,100.00 for salt storage bin; U.S. Bancorp in the amount of $14,781.19 for water meters; Behrends Sales & Service in the amount of $13,250.00 for mower for the cemetery;Brenntag Mid South, Inc. in the amount of $13,390.42 for chemicals; CoGent in the amount of $45,440.07 for catalyst installation; Illinois EPA in the amount of $17,500.00 for sludge generator. Motion carried. LAKE LOT #49 TRANSFER FROM A motion was made by Hobler and ROBERT PYLE, SYCAMORE, IL TO seconded by B. John Clark approving JASON DUNAWAY, ALTAMONT: the transfer of Lake Lot #49 from Robert Pyle, Sycamore, IL to Jason Dunaway, Altamont, IL. All necessary fees have been paid. Motion carried. AUTHORIZATION TO PURCHASE A motion was made by B. John Clark and VEHICLE SPREADER/CUTTER FOR seconded by Hobler approving the VANDALIA FIRE DEPARTMENT purchase of a new set of tools for the ($17,999.00): Fire Department in the amount of $17,999.00. Motion carried. AUTHORIZATION TO UPGRADE A motion was made by Stunkel and EXISTING TOOLS AT VANDALIA seconded by Hobler approved converting FIRE DEPARTMENT the existing set of tools from two ($12,265.00): hookup lines to one in the amount of $12,265.00. Motion carried. ORDINANCE #2017-7-3-A: A motion was made by Hobler and AMENDING THE VANDALIA seconded by Hubler adopting Ordinance MUNICIPAL CODE AT TITLE V #2017-7-3-A, Amending The Vandalia BUSINESS LICENSES AND Municipal Code At Title V Business REGULATIONS AT SECTION Licenses And Regulations At Section 5.08.070 NUMBER OF LICENSES 5.08.070 Number of Licenses. 2  There shall be Zero (0) Class A Licenses currently in effect at any one time. Roll Call: Rebbe, yea; Stunkel, yea; Clark, yea; Hubler, yea; Hobler, yea; Crawford, yea; Lester, yea; Barker, yea. Motion carried. ORDINANCE #2017-7-3-B: A motion was made by Hobler and AMENDING THE VANDALIA seconded by Barker, Adopting Ordinance MUNICIPAL CODE AT TITLE V #2017-7-3-B, Amending The Vandalia BUSINESS LICENSES AND Municipal Code At Title V Business REGULATIONS AT SECTION Licenses And Regulations At Section 5.08.070 NUMBER OF LICENSES 5.08.070 Number of Licenses. There shall be Zero (0) Class I Licenses currently in effect at any one time. Roll Call: Barker, yea; Lester, yea; Clark, yea; Hubler, yea; Hobler, yea; Crawford, yea; Stunkel, yea; Rebbe, yea. Motion carried. APPROVAL OF PLANNING A motion was made by Stunkel and COMMISSION MEETING MINUTES seconded by Barker approving the FROM JUNE 27, 2017: Planning Commission Meeting Minutes from the June 27, 2017. Motion carried. ORDINANCE #2017-7-3-C: A motion was made by Hobler and ORDINANCE AMENDING THE CITY seconded by Stunkel adopting Ordinance OF VANDALIA ZONING DISTRICT #2017-7-3-C, Amending The City of MAP Vandalia Zoning District Map. Matt & Kelly Emerick are seeking to amend the zoning from “A-1” Agricultural to “CG” General Commercial. The property is at the corner of Johnson & Coles Streets. Emerick’s are the owners of Vandalia Performing Arts Center who are currently renting in the former Day & Night Building and are out of room. 3  They plan to build an 8,000 sq. ft. building off of Coles Street and exist onto Johnson Street to make entering and existing easier. The building will be a pole-barn style building. Roll Call: Crawford, yea; Barker, yea; Stunkel, yea; Hobler, yea; Rebbe, yea; Clark, yea; Lester, yea; Hubler, yea. Motion carried. APPROVAL OF THE ZONING BOARD A motion was made by Stunkel and OF ADJUSTMENTS MEETING seconded by Hubler approving the MINUTES FROM JUNE 27, 2017: Zoning Board of Adjustments Meeting Minutes from June 27, 2017 as submitted. Motion carried. APPROVAL OF THE ZONING BOARD A motion was made by Stunkel and OF ADJUSTMENTS MEETING seconded by Barker approving the MINUTES FROM JUNE 28, 2017: Zoning Board of Adjustments Meeting Minutes from June 28, 2017 as submitted. Motion carried. APPROVAL OF THE APPOINTMENT A motion was made by B. John Clark and OF NEIL CLARK TO ZONING seconded by Barker approving Mayor BOARD OF ADJUSTMENTS: Gottman’s appointment of Neil Clark to the Zoning Board of Adjustments. He will fill the seat left vacant when David Hall resigned due to taking a job out of town. Motion carried. RESOLUTION #2017-7-3-D: A motion was made by Hobler and APPROVING THE TRANSFER OF seconded by Crawford, Approving the TITLE TO SEIZED MOTORCYCLE Transfer Of Title of a 2000 Harley Davidson motorcycle to Kelly’s Auto Repair And Towing. Chief Ray said that the motorcycle was seized in a traffic stop, it was actually held in storage pending the resolution of the case. Kelly’s Auto Repair and Towing has paid the title transfer fees and storage. 4  Roll Call: Hubler, yea; Barker, yea; Stunkel, yea; Crawford, yea; Hobler, yea; Rebbe, yea; Lester, yea; Clark, yea. Motion carried. ORDINANCE #2017-7-3-E: A motion was made by Lester and CREATING CHAPTER 8.17 – seconded by Hubler Creating Chapter RECYCLING 8.17-Recycling. Roll Call: Hubler, yea; Barker, nay; Stunkel, yea; Crawford, nay; Hobler, yea; Rebbe, nay; Lester, yea; Clark, yea. Motion carried. 5 yea & 3 nay. ORDINANCE #2017-7-3-F: A motion was made by Stunkel and CREATING CHAPTER 8.18- seconded by Hubler Creating Chapter ELECTRONIC RECYCLING 8.18-Electronic Recycling. Roll Call: Clark, yea; Lester, yea; Rebbe, nay; Hobler, yea; Crawford, nay; Stunkel, yea; Barker, nay; Hubler, yea. Motion carried. 5 yea & 3 nay. RESOLUTION #2017-7-3-G: A motion was made by Hubler and APPROVING A RECYCLING seconded by B. John Clark, Approving A AGREEMENT Recycling Agreement. The agreement will approve a $1.00 recycling charge to the water bill per month to support the recycling program. Roll Call: Hubler, yea; Barker, nay; Stunkel, yea; Crawford, nay; Hobler, yea; Rebbe, nay; Lester, yea; Clark, yea. Motion carried. 5 yea & 3 nay. RESOLUTION #2017-7-3-H: A motion was made by Hubler and APPROVING A ELECTRONIC seconded by B. John Clark, Approving RECYCLING AGREEMENT An Electronic Recycling Agreement. The agreement will approve a .25 electronic recycling charge to the water bill per month to support the electronic recycling program. 5  Roll Call: Hubler, yea; Crawford, nay; Stunkel, yea; Barker, nay; Hobler, yea; Lester, yea; Rebbe, nay; Clark, yea. Motion carried. 5 yea & 3 nay. RESOLUTION #2017-7-3-I: A motion was made by Stunkel and APPROVING AN IDOT LOCAL seconded by Barker Approving AGENCY AGREEMENT FOR FEDERAL Resolution #2017-7-3-I, Approving An PARTICIPATION Illinois Department Of Transportation Local Agency Agreement For Federal Participation. Roll Call: Hubler, yea; Lester, yea; Stunkel, yea; Crawford, yea; Hobler, nay; Rebbe, nay; Clark, yea; Barker, nay. Motion carried. 6 yea & 2 nay. Mayor Gottman said that this will be on the IDOT’s August bid letting. REQUEST TO PLANNING A request from Jeff Tippen that COMMISSION: firearms repair be added to the list of approved home businesses. His intent is to start up a part-time business repairing firearms at his home. He request this matter be forwarded to the Planning Commission for their consideration and review. MAYOR’S REPORT: Mayor Gottman publicly thanked the Public Works Department for their hard work in getting things back together after the storm from June 17th. Mayor Gottman reported that he received a letter from the Department of Commerce dated June 3rd that the first phase has been completed on the Enterprise Zone. The city will know in September if it has been approved. 6 CITY ADMINISTRATOR: Paslay announced that applications to help people in the community through GroupCares to do Group Mission with sprucing up their properties is due this Thursday, July 6th. Paslay said that we have received somewhere around fifteen. The work will not begin until July 2018. STANDING COMMITTEES: Hobler reported that the fireworks sponsored by the Vandalia Lions Club took place on July 1st at the Vandalia Lake. A very good turnout for that. Barker announced that a letter was received from Sandy Leidner reporting that the Lincoln Heritage Festival will not be held this summer due to a number of conflicts on the weekend that this year’s event was scheduled. The event is scheduled for return in July of 2018. Barker said that he will be scheduling a Tourism Meeting in the near future. ANNOUNCEMENTS & CONCERNS: Lester said that he would like to see the city study on how it gets paid for a fire call for properties outside the city limits, with options being changes in the amounts billed and maybe setting up a subscription system or establishing a fire protection district. Mayor Gottman said that we can look into the subscription but we can’t legally do the fire protection district it would have to go through the county. Lester said that the fire department spends a lot of money for equipment and they need to consider ways to recover some of that with money paid for the service provided outside the 7  city. Mayor Gottman referred the city study of how the city is paid for fire calls off to the Public Safety Committee for recommendations. Lester asked what the situation was on the sidewalk replacements. Public Works Director said that the city was ready to bid out as soon as the new budget is approved. Neil Clark addressed the council in regard to the increase in the state sales tax. Max Chappelear questioned the council on the vote on the recycling and electronic recycling. ADJOURNMENT: A motion was made by B. John Clark and seconded by Hubler to adjourn. Motion carried. ____________________ CITY CLERK 8 9 10 11 12 13 14