City Council

CITY COUNCIL Regular Meeting August 21, 2017 7:30 P.M. CALL TO ORDER: Mayor Gottman called the regularly scheduled meeting of the Vandalia City Council to order at 7:30 P.M. PLEDGE OF ALLEGIANCE: The Pledge of Allegiance to the American Flag was given by all present. ROLL CALL: Hubler, Rebbe, Lester, Stunkel, Crawford, Hobler, Barker and B. John Clark. MINUTES: A motion was made by Barker and seconded by Stunkel approving the minutes from the August 7, 2017 as presented. Motion carried. REGULAR BILLS: A motion was made by Stunkel and seconded by Hobler approving the regular bills as submitted. Motion carried. SPECIAL BILLS: A motion was made by Stunkel and seconded by Hobler approving the Special Bills as submitted: McKellar, Robertson McCarty & Click in the amount of $2,300.00 for renewal of boiler & machinery insurance; Illinois Municipal League in the amount of $8,866.69 for minimum/maximum contribution; Direct Energy in the amount of $ 21,888.10 for electric; Illinois South Tourism in the amount of $2,105.00 for 1st quarter of advertising; Vandalia Asphalt in the amount of $5,292.96 for patch mix; 1  South Central FS Inc. in the amount of $2,934.26 for fuel; Brenntag Mid South Inc. in the amount of $11,155.81 for chemicals; Kaskaskia Springs Water in the amount of $1,874.80 for 4,687 million gal of water and $688.24 for energy pass thru. Motion carried. AUTHORIZATION FOR POLICE A motion was made by Stunkel and CHIEF RAY TO GO OUT FOR BID seconded by B. John Clark FOR NEW POLICE VEHICLE: approving Chief Ray to seek bids for a new police vehicle. Motion carried. AUTHORIZATION TO PURCHASE A motion was made by Hobler and TURBIDITY MONITOR FOR WATER seconded by Barker giving Marty TREATMENT PLANT: Huskey authorization to purchase a turbidity Monitor for the Water Treatment Plant from HACH. At the last council meeting a maintenance contract was approved with HACH for lab equipment. This piece of equipment would be included in the maintenance contract. Motion carried. AUTHORIZATION TO PURCHASE A motion was made by B. John LEAF VAC FOR STREET DEPT.: Clark and seconded by Barker approving the purchase of a Xtreme Vac Model XV600 for the Street Department from Key Equipment & Supply Company in the amount of $35,883.80. The City of Vandalia also received a bid from Old Dominion Brush Co., Inc. in the amount of $35,252.03. Motion carried. APPROVAL OF PLANNING A motion was made by Stunkel and COMMISSION MEETING MINUTES seconded by Crawford approving FROM 8/15/17: the Planning Commission Meeting Minutes from August 15, 2017 as submitted. Motion carried. 2 ORDINANCE #2017-8-21-A: A motion was made by Stunkel and AMENDING THE CITY OF seconded by B. John Clark VANDALIA ZONING DISTRICT approving Ordinance #2017-8-21- MAP: A, Amending The City of Vandalia Zoning District Map for Kyle & Sheba Barker to re-zone property at Lot 1 in Block 3 in North park Addition in City of Vandalia. Roll Call: Barker, yea; Hubler, yea; Crawford; yea; Stunkel, yea; Hobler, yea; Rebbe, yea; Lester, yea; B. John Clark, yea. Motion carried. APPROVAL OF ZONING BOARD OF A motion was made by Stunkel and ADJUSTMENTS MEETING MINUTES seconded by Crawford approving FROM 8/16/17: the Zoning Board of Adjustments Meeting Minutes from August 16, 2017 as submitted. Motion carried. APPROVAL OF THE COUNCIL WORK A motion was made by Stunkel and SESSION MINUTES FROM seconded by B. John Clark 8/07/17: approving the Council Work Session Minutes from August 7, 2017 as submitted. Motion carried. ORDINANCE #2017-8-21-B: A motion was made by Stunkel and TIF AGREEMENT BETWEEN THE seconded by B. John Clark CITY OF VANDALIA & DURBIN Adopting Ordinance #2017-8-21-B, RENTAL PROPERTIES, LLC: Authorizing TIF Assistance In Connection With A Redevelopment Project. The TIF Agreement is with Durbin Rental Property, LLC. The City shall reimburse the Developer $4,750 for the removal and replacement of windows at the rear of the building located at 101 S. Fifth St. along with façade work on the northeast corner of the building. 3  Roll Call: Crawford, yea; Stunkel, yea; Hubler, yea; Rebbe, yea; B. John Clark, yea; Hobler, yea; Barker, yea. Motion carried. Lester is not able to vote or discuss any TIF agreements due to owning property in the TIF District. ORDINANCE #2017-8-21-C: A motion was made by Stunkel and TIF AGREEMENT BETWEEN THE seconded by B. John Clark CITY OF VANDALIA & WEHRLE Adopting Ordinance #2017-8-21-C, PROPERTIES: Authorizing TIF Agreement In Connection With A Redevelopment Project. The TIF Agreement is with Wehrle Properties. The City shall pay the Developer $15,575.00 for renovation and remodeling at 800 W. Randolph Street. Roll Call: Barker, yea; Clark, yea; Hobler, yea; Rebbe, yea; Stunkel, yea; Hubler, yea; Crawford, yea. Motion carried. Lester is unable to vote or discuss any TIF agreements due to owning property in the TIF District. ORDINANCE #2017-8-21-D: A motion was made by Stunkel and TIF AGREEMENT BETWEEN THE seconded by Hobler Adopting CITY OF VANDALIA & CLINT & Ordinance #2017-8-21-D, MARLA SIMPSON: Authorizing TIF Assistance In Connection With A Redevelopment Project. The TIF Agreement is with Clint & Marla Simpson for property at 800 W. Randolph St. 4  The City shall pay the Developer the sum of $11,743.00 for interior renovations at 800 W. Randolph Street for the relocation of State Farm Insurance. Roll Call: Crawford, yea; Barker, yea; Hobler, yea; Clark, yea; Stunkel, yea; Hubler, yea; Rebbe, yea. Motion carried. Lester is unable to vote or discuss any TIF agreements due to owning property in the TIF District. CLERK INTRODUCES DEPUTY City Clerk Peggy Bowen CLERK DANIELLE MILLER: introduced Danielle Miller, Deputy Clerk who will be attending meetings to take minutes in the event the clerk is unable to attend. CITY ADMINISTRATOR: LaTisha Paslay spoke with Hurst Rosche Engineers and he informed Paslay that IDOT is still working with the contractor on the Thrill Hill bridge project. STANNDING COMMITTEES: Mayor Gottman said the city received an analysis from city attorney, Ryan Connor regarding the recycling agreement and instructed Chairman of the Landfill Committee, Hubler to schedule a meeting to discuss the findings. Hubler said that he would meet with Paslay tomorrow to set a date and time for the landfill committee to meet. 5  Mayor Gottman said that he interviewed an individual this week for the Economic Development position. AUDIENCE: Kim Taylor who serves as FAYCO Executive Director addressed the city council regarding FAYCO Enterprises and the contract that the City entered into with FAYCO. Taylor said that it was her understanding that the council’s latest discussion was triggered by a radio report of the contract that FAYCO has with Bond County, which is alleged to provide similar services at a lesser rate. The services performed under the contract with Vandalia and those performed in Bond County are substantially different in volume and service, and accordingly, simply comparing the costs is not adequate to conclude that the services are cheaper. A copy of her letter was submitted to the clerk to keep on file with the minutes. Dennis Grubaugh had a question in regard to the project at the corner of 51 Restaurant & the former Vandalia Furniture Store discovered that a cavity underneath the sidewalk goes down past the corner of the building and almost out to the street. Questioned how much problems are we going to get if we work with the city and IDOT; to be able to take that concrete out at some point. Grubaugh 6  said, that he is still getting a lot of water in the basement coming through the cracks in the sidewalk. Mayor Gottman said, that you will be working with IDOT on the majority of the project. IDOT owns all the right-of-way to the building. Mayor Gottman suggested that Grubaugh contact the Regional Director at IDOT in Effingham. ADJOURNMENT: A motion was made by B. John Clark and seconded by Hubler to adjourn. Motion carried. _____________ CITY CLERK 7 8 9 10