City Council

City Council Regular Meeting October 17, 2022 6:30 p.m. PLEDGE OF ALLEGIANCE: The Pledge of Allegiance to the American Flag was given by all that were present. CALL TO ORDER: Mayor Gottman called the regularly scheduled meeting of the Vandalia City Council to order at 6:30 pm. ROLL CALL: Aldermen Brosman, Lester, Hubler, Stunkel, Barker, Hobler, and Lewey. Rebbe was absent. APPROVAL OF CITY COUNCIL Motion was made by Stunkel and MEETING MINUTES DATED seconded by Hobler to approve the OCTOBER 3, 2022: minutes from the October 3, 2022 City Council meeting. Motion carried. TREASURER’S REPORT: None submitted. No action needed. REGULAR BILLS: Motion was made by Stunkel and seconded by Hobler to approve the regular bills as submitted. Motion carried. SPECIAL BILLS: Motion was made by Stunkel and seconded by Hobler to approve the special bills as presented: Civic Systems in the amount of $5,100.00 for computer upgrade; IML in the amount of $139,391.88 for IMLRMA Clerk’s contribution; Homefield Energy in the amount of $17,616.08 for electricity; Precise Construction in the amount of $135,913.92 for Wagner Street Project; Milano and Grunloh Engineering in the amount of $13,313.72 for engineering fees for Octochem Street Project; IML in the amount of $2,880.00 for insurance liability; Ignition Graphix, Inc., 1  in the amount of $2,783.00 for Festival of Light sponsorship signs; Beelman Logistics, LLC in the amount of $7,159.13 for supplies; Haier Plumbing and Heating Co., Inc., in the amount of $25,104.19 for Second Street Sewer Main Crossing; South Central FS in the amount of $6,033.86 for gasoline; Milano and Grunloh Engineering in the amount of $18,820.00 for watermain replacement; Milano and Grunloh Engineering in the amount of $43,600.00 for new water treatment plant; IML in the amount of $30,000.00 for membership fees; Core and Main in the amount of $2,549.60 for supplies; Brenntag Mid South, Inc. in the amount of $19,898.30 for supplies; Hach Company in the amount of $6,162.00 for supplies; Hawkins, Inc., in the amount of $1,860.60 for supplies; USA Bluebook in the amount of $2,549.33 for supplies; Kaskaskia Springs Water Company in the amount of $2,958.40 for 7.396 million gallons of water; Cedarchem, LLC in the amount of $15,680.02 for supplies. Motion carried. ORDINANCE 2022-10-17-A: Motion was made by Stunkel and AN ORDINANCE AUTHORIZING seconded by Brosman to approve THE EXECUTION OF THE Ordinance 2022-10-17-A: An Ordinance IMLRMA MINIMUM/MAXIMUM Authorizing the Execution of the CONTRIBUTION AGREEMENT: IMLRMA Minimum/Maximum Contribution Agreement. Roll call: Stunkel, yea; Brosman, yea; Lewey, yea; Lester, yea; Hobler, yea; Barker, yea; Hubler, yea. Rebbe was absent. Motion carried. RESOLUTION 2022-10-17-B: Motion was made by Stunkel and A RESOLUTION AUTHORIZING seconded by Barker to approve THE ILLINOIS MUNICIPAL Resolution 2022-10-17-B: A LEAGUE TO COLLECT THE 2% Resolution Authorizing the Illinois FOREIGN FIRE INSURANCE Municipal League to Collect the 2% 2 LICENSE FEE FOR THE Foreign Fire Insurance License Fee FOREIGN FIRE INSURANCE for the Foreign Fire Insurance Board BOARD OF THE CITY OF of the City of Vandalia Fire VANDALIA FIRE Department. DEPARTMENT: Roll call: Lewey, yea; Lester, yea; Barker, yea; Hobler, yea; Hubler, yea; Stunkel, yea, Brosman, yea. Rebbe was absent. Motion carried. RESOLUTION 2022-10-17-C: Connor explained this is a A RESOLUTION AUTHORIZING continuation of what has occurred in MEMORANDUM OF the past. The hospital provides UNDERSTANDING BETWEEN indigent services within the SARAH BUSH LINCOLN community, and is asking to partner FAYETTE COUNTY HOSPITAL with a local government agency in AND THE CITY OF order to affirm those numbers and VANDALIA: continue to do this next year. Motion was made by Hobler and seconded by Brosman to approve Resolution 2022-10-17-C: A Resolution Authorizing Memorandum of Understanding Between Sarah Bush Lincoln Fayette County Hospital and the City of Vandalia. Roll call: Hubler, yea; Brosman, yea; Stunkel, yea; Hobler, yea; Barker, yea; Lewey, yea; Lester, yea. Rebbe was absent. Motion carried. ACCEPTANCE OF THE LAKE Motion was made by Stunkel and COMMITTEE MEETING seconded by Hobler to accept the MINUTES DATED OCTOBER 3, Lake Committee meeting minutes dated 2022: October 3, 2022. There were no objections. Motion carried. ACCEPTANCE OF THE Motion was made by Stunkel and TOURISM COMMISSION seconded by Barker to accept the MEETING MINUTES DATED Tourism Commission Meeting minutes JULY 12, 2022: dated July 12, 2022. There were no objections. Motion carried. 3 ACCEPTANCE OF THE Motion was made by Stunkel and TOURISM COMMISSION seconded by Hobler to accept the MEETING MINUTES DATED Tourism Commission Meeting minutes AUGUST 16, 2022: dated August 16, 2022. There were no objections. Motion carried. APPROVE OR REJECT PAY Motion was made by Stunkel and ESTIMATE #3 FOR WIGGS seconded by Barker to approve pay EXCAVATING (BURTSCHI estimate #3 for Wiggs Excavating STREET) - $29,714.40: (Burtschi Street) - $29,714.40. There were no objections. Motion carried. APPROVE OR REJECT PAY Motion was made by Barker and ESTIMATE #3 FOR PRECISE seconded by Stunkel to approve pay CONSTRUCTION estimate #3 for Precise Construction (PAYNE/WAGNER STREET) - (Payne/Wagner Street) - $135,913.92. $135,913.92: There were no objections. Motion carried. APPROVE OR REJECT FINAL Motion was made by Barker and CHANGE ORDER #2 FOR seconded by Brosman to approve final HAIER PLUMBING (2ND change order #2 for Haier Plumbing STREET SEWER MAIN) – (2nd Street Sewer Main) – Increase INCREASE $8,960.00: $8,960.00. There were no objections. Motion carried. APPROVE OR REJECT FINAL Motion was made by Brosman and PAY ESTIMATE #2 FOR seconded by Barker to approve final HAIER PLUMBING (2ND pay estimate #2 for Haier Plumbing STREET SEWER MAIN) - (2nd Street Sewer Main) - $25,104.19. $25,104.19: There were no objections. Motion carried. APPROVE OR REJECT BIDS Barker asked about donating homes FOR DEMOLITION OF 1026 set for demolition to Fayette County WEST GALLATIN STREET: Fuller Center for Housing for rehabbing. They are taking old homes, remodeling them and placing a family in the remodeled home. Brosman thought it would be a great idea to give them an opportunity to look at those homes before demolition. Connor said this would need to be looked at on a case by case basis. 4  Motion was made by Brosman and seconded by Hubler to approve bids for demolition of 1026 W. Gallatin Street submitted by Robert Simmons in the amount of $11,750.00. There were no objections. Motion carried. ORDINANCE 2022-10-17-D: Paslay stated the City was required AN ORDINANCE AUTHORIZING to approve a formal resolution for THE APPLICATION FOR OPEN the OSLAD grant that was submitted. SPACE LAND ACQUISITION The council verbally agreed to it on AND DEVELOPMENT GRANT September 19, 2022. This Ordinance WITHIN THE CITY OF would approve of that verbal VANDALIA: agreement in writing. Motion was made by Stunkel and seconded by Barker to approve Ordinance 2022-10-17-D: An Ordinance Authorizing the Application for Open Space Land Acquisition and Development Grant Within the City of Vandalia. Roll call: Hubler, yea; Brosman, yea; Stunkel, yea; Hobler, yea; Barker, yea; Lewey, yea; Lester, yea. Rebbe was absent. Motion carried. UNFINISHED BUSINESS: Lee Beckman from Milano and Grunloh Engineering provided an update on projects that are going on within the City. Octochem Water Main Project is complete except for pavement patching. Octochem Street Project is progressing well. Fillmore to Washington Main Replacement Project - there is a delay in material delivery. Possibly finish project this week. They will be back next spring to seed and mulch. Randolph Street Upgrades Project extends from Sunset Drive to approximately 20 feet west of Shelby Avenue on Randolph Street with construction planned to begin in Summer of 2023. Main Street Lift Station – this project is ready to 5  be bid. Michel’s Feed Store sidewalk replacement project has not been started. Beckman will talk with Precise Construction. Lake Dam upgrades – no engineering work has been completed as of yet. Engineering will be at the Dam tomorrow to survey the panels that need to be replaced. Safe Routes to Schools – Plans are complete. Right of way is finalized. The project is ready to be advertised once IDOT approves. Water Treatment Plant project is moving along. Beckman encouraged the Council take a field trip to look at a couple of water plants. He will get some dates to take tours. ITEP – the engineering agreement and joint agreement are executed and approved by IDOT. Engineering has started. Unsewered IEPA Grant – the grant agreement has been executed and the planning has started. MAYOR’S REPORT: Gottman passed around a Festival of Lights volunteer sign up sheet. Gottman thanked Paslay for a great job on the Farmer’s Market. Gottman stated there is a museum inside the American Legion. They would like to turn all of the artifacts over to the City of Vandalia. The City will verify the inventory, get a declared value of it and make sure it is insured. The artifacts will be stored upstairs at City Hall. Along with that, the flags used for Avenue of Flags are being turned over to the City. The American Legion will be going up for auction beginning November 1 and ending November 30, 2022. The Legion is going to keep their charter. They are currently looking for a smaller location. Motion was made by Stunkel and seconded by Barker to accept the 6  artifacts and flags from the Avenue of Flags from the American Legion. Roll call: Barker, yea; Lewey, yea; Hobler, yea; Brosman, yea; Stunkel, yea; Lester, yea; Hubler, yea. Rebbe was absent. Motion carried. CITY CLERK’S REPORT: Huhn reported that Jeremy Curll picked up a Consolidated Election packet last week for Ward 4. CITY ADMINISTRATOR Paslay reported the last Farmer’s REPORT: Market was October 8. The car show was a success. Downtown Trick or Treat is October 29 from 10 a.m. until 12:30 p.m. City wide Trick or Treat is October 29 from 6 until 8 p.m. Festival of Trees is nearly sold out. Times Right will be holding an open house on October 21. Gottman noted the new mural on the side of the old YMCA building. The Beautification Committee sponsored the mural. Gottman stated Theresa Knebel has agreed to take over Lincoln Park as Jean Stombaugh has stepped down from that role. Fire department report for July, August and September 2022 was reviewed. SAFETY CODE OFFICIAL Report provided in packet. REPORT: STANDING COMMITTEES Barker stated the Johnson Street REPORTS: project has been completed by the Streets Department. The bids for the new Cemetery building are due October 28, 2022 which will include demolition. Stunkel reported there was a Lake committee meeting earlier in the day. Jackson Summers, who works with federal agencies on dams and dry dams, will be meeting with Stunkel to assess basically a large lake intake area that comes in on a cove on the south side of the Lake. 7  Summers will inspect it, survey it and provide options. Garbage pickup on the north side of the Lake was discussed. It is the recommendation of the Lake Committee to split fees for garbage pick up 50/50 the first year and then the Lessees will be responsible for 100% of the garbage pickup fees the following year on the north side. Gottman reported there is going to be a fundraiser for the Vandalia Railroad Museum at Denny’s on October 20 from 4 p.m. until 8 p.m. Lewey stated the water plant is fully staffed. ANNOUNCEMENTS AND Lester asked about the removal of a CONCERNS: dumpster behind KFC/Taco Bell. The dumpster has been emptied but is still at that location. Gottman has contacted the trash company about removing the dumpster. Lewey voiced his concern regarding Sparklight who will be going to a streaming service beginning January 1, 2023 and the increased fees associated with that. Gottman suggested a Sparklight representative meet with the Council. Brosman stated he talked with a Sparklight representative and was told by the representative that the Federal government is mandating this change. ADJOURNMENT: Motion was made by Lester and seconded by Barker to adjourn. Meeting adjourned at 7:34 p.m. _________________________________ City Clerk 8