Parks and Recreation Advisory Board

401 West Venice Avenue City of Venice Venice, FL 34285 www.venicegov.com Meeting Minutes Parks and Recreation Advisory Board Monday, April 21, 2014 3:00 PM Council Chambers I. Call To Order A Regular Meeting of the Parks and Recreation Advisory Board was held this date in Council Chambers at City Hall. Chair Linda Kenfield called the meeting to order at 3:00 p.m. II. Roll Call Present: 5- Chair Linda Kenfield, Joan Piper, Vice Chair Charles Alfano, Jim Woods and Cindy Hicks Absent: 2- Steve Byington and Verna Silk Also Present Ex-officio Vice Mayor Emilio Carlesimo, Public Works Director John Veneziano, Sarasota County Sports Director and Athletic Manager Pat Calhoon, and Recording Secretary Heather Taylor. III. Approval of Minutes 1. 14-0507 March 17, 2014 Regular Meeting Minutes Ms. Hicks requested an amendment to clarify her statement "and the library being slated to be torn down in its present location and being rebuilt in a slightly different location" on the March 17, 2014 minutes. A motion was made by Mr. Woods, seconded by Vice Chair Alfano, that the Minutes of the March 17, 2014 meeting be approved as written. A motion was made by Mr. Woods, seconded by Vice Chair Alfano, that the Minutes of the March 17, 2014 meeting be amended to remove the verbiage "and the library being slated to be torn down in its present location and being rebuilt in a slightly different location" and replace with "it is expected that the Venice Library will be repaired or possibly moved in the future. It is not in the county budget at this time". The motion carried by voice vote unanimously. A motion was made by Mr. Woods, seconded by Ms. Piper, that the Minutes of the March 17, 2014 meeting be approved as amended. The motion carried by voice vote unanimously. IV. Audience Participation Bob Lentz, President Sarasota Croquet Club, introduced present club members, provided photos of two shelters and requested support regarding installation of concrete paving under the shelters, provided a City of Venice Page 1 of 5 Parks and Recreation Advisory Meeting Minutes April 21, 2014 Board background on the club, past renovations to the court, and answered board questions regarding dimensions of the pad, zoning permits, canopy design, long term plans, public restrooms, and ADA accessibility. Mr. Veneziano spoke to the parks master plan, Pinebrook Road expansion, and restrooms. A motion was made by Vice Chair Alfano, seconded by Ms. Hicks, that the Board supports and endorses the Sarasota Croquet Club's request to install two concrete paved areas under shelters, one being 20 x 26 and the other being 10 x 20, in compliance with city specifications. The motion carried by voice vote unanimously. V. Unfinished Business 1. 14-0533 Cultural Center Bridge - Kathleen Weeden Ms. Kenfield summarized the Cultural Center Bridge landscape project, provided feedback from the engineering department, and noted the request that Ms. Hyman provide sketches to the engineering department. 2. 14-0534 Venice Beach Survey - Venice Area Beautification Inc. (VABI) Judith Keeler, President of VABI, provided a summary of results from the Venice Beach Improvement Survey, elaborated on comments regarding restroom and parking improvements, maintenance, debris, environmental awareness, and improvements to accessibility for the impaired. Discussion followed on consideration in the master plan for Venice Beach renovation, ADA requirements, safety of swimmers, and the placement of palm trees on the beach. Ms. Keeler clarified her current responsibilities with VABI, and referenced meetings regarding palm trees being planted on the beach. Further discussion followed on state permits to plant palm trees on the beach, Gulf Coast Community Foundation's potential partnership with VABI, grant requests, and the priority of restroom and parking improvements. Mr. Veneziano spoke to funding issues within the master plan concept , parking, SCAT bus frequency and alternate transportation to the beach, and the responsibility of beach cleaning. Mr. Carlesimo noted his excitement with the survey, stated council is committed to maintaining the beach, he will follow up with council regarding wifi at the beach, and spoke to the grant writer vacancy, past City of Venice Page 2 of 5 Parks and Recreation Advisory Meeting Minutes April 21, 2014 Board beach cleaning done by the county following significant storms, council's goal to expand bus routes in Venice, future trolley usage, and subsidized transportation. Following the motion, Mr. Carlesimo recommended the high priority items be identified in the motion. A motion was made by Ms. Hicks, seconded by Ms. Piper, that the board recommend that the high priority items from the survey be put forth before the master plan for the parks. A motion was made by Ms. Hicks to amend the motion to read "that the board recommend that the high priority items such as restrooms, parking, and maintenance, from the survey be put forth before the master plan for the parks. The motion as amended carried by voice vote unanimously. 3. 14-0535 America in Bloom - Bob Vedder Mr. Vedder, VABI representative, provided an update on the planters being installed downtown, gave some insight on the June 2, 2014 and June 3, 2014 judging of the America in Bloom competition, noted there has been two sessions to get ideas on how to improve the community, and spoke to approval on two planter projects, a community profile, and sponsors. VI. New Business 1. 14-0536 Potential Changes in Park Board Responsibilities - Emilio Carlesimo Mr. Carlesimo briefly discussed the recommended changes and responsibilities. Ms. Kenfield provided clarification to the verbiage in Ordinance No. 2014-11 regarding expansion of duties and responsibilities of the Parks and Recreation Advisory Board, and provided an update on the parks board orientation tour. VII. Updates 1. 14-0508 Sarasota County Update Pat Calhoon, Sarasota County Parks and Recreation, talked about athletic field quality inspections, baseball tournament economic impact numbers, noted the Florida Cup soccer tournament this weekend will be the largest hosted in Sarasota County, and spoke to event parking, purchasing goal posts for the Venice Viking field, the county wide shade structure program, portable mounds and fences, reinstatement of aspirational signage regarding tobacco, and flooring issues, plants, water pump and sprinklers around the Venice Community Center. City of Venice Page 3 of 5 Parks and Recreation Advisory Meeting Minutes April 21, 2014 Board Discussion followed regarding the status of the historic marker at Humphris Park, post relocation, and Capital Improvement Report categories. Mr. Veneziano spoke to the five year master plan, lighting systems, standards being litigated for safety issues, and facility reservation software systems. 2. 14-0509 City of Venice Update Mr. Veneziano passed around a Capital Improvement Program list that identifies the maintenance needs for the next five years, answered questions regarding the showmobile usage, spoke to eco-cafe location, East Gate Park maintenance, Michael Biehl Park sprinklers, and bicycle signs, and provided an update on the fish sign. Mr. Calesimo commented on the sign at the Crows Nest, stated it was done nicely and is used frequently. Discussion followed on the maintenance of the bicycle lane on Harbor Drive, consideration at the April 22, 2014 Council meeting regarding the transfer of roads between the county and city, law enforcement towards bicyclists, and the bus expansion to Caspersen's. 3. 14-0510 Miscellaneous Updates Ms. Kenfield stated the city recognized National Arbor Day, she shared with council the installation of trees, and spoke to the city's volunteer efforts, and big tree maintenance program. Mr. Carlesimo discussed council's consideration and adoption to the change in the language for the STAR student requirement, referenced the ecological board having to go through three boards to open new facilities and the need to streamline the process, and provided status to Ms. Pipers request to investigate the green space owned by West Coast Inland Navigation District (WCIND). VIII. Future Agenda Items No items were presented. City of Venice Page 4 of 5 Parks and Recreation Advisory Meeting Minutes April 21, 2014 Board IX. Adjournment There being no further business to come before this Board, the meeting was adjourned at 5:06 p.m. ________________________________ Chair ________________________________ Recording Secretary ********** City of Venice Page 5 of 5