City Council Agendas, Packets and Minutes

Unapproved Minutes Council Special Session March 21, 2016 Monday 12:00 noon The special session of the City Council, City of Vermillion, South Dakota was held on Monday, March 21, 2016 at 12:00 noon at the City Hall large conference room. 1. Roll Call Present: Collier-Wise, Erickson, Holland, Clarene Meins, Ward, Willson, Mayor Powell Absent: Holly Meins, Price 2. Informational Session – Continue discussion on backyard chickens – Andy Colvin Andy Colvin, Assistant to the City Manager, reported that the City Council had received a request about changing the ordinance to allow for chickens within the city limits. Andy stated that staff developed a draft ordinance that included information from other cities that was presented to the City Council on February 1, 2016 for consideration of what items to include, amend or remove. Andy noted that, at that time, the City Council wanted more time to review and asked that it be placed on the March 21st noon meeting. Andy noted that there was discussion at the February 1st meeting about the 100% signature requirement, slaughtering of chickens permitted on the property and restricting to owner occupied residences. Discussion followed on the question of what happens to the coop if there are no longer chickens permitted on the lot, the requirement for 100% signatures of adjoining property owners, allowing for owner occupied and if there should be chickens inside the city limits. The consensus of the City Council was to have the changes made and bring the ordinance for City Council consideration at the April 18th meeting to allow time for public notice that this item will be considered. 3. Educational Session – Expansion of Rapid Entry System (Knox Box) to fraternities and sororities – Matt Taggart Matt Taggart, Fire Department Inspector, reported that through communications with the USD Director of Sorority/Fraternity Life they would like the City to amend the rapid entry system ordinance to require all sororities and fraternities to have the rapid entry systems for fire safety. Matt provided a letter from Laura Roof of USD and a sample ordinance that would require the rapid entry system for new 1 construction and existing sorority and fraternity housing. Discussion followed noting that the rapid entry ordinance was adopted in 2013 and this change would make it a requirement for sororities and fraternities structures. Matt Taggert and Shannon Draper answered questions of the City Council. The consensus was to bring the ordinance change to the City Council for consideration. 4. Briefing on the March 21, 2016 City Council Regular Meeting Council reviewed items on the agenda with City staff. No action was taken. 5. Adjourn 64-16 Alderman Ward moved to adjourn the Council special session at 12:33 p.m. Alderman Collier-Wise seconded the motion. Motion carried 7 to 0. Mayor Powell declared the motion adopted. Dated at Vermillion, South Dakota this 21st day of March, 2016. THE GOVERNING BODY OF THE CITY OF VERMILLION, SOUTH DAKOTA BY____________________________ John E. (Jack) Powell, Mayor ATTEST: BY___________________________________ Michael D. Carlson, Finance Officer Unapproved Minutes City Council Regular Session March 21, 2016 Monday 7:00 p.m. The regular session of the City Council, City of Vermillion, South Dakota was called to order on Monday March 21, 2016 at 7:00 p.m. by Mayor Powell. 1. Roll Call Present: Collier-Wise, Erickson, Holland, Clarene Meins, Holly Meins, Ward, Willson, Mayor Powell, Student Representative Ireland 2 Absent: Price 2. Pledge of Allegiance 3. Minutes A. Minutes of March 7, 2016 Special Meeting, March 7, 2016 Regular Meeting, 2016. 65-16 Alderman Holland moved approval of the March 7, 2016 Special Meeting and March 7, 2016 Regular Meeting minutes. Alderman Clarene Meins seconded the motion. Motion carried 8 to 0. Mayor Powell declared the motion adopted. 4. Adoption of Agenda 66-16 Alderman Willson moved approval of the agenda. Alderman Holland seconded the motion. Motion carried 8 to 0. Mayor Powell declared the motion adopted. 5. Visitors to be Heard Dean Spader, 1823 E Main, addressed the City Council with the problem of the loss of species of plants, mammals, reptiles, birds and invertebrates in North America. Mr. Spader noted that the solution to the problem would be to restore native plants to our suburban ecosystems. Mr. Spader requested that a Council member or City staff member attend the Bring Nature Home discussions on April 4th & 11th from 3:30 p.m. to 5:00 p.m. at the Library and/or attend a presentation on April 18th at 3:30 p.m. at Churchill Haines Room 101. 6. Public Hearings A. Wastewater Prentis Street Lift Station Project Community Development Block Grant and State Revolving Loan funding Janice Gravning, representing SECOG, reported that SECOG is assisting the City with grant and loan applications for the Prentis Street lift station project with an estimated cost of $1,327,000. Janice stated that SECOG is completing an application for State Revolving Fund for $812,000 which may include principal forgiveness or grant. Janice stated that the loan will be for 20 years at 3% interest and if it was all a loan would have annual debt service of $54,138. Janice stated that an application for Community Development Block Grant (CDBG) funding for $515,000 is also in process. Janice stated that CDBG funds are to assist low to moderate income households and that Vermillion has 3 59% of its households at or below this level. Janice stated that Jose Dominguez, City Engineer, would explain the project. Jose Dominguez, City Engineer, reviewed the Prentis Park lift station project noting that the area served for sanitary sewer is 120 to 130 acres of which part is developed and the remainder is growth area. Jose noted that the current lift station is 48 years old and due to the growth of multifamily in the service area will be reaching its capacity. Jose reported that Banner Engineering reviewed the options of replacing the lift station with a vault station with submersible pumps compared to a wetwell with can-style drywell and explained both options. Jose reported that Banner Engineering reviewed alternatives for the downstream sewer replacement of open cut construction, pipe bursting construction method and curried in place pipe and explained the three options. Jose reported that Banner Engineering recommended the wetwell with can-style drywell for the lift station and open cut construction for the pipe replacement. Jose reviewed the project timeline that would have project bidding in early 2017 with completion in June 2018. Jose answered questions of the City Council on the project. Janice stated that the next item for the public hearing was to conduct a Community Development & Housing Needs Assessment. Mayor Powell asked for public comment during the Community Development & Housing Needs Assessment. Janice stated that she provided an outline of the three major areas to address and City staff has included some items and, through discussion, items were added to develop the following: Community Development and Housing Needs of Low and Moderate-Income Persons.  Continue with the rental-housing program along with continued improvements in the ordinance to enhance housing opportunities.  The City Council created the Vermillion Housing Authority to operate as a separate entity to provide rental assistance to low to moderate income persons in the community. The City provides housing and some financial assistance to the Authority.  The City has adopted the 2012 International Building Code; 2012 International Residential Code; 2012 International Mechanical Code; 2012 International Plumbing Code; 2012 International Electric Code; 2012 International Property Maintenance Code, to provide for proper housing construction and ongoing maintenance of the property. 4   The City and County have adopted a Joint Jurisdictional Ordinance for the area in the county adjoining the city. The ordinance provides for a variety of housing classifications appropriate for low to moderate income persons.  The City in working with the developers of rental housing delayed the interest on special assessments for street extension on North Norbeck so the street was completed in advance of the rental housing completion to provide timely access.  The Planning Commission is reviewing for update the Comprehensive Plan which will include input from stakeholders in the community to address all issues in the plan including housing. Other Community Development and Housing Needs.  Continue the commitment to the water treatment system improvements to provide the needed quality water supply for current and future customers.  Continue the commitment to the wastewater treatment system improvements to provide for the sanitary sewer treatment needs of the current and future customers. This includes the upgrade to the Prentis Street lift station to meet the growth in the area served by this facility.  Continue the commitment to electric system improvement to provide the quality and reliable electric service to current and future customers. This will include the substation expansion that will continue the commitment to a redundant system of power supply to utility customers.  Continue the conversion of overhead electric lines to underground to provide a more reliable electric system for current and future customers.  Continue to upgrade and extend the bike path system.  Continue the improvements to the park system including the upgrades to Prentis Park swimming pool, basketball courts and parking lot, playground equipment in Bliss Ponte Park, and new bathroom in Lions Park. Planned or Potential Activities to Address Housing and Community Needs  Continue the partnership with the Vermillion Area Chamber of Commerce/Development Company (VCDC) to encourage industrial development in Vermillion. The City has made contributions and pledged additional funds to the Vermillion NOW!, that was spearheaded by the VCDC, to provide a pool of economic development funds as another tool to assist development in the community. 5   Continue to work with the VCDC on the Bliss Pointe development project to provide building sites for single family homes, townhomes and with future infrastructure multifamily housing.  Continue to work with developers/builders to facilitate the needed infrastructure is in place as property is developed.  The Vermillion Area Chamber of Commerce and Development Company (VCDC) and City of Vermillion contracted for a Talent Attraction Strategy and Workforce Housing Solution report. One of the report recommendations was to create an Integrated Community Advancement Program (ICAP) committee to address the workforce housing issues. The ICAP committee has been established with members from USD, Clay County, Vermillion Public School, City of Vermillion and the VCDC that have been meeting to address the community needs. Hearing no further input, Mayor Powell closed the public hearing and noted that Janice has circulated a sheet for all present to sign in. Mike Carlson, Finance Officer, stated that under new business later on the agenda are the resolutions authorizing the CDBG and SRF application and Project and Environmental certifying officer. 7. Old Business A. Lease abatement request from SBA Communications for a tower lease on E. Highway 50 John Prescott, City Manager, reported that SBA Communications who leases land from the City for a communications tower contacted the City in January regarding the lease. John reported that they stated that there were currently no tenants on this communications tower and they requested to have the land lease cost abated for a maximum of three years or until such time as they find a tenant. John stated that SBA Communications would continue to pay the property taxes and any tower maintenance costs. John stated that a list of questions was sent to SBA Communications and on other inquiry were told that this request was forwarded to another office to complete. John stated that the City Council reviewed the request at the February 1 and February 16, 2016 meeting with action being tabled to provide SBA Communications with time to respond to a request for more information. John reported that the lease for March 1, 2016 to February 28, 2017 in the amount of $1,745.15 was paid on February 26, 2016 and, as no response has been received on the questions, it can be assumed that the request has been withdrawn. John recommended the City Council deny the request for the lease abatement. 6 67-16 Alderman Willson moved to deny the lease abatement request from SBA Communications for the tower lease. Alderman Collier-Wise seconded the motion. Motion carried 8 to 0. Mayor Powell declared the motion adopted. 8. New Business A. Permit for consumption of alcohol in the Café Brule Furniture Zone Use permit area (Market Street sidewalk as it abuts the building at 24 W. Main John Prescott, City Manager, reported that Jim Waters, on behalf of Café Brule, Inc., has applied for a sidewalk furniture zone use permit for Café Brule for six two person tables on the Market Street side of the restaurant. John stated that administration has approved the use of the sidewalk furniture zone use permit for food consumption, but the request was to also include alcohol. John stated that City ordinance provides that the City Council may permit the consumption of alcoholic beverages within the furniture use zone. John stated that the ordinance provides additional rules to governing alcoholic beverages in the furniture zone, one of which is that the hours of operation for the sale and consumption shall be 7:00 a.m. to 10:00 p.m. John stated that the serving start time was changed from noon to 7:00 a.m. by ordinance last year. John noted that the application completed by Mr. Waters did not have the new start time updates, thus the written comment wanting the hours changed. The Police Chief has reported that there were no incidents during last year in this area. John reported that the application for furniture zone use permit, alcohol sales plan, certificate of insurance and the diagram of the area are included in the packet. Discussion followed noting the need to restrict sales on Dakota Days. 68-16 Alderman Holland moved approval of the sale and consumption of alcoholic beverages in the Café Brule Furniture Zone Use permit area during the hours outlined in the ordinance being 7:00 a.m. to 10:00 p.m. but the sale and consumption will be restricted on Dakota Days. Alderman Collier-Wise seconded the motion. Motion carried 8 to 0. Mayor Powell declared the motion adopted. B. First Reading of Ordinance 1335 amending Chapter 92, Fire Prevention and Protection to include definitions, hours for discharge of novelty fireworks, display permit requirements and sales permits Cole Bockelmann, Communications Intern, reported that at the February 1, 2016 Noon meeting Fire Chief Shannon Draper proposed changes to the 7 City’s ordinance regulating the discharge, sales and display of fireworks in city limits. Cole stated that the current City ordinance prohibits the use or discharge of any fireworks within the city, unless it is for a special event with a permit from the City. Cole stated that the proposed ordinance would allow the discharge of non-aerial consumer fireworks within city limits, such as sparklers, fire crackers, snakes, and smoke devices on the 4th of July. Cole noted that the proposed ordinance also addresses and regulates the sale of legal consumer fireworks within the city. Cole reported that the proposed ordinance identifies the licenses needed and that sales must take place on property zoned for commercial purposes. Cole noted that at second reading of the ordnance a resolution will be proposed to establish the fee for a permit. Cole stated that the proposed ordinance clarifies steps and provides the authority for inspections of the grounds for a public fireworks display by the Fire Chief prior to the event. Discussion followed with Cole and Fire Chief Draper answering questions of the City Council and it was the consensus to remove the word “possess” from section E. 69-16 Mayor Powell read the title to the above mentioned Ordinance and Alderman Holland moved adoption of the following Resolution with the removal of “possess” from section E: BE IT RESOLVED that the minutes of this meeting shall show that the title to proposed Ordinance No. 1335 entitled An Ordinance amending Chapter 92, Fire Prevention and Protection to include definitions, hours for discharge of novelty fireworks, display permit requirements and sales permits of the City of Vermillion, South Dakota has been read and the Ordinance has been considered for the first time in its present form and content at this meeting being a regularly called meeting of the Governing Body of the City on this 21st day of March, 2016 at the Council Chambers in City Hall in the manner prescribed by SDCL 9-19-7 as amended. The motion was seconded by Alderman Erickson. After discussion, the question of adoption of the Resolution was put to a vote of the Governing Body and 8 members voted in favor of and 0 members voted in opposition to the motion. Mayor Powell declared the motion adopted. C. Labor and Finance Committee report on AFSCME (B) agreement negotiations John Prescott, City Manager, reported that AFSCME (B) represents employees in the Telecommunications Department. John stated that until July 2015 these employees were represented by a different union and became affiliated with AFSCME in late 2015. John noted that the City of 8 Vermillion Labor and Finance Committee met in 2015 and 2016 to review progress on negotiating the union agreement with the AFSCME (B) union. John noted that a number of items related to negotiations with this union were largely completed with the other AFSCME agreement in late 2015 but a couple of outstanding items remained. John stated that the Labor and Finance Committee provided guidance on completing both AFSCME union negotiations. John reviewed the major items that were the same between the two unions and noted that the union will include two pay scales. John stated that the layout of the two AFSCME agreements will likely be different as the AFSCME (B) agreement will follow the same layout the previous union utilized due to member familiarity with the system. John stated that the telecommunications operators have some benefits unique to their line of work and the 24 hour nature of the Department that are not changing from what is currently provided which other AFSCME members do not have. John noted that the City Council cannot act on a report of a committee at the same meeting the report is received and recommended acceptance of the report and request the AFSCME agreement be considered at a future meeting. John noted that the final agreement has not yet been received from the union for review so the exact meeting for Council action cannot yet be set. 70-16 Alderman Willson moved to accept the report of the Labor and Finance Committee on the negotiations with the AFSCME (B) union noting that the contract will be considered at a future meeting. Alderman Ward seconded the motion. Motion carried 8 to 0. Mayor Powell declared the motion adopted. D. Resolution for Community Development Block Grant Sponsorship – Prentis Street Lift Station Project Mike Carlson, Finance Officer, reported that earlier on the agenda the Prentis Street lift station project was explained and that part of the funding included a Community Development Block Grant (CDBG). Mike stated that the resolution is to authorize the application for the CDBG in the amount of $515,000 for the lift station project. 71-16 After reading the same once, Alderman Ward moved adoption of the following: RESOLUTION FOR CDBG GRANT SPONSORSHIP Prentis Street Lift Station Project WHEREAS, the City of Vermillion has determined a need to upgrade the Prentis Street Lift Station; and 9 WHEREAS, the City of Vermillion wishes to request assistance from the Community Development Block Grant (CDBG) Program of the South Dakota Governor’s Office of Economic Development in the amount of $515,000 in order to meet the needs of the community; and WHEREAS, the City of Vermillion is eligible for Federal assistance for the proposed project; and WHEREAS, with the submission of the CDBG application the City of Vermillion assures and certifies that all CDBG program requirements will be fulfilled; and WHEREAS, the City of Vermillion has held the required public hearing on Monday, March 21st, 2016 for the Community Development Block Grant. NOW THEREFORE BE IT RESOLVED, that the Mayor be authorized to execute the CDBG application for the City of Vermillion. Adopted this 21st day of March, 2016. THE GOVERNING BODY OF THE CITY OF VERMILLION, SOUTH DAKOTA By John E. (Jack) Powell, Mayor ATTEST: By ________________________ Michael D. Carlson, Finance Officer The motion was seconded by Alderman Erickson. Discussion followed and the question of the adoption of the Resolution was presented for a vote of the Governing Body. 8 members voted in favor of and 0 members voted in opposition to the Resolution. Mayor Powell declared that the Resolution was adopted. E. Resolution for State Revolving Fund Application Sponsorship – Prentis Street Lift Station Project Mike Carlson, Finance Officer, reported that earlier on the agenda the Prentis Street lift station project was explained and that part of the funding included a State Revolving Fund loan. Mike stated that the resolution is to authorize the application for the State Revolving Fund loan in the amount of $812,000 for 20 years at 3% interest for the lift station project. Mike stated that the loan will be repaid from the wastewater fund with the rates increasing 3% this year and 2.5% the next two years. 72-16 10 After reading the same once, Alderman Willson moved adoption of the following: RESOLUTION FOR CW-SRF FUNDING APPLICATION SPONSORSHIP Prentis Street Lift Station Project WHEREAS, the City of Vermillion has determined the need to upgrade the Prentis Street Lift Station; and WHEREAS, grant and loan assistance is necessary to enable the City of Vermillion to construct these improvements; and WHEREAS, the South Dakota Department of Environment and Natural Resources provides grants and low-interest loans to eligible applicants for financing water, wastewater and storm water infrastructure projects; and WHEREAS, the City Council is desirous of applying for grant/loan funding of up to $812,000, with the loan funding to be repaid with wastewater fund revenues, at 3.0% for 20 years from the Clean Water State Revolving Fund Program of the South Dakota Department of Environment & Natural Resources for these improvements. NOW THEREFORE BE IT RESOLVED THAT: 1. The City of Vermillion hereby authorizes the filing of a grant and/or loan application with the South Dakota Department of Environment and Natural Resources, including all understandings and assurances contained therein, to fund its wastewater collection project. 2. Be it further resolved that the City of Vermillion hereby authorizes its City Manager to act as Project Certifying Officer in connection with the applications, grand and/or loan agreements, and other required forms, and to provide such additional information as may be required by the South Dakota Department of Environment and Natural Resources. Adopted this 21st day of March, 2016. THE GOVERNING BODY OF THE CITY OF VERMILLION, SOUTH DAKOTA By ______________________________ John E. (Jack) Powell, Mayor ATTEST: By ________________________ 11  Michael D. Carlson, Finance Officer The motion was seconded by Alderman Erickson. Discussion followed and the question of the adoption of the Resolution was presented for a vote of the Governing Body. 8 members voted in favor of and 0 members voted in opposition to the Resolution. Mayor Powell declared that the Resolution was adopted. F. Resolution for Project and Environmental Certifying Officer – Prentis Street Lift Station Project Mike Carlson, Finance Officer, reported that earlier on the agenda the Prentis Street lift station project was explained and the resolution was approved for the Community Development Block Grant (CDBG). Mike stated that the CDBG requires the City Council appoint a Project and Environmental Certifying Officer and that for past projects this has been the City Manager. Mike stated that the resolution is to designate the City Manager as the Project and Environmental Certifying Officer for the lift station project. 73-16 After reading the same once, Alderman Willson moved adoption of the following: RESOLUTION FOR PROJECT AND ENVIRONMENTAL CERTIFYING OFFICER Prentis Street Lift Station Project WHEREAS, the City of Vermillion is applying for a Community Development Block Grant from the U.S. Department of Housing and Urban Development as administered by the State of South Dakota for the Prentis Street Lift Station Project, and; WHEREAS, the City of Vermillion is required to designate a Project Certifying Officer for the purpose of signing required documents pertaining to the grant; and WHEREAS, the City of Vermillion is required to designate an Environmental Certifying Officer for the purpose of signing required environmental documents pertaining to the grant. NOW THEREFORE BE IT RESOLVED, the City Manager for the City of Vermillion is hereby designated the City’s Project and Environmental Certifying Officer, for the purpose of signing correspondence and other required documents and forms. Adopted this 21st day of March, 2016. THE GOVERNING BODY OF THE 12  CITY OF VERMILLION, SOUTH DAKOTA By ____________________________ John E. (Jack) Powell, Mayor ATTEST: By ________________________ Michael D. Carlson, Finance Officer The motion was seconded by Alderman Holland. Discussion followed and the question of the adoption of the Resolution was presented for a vote of the Governing Body. 8 members voted in favor of and 0 members voted in opposition to the Resolution. Mayor Powell declared that the Resolution was adopted. G. Tractor Lease for Street and Solid Waste – Fred Haar Co. Mike Carlson, Finance Officer, reported that the City was approached by Fred Haar Company about leasing two tractors for eight months. Mike noted that the lease rate is zero for the first 250 hours and then $95 per hour thereafter. Mike noted that we did not exceed the 250 hours on the leased equipment in prior years. Mike stated that the City is responsible for insurance and normal maintenance and repair during this lease. Mike stated that the lease is the same as last year and is included in the packet. Mike noted that the insurance cost is estimated at $200 per tractor and maintenance would be required on City vehicles if used. Mike stated that the use of the leased equipment reduces the hours placed on the other vehicles in the City fleet. Discussion followed. 74-16 Alderman Willson moved approval of the lease agreement with Fred Haar Company for two tractors for up to eight months. Alderman Ward seconded the motion. Discussion followed. Motion carried 8 to 0. Mayor Powell declared the motion adopted. 9. Bid Openings - None 10. City Manager's Report A. John reported that the City Council will be considering an ordinance to permit backyard chickens at their 7:00 p.m. April 18th meeting. A draft of the proposed ordinance will be posted on the City’s website later this week. B. John reported that the City Council will be considering an ordinance to require Knox Box on all fraternities and sororities. 13 C. John reported that the Landfill will begin Saturday morning hours on Saturday, April 2nd and the landfill vouchers will be available on April 4th. D. John reported that there are two positions on the Library Board of Directors that will be open this year due to expiring of terms. John stated that information on how to apply for consideration, the timing of applying and when selection will take place will be posted on the City website by the end of the month. E. John reported on the following raffle notifications: USD Civil Service Advisory Council is having a 50/50 drawing at their meeting on May 17th in the MUC Ballroom. Tickets are $1 each or $5 for 6 tickets. Half of the money goes to the winning ticket holder. The balance of the money goes to the USD CSAC Scholarship fund. They award four scholarships each Spring. Southeast South Dakota Pheasant Association will be selling $20 tickets until April 23, 2016. The drawing will take place at their April 23rd event. The prize is a Polaris 570 Sportsman 4-wheeler valued at $7,800. The proceeds of the raffle are used for Pheasant Association purposes such as wildlife habitat improvement acquisition and outdoor oriented youth activities. USD student group Spectrum will be selling tickets at $1 each, 6 for $5, 15 for $10, and 40 for $20 during their event on March 24, 2016. Two prizes are available. A large collection of local items values at $100 and a smaller collection valued at $50. Proceeds go to benefit Spectrum which is the USD LGBTQ+ student group. PAYROLL ADDITIONS AND CHANGES Ambulance: Brady London $8.55/hr, Filip Radev $8.55/hr, Rachel Tverberg $8.55/hr; Communications: William Kennedy $15.05/hr; Wastewater: Rob Pickens $18.75/hr; Pool: Aaron Baedke $12.00/hr; Golf Clubhouse: Matt Mickley $8.75/hr, Kyleigh Moran $8.75/hr, Alexa Rudeen $8.75/hr; Golf Maintenance: Aaron Baedke $10.00/hr, Brian Juran $8.75/hr, Lisa Loeffler $8.75/hr, Madilyn Myers $8.75/hr, Kody Nelson $8.75/hr, Kraig Nelson $8.75/hr 11. Invoices Payable 75-16 Alderman Ward moved approval of the following invoices: BHS Marketing, LLC soda ash 6,822.86 14 Broadcaster Press advertising 216.00 Brunicks Service Inc fuel 8,282.25 Bureau Of Administration telephone 371.84 Centurylink telephone 1,495.41 Clay Rural Water System water usage 43.20 Clay-Union Electric Corp electricity 1,895.25 Dept Of Revenue transfer fee 75.00 Dept. Environment Natl Res landfill operations fee 2,801.55 Division Of Motor Vehicle plates 2.20 Gerstner Oil Co aviation fuel 11,349.60 Gregg Peters managers fee 6,000.00 John C. Prescott meals reimbursement 63.00 Johnson Brothers Of SD merchandise 18,828.37 Laynes World Mayor's award 49.56 Loren Fischer Disposal waste hauling 210.00 Matheson Tri-Gas, Inc supplies 7.69 McCulloch Law Office professional services 1,149.68 MidAmerican gas usage 6,148.51 Midcontinent Communication cable/internet service 553.68 Republic National Distributing merchandise 9,700.50 Reserve Account postage for meter 950.00 Ronald Anderson fuel reimbursement 62.76 Sanford Health Plan participation fee 60.00 Standard & Poor's GO bond rating 10,750.00 The Equalizer advertising 735.30 Treasurer-Clay County storm drainage fee 6,587.39 United Parcel Service shipping 15.07 Us Postmaster utility bills postage 1,050.00 Visa/First Bank & Trust supplies 34.20 Wendy Nilson travel reimbursement 1,100.31 Tom Craig Bright Energy Rebate 96.00 Danny Brown Bright Energy Rebate 132.00 Danny Brown Bright Energy Rebate 24.00 Harland Durkin Bright Energy Rebate 12.00 Sandra Pederson Bright Energy Rebate 12.00 Alderman Erickson seconded the motion. Motion carried 8 to 0. Mayor Powell declared the motion adopted. 12. Consensus Agenda A. Set a public hearing date of April 4, 2016 for transfer of retail off sale malt beverage license to Jay Ambe-7, LLC from Freedom Valu Center, Inc for Erickson Freedom Valu Center at 830 E. Cherry Street. 15 B. Set a public hearing date of April 4, 2016 for special daily malt beverage and wine license on or about April 23, 2016 for Vermillion Area Arts Council at 202 Washington. C. Set a public hearing date of April 4, 2016 for special daily malt beverage and wine license on or about April 23, 2016 for Vermillion Area Arts Council at the fairgrounds west arena. D. Set a public hearing date of April 4, 2016 for a special daily malt beverage and wine license on or about April 21, 2016 for Vermillion Area Chamber of Commerce & Development Company, Inc on Ratingen Platz and half block of Market Street south of Main Street for Thursday’s on the Platz/Earth Day events. E. Set a public hearing date of April 4, 2016 for a special permit to exceed allowable sound levels on April 21, 2016 for Vermillion Area Chamber of Commerce & Development Company, Inc on Ratingen Platz and half block of Market Street south of Main Street for Thursday’s on the Platz/Earth Day events. F. Set a public hearing date of April 4, 2016 a special daily malt beverage and wine license on or about May 7, 2016 for Clay County Agricultural Fair Association at the fairgrounds west arena. G. Set a public hearing date of April 4, 2016 for a special permit to exceed allowable sound levels on April 14, 2016 for Pi Kappa Alpha in the northwest corner of Prentis Park for a fundraising concert event. 76-16 Alderman Collier-Wise moved approval of the consensus agenda. Alderman Holland seconded the motion. Motion carried 8 to 0. Mayor Powell declared the motion adopted. 13. Adjourn 77-16 Alderman Ward moved to adjourn the Council Meeting at 8:05 p.m. Alderman Erickson seconded the motion. Motion carried 8 to 0. Mayor Powell declared the motion adopted. Dated at Vermillion, South Dakota this 21st day of March, 2016. THE GOVERNING BODY OF THE CITY OF VERMILLION, SOUTH DAKOTA BY____________________________ John E. (Jack) Powell, Mayor 16 ATTEST: BY___________________________________ Michael D. Carlson, Finance Officer Published once at the approximate cost of ___________. 17