City Council Agendas, Packets and Minutes

Unapproved Minutes Council Special Session April 18, 2016 Monday 12:00 noon The special session of the City Council, City of Vermillion, South Dakota was held on Monday, April 18, 2016 at 12:00 noon at the City Hall large conference room. 1. Roll Call Present: Collier-Wise, Holland, Clarene Meins, Price, Ward, Willson, Mayor Powell Absent: Erickson, Holly Meins 2. Presentation of Police Department Life Saving awards – Police Chief Matt Betzen Matt Betzen, Police Chief, recognized two members of the Police Department for their life saving actions on February 5, 2016. Chief Betzen noted their outstanding performance and presented Life Saving Awards to Sergeant Ryan Hough and Officer Jessica Newman. Mayor Powell on behalf of the City Council and community thanked the Police Officers for their life saving actions. 3. Informational Session - Conceptual Designs for Bliss Pointe Park – Jim Goblirsch Jim Goblirsch, Director of Parks and Recreation, reported that the Bliss Pointe housing development included an area for a park. Jim stated that the project design parameters were to serve ages 5-12 years, fit into a 50X80 foot area, be ADA compliant, and include bike racks and seating. Jim stated that a donation was received from the Bremer Estate of $75,000 which will fund the improvements. Jim stated that he requested conceptual designs from three regional companies for play equipment, installation, ADA compliant surface and border. Jim reviewed the design information received from each company and requested input from the City Council on what options they would prefer. Jim answered questions of the City Council noting that from their input Jose will prepare bidding documents to have the park equipment installed by the end of July of this year. 4. Informational Session – Proposed Plan for Downtown Public Infrastructure Improvements – Jose Dominguez 1 Jose Dominguez, City Engineer, reported that the Downtown Public Infrastructure Improvement will be explained in a public meeting on Tuesday, April 19th at 6:30 p.m. Jose stated that the Downtown Committee has been providing input to get to this point in the project. Jose noted that this is just a conceptual plan which can be changed. Jose reviewed the conceptual plan with the City Council noting the plan included sidewalks, bump outs, trees, planting areas, seating, addressed safety issues and cost estimates by section. Jose reported that this started with the need to replace a number of downtown area sidewalks to address trippers and the traffic signal project at Main, Center and Court Streets to look at a larger project to improve downtown. Jose answered questions of the City Council on the plan noting that everyone was invited to the public meeting on Tuesday night. 5. Briefing on the April 18, 2016 City Council Regular Meeting Council reviewed items on the agenda with City staff. No action was taken. 6. Adjourn 103-16 Alderman Ward moved to adjourn the Council special session at 12:59 p.m. Alderman Holland seconded the motion. Motion carried 7 to 0. Mayor Powell declared the motion adopted. Dated at Vermillion, South Dakota this 18th day of April, 2016. THE GOVERNING BODY OF THE CITY OF VERMILLION, SOUTH DAKOTA BY____________________________ John E. (Jack) Powell, Mayor ATTEST: BY___________________________________ Michael D. Carlson, Finance Officer Unapproved Minutes City Council Regular Session April 18, 2016 Monday 7:00 p.m. 2 The regular session of the City Council, City of Vermillion, South Dakota was called to order on Monday April 18, 2016 at 7:00 p.m. by Mayor Powell. 1. Roll Call Present: Collier-Wise (arrived at 7:02 p.m.), Erickson, Holland, Clarene Meins, Holly Meins, Price, Ward, Willson, Mayor Powell, Student Representative Ireland 2. Pledge of Allegiance 3. Minutes A. Minutes of April 4, 2016 Special Meeting, April 4, 2016 Regular Meeting 104-16 Alderman Willson moved approval of the April 4, 2016 Special Meeting and April 4, 2016 Regular Meeting session minutes. Alderman Clarene Meins seconded the motion. Motion carried 8 to 0. Mayor Powell declared the motion adopted. 4. Adoption of Agenda 105-16 Alderman Willson moved approval of the agenda. Alderman Holland seconded the motion. Motion carried 8 to 0. Mayor Powell declared the motion adopted. 5. Visitors to be Heard Alderman Collier-Wise arrived at 7:02 p.m. Brad Waage, 945 Sunset, provided the City Council with information on his concerns about the operations of the Fire Department. Brad reviewed some of the items included in the information handed out and encouraged the City Council to review the information. Harlow Hatle, 2022 Augusta Drive, stated that before he left last fall an offer was made to City Council members to view his property with the windows that he needs to replace to comply with the City code. He stated this inspection would provide for a better understanding of what is being voted upon, but no one accepted his offer. Mr. Hatle questioned why the City does not require owner occupied homes to have bedroom windows that meet the same standard as rental bedrooms. Mr. 3 Hatle extended the offer to tour his rental units to inspect the windows in question. Ben Murra stated that he was voted off the Fire Department because he did not complete the required training. Ben stated that he was insulted by the Fire Chief at a meeting and nothing has been done. Ben stated that he received a letter requesting his uniform shirts be returned and had them with him to return. John Prescott, City Manager, stated that he investigated the grievance presented by Mr. Murra and, following the investigation which consisted of interviewing all present at the meeting, could not confirm what Mr. Murra stated was said. 6. Public Hearings A. Special permit to exceed allowable sound levels on June 18, 2016 for Old Lumber Company Bar & Grill, LLC on Kidder Street from Court Street to Market Street for Heartland Humane Society “Taste & Tour” event Mike Carlson, Finance Officer, reported that an application has been received from Chad Grunewaldt with Old Lumber Company for a special permit to exceed permissible sound levels by no more than 50% for a fundraising event with Heartland Humane Society on June 18th from 7:00 p.m. to 2:00 a.m. on June 19th. Mike stated that the application, diagram, notice of hearing and letter from Heartland Humane Society are included in the packet. Mike noted that the City Council will need to determine, at the public hearing, if it is in a suitable location, with appropriate facilities, during the allowable time, and if the applicant can demonstrate the public benefit of the event. Mike stated that Chad with Old Lumber Company and Kerry with Heartland Humane Society had indicated that they would be present to answer questions. Discussion followed questioning the 2:00 a.m. end time when the band was only playing until 11:00 p.m. Kerry with Heartland Humane Society stated that this is their 5th year with this event and the first for an outside event. Kerry stated that the band may play past 11:00 p.m. but in past years the event was done by 11:00 p.m. Discussion followed noting that there is residential property across the street and maybe by midnight would be time to limit the noise permit. 106-16 Alderman Willson moved approval of the special permit to exceed permissible sound levels for Old Lumber Company from 7:00 p.m. until midnight on June 18th on Kidder Street from Court Street west to the alley. Alderman Collier-Wise seconded the motion. Motion carried 9 to 0. Mayor Powell declared the motion adopted. 7. Old Business 4 A. Second reading of Ordinance 1336 amending Chapter 92, Fire Prevention and Protection Section 92.08 to add installation of a Rapid Entry System on all fraternities and sororities. Shannon Draper, Fire Chief, stated that Ordinance No. 1336 will amend the rapid entry system ordinance to require the rapid entry system known as Knox Box on all existing fraternities and sororities as well as new construction. Shannon stated that this change was proposed in response to a request from Laura Roof, USD Director of Sorority/Fraternity Life. Shannon stated that this was presented to the City Council at the March 21st noon meeting and first reading was approved on April 4, 2016. Discussion followed. 107-16 Second reading of title to Ordinance No. 1336 entitled An Ordinance Amending Title IX General Regulations, Chapter 92 Prevention and Protection, Section 92.08 Rapid Entry System, Adding Fraternity And Sorority Housing as Required Structures for Rapid Entry System of the City of Vermillion, South Dakota. Mayor Powell read the title to the above named Ordinance, and Alderman Collier-Wise moved adoption of the following: BE IT RESOLVED that the minutes of this meeting shall show that the title to the proposed Ordinance No. 1336 entitled An Ordinance Amending Title IX General Regulations, Chapter 92 Prevention and Protection, Section 92.08 Rapid Entry System, Adding Fraternity And Sorority Housing as Required Structures for Rapid Entry System of the City of Vermillion was first read and the Ordinance considered substantially in its present form and content at a regularly called meeting of the Governing Body on the 4th day of April, 2016 and that the title was again read at this meeting, being a regularly called meeting of the Governing Body on this 18th day of April, 2016 at the City Hall Council Chambers in the manner prescribed by SDCL 9-19-7 as amended. BE IT RESOLVED and ordained that said Ordinance be adopted to read as follows: ORDINANCE 1336 AN ORDINANCE AMENDING CITY OF VERMILLION CODE OF ORDINANCES TITLE IX GENERAL REGULATIONS, CHAPTER 92 FIRE PREVENTION AND PROTECTION, SECTION 92.08 RAPID ENTRY SYSTEM, ADDING FRATERNITY AND SORORITY HOUSING, OF THE REVISED ORDINANCES OF THE CITY OF VERMILLION, SOUTH DAKOTA. BE IT ORDAINED BY THE GOVERNING BODY OF THE CITY OF VERMILLION, SOUTH DAKOTA that Title IX, Chapter 92 be amended as set forth below: § 92.08 RAPID ENTRY SYSTEM. 5 (A) The following newly constructed structures shall be equipped with a key lock box at or within 15 feet of the main entrance or such other location required by the Fire Chief. (1) Commercial or industrial structures that are secured in a manner that restricts access during an emergency; (2) Multifamily residential structures that have restricted access; and (3) Governmental structures and nursing care facilities. (B) All newly constructed and existing fraternity and sorority housing. (C) All newly constructed structures or complexes subject to this section shall have the key lock box installed and operational prior to the issuance of an occupancy permit. (D) The Fire Chief shall designate the type of key lock box system to be implemented within the city and shall have the authority to require all structures to use the designated system. (E) The owner or operator of a structure or complex required to have a key lock shall, at all times, keep a key in the lock box, or maintain the operation of the box at all times. (F) The Fire Chief shall be authorized to implement rules and regulations for the use of the lock box system. (G) Any person who owns or operates a structure or complex subject to this section shall be subject to the penalties set forth in all sections of the Code for any violation of this section, provided that the maximum fine for a conviction for a violation of this section shall be $100. (H) All requests for the designated key lock box system shall be coordinated through the Fire Chief. The Fire Chief shall approve the location of the box on each site. (I) (1) The Fire Chief shall provide a list of compatible entry systems. (1) Box systems must be UL Listed and text box system. (J) All surface mount box systems shall be securely installed on the address side of the building and 7-10 feet from ground level or if 6  a recessed box is installed, the box may be installed at eye level on the address side of the building. (K) Inside the box system, a master key for all exterior and interior locks must be placed inside. (1) No more than 2 keys permitted inside the box without approval of the Fire Chief. (2) If 2 keys are present inside the box, the keys must be clearly labeled “Exterior Doors,” and the like. (3) Master electronic key cards may be placed inside instead of a physical key. (L) The location of the installation must be approved by the Fire Chief or his designee prior to being installed. Dated at Vermillion, South Dakota this 18th day of April, 2016. THE GOVERNING BODY OF THE CITY OF VERMILLION, SOUTH DAKOTA By____________________________ John E. (Jack) Powell, Mayor ATTEST: By_______________________________ Michael D. Carlson, Finance Officer Adoption of the Ordinance was seconded by Alderman Holland. Thereafter, the question of the adoption of the Ordinance was put to a roll call vote of the Governing Body, and the members voted as follows: Collier- Wise-Y, Erickson-Y, Holland-Y, Clarene Meins-Y, Holly Meins-Y, Price- Y, Ward-Y, Willson-Y, Mayor Powell-Y Motion carried 9 to 0. Mayor Powell declared that the Ordinance has been adopted and directed publication thereof as required by law. 8. New Business A. First reading of Ordinance 1337 - Amending City of Vermillion Code of Ordinances Title IX general regulations, Chapter 93 Animals and Fowl, to amend section 93.01 and add section 93.50 to include definitions, conditions, limitations and permit requirements for the keeping and housing of chickens within city limits. 7 Andy Colvin, Assistant to the City Manager, reported that, at a February 2015 City Council meeting, a request was made by a resident to allow chickens within Vermillion City limits. Andy reported that the City Council Policies and Procedures Committee discussed the issue and decided to poll residents via the City’s website. Andy stated that the results showed that 46% were in favor of permitting backyard chickens, while 53% stated that they were against it. Andy reported that the committee decided to send the issue to the City Council. Andy reported that, in June of 2015, City staff presented information on backyard chickens to the City Council at a noon meeting and again at another noon Council meeting on January 18th, 2016. Andy noted that, at the January 18th meeting, staff outlined the proposed changes to different sections of City code with regard to allowing backyard chickens. Andy stated that the suggested changes would allow residents to keep up to four hens in a separate coop on the rear or side of the property, the coop would have to meet City regulations on area and height, and that structure would have to be accompanied by an attached run or exercise yard. Andy reported that the ordinance requires that for a permit the applicant must have the approval the adjacent neighbors. Andy noted that the City Council has discussed the issue of permitting backyard chickens on several occasions and at the March 21st meeting the City Council asked for clarification on a few items to be included in the final draft. The items were to allow permits for owner-occupied property that is zoned single-family, unused coops and runs for a period of one year will need to be removed or would be declared a nuisance. Andy stated that the City Council has the ability to adopt the ordinance as presented, make changes to the ordinance, or reject the ordinance completely. Andy reported on other South Dakota cities that have addressed the issue of backyard chickens. A number of citizens spoke in support of allowing backyard chickens and encouraged the City Council to adopt the ordinance to allow them to have chickens. Discussion followed between the City Council members on the proposed ordinance including amendments to limit the number of permits. 108-16 Alderman Price moved approval of first reading of Ordinance No. 1337 - Amending City of Vermillion Code of Ordinances Title IX general regulations, Chapter 93 Animals and Fowl, to amend section 93.01 and add section 93.50 to include definitions, conditions, limitations and permit requirements for the keeping and housing of chickens within city limits. Alderman Collier Wise seconded the motion. Discussion followed. 8 109-16 Alderman Ward moved to call the question to end debate. Alderman Erickson seconded the motion. A roll call vote of the Governing Body was as follows: Collier-Wise-N, Erickson-Y, Holland-N, Clarene Meins- N, Holly Meins-Y, Price-N, Ward-Y, Willson-N, Mayor Powell-Y. Motion failed 4 to 5. Mayor Powell opened discussion on the proposed ordinance. Discussion followed on tabling, postponing action to a future date or tabling indefinitely. 110-16 Alderman Collier-Wise moved to table action on proposed Ordinance No. 1337 indefinitely. Alderman Holland seconded the motion. A roll call vote of the Governing Body was as follows: Collier-Wise-Y, Erickson-N, Holland-Y, Clarene Meins-N, Holly Meins-N, Price-Y, Ward-Y, Willson-Y, Mayor Powell-N. Motion carried 5 to 4. Mayor Powell declared the item tabled indefinitely. Jim McCulloch, City Attorney, stated that, when the City Council wanted to take this item off the table, it would need to be included on the agenda to provide notice to the public. B. Request from Old Lumber Company, LLC to close Kidder Street from Court Street west to the alley from 7:00 a.m. on June 18 to 2:00 a.m. on June 19, 2016 for Heartland Humane Society ”Taste & Tour”. John Prescott, City Manager, reported that a request to close Kidder Street from Court Street west to the alley from 7:00 a.m. on June 18th to 2:00 a.m. on June 19th was received from Old Lumber Company, LLC for the Heartland Humane Society “Taste & Tour” event. John stated that the street closing request along with the letter from the Heartland Humane Society is included in the packet. John noted that the start time of the street closing is quite some time before the event but the request stated that the businesses have been notified. John noted that staff had suggested the request be to close the parking stalls on the north and south side of the street earlier in the day with the street closing later in the day but Chad wanted the street closed starting at 7:00 a.m. John stated that Heartland Humane Society noted that they would like to set up by 4:00 p.m. and Chad will need to have the fence and stage set up prior to that so will need to close the street earlier. Discussion followed. 111-16 Alderman Willson moved approval of the request to close Kidder Street from Court Street west to the alley from 1:00 p.m. on June 18 to 2:00 a.m. on June 19, 2016 for the “Taste & Tour” event at the Old Lumber Company and that the parking stalls on the north and south side of this portion of Kidder Street can be posted no parking by the applicant from 9 7:00 a.m. to 1:00 p.m. on June 18th. Alderman Ward seconded the motion. Motion carried 9 to 0. Mayor Powell declared the motion adopted. C. Permit for Consumption on a portion of Kidder Street June 18th and 19th for Old Lumber Company, LLC for Heartland Humane Society “Taste & Tour” event Mike Carlson, Finance Officer, stated that the permit to exceed permissible sound levels has been approved along with the closing of the street. The request now is for a permit for consumption for Old Lumber Company, LLC on the portion of Kidder street that was closed from 4:00 p.m. on June 18th to 2:00 a.m. on June 19th for the Heartland Humane Society “Taste & Tour” event. Mike noted that the request is just for the consumption not the sale. Mike stated that a release and indemnification and certificate of insurance have been received but the City Council may want to include other restrictions such as fencing, clean up and setting the time for the permit. Mike noted that the request, Police Chief’s letter and letter from Heartland Humane Society are attached. Mike stated that the City Council may place conditions on the approval such as the area must be fenced, have a plan for clean up and set the hours that consumption will be allowed. Mike noted that when the liquor license was approved it was restricted to the interior of the building so a motion to approve should include a suspension of the restriction of consumption only on the interior for this event. Discussion followed on the event and conditions. Alderman Ward asked Kerry with the Heartland Humane Society if a condition that only those 21 and over would be allowed in the area would harm the event. Kerry stated that there was one individual under 21 last year and this would not be a problem. 113-16 Alderman Erickson moved approval of the permit for consumption but not sale on Kidder Street from Court west to the alley from 4:00 p.m. on June 18th to 2:00 a.m. on June 19th for Old Lumber Company, LLC for the “Taste & Tour” event with the following conditions: a) Require the applicant identify and utilize a fenced area where alcoholic beverages may be consumed but not sold, as well as a plan to monitor the entrances and exits from this area to ensure that those under the age of 21 are not allowed and coordinate the fencing and security plan with the Police Department in advance of the event, b) Require a plan for the cleanup and disposal of materials after the event, c) Suspension of the restriction of the requirement for consumption only on the interior of the structure for the event. Alderman Willson seconded the motion. Motion carried 9 to 0. Mayor Powell declared the motion adopted. D. Request from the Vermillion Chamber of Commerce and Development Company to utilize three parking stalls on W Main Street from 11:30 10 a.m. on April 21, 2016 until 10:00 a.m. on April 22, 2016 for a display related to the Earth Day event at Ratingen Platz Cole Bockelmann, Communications Intern, reported that a request was received from the Vermillion Chamber and Development Company to close three parking stalls on West Main Street adjoining the Ratingen Platz to place a Builder’s Choice “tiny home” as part of the Green Thursday events on the Platz. The request is to close the parking stalls from 11:30 a.m. on June 21st to 10:00 a.m. on June 22nd. 114-16 Alderman Holland moved approval of closing three parking stalls on West Main Street as requested by the Vermillion Chamber of Commerce and Development Company from 11:30 a.m. on June 21st to 10:00 a.m. on June 22nd as part of the Green Thursday events. Alderman Erickson seconded the motion. Motion carried 9 to 0. Mayor Powell declared the motion adopted. E. Resolution to amend the Equal Opportunity statement to include gender identity and expression discrimination John Prescott, City Manager, reported that the Policies and Procedures Committee met on March 29th and one of the items on the agenda dealt with gender identity and expression as they pertain to the delivery of City services and employment. John stated that the City Council received the Committee’s recommendation to amend the City Equal Opportunity Statement as part of the April 4, 2016 meeting noting that no action could be taken at the meeting in which the report was received. John stated that the attached resolution is to amend the City Equal Opportunity Statement. 115-16 After reading the same once, Alderman Price moved adoption of the following: RESOLUTION AMENDING THE CITY OF VERMILLION EQUAL OPPORTUNITY STATEMENT WHEREAS, the City of Vermillion strives to provide employment opportunities and public services in a non-discriminatory manner; and, WHEREAS, the provision of municipal employment and services in a non- discriminatory manner reflects the fundamentals of good government and democracy; and, 11 WHEREAS, the Policies and Procedures Committee of the City Council has recommended amending the City’s Equal Opportunity Statement to include the listing of gender identity and expression as grounds for which there will be no discrimination. BE IT HEREBY RESOLVED, the Governing Body of the City of Vermillion, South Dakota, does hereby adopt the following Equal Opportunity Statement: It is the policy of the City of Vermillion to provide equal opportunity for all residents, applicants, and employees as it pertains to the provision of services and employment opportunities in order to ensure that there will be no discrimination against any person on the basis of race, color, religion, sex, age, gender identity and expression, national origin, ancestry, political affiliation, or any other basis prohibited by state or federal law. Dated at Vermillion, South Dakota this 18th day of April, 2016. THE GOVERNING BODY OF THE CITY OF VERMILLION, SOUTH DAKOTA By_____________________________ John E. (Jack) Powell, Mayor ATTEST: By___________________________________ Michael D. Carlson, Finance Officer The motion was seconded by Alderman Ward. Discussion followed and the question of the adoption of the Resolution was presented for a vote of the Governing Body. 9 members voted in favor of and 0 members voted in opposition to the Resolution. Mayor Powell declared that the Resolution was adopted. F. Declaration of surplus items for City auction Mike Carlson, Finance Officer, reported that a list is included in the packet of abandoned vehicles and surplus City property. Mike noted that, before the City can dispose of property, the City Council will need to declare it surplus and authorize the sale at public auction. Mike noted that the last four abandoned vehicles will be used by the Fire Department for training and then sold as scrap metal. Mike noted that the School District will also be including items on the auction. Hazen Bye has been contacted and can do the auction on May 13th at 5:30 p.m. at the Municipal Service Center. 12 116-16 Alderman Price moved to declare the following property surplus to be sold at public auction or as scrap: Abandoned vehicles: 1993 Mazda 626, 2003 Saturn ION, 1993 Honda Accord, 2000 Pontiac Bonneville, 1998 Chevy Monte Carlo, 1998 Jeep Cherokee, 1998 Chevy Blazer, 1997 Ford Ranger, 1995 Buick Regal, 1997 Buick Lesabre, 2001 Chrysler Sebring, 2004 Chevy Malibu, Homemade Trailer; Surplus city property: misc computer equipment, paper punch, clip board, 2- wooden flag poles w/base, round table, Dell Axim X50 PDA with charger, 2-Marantz portable cassette recorders, Sharp camcorder viewcam, 2-office partitions, desk, meter tester, 2-dry type transformers, 2-hanging file holders, mower blade sharpener, chain saw chain sharpener, 2-compressors, magazine rack, chain link fence, Toro push mower, pickup truck topper, 2 dark-colored computer chairs, print loveseat, hunter green stuffed chair. Alderman Willson seconded the motion. Motion carried 9 to 0. Mayor Powell declared the motion adopted. 9. Bid Openings A. Softball Field Lights Shane Griese, Utility Manager, reported that Lions Park has two softball fields which are located just east of the Armory at 603 Princeton Street. Shane noted that, over the last several years, the City has made improvements to baseball fields but has not made many improvements to the softball fields. Shane reported that the east softball field located at Lions Park has an outdated lighting system that provides poor lighting, makes for an inadequate atmosphere for viewing games and is very expensive to operate. Shane reported that the City advertized for bids for new lighting for this field and bids were opened on April 12, 2016 at 2:00 p.m. with one bid received from Musco Sports Lighting, LLC at a bid price of $38,000. Shane recommended approval of the only bid for lighting of the softball field. 117-16 Alderman Willson moved approval of the only bid of Musco Sports Lighting, LLC of $38,000 for lighting the east softball field at Lions Park. Alderman Erickson seconded the motion. Motion carried 9 to 0. Mayor Powell declared the motion adopted. 10. City Manager's Report A. John reminded citizens that Market Street will be closed from Main Street to ½ block south on Thursday, April 21st from 3:30 p.m. to 8:00 p.m. for Greening Vermillion event. 13 B. John reported that on-line registration for Summer Park and Recreation Department programs will open for all programs starting on May 2nd. John noted that the Prentis Park pool is scheduled to open May 26th, weather permitting. C. John reported that a groundbreaking for the Prentis Park pool projects has been scheduled for Wednesday, April 27th at 4:00 p.m. John stated that the event is at Prentis Park, free and the public is invited to attend. D. John reported that the May 2nd City Council meeting will include R-2 zoning changes related to off-street parking that was presented at the March 7th Noon meeting and approved by Planning Commission at the March 29th meeting. E. John reported that two terms on the Library Board of Directors will be expiring this year and requested interested citizens to complete the Expression of Interest form and return by Noon on April 22nd. F. John reported that there is a public meeting on Tuesday, April 19th at 6:30 p.m. in the City Council chambers for a presentation on the proposed plan for downtown public infrastructure improvements. John stated that a conceptual plan will be presented and an opportunity to provide feedback will be available PAYROLL ADDITIONS AND CHANGES Street: Ben Kramer $9.00/hr; Ambulance: Aaron Fest $8.55/hr-$8.55/hr training-$12.83/hr holiday, Tara Rohan $10.70/hr; Recreation: Peyton Laron $9.00/hr, Tomalyn Peckham $9.00/hr; Golf Clubhouse: Kelsey Bilthoft $8.75/hr, Sam Craig $8.75/hr, Connor Larson $8.75/hr, Danny Brown $8.55/hr; Golf Maintenance: Tyler Husby $9.75/hr; Recycling: Jim Zimmerman $19.23/hr 11. Invoices Payable 118-16 Alderman Price moved approval of the following invoices: Broadcaster Press advertising 542.00 Brunicks Service Inc fuel 2,529.00 Bureau Of Administration telephone 260.89 Centurylink telephone 1,495.41 Clay County Auditor joint election cost 2,800.00 Clay Rural Water System water usage 43.20 Clay-Union Electric Corp electricity 1,935.57 14 Dakota Beverage merchandise 11,613.53 Dept. Environment Natl Res landfill operations fee 3,195.68 First National Bank city hall debt service 64,351.72 Fred Pryor Seminars registration 198.00 Gregg Peters managers profit/monthly fee 33,418.81 John A Conkling Dist. merchandise 6,622.65 Johnson Brothers Of SD merchandise 12,601.57 Loren Fischer Disposal haul cardboard 210.00 Mart Auto Body towing 375.00 MidAmerican gas usage 3,153.75 Midcontinent Communication internet/cable service 718.68 Moore Welding & Mfg repairs/materials 235.80 Prairie Berry Winery merchandise 744.00 Republic National Dist. merchandise 15,196.39 Reserve Account postage for meter 550.00 SD Public Assurance Alliance boiler/machinery coverage 10,756.00 Staples Advantage supplies 1,324.16 Stern Oil Co. fuel 5,567.47 The Equalizer advertising 1,287.54 The Growler Station licensing fee/maintenance 749.97 United Parcel Service shipping 11.16 US Postmaster postage for utility bills 1,050.00 Verizon Wireless wireless communication 79.60 Vermillion Area Community round up program 312.33 Vermillion Now! annual pledge 50,000.00 Danny Brown Bright Energy Rebate 36.00 Todd Nelson Bright Energy Rebate 250.00 Alderman Erickson seconded the motion. Motion carried 9 to 0. Mayor Powell declared the motion adopted. 12. Consensus Agenda A. Set a public hearing date of May 2, 2016 for a special permit to exceed permissible sound levels for Coyoteopoly, Inc and South Dakota Shakespeare Festival between Monday, June 6 through Saturday, June 11, 2016 from 6:00 p.m. to 10:00 p.m. and Sunday, June 12, 2016 from 3:00 p.m. to 7:00 p.m. for Shakespeare festival performances B. Set a public hearing date of May 2, 2016 for a special daily malt beverage and wine license for the Vermillion Area Chamber of Commerce and Development Company, Inc. on or about June 9-12, 2016 at the Prentis Park band shell area for the Shakespeare performances 15 C. Set a public hearing date of May 2, 2016 for a special daily malt beverage and wine license for the Fraternal Order of Eagles on or about May 20, 21 & 22, 2016 at Prentis Park baseball field for a fundraising tournament D. Set a public hearing date of May 2, 2016 for a special daily malt beverage and wine license for the Vermillion Area Chamber of Commerce and Development Company, Inc. on or about May 15, 2016 at the Prentis Park baseball field for a baseball game 119-16 Alderman Collier-Wise moved approval of the consensus agenda. Alderman Price seconded the motion. Motion carried 9 to 0. Mayor Powell declared the motion adopted. 13. Adjourn 120-16 Alderman Ward moved to adjourn the Council Meeting at 8:41 p.m. Alderman Holly Meins seconded the motion. Motion carried 9 to 0. Mayor Powell declared the motion adopted. Dated at Vermillion, South Dakota this 18th day of April, 2016. THE GOVERNING BODY OF THE CITY OF VERMILLION, SOUTH DAKOTA BY____________________________ John E. (Jack) Powell, Mayor ATTEST: BY___________________________________ Michael D. Carlson, Finance Officer Published once at the approximate cost of ___________. 16