City Council Agendas, Packets and Minutes

Unapproved Minutes Council Special Session January 16, 2017 Monday 12:00 noon The special session of the City Council, City of Vermillion, South Dakota was held on Monday, January 16, 2017 at 12:00 noon at the City Hall large conference room. 1. Roll Call Present: Collier-Wise, Holland, Humphrey, Price, Sorensen (arrived at 12:03 p.m.), Mayor Powell Absent: Erickson, Meins, Ward 2. Informational Item – Update on Linden ravine storm drainage project Jose Dominguez, City Engineer, reported that following the December 5, 2016 noon presentation a public meeting was held on December 28, 2016 with the property owners adjoining the Linden ravine and individual meetings were held later with those property owners unable to make the meeting. Jose reported that the consensus of the property owners was Option A that would place a pipe from Linden Street to University Street which should resolve this erosion issue. Alderman Sorensen arrived 12:03 p.m. Jose stated that, if the City Council wanted to move forward with Option A, he would review with Banner Associates, the consulting engineer, if it would be possible to complete the plans, bid and construct during this year. Jose noted that the engineer’s estimate was $180,000 which he felt was low and to use $250,000. Discussion followed on the project with Alderman Sorensen wanting to review options of cost sharing with the adjoining property owners. Mayor Powell stated that the consensus of the City Council was to move forward with the project, noting that Alderman Sorensen wanted to review cost sharing options. 3. Educational Item – Vehicle and small equipment bidding practices – Jose Dominguez Jose Dominguez, City Engineer, reviewed the bid laws as they apply to equipment purchases in the city. Jose noted that bid specifications are required before bidding but there are exceptions to biding such as bids awarded by state contract, bids awarded by National Joint Powers Alliance and Cooperative Purchasing Agreements. Jose noted that purchases can be made from any vendor matching or lower than the state contract or 1 purchasing alliance/cooperative agreement. Jose reported that he has talked to the local dealerships who stated they can meet or beat the purchasing alliance/cooperative agreement price. Jose reviewed the proposed approach to purchasing vehicles as well as comparison of state contract prices to purchasing alliance/cooperative agreements. Jose stated that on the agenda tonight are resolutions to purchase vehicles from local dealers at prices below to the purchasing alliances/agreements prices for identical vehicles. Jose answered questions of the City Council on the purchasing procedures for city vehicles. 4. Briefing on the January 16, 2017 City Council Regular Meeting Council reviewed items on the agenda with City staff. No action was taken. 5. Adjourn 12-17 Alderman Holland moved to adjourn the Council special session at 12:40 p.m. Alderman Price seconded the motion. Motion carried 6 to 0. Mayor Powell declared the motion adopted. Dated at Vermillion, South Dakota this 16th day of January, 2017. THE GOVERNING BODY OF THE CITY OF VERMILLION, SOUTH DAKOTA BY____________________________ John E. (Jack) Powell, Mayor ATTEST: BY___________________________________ Michael D. Carlson, Finance Officer Unapproved Minutes City Council Regular Session January 16, 2017 Monday 7:00 p.m. The regular session of the City Council, City of Vermillion, South Dakota was called to order on January 16, 2017 at 7:00 p.m. by Mayor Powell. 1. Roll Call 2 Present: Collier-Wise, Erickson (arrived at 7:03 p.m.), Holland, Humphrey, Price, Sorensen, Ward, Mayor Powell Absent: Meins 2. Pledge of Allegiance 3. Minutes A. Minutes of January 3, 2017 Special Meeting, January 3, 2017 Regular Meeting 13-17 Alderman Collier-Wise moved approval of the January 3, 2017 Special Meeting and January 3, 2017 Regular Meeting minutes. Alderman Sorensen seconded the motion. Motion carried 7 to 0. Mayor Powell declared the motion adopted. 4. Adoption of Agenda 14-17 Alderman Collier-Wise moved approval of the agenda with the addition of Item 5C - Proclamation Vermillion Fire Department 125th Anniversary and the removal of Item 8A as the Mid American representative was unable to attend due to weather. Alderman Price seconded the motion. Motion carried 7 to 0. Mayor Powell declared the motion adopted. 5. Visitors to be Heard A. Heroes Behind the Badges Blood Drive Robin Hower, representing the Police Department, and Keith Thompson, representing the Fire Department, reported that the two departments are participating in a community blood drive. They encouraged citizens to donate blood in honor of their local heroes on Monday, January 23rd at Sanford Vermillion at 125 Walker. B. January as Rotary Awareness Month Proclamation Alderman Holland read the Proclamation recognizing January, 2017 as “Rotary Awareness Month” in Vermillion. Mayor Powell presented the proclamation to Alderman Holland on behalf of the Vermillion Rotary. Alderman Erickson arrived at 7:03 p.m. C. Proclamation Vermillion Fire Department 125th Anniversary 3 Alderman Sorensen read the Proclamation recognizing the 125th Anniversary of the Vermillion Fire Department and on behalf of the residents of Vermillion extended sincere appreciation and thanks for the many men and women who have served the community as Firefighters and Emergency Medical Technicians during the last 125 years. Mayor Powell presented the proclamation to Keith Thompson on behalf of the Vermillion Fire/EMS Departments. 6. Public Hearings A. Special Assessment Roll for Sidewalk repairs (Southwest Quadrant) Jose Dominguez, City Engineer, reported that on December 16, 2013, the City Council approved a Resolution Adopting the Resolution of Necessity for Sidewalk Repairs. Jose stated that the resolution involved the sidewalks in the southwest quadrant of the community. Jose stated that work has been completed and the final payment has been authorized. Jose stated that the special assessments were calculated and filed with the Finance Officer on December 7, 2016. Jose stated that, at the December 19, 2016 meeting, the City Council approved a resolution setting January 16, 2017 as the hearing date for the assessment roll. Jose stated that the notice of this hearing was placed in the newspaper and mailed to the affected property owners. Jose reported that a property owner contacted him today with concerns on the backfill and noted that forms had not all been removed. Jose reported that he made contact with the contractor who stated that these items will be corrected this spring. Jose stated that the construction costs plus the fiscal fee total $6,448.43 to be assessed to the benefiting property owners. Jose stated that, if the resolution is adopted, the affected property owners will be sent notices allowing 30 days to pay without interest. 15-17 After reading the same once, Alderman Collier-Wise moved adoption of the following: RESOLUTION APPROVING THE SPECIAL ASSESSMENT ROLLS AND NOTICE OF SPECIAL ASSESSMENTS FOR SIDEWALK REPAIRS IN THE CITY OF VERMILLION, SOUTH DAKOTA WHEREAS, the Governing Body of the City of Vermillion, Clay County, South Dakota has established special assessment rolls for defraying the cost of construction of sidewalks and related improvements against the several tracts of real property fronting and abutting upon: PARCEL NUMBER PROPERTY LEGAL DESCRIPTION AMOUNT ADDRESS 4 15530-01400-020-00 203 COURT LOTS 1 & 2 BLK 14 ORIGINAL TOWN $863.23 N 70’ OF 18, 19, & 20 BLK 31 15530-03100-200-00 5 LUXEMBURG ORIGINAL TOWN $3,243.46 N 32’ OF 13 & ALL OF 14 BLK 13 15530-01300-140-00 204 COURT ORIGINAL $806.54 15720-03800-040-00 14 WASHINGTON LOT 4 BLK 38 SNYDERS $1,535.20 in the City of Vermillion, Clay County, South Dakota. The assessment rolls were filed in the office of the City Finance Officer of the City of Vermillion, South Dakota on the 10th day of December 2014. WHEREAS, said Governing Body, by resolution, fixed this time and place for hearing, upon the assessment rolls, and directed the City Finance Officer, of the City of Vermillion, Clay County, South Dakota, to publish a Resolution and Notice for such hearing in the official newspaper of Vermillion, South Dakota. Said Resolution and Notice described, in general terms, the improvement for which the special assessment is levied, the date of filing of the assessment rolls, and the time and place for the hearing that the assessment rolls would be open for public inspection at the office of the City Finance Officer of Vermillion, South Dakota, and referred to the assessment rolls for further particulars. The Finance Officer was further directed to mail a copy of the Resolution and Notice, by first-class mail, postage thereon fully prepaid, addressed to the property owners of any property to be assessed for such improvement at their address, as shown by the records of the Director of Equalization, prior to the date set for the hearing. WHEREAS, it now appears that the Finance Officer has caused notice of the hearing to be given in the manner provided by the aforementioned Resolution and Notice, and by law. WHEREAS, all persons interested have been given an opportunity to appear and show cause why the Governing Body should not approve the assessment rolls, and the assessments against the respective premises of the owners, and the Governing Body has determined that the assessment rolls are, in all respects, true and correct and according to law. NOW, THEREFORE, IT IS RESOLVED, by the Governing Body of the City of Vermillion, Clay County, South Dakota that the special assessment rolls are hereby approved without amendment or change. BE IT FURTHER RESOLVED, that the approved assessment rolls be filed in the office of the City Finance Officer the day after approval of the assessment rolls. The City Finance Officer shall publish once in the official newspaper of Vermillion, South Dakota, and a copy of this Resolution and Notice, along with the approved assessment rolls. 5 BE IT FURTHER RESOLVED, that the City Finance Officer shall immediately mail to the owner, or owners, of each lot, parcel or piece of ground, as shown by the assessment rolls, a copy of this Resolution and Notice, along with the approved assessment roll for that location. NOTICE IS HEREBY GIVEN, that the assessments mentioned in the assessment rolls will be payable according to the provisions of Plan One, as set forth in Sections 9-43, inclusive of the Codified Laws of the State of South Dakota, unless superseded by a deferred assessments agreement. NOTICE IS FURTHER GIVEN, that any assessment under Plan One, or any installment thereof, may be paid without interest to the City Finance Officer whose office is located in City Hall at 25 Center Street in the City of Vermillion, South Dakota, at any time, within thirty days after the filing of the approved assessment rolls in the office of said City Finance Officer. Thereafter, and prior to the due date of the first installment, the entire assessment remaining, or any number of installments thereof, plus interest thereon, from the filing date to the date of payment, may be paid to the said City Finance Officer. After the due date of the first installment, provided that the installments, which are due together with interest included thereon, have been paid, any or all of the remaining installments not yet due may be paid without additional interest to the said City Finance Officer. All installments paid prior to their respective due dates shall be paid in inverse order of their due dates. No installment, under Plan One, shall be paid to the said City Finance Officer on or after its due date, and on and after said date such installment shall be paid only to the County Treasurer with interest. NOTICE IS FURTHER GIVEN, that the approved assessment rolls, will be filed with the City Finance Officer on January 17, 2017. The assessment is payable in two (2) installments at ten percent (10%), per annum, interest on unpaid installments as stipulated in the assessment roll for each location. The first installment due date is January 1, 2018. Subsequent installments are due January 1st of each succeeding year until the entire assessment is paid. The assessment rolls herein referred to are attached. Dated at Vermillion, South Dakota, this 16th day of January, 2017. THE GOVERNING BODY OF THE CITY OF VERMILLION, SOUTH DAKOTA By______________________________ John E. (Jack) Powell, Mayor 6  ATTEST: _________________________________ Michael D. Carlson, Finance Officer The motion was seconded by Alderman Ward. Discussion followed and the question of the adoption of the Resolution was presented for a vote of the Governing Body. 8 members voted in favor of and 0 members voted in opposition to the Resolution. Mayor Powell declared that the Resolution was adopted. B. Sidewalk repairs in the Southeast Quadrant Jose Dominguez, City Engineer, stated that the new Sidewalk Inspection Program was first presented to the City Council in 2010 and comments and discussion helped create the program used today. Jose reported that the program divided the City into quadrants with the southeast (south of Main Street and east of Dakota Street) quadrant being inspected last year. Jose reported that during City inspections staff looked for a couple of deficiencies: trippers and surface conditions. Jose noted that, if the panels were found to be deficient, they were also marked for replacement. Jose stated that the property owners were notified by mail and the notice of hearing has been published twice. Jose noted that an information packet has also been placed on the City’s website for public review. Jose stated that the resolution will give property owners until June 30, 2017 to demonstrate they have the work under contract to be completed by the end of 2017. Jose stated that for the remainder not under contract or completed the City will issue a contract to complete and then assess the cost to the property. Discussion followed. 16-17 After reading the same once, Alderman Ward moved adoption of the following: RESOLUTION ADOPTING RESOLUTION OF NECESSITY FOR SIDEWALK REPAIRS IN THE CITY OF VERMILLION, SD BE IT HEREBY RESOLVED, by the Governing Body of the City of Vermillion, South Dakota, at a regularly called meeting thereof, in the Council Chambers of said City Hall at 7:00 p.m. on the 16th day of January, 2017, that the necessity has arisen for sidewalk repairs along the parcels of land hereinafter named, viz: VIOLATION ADDRESS VIOLATION LEGAL DESCRIPTION VIOLATION PARCEL NUMBER 1572 BRANDON DRIVE LOT 17 BLK 1 COUNTRYSIDE ADDN 15187-00100-170-00 500 BULOW DRIVE LOT 4 BLK 5 EASTGATE MANOR 3RD 15260-00500-040-00 501 BULOW DRIVE LOT 5 BLK 4 EASTGATE MANOR 3RD 15260-00400-050-00 7 620 CANBY STREET W 20' OF LOTS 2 & 3 BLK 1 AUD TRACT B 15850-00100-030-03 710 CANBY STREET LOT 7 & W 25' OF LOT 8 BLK 2 AUD TRACT B 15850-00200-080-00 828 CANBY STREET LOT 6 BLK 2 MEISENHOLDERS 15460-00200-060-00 LOT 3 REPLAT OF BLK 1&2 BLK 2 ST AGNES 419 CATALINA STREET CHURCH 15740-00200-030-00 602 CATALINA STREET LOT 3 BLK 4 EASTGATE MANOR 2ND 15250-00400-030-00 930 CRESTVIEW DRIVE LOT 4 BLK 1 EASTGATE MANOR 2ND ADDN 15250-00100-040-00 922 CRESTVIEW DRIVE LOT 3 BLK 1 EASTGATE MANOR 2ND ADDN 15250-00100-030-00 1423 CRESTVIEW E 1/2 OF LOT 6 & ALL LOT 7 BLK 8 DRIVE EASTGATE MANOR 3RD 15260-00800-070-00 1001 E MAIN NW 1/4 NE 1/4 19-92-51 HIGH SCHOOL 15320-09251-191-00 303 E MAIN STREET LOTS 1 & 2 BLK 76 SMITHS ADDN 15710-07600-020-00 215 E MAIN STREET N 89' OF 1, 2 & 3 BLK 74 SMITHS 15710-07400-030-00 505 E MAIN STREET LOTS 1, 2 & 3 EAST END 15230-00000-030-00 854 EASTGATE DRIVE LOT 6 BLK 1 EASTGATE MANOR 15240-00100-060-00 E 60' OF 11 & W 10' OF 12 BLK 1 EASTGATE 944 EASTGATE DRIVE MANOR 15240-00100-120-00 23 FOREST AVENUE LOT 9 & 10 BLK 73 SMITHS 15710-07300-100-00 N 1/2 VAC 5TH ST & N 1/2 OF LOT 1 & 2 310 FOREST AVENUE BLK 80 EAST VERMILLION 15280-08000-020-03 S 18' OF LOT 2 & ALL OF LOT 3 BLK 3 224 FOREST AVENUE HANSONS 15300-00300-030-00 300 FOREST AVENUE LOT 5 & N 1/2 OF 6 BLK 3 HANSONS 15300-00300-060-00 208 FOREST AVENUE LOTS 3 & 4 BLK 2 HANSONS 15300-00200-040-00 216 FOREST AVENUE LOT 1 & N 32' OF LOT 2 BLK 3 HANSONS 15300-00300-020-00 26 FOREST AVENUE W 1/2 OF S 1/2 OF 7 BLK 74 SMITHS 15710-07400-070-00 200 FOREST AVENUE S 25' OF 1 & ALL OF 2 BLK 2 HANSONS 15300-00200-020-00 N 135' OF LOT 1 BLK 2 & COMM SW COR LOT 5 BLK 75 THENC S 6' THENC E 150' THENC N 126 FOREST AVENUE 6' THENCE W TO POB HANSONS 15300-00200-010-00 117 FOREST AVENUE LOT 16 BLK 73 SMITHS 15710-07300-160-00 18 FOREST AVENUE W 1/2 OF N 1/2 LOT 7 BLK 74 SMITHS 15710-07400-070-09 618 LEE STREET LOT 1 BLK 11 EASTGATE MANOR 3RD 15260-01100-010-00 S 103' 7.5" OF LOTS 1 & 2 BLK 81 EAST 324 LEWIS STREET VERMILLION ADDN 15280-08100-020-00 403 LEWIS STREET N 84' OF EL-1 BLK 77 EAST VERMILLION 15280-07700-000-06 E 38' OF 3 EXC E 30' OF N 32' OF LOT 3 316 LEWIS STREET BLK 81 EAST VERMILLION 15280-08100-030-00 LOT 12 & W 1/2 OF 13 BLK 78 EAST 309 LEWIS STREET VERMILLION 15280-07800-120-00 W 35' OF LOT 5 & E 15' OF LOT 6 BLK 82 418 LEWIS STREET EAST VERMILLION 15280-08200-060-00 701 LEWIS STREET LOT 1 & N 10' OF LOT 2 BLK 2 AUD TRACT B 15850-00200-020-00 ALLEY LEWIS STREET 952 LEWIS STREET LOT 6 BLK 1 EASTGATE MANOR 3RD 15260-00100-060-00 8 916 LEWIS STREET LOT 3 BLK 1 MEISENHOLDERS 4TH 15480-00100-030-00 1515 LEWIS STREET LOT 2 BLK 12 EASTGATE MANOR 3RD 15260-01200-020-00 236 LINDEN STREET LOT 20 BLK 1 EASTSIDE 15270-00100-200-00 321/323 LINDEN N 1/2 OF LOT 19 & S 25' OF LOT 20 & E STREET 1/2 VAC ALLEY ADJACENT TO BRUY~ERS~ 15130-00100-200-03 ALLEY LINDEN STREET S 18' OF LOTS 1 & 2 & N 32' OF LOT 3 BLK 15 LINDEN STREET 1 COLLEGE PARK 15170-00100-030-00 216 LINDEN STREET LOT 17 & N 39.2' OF 18 BLK 1 EASTSIDE 15270-00100-180-00 206 LINDEN STREET LOT 14 BLK 1 EASTSIDE 15270-00100-140-00 108 LINDEN STREET LOT 7 BLK 1 EASTSIDE ADDN 15270-00100-070-00 20 MICKELSON AVENUE LOT 5 BLK 2 DAHLS ADDN 15202-00200-050-00 925 RIDGECREST DRIVE LOT 9A BLK 1 RIDGECREST 6TH 15650-00100-090-00 937 RIDGECREST DRIVE LOT 10A BLK 1 RIDGECREST 6TH ADDN 15650-00100-100-00 1011 RIDGECREST DRIVE LOT 13 BLK 1 RIDGECREST 15600-00100-130-00 1119 RIDGECREST DRIVE LOT 14 BLK 4 RIDGECREST 5TH 15640-00400-140-00 1134 RIDGECREST DRIVE LOT 9 BLK 4 RIDGECREST 5TH 15640-00400-090-00 603 S NORBECK STREET LOT 11 BLK 6 EASTGATE MANOR 3RD 15260-00600-110-00 109 S PINE STREET LOTS 18 & 19 EAST VIEW 15290-00100-190-00 ALLEY S PINE STREET 302 S PINE STREET LOT 10 BLK 3 EASTSIDE 15270-00300-100-00 100 S PINE STREET LOT 1 & N 14' OF 2 NELSONS 15500-00000-020-00 203 S UNIVERSITY STREET LOT 2 & 3 BLK 5 ADD TO HANSONS 15310-00500-030-00 221 S UNIVERSITY STREET LOT 1 MORRIES 15490-00000-010-00 239 S UNIVERSITY STREET LOT 1 & N 35' OF LOT 2 CUSICKS ADDN 15200-00000-020-00 315 S UNIVERSITY N 1/2 OF LOTS 1, 2 & 3 BLK 82 EAST STREET VERMILLION ADDN 15280-08200-030-00 12 S UNIVERSITY STREET LOT 5 EAST END 15230-00000-050-00 102 S UNIVERSITY LOT 1 & N 18' OF LOT 2 BLK 2 COLLEGE STREET PARK 15170-00200-020-00 106 S UNIVERSITY S 32' OF LOT 2 & N 12' OF LOT 3 BLK 2 STREET COLLEGE PARK 15170-00200-030-00 ALLEY S UNIVERSITY STREET 10 S UNIVERSITY STREET LOT 4 EAST END 15230-00000-040-00 207 S YALE STREET N 57' LOT 5 BLK 4 ADD TO HANSONS 15310-00400-050-00 219 S YALE STREET S 50' OF LOT 7 BLK 4 ADDN TO HANSONS 15310-00400-070-00 9  L-1 EXC S 8' & EXC W 20' NE 1/4 NE 1/4 309 S YALE STREET 24-92-52 UNPLATTED S YALE~ 15870-09252-240-09 408 S YALE STREET S 60' OF E L-1 BLK 77 EAST VERMILLION 15280-07700-000-09 W 1/2 OF 9 & ALL 10 BLK 77 EAST 422 S YALE STREET VERMILLION 15280-07700-100-00 110 S YALE STREET LOT T-2 BLK 78 SMITHS 15710-07800-000-15 S 78' OF N 404' OF W 185' OF BLK 78 102 S YALE STREET SMITHS 15710-07800-000-06 103 S YALE STREET LOTS 1 & 2 BLK 77 SMITHS 15710-07700-020-00 COMM AT A POINT 216' S OF NW COR OF BLK 24 S YALE STREET 78 E 130' S 55', SMITHS 15710-07800-000-00 952 SUNSET STREET LOT 2 BLK 1 PARK VIEW ACRES 2ND 15570-00100-020-00 311 SYCAMORE STREET LOT 3 BLK 1 EAST ACRES 15220-00100-030-00 306 SYCAMORE STREET LOT 16 BLK 1 URUPS 15780-00100-160-00 W 76' OF LOT 1 BLK 6 MEISENHOLDERS 3RD 510 THOMAS STREET ADDN 15470-00600-010-03 518 VALLEYVIEW DRIVE LOT 13 BLK 2 VALLEY VIEW 15800-00200-130-00 514 VALLEYVIEW DRIVE LOT 14 BLK 2 VALLEY VIEW 15800-00200-140-00 508 VALLEYVIEW DRIVE LOT 15 BLK 2 VALLEY VIEW 15800-00200-150-00 1030 VALLEYVIEW DRIVE LOT 5 BLK 4 RIDGECREST 15600-00400-050-00 818 VALLEYVIEW DRIVE LOT 2 BLK 2 RIDGECREST 15600-00200-020-00 806 VALLEYVIEW DRIVE LOT 1A REPLAT LOT 1 BLK 2 RIDGECREST 15600-00200-010-00 836 VALLEYVIEW DRIVE LOTS 4 & 5 BLK 2 RIDGECREST 15600-00200-050-00 848 VALLEYVIEW DRIVE LOT 7B & LOT 6 BLK 2 RIDGECREST 15600-00200-060-00 1090 VALLEYVIEW DRIVE LOT 16 BLK 4 RIDGECREST 4TH 15630-00400-160-00 1225 VALLEYVIEW DRIVE LOT 29 BLK 1 RIDGECREST 2ND 15610-00100-290-00 1234 VALLEYVIEW E 40' OF LOT 9 & ALL OF 10 BLK 7 DRIVE EASTGATE MANOR 3RD ADDN 15260-00700-100-00 229 WALKER STREET LOT 5 BLK 5 MEISENHOLDERS 3RD 15470-00500-050-00 In the City of Vermillion, South Dakota, all as mentioned in a Resolution of Necessity adopted by the Governing Body on the 16th day of January, 2017 was approved and that the Engineer shall proceed with the work in the manner provided by law. BE IT FURTHER RESOLVED, that the property owner shall, at their own expense, repair the sidewalk according to the specifications filed in the office of the City Engineer. The repairs must be under contract by the 30th day of June 2017 for completion by December 31, 2017. 10 Dated at Vermillion, South Dakota this 16th day of January, 2017. THE GOVERNING BODY OF THE CITY OF VERMILLION, SOUTH DAKOTA By___________________________ John E. (Jack) Powell, Mayor ATTEST: By____________________________________ Michael D. Carlson, Finance Officer The motion was seconded by Alderman Collier-Wise. Discussion followed and the question of the adoption of the Resolution was presented for a vote of the Governing Body. 8 members voted in favor of and 0 members voted in opposition to the Resolution. Mayor Powell declared that the Resolution was adopted. C. Retail on-off sale wine license for the Vermillion Downtown Cultural Association for the Coyote Twin at 10 East Main Street Mike Carlson, Finance Officer, reported that an application for a retail on-off sale wine license was received from the Vermillion Downtown Cultural Association for the Coyote Twin at 10 East Main Street. Mike stated that the Police Chief’s report and notice of hearing are included in the packet. Mike reported that the City has the ability to issue a license on two criteria, being suitable person and suitable location. Mike stated that, as to suitable person, a DCI and FBI background check was required of Jason Thiel, the Executive Director, as the organization is a nonprofit and as to suitable location there currently is a license issued to the business adjoining to the west. Mike stated that the Police Chief has met with the member of the organization and recommends the following conditions on the license if issued as follows: 1) Sales will only occur in the second theater. 2) The Sales booth will be inside the second theater; 3. The person selling the alcohol will be TAM certified. 4) Only persons 21 or older will be allowed in the second theater when sales/consumption are occurring. 5) Sales will stop 2/3rds of the way through the movie. Mike noted that Jason had indicated that there may be an interest in a malt beverage license but as the licensing period for malt beverage is July to June they will wait until this summer to consider. Mike recommended approval of the license with the conditions outlined by the Police Chief. Jim Wilson and Jason Thiel were present and answered questions of the City Council on the operations. 11 17-17 Alderman Holland moved approval of the issuance of the retail on-off sale wine license for the Vermillion Downtown Cultural Association for the Coyote Twin at 10 East Main Street with the following conditions: 1) Sales will only occur in the second theater. 2) The Sales booth will be inside the second theater. 3) The person selling the alcohol will be TAM certified. 4) Only persons 21 or older will be allowed in the second theater when sales/consumption are occurring. 5) Sales will stop 2/3rds of the way through the movie. Alderman Erickson seconded the motion. Motion carried 8 to 0. Mayor Powell declared the motion adopted. 7. Old Business - None 8. New Business A. Mid American Energy Annual report Mayor Powell reported this item was removed from the agenda and will be moved to the February 6th meeting as the Mid American representative was unable to make the meeting due to weather. B. Resolution authorizing the purchase of a Toro mower Jose Dominguez, City Engineer, reported that during the budget session as part of the 2017 equipment replacement fund the 2010 Toro Groundsmaster 4000D mower used at the Bluffs Golf Course was scheduled for replacement. Jose stated that the National Joint Powers Alliance (NJPA) has an attractive contract with Toro Company for $61,186 and that the participating distributor Midwest Turf & Irrigation of Omaha Nebraska has agreed to honor that contract price. Jose stated that the equipment replacement fund has budgeted for this replacement and recommended approval of the resolution to purchase. 18-17 After reading the same once, Alderman Ward moved adoption of the following: RESOLUTION AUTHORIZING THE PURCHASE OF A GOLF COURSE MOWER WHEREAS, SDCL 5-18A-37 authorizes a governmental entity to enter into agreements with purchasing agents in any other state for purchases under a joint agreement or contract at the accepted bid price and the concurrence of said bidder; and 12 WHEREAS, the City of Vermillion has reviewed and determined that the bid awarded by the National Joint Powers Alliance (NJPA) for a golf course mower from Toro Company’s participating distributor, Midwest Turf & Irrigation, for the total amount of $61,186 offers an advantageous price to the City for said item; and WHEREAS, the City has contacted Midwest Turf & Irrigation and they have agreed to allow the City to purchase a mower for the contract price and terms as awarded by the NJPA. NOW, THEREFORE, BE IT RESOLVED, by the Governing Body of the City of Vermillion, that the City Finance Officer is hereby authorized to purchase a new 2017 Toro Groundsmaster 4000D mower from Midwest Turf & Irrigation of Omaha, Nebraska at the above stated price and under the same terms as the City of Tucson, Arizona. Dated at Vermillion, South Dakota this 16th day of January, 2017. THE GOVERNING BODY OF THE CITY OF VERMILLION, SOUTH DAKOTA By_____________________________ John E. (Jack) Powell, Mayor ATTEST: By Michael D. Carlson, Finance Officer The motion was seconded by Alderman Sorensen. Discussion followed and the question of the adoption of the Resolution was presented for a vote of the Governing Body. 8 members voted in favor of and 0 members voted in opposition to the Resolution. Mayor Powell declared that the Resolution was adopted. C. Resolution authorizing the purchase of two Park and Recreation Department mowers. Jose Dominguez, City Engineer, reported that during the budget session as part of the 2017 equipment replacement fund the two 2005 Toro 328D mowers used at the Parks Department were scheduled for replacement. Jose reported that the City has used Toro mowers for Parks mowing for several years. Jose noted that this brand of mower has proven to be very reliable for the City, but it is also a very expensive brand when compared to other mowers. Jose noted that in order to save some money Staff is proposing to purchase a couple of less expensive commercial mowers for use in the Parks system. Jose stated that the new mowers will stay in rotation for five years, which is seven years less than what we keep the Toro mowers. Jose noted that the proposed changes will not be affecting the rent charged to the Department by the Equipment Replacement fund. Jose reported that the ground conditions in the parks are different than 13 the Bluffs Golf Course which takes a toll on the mowers which are heavily used for twelve years. Jose noted that the last few years life has sometimes resulted in significant repair costs and down time for the mowers. Jose stated that Parks staff suggested utilizing less expensive mowers for a shorter period of time. Jose reported that Staff researched several brands of commercial mowers and is proposing to purchase one Spartan mower and one Hustler mower. Jose stated that the Spartan mower will be a 2017 Spartan SRT-XD for $10,273.98 from Mowbility Sales and Service of Pella, Iowa and the Hustler will be a Hustler Super Z for $10,921.76 from Vermillion Ace Hardware. Jose stated that the City would pay a total of $21,195.74 for both mowers while State statute 5-18A- 22(19) allows municipalities to purchase equipment that cost less than $50,000 without bidding. Jose recommended approval of the resolution to purchase the two movers. Discussion followed. 19-17 After reading the same once, Alderman Erickson moved adoption of the following: RESOLUTION AUTHORIZING THE PURCHASE OF TWO PARK AND RECREATION DEPARTMENT MOWERS WHEREAS, SDCL 5-18A-22(19) authorizes a governmental entity to purchase equipment that cost less than $50,000 without bidding; and WHEREAS, the City of Vermillion has reviewed and determined that purchasing a Spartan mower from Mowbility Sales and Service for the total amount of $10,273.98, and purchasing a Hustler mower from Vermillion Ace Hardware for the total amount of $10,921.76 offers an advantageous price to the City for said items. NOW, THEREFORE, BE IT RESOLVED, by the Governing Body of the City of Vermillion, that the City Finance Officer is hereby authorized to purchase a new 2017 Spartan SRT-XD from Mowbility Sales and Service of Pella, Iowa at the above stated price and a Hustler Super Z from Vermillion Ace Hardware of Vermillion, South Dakota at the above stated price. Dated at Vermillion, South Dakota this 16th day of January, 2017. THE GOVERNING BODY OF THE CITY OF VERMILLION, SOUTH DAKOTA By______________________________ John E. (Jack) Powell, Mayor ATTEST: By Michael D. Carlson, Finance Officer 14 The motion was seconded by Alderman Collier-Wise. Discussion followed and the question of the adoption of the Resolution was presented for a vote of the Governing Body. 8 members voted in favor of and 0 members voted in opposition to the Resolution. Mayor Powell declared that the Resolution was adopted. D. Resolution authorizing the purchase of two Police Department vehicles Jose Dominguez, City Engineer, reported that during the budget session as part of the 2017 equipment replacement fund the replacement of two police vehicles were to be replaced. Jose stated that this would be the 2014 Chevrolet Caprice and 2014 Chevrolet Tahoe. Jose stated that Administration would like to take advantage of an attractive National Joint Powers Alliance (NJPA) bid that was awarded to National Auto Fleet Group (NAFG). Jose stated that state law allows purchases to be made off other governmental entity bids or cooperative agreements outside of the state. Jose stated that the bid laws also allow the purchase of the identical piece of equipment for another vendor at the contract price or less without bidding. Jose stated that the bid price through NJPA for a 2017 Ford Police Interceptor SUV meeting our specifications is $31,666. Jose reported that Vermillion Ford has agreed to offer the same vehicle to the City for a lower price of $30,727. Jose stated that the resolution is to authorize the purchase of two 2017 Ford Police Interceptors SUV for $61,454 from Vermillion Ford. Discussion followed. 20-17 After reading the same once, Alderman Collier-Wise moved adoption of the following: RESOLUTION AUTHORIZING THE PURCHASE OF TWO POLICE VEHICLES WHEREAS, SDCL 5-18A-37 authorizes a governmental entity to enter into agreements with purchasing agents in any other state for purchases under a joint agreement or contract at the accepted bid price and the concurrence of said bidder; and WHEREAS, the City of Vermillion has reviewed and determined that the bid awarded by the National Joint Powers Alliance (NJPA) for two police vehicles for the total amount of $63,332 offers an advantageous price to the City for said item; and WHEREAS, the City has contacted Vermillion Ford and they have agreed to sell the same vehicles offered through the NJPA at the lower price of $61,454. 15 NOW, THEREFORE, BE IT RESOLVED, by the Governing Body of the City of Vermillion, that the City Finance Officer is hereby authorized to purchase two new 2017 Ford Police Interceptor SUV police vehicles from Vermillion Ford of Vermillion, South Dakota at the above stated price. Dated at Vermillion, South Dakota this 16th day of January, 2017. THE GOVERNING BODY OF THE CITY OF VERMILLION, SOUTH DAKOTA By______________________________ John E. (Jack) Powell, Mayor ATTEST: By Michael D. Carlson, Finance Officer The motion was seconded by Alderman Holland. Discussion followed and the question of the adoption of the Resolution was presented for a vote of the Governing Body. 8 members voted in favor of and 0 members voted in opposition to the Resolution. Mayor Powell declared that the Resolution was adopted. E. Resolution authorizing the purchase of a full-size cargo van Jose Dominguez, City Engineer, reported that during the budget session as part of the 2017 equipment replacement fund the replacement of the 2002 Chevrolet full-size cargo van used by the Electric Department was included. Jose stated that Administration would like to take advantage of an attractive National Joint Powers Alliance (NJPA) bid that was awarded to National Auto Fleet Group (NAFG). Jose stated that state law allows purchases to be made off other governmental entity bids or cooperative agreements outside of the state. Jose stated that the bid laws also allow the purchase of the identical piece of equipment for another vendor at the contract price or less without bidding. Jose stated that the bid price through NJPA for a 2017 Ford Transit Van meeting our specifications is $32,054. Jose reported that Vermillion Ford has agreed to offer the same vehicle to the City for a lower price of $31,459. Jose stated that the resolution is to authorize the purchase of 2017 Ford Transit Van for $31,926 from Vermillion Ford. Discussion followed. 21-17 After reading the same once, Alderman Price moved adoption of the following: RESOLUTION AUTHORIZING THE PURCHASE OF TWO POLICE VEHICLES 16 WHEREAS, SDCL 5-18A-37 authorizes a governmental entity to enter into agreements with purchasing agents in any other state for purchases under a joint agreement or contract at the accepted bid price and the concurrence of said bidder; and WHEREAS, the City of Vermillion has reviewed and determined that the bid awarded by the National Joint Powers Alliance (NJPA) for two police vehicles for the total amount of $63,332 offers an advantageous price to the City for said item; and WHEREAS, the City has contacted Vermillion Ford and they have agreed to sell the same vehicles offered through the NJPA at the lower price of $61,454. NOW, THEREFORE, BE IT RESOLVED, by the Governing Body of the City of Vermillion, that the City Finance Officer is hereby authorized to purchase two new 2017 Ford Police Interceptor SUV police vehicles from Vermillion Ford of Vermillion, South Dakota at the above stated price. Dated at Vermillion, South Dakota this 16th day of January, 2017. THE GOVERNING BODY OF THE CITY OF VERMILLION, SOUTH DAKOTA By___________________________ John E. (Jack) Powell, Mayor ATTEST: By Michael D. Carlson, Finance Officer The motion was seconded by Alderman Holland. Discussion followed and the question of the adoption of the Resolution was presented for a vote of the Governing Body. 8 members voted in favor of and 0 members voted in opposition to the Resolution. Mayor Powell declared that the Resolution was adopted. F. Resolution authorizing the purchase of a 1-ton pickup truck Jose Dominguez, City Engineer, reported that during the budget session as part of the 2017 equipment replacement fund the replacement of the 2003 Ford F250 pickup used by the Electric Department was included. Jose stated that Administration would like to take advantage of an attractive National Joint Powers Alliance (NJPA) bid that was awarded to National Auto Fleet Group (NAFG). Jose stated that state law allows purchases to be made off other governmental entity bids or cooperative agreements outside of the state. Jose stated that the bid laws also allow the purchase of the identical piece of equipment for another vendor at the contract price or less without bidding. Jose stated that the bid price 17 through NJPA for a 2017 Ford F350 meeting our specifications is $31,361. Jose reported that Vermillion Ford has agreed to offer the same vehicle to the City for a lower price of $29,928. Jose stated that the resolution is to authorize the purchase of 2017 Ford F350 for $29,928 from Vermillion Ford. Discussion followed. 22-17 After reading the same once, Alderman Erickson moved adoption of the following: RESOLUTION AUTHORIZING THE PURCHASE OF A 1-TON PICKUP TRUCK WHEREAS, SDCL 5-18A-37 authorizes a governmental entity to enter into agreements with purchasing agents in any other state for purchases under a joint agreement or contract at the accepted bid price and the concurrence of said bidder; and WHEREAS, the City of Vermillion has reviewed and determined that the bid awarded by the National Joint Powers Alliance (NJPA) for a 1-ton pickup truck for the total amount of $31,361 offers an advantageous price to the City for said item; and WHEREAS, the City has contacted Vermillion Ford and they have agreed to sell the same vehicle offered through the NJPA at the lower price of $29,928. NOW, THEREFORE, BE IT RESOLVED, by the Governing Body of the City of Vermillion, that the City Finance Officer is hereby authorized to purchase a new 2017 Ford F350 from Vermillion Ford of Vermillion, South Dakota at the above stated price. Dated at Vermillion, South Dakota this 16th day of January, 2017. THE GOVERNING BODY OF THE CITY OF VERMILLION, SOUTH DAKOTA By_____________________________ John E. (Jack) Powell, Mayor ATTEST: By Michael D. Carlson, Finance Officer The motion was seconded by Alderman Ward. Discussion followed and the question of the adoption of the Resolution was presented for a vote of the Governing Body. 8 members voted in favor of and 0 members voted in 18 opposition to the Resolution. Mayor Powell declared that the Resolution was adopted. G. First reading of 2017 Supplemental Budget Ordinance 1351 Mike Carlson, Finance Officer, reported that, at the time the 2017 Budget was adopted, the City was faced with nearly a 100% increase in health insurance costs for 2017. Mike stated that the health insurance issue was resolved in November of 2016 without the need to increase health insurance costs. Mike stated that the City Council reviewed the items removed from the adopted 2017 budget at the December 19, 2016 noon meeting with the consensus to develop a supplemental appropriations ordinance to include the items removed. Mike reported that the supplemental ordinance reflects the change in employee health insurance costs, reinstating equipment replacement amounts with general fund items: library materials, ambulance service moving to paramedic level, City Hall maintenance and other smaller items removed to balance the 2017 budget. Second penny sales tax was supplemented for the ICAP community center study and firefighter protective clothing. The BBB sales tax was supplemented for the street banners. The balance of the funds were supplemented for reduced health insurance and increased equipment replacement rentals. Discussion followed. 23-17 Mayor Powell read the title to the above mentioned Ordinance and Alderman Collier-Wise moved adoption of the following Resolution: BE IT RESOLVED that the minutes of this meeting shall show that the title to proposed Ordinance No. 1351 entitled An Ordinance Adopting 2017 Supplemental Appropriations Ordinance of the City of Vermillion, South Dakota has been read and the Ordinance has been considered for the first time in its present form and content at this meeting being a regularly called meeting of the Governing Body of the City on this 16 day of January, 2017 at the Council Chambers in City Hall in the manner prescribed by SDCL 9-19-7 as amended. The motion was seconded by Alderman Ward. After discussion, the question of adoption of the Resolution was put to a vote of the Governing Body and 8 members voted in favor of and 0 members voted in opposition to the motion. Mayor Powell declared the motion adopted. J. Request to close Court Street from Kidder Street to the alley between Main Street and Kidder Street on Saturday, February 25, 2017 from 9:00 a.m. to 6:00 p.m. for the Special Olympics Polar Plunge Derek Chancellor, Administrative Intern, reported that a street closure request was received from the Law Enforcement Torch Run and Special 19 Olympics of South Dakota to close a portion of Court Street from Kidder south to the alley between Main Street and Kidder Street, on Saturday, February 25, 2017 from 9:00 a.m. to 6:00 p.m. for the Polar Plunge. Derek stated that the request and diagram are included in the packet. Derek stated that the application indicated the adjoining property owners have been notified of the event. Derek reported that the Police, Fire and EMS have been notified of the closure and have found no safety concerns. 24-17 Alderman Erickson moved approval of the request to close Court Street from Kidder Street to the alley between Main Street and Kidder Street on Saturday, February 25, 2017 from 9:00 a.m. to 6:00 p.m. for the Special Olympics Polar Plunge. Alderman Ward seconded the motion. Motion carried 8 to 0. Mayor Powell declared the motion adopted. 9. Bid Openings A. Annual Supply of Water & Wastewater Chemicals Shane Griese, Utility Manager, reported that bids were opened for the annual supply of lime and soda ash used for water treatment and wastewater treatment on January 4, 2017. Shane stated that bid documents were sent to seven bidders with six bids received. Shane noted that the bid summary with the five year history of bids was included in the packet. Shane recommended the low bid on Proposal #1 for quicklime to Graymont LLC at $161.00/ton and on Proposal #2 for soda ash to BHS Marketing, LLC at $309.85/ton. Bids: Proposal #1 quicklime: Gramont LLC $161/ton, Mississippi Lime $207.00/ton, freight charge 53.10/ton total $260.10/ton, Carmuese Line & Stone $180.00/ton, freight charge $152.45/ton, fuel surcharge $28.90/ton total $361.35/ton; Proposal #2 soda ash: Thatcher Company of Montana $309.94/ton, BNS Marketing, LLC $309.85/ton, Univar USA, Inc $363.00/ton 25-17 Alderman Collier-Wise moved approval of the low bid on Proposal #1 for 500 tons of quicklime to Graymont LLC at $161.00/ton and on Proposal #2 for 475 tons of soda ash to BHS Marketing, LLC at $309.85/ton. Alderman Holland seconded the motion. Motion carried 8 to 0. Mayor Powell declared the motion adopted. 10. City Manager's Report A) John wanted to thank Jose Dominguez for his work on the equipment replacement items acquired earlier on the agenda. John noted that there 20 is a lot of time required and also wanted to thank the local dealers for their time in working with Jose on the specifications. B) John reminded citizens that Main Street from Dakota Street to High Street will be closed from 1:00 p.m. to 1:30 p.m. on Saturday, January 21st for the March for Women. John stated that this will be a rolling street closure. C) John reported that Jen will be contacting Council members about scheduling an evening meeting with the Fire Department after February 1st. The meeting is an opportunity to hear their annual report and tour the station. D) John reported that the following raffle notification was received: Vermillion High School After Prom is selling tickets at $5 each or 5 for $20. The tickets will be sold until February 14, 2017. The prize is a Vermillion High School t-shirt quilt valued at $40. Proceeds from the raffle will be used to fund the Vermillion After Prom event. E) John reminded Policies and Procedures Committee members of a meeting at 8:00 a.m. on Thursday, January 19th. PAYROLL ADDITIONS AND CHANGES Police: Andrew Delgado $22.12/hr; Fire/Code: Matt Taggart $16.33/hr; Recreation: Jacob Ford $9.00/hr; Library: Wendy Nilson $20.27/hr; Communications: Dave Stammer $21.73/hr; Light: Matt Nelson $27.25/hr, Phil Wiebelhaus $30.55/hr 11. Invoices Payable 26-17 Alderman Erickson moved approval of the following invoices: 2016 Invoices Payable A-Ox Welding Supply Co bulk CO2 642.20 Arrow Manufacturing parts 35.98 Avera Occupational Medicine testing 133.90 Baker & Taylor Books books 223.13 Banner Associates, Inc professional services 20,596.90 Bhs Marketing, LLC soda ash 13,645.72 Blackstone Audio Inc books 200.00 Bluetarp Financial, Inc supplies 149.48 21 Bound Tree Medical, LLC supplies 6,102.89 Broadcaster Press advertising 1,590.79 Buhl’s Cleaners mat service 314.60 Bureau Of Administration telephone 215.46 Butch's Propane Inc propane 2,216.50 Butler Machinery Co. parts 3,030.30 Cafe' Brule bakery 30.00 Campbell Supply supplies 100.94 Clay Rural Water System water usage 43.20 Clay-Union Electric Corp electricity 2,091.64 Colonial Life Acc Ins. insurance 1,546.50 Coyote Chemical Company supplies 56.00 Crouch Recreation picnic tables-pool 16,035.00 Dakota Beverage merchandise 1,496.70 Dakota Pc Warehouse repairs/supplies 349.95 Dakota Playground memorial bench-library 1,660.00 Danko Emergency Equipment parts 34.98 Dept. Environment Natl Resources landfill operations fee 2,581.71 DGR Engineering professional services 22,783.00 Dust Tex mats 80.00 Echo Electric Supply supplies 549.92 Ed M. Feld Eqpt Co supplies 61.00 Farmer Brothers Co. supplies 60.62 Gale books 42.68 Gregg Peters 4th qtr profits 30,545.18 Hach Co supplies 884.77 Hewlett Packard computer equipment 241.83 In Control, Inc professional services 9,909.00 Ingram books 1,031.05 Interstate All Battery Center batteries 65.70 Jacks Uniform & Eqpt vests/uniform 1,184.30 Johnson Brothers Of SD merchandise 5,229.37 Jones Food Center supplies 69.74 Locators And Supplies, Inc supplies 156.85 Loren Fischer Disposal haul cardboard 280.00 Malloy Electric parts 184.98 Matheson Tri-Gas, Inc medical oxygen 427.62 Mead Lumber supplies 66.70 Menards supplies 438.35 Micro Marketing LLC books 39.99 MidAmerican gas usage 7,956.28 Minn Municipal Utility Assoc. lineman testing 560.00 NBS Calibrations scale calibration 441.00 22 NCL Of Wisconsin, Inc supplies 541.60 Netsys+ repairs 93.75 New York Life insurance 25.01 Office Systems Co copier contract/copies 381.97 Overhead Door Of Sioux City installation 746.00 PCC, Inc commission/enrollment fee 2,903.38 Quality Telecommunications phone system 9,782.00 Quill supplies 1,435.25 Republic National Dist. merchandise 4,502.87 Rooster's Harley Davidson parts 26.95 SDWWA membership 50.00 Smith & Loveless, Inc supplies 831.60 Sooland Bobcat parts 148.54 Southern Glazer's Of SD merchandise 789.69 Stern Oil Co. fuel/oil 10,936.94 Stewart Oil-Tire Co repairs 35.00 Storey Kenworthy/Matt Parrot year-end tax forms 286.06 Sturdevants Auto Parts parts 209.22 Tara M. Knudsen refund towing fee 10.00 The Equalizer advertising 712.50 The New Sioux City Iron Co tools 331.13 Total Tool Supply, Inc parts 169.34 Tri Tech Sales parts 585.66 Turner Plumbing repairs 75.00 Uline cabinet-EMS 330.42 United Way contributions 253.85 Unum Life Insurance Company insurance 1,078.63 Valiant Vineyards merchandise 190.00 Vermeer High Plains repairs 2,531.87 Vermillion Ace Hardware supplies 210.97 Vermillion Area Community round-up program 279.75 Vermillion Chamber Of Commerce reinvestment program-USD 92,502.32 Vermillion Rotary Club dues/meals 127.75 Vermillion Youth Wrestling online registration 772.40 Wigman Co parts 83.50 Willson Florist floral arrangements 197.04 Yankton Janitorial Supply supplies 90.80 Zee Medical Service supplies 469.90 Ziegler Inc parts 440.79 2017 Invoices Payable A.A.A. Collections, Inc garnishment 710.26 23 Centurylink telephone 1,495.41 Dept. Environment Natl Res wastewater discharge permit 10,500.00 Gregg Peters managers fee 6,000.00 Midcontinent Communication cable/internet service 728.68 Midwest Alarm Co alarm monitoring 303.00 Minn Municipal Utility Assoc. member dues 375.00 Municipal Elec. Assoc. membership dues 4,006.00 Reserve Account postage for meter 900.00 SD Airport Management Assoc. membership dues 25.00 SD Assoc. Of Code Enforcement membership dues 40.00 SD Building Officials Assoc. membership dues 60.00 SD City Mgmt Association membership dues 150.00 SD Municipal League membership dues 4,790.22 SD Public Assurance Alliance boiler coverage 3,672.59 SECOG dues 11,639.00 US Postmaster utility postage 1,100.00 Vermillion Chamber Of Commerce contribution 53,750.00 Vermillion Housing Authority surety bond 1,000.00 Alderman Ward seconded the motion. Motion carried 8 to 0. Mayor Powell declared the motion adopted. 12. Consensus Agenda - None 13. Adjourn 27-17 Alderman Ward moved to adjourn the Council Meeting at 7:37 p.m. Alderman Sorensen seconded the motion. Motion carried 8 to 0. Mayor Powell declared the motion adopted. Dated at Vermillion, South Dakota this 16th day of January, 2017. THE GOVERNING BODY OF THE CITY OF VERMILLION, SOUTH DAKOTA BY____________________________ John E. (Jack) Powell, Mayor ATTEST: BY___________________________________ Michael D. Carlson, Finance Officer Published once at the approximate cost of ___________. 24