City Council Agendas, Packets and Minutes

Unapproved Minutes Council Special Session September 17, 2018 Monday 12:00 noon The special session of the City Council, City of Vermillion, South Dakota was held on Monday, September 17, 2018 at 12:00 noon at the City Hall large conference room. 1. Roll Call Present: Collier-Wise, Hellwege, Holland, Humphrey, Price, Sorensen, Ward, Willson, Mayor Powell 2. Visitors to be Heard - None 3. Executive Session – Economic Development Matter 308-18 Alderman Price moved to go into Executive Session at 12:01 p.m. for Economic Development Matters. Alderman Humphrey seconded the motion. Motion carried 9 to 0. Mayor Powell declared the Council in Executive Session. Mayor Powell declared the Council out of Executive Session at 12:23 p.m. 4. Briefing on the September 17, 2017 City Council Regular Meeting Council reviewed items on the agenda with City staff. No action was taken. 5. Adjourn 309-18 Alderman Ward moved to adjourn the Council special session at 12:29 p.m. Alderman Sorensen seconded the motion. Motion carried 9 to 0. Mayor Powell declared the motion adopted. Dated at Vermillion, South Dakota this 17th day of September, 2018. THE GOVERNING BODY OF THE CITY OF VERMILLION, SOUTH DAKOTA BY____________________________ John E. (Jack) Powell, Mayor ATTEST: BY___________________________________ Michael D. Carlson, Finance Officer 1 Unapproved Minutes City Council Regular Session September 17, 2018 Monday 7:00 p.m. The regular session of the City Council, City of Vermillion, South Dakota was called to order on Monday, September 10, 2018 at 7:00 p.m. by Mayor Powell. 1. Roll Call Present: Collier-Wise, Hellwege, Holland, Humphrey, Price, Sorensen, Ward, Willson, Mayor Powell, Student Representative Skunk 2. Pledge of Allegiance 3. Minutes A. Minutes of September 4, 2018 Special Meeting; September 4, 2018 Regular Meeting; September 10, 2018 Special Meeting 310-18 Alderman Price moved approval of the September 4, 2018 Special Meeting, September 4, 2018 Regular Meeting and September 10, 2018 Special Meeting minutes. Alderman Humphrey seconded the motion. Motion carried 9 to 0. Mayor Powell declared the motion adopted. 4. Adoption of Agenda Mayor Powell reported that New Business Item F Economic Development Reinvestment Program Agreement needs to be removed from the agenda. 311-18 Alderman Collier-Wise moved approval of the agenda with the removal of New Business Item F. Alderman Hellwege seconded the motion. Motion carried 9 to 0. Mayor Powell declared the motion adopted. 5. Visitors to be Heard Damon Alvey, Superintendent of Vermillion School District, wanted to thank the City Council and community for all the partnerships within the community. Damon thanked the City for the School Resource Officer as well as the Police, Fire and EMS that were present on the first day of school to ensure the safety of the students on their first day back. John Prescott, City Manager, introduced James Purdy as the Assistant to the City Manager who started today. 2 6. Public Hearings A. Special daily malt beverage and wine license for the Vermillion Area Arts Council on or about October 6, 2018 at 202 Washington Street Mike Carlson, Finance Officer, reported that an application was received for a special daily malt beverage and wine license from Vermillion Area Arts Council for their Chili Blues event on October 6th at 202 Washington Street. Mike stated that the Police Chief’s report and notice of hearing are included in the packet. Mike noted that the Police Chief’s report stated that there has not been any incidents of concern in previous events. Mike reported that a poster about the event was dropped off today as the representative was unable to make the meeting. Mike recommended approval of the special daily license. 312-18 Alderman Willson moved approval of the special daily malt beverage and wine license for the Vermillion Area Arts Council on or about October 6th at 202 Washington Street. Alderman Hellwege seconded the motion. Motion carried 9 to 0. Mayor Powell declared the motion adopted. B. Special Assessment Roll for nuisance abatement Mike Carlson reported that on August 20th the City Council adopted a resolution setting the public hearing for tonight for consideration of the special assessment roll. Mike stated that the notice of hearing resolution was published and mailed to the property owners. Mike stated that the assessments are for nuisance abatement for grass/weed removal, snow removal and removal of debris. Mike reported that, if adopted, the listed property owners will be sent this resolution allowing 30 days to pay the assessment without interest and if not paid will be certified to the County to be included on next year’s taxes. Discussion followed. 313-18 After reading the same once, Alderman Ward moved adoption of the following: RESOLUTION APPROVING THE SPECIAL ASSESSMENT ROLL AND NOTICE OF SPECIAL ASSESSMENTS FOR NUISANCE ABATEMENT IN THE CITY OF VERMILLION, SOUTH DAKOTA WHEREAS, the Governing Body of the City of Vermillion, Clay County, South Dakota has established a special assessment roll for defraying the cost of nuisance abatement against the several tracts of real property upon: NUISANCE ABATEMENT as listed at the end of this Resolution 3 in the City of Vermillion, Clay County, South Dakota. The assessment roll was filed in the office of the City Finance Officer of the City of Vermillion, South Dakota on the 20th day of August, 2018. WHEREAS, said Governing Body, by resolution, fixed this time and place for hearing upon the assessment roll for the 17th day of September, 2018 and directed the City Finance Officer of the City of Vermillion, Clay County, South Dakota to publish a Resolution and Notice for such hearing in the official newspaper of Vermillion, South Dakota, one week prior to the date set for said hearing. Said Resolution and Notice described, in general terms, the improvement for which the special assessment is levied, the date of filing of the assessment roll, the time and place for the hearing, that the assessment roll would be open for public inspection at the office of the City Finance Officer of Vermillion, South Dakota, and referred to the assessment roll for further particulars. The Finance Officer was further directed to mail a copy of the Resolution and Notice by first- class mail, postage thereon fully prepaid, addressed to the property owners of any property to be assessed for such improvement at their address, as shown by the records of the Director of Equalization, at least one week prior to the date set for the hearing. WHEREAS, it now appears that the Finance Officer has caused notice of the hearing to be given in the manner provided by the aforementioned Resolution and Notice, and by law. WHEREAS, all persons interested have been given an opportunity to appear and show cause why the Governing Body should not approve the assessment roll, and the assessments against the respective premises of the owners, and the Governing Body has determined that the assessment roll is in all respects true and correct, and according to law. NOW, THEREFORE, IT IS RESOLVED, by the Governing Body of the City of Vermillion, Clay County, South Dakota that the special assessment roll is hereby approved without amendment or change. BE IT FURTHER RESOLVED, that the approved assessment roll be filed in the office of the City Finance Officer the day after approval of the assessment roll. The City Finance Officer shall publish once in the official newspaper of Vermillion, South Dakota, a copy of this Resolution and Notice, along with the approved assessment roll. BE IT FURTHER RESOLVED, that the City Finance Officer shall immediately mail to the owner, or owners, of each lot, parcel or piece of ground as shown by the assessment roll, a copy of this Resolution and Notice along with the approved assessment roll. 4  NOTICE IS HEREBY GIVEN, that the assessments mentioned in the assessment roll will be payable according to the provisions of Plan One as set forth in SDCL Sections 9-43-102 to 9-43-113. NOTICE IS FURTHER GIVEN, that any assessment under Plan One, or any installment thereof, may be paid without interest to the City Finance Officer whose office is located in the Municipal Building at 25 Center Street in the City of Vermillion, South Dakota, at any time within thirty (30) days after the filing of the approved assessment roll in the office of said City Finance Officer. Thereafter, and prior to the due date of the first installment, the entire assessment remaining, plus interest thereon from the filing date to the date of payment may be paid to the said City Finance Officer. No installment under Plan One shall be paid to the said City Finance Officer on or after its due date, and on and after said date such installment shall be paid only to the County Treasurer with interest. NOTICE IS FURTHER GIVEN, that the approved assessment roll will be filed with the City Finance Officer on 18th day of September, 2018. The assessment is payable in one (1) installment at ten percent (10%) per annum interest on unpaid installments. The first installment due date is January 1, 2019. The assessment roll herein referred to is attached. Dated at Vermillion, South Dakota, this 17th day of September, 2018. THE GOVERNING BODY OF THE CITY OF VERMILLION, CLAY COUNTY, SOUTH DAKOTA __________________________ John E. Jack Powell, Mayor ATTEST: _________________________________ Michael D. Carlson, Finance Officer City of Vermillion Special Assessment Roll Name Legal Corrective Action Amount Bradley Campbell 15760-00000-000-18 snow tagging 1/30/2017 10.65 E 79.5' of S 144' of W 199.5' & grass tagging 9/28/2017 31.95 W 25' of C-6 snow tagging 2/12/2018 10.65 Torstensons debris violation & removal 5/3/2018 95.85 731 W Cedar Total 149.10 Roger Hale 15715-00300-110-00 snow tagging & removal 2/27/2017 109.16 5  Lot 11 Blk 3 Smith-Quam 525 Oakmont Dr Peter Mark & 15860-09251-190-24 snow tagging & removal 1/25/2018 125.14 Karin Monzel Lot 1 Replat Of Aud Tract A S snow tagging & removal 3/8/2018 130.46 1/2 Lot 2 NW 1/4 19-92-51 grass tagging & mowing 5/11/2018 87.86 Aud Tract 19-92-51 Total 343.46 601 Lewis Kurt & Willie & Lois 15240-00200-120-00 snow tagging & removal 1/25/2018 109.16 Seibel Lot 12 Blk 2 snow tagging & removal 2/13/2018 130.46 Eastgate Mannor Total 239.62 609 Catalina U Stop Pump & Wash, LLC 15540-00100-170-02 grass tagging 7/13/2017 74.55 E 173.2' of Lot 17 Blk 1 Exc grass tagging 8/4/2017 95.85 S 90' E & Exc Lot H1 grass tagging & mowing 8/31/2017 181.05 Ouelletes snow tagging & removal 2/13/2018 130.46 1325 E Cherry snow tagging 1/25/2018 10.65 snow tagging & removal 3/8/2018 151.76 grass tagging 5/7/2018 74.55 Total 718.87 Jason R Wyatt 15080-00300-020-00 grass tagging & mowing 8/31/2018 74.55 Lot 2 Blk 3 snow tagging & mowing 1/25/2018 109.16 Replat of Blessing Addn snow tagging & mowing 2/13/2018 98.51 316 Prentis snow tagging & mowing 3/8/2018 119.81 grass tagging & mowing 5/7/2018 147.77 grass tagging & mowing 6/14/2018 159.75 Total 709.55 The amount of the assessment is payable, under Plan One, at the office of the Clay County Treasurer, in the Courthouse, in the City of Vermillion, Clay County, South Dakota, UNLESS paid to the City Finance Officer, whose office is located in the Municipal Building at 25 Center Street in the City of Vermillion, Clay County, South Dakota, within 30 days after the approved assessment roll is filed in the office of the City Finance Officer. Wherever the work “Lot” appears in this exhibit it shall be construed to include tracts and other parcels of land. The motion was seconded by Alderman Collier-Wise. Discussion followed and the question of the adoption of the Resolution was presented for a 6 vote of the Governing Body. 9 members voted in favor of and 0 members voted in opposition to the Resolution. Mayor Powell declared that the Resolution was adopted. 7. Old Business A. Second Reading of Ordinance 1385 – 2019 Appropriations John Prescott, City Manager, stated that the final step in the 2019 budget process is second reading of the appropriations ordinance. John stated that the budget ordinance was developed following the City Council budget hearings in August and first reading was approved on September 4th. John reviewed some of the major items included in the 2019 budget ordinance. John recommended approval of second reading of the budget ordinance for 2019. 314-18 Second reading of title to Ordinance 1035, entitled 2019 Appropriations Ordinance for the City of Vermillion, South Dakota. Mayor Powell read the title to the above named Ordinance, and Alderman Holland moved adoption of the following: BE IT RESOLVED that the minutes of this meeting shall show that the title to the proposed Ordinance No. 1035 entitled 2019 Appropriations Ordinance was first read and the Ordinance considered substantially in its present form and content at a regularly called meeting of the Governing Body on the 4th day of September, 2018 and that the title was again read at this meeting, being a regularly called meeting of the Governing Body on this 15th day of September, 2018 at the City Hall Council Chambers in the manner prescribed by SDCL 9-19-7 as amended. BE IT RESOLVED and ordained that said Ordinance be adopted to read as follows: ORDINANCE NO. 1385 2019 APPROPRIATION ORDINANCE AN ORDINANCE ADOPTING the 2019 Appropriations Ordinance for the City of Vermillion, South Dakota. BE IT ORDAINED BY THE GOVERNING BODY of the City of Vermillion that the following sums are appropriated to meet the obligations of the municipality. 2019 Budget GENERAL FUND REVENUES: General Property Taxes 2,389,500 7 Sales Tax 1,929,000 Penalties & Interest 6,000 Licenses & Permits 163,950 Cable TV Franchise 97,500 State Intergovernmental 638,370 County Intergovernmental 115,000 Charges for Goods & Services 779,200 Fines & Forfeits 49,850 Miscellaneous Revenues 266,700 TOTAL GENERAL FUND REVENUES 6,435,070 EXPENDITURES: Policy & Administration: General Government 559,942 Finance Office 188,513 Engineering 339,151 Planning & Zoning 650 Code Compliance 250,301 Community Promotion 59,000 Total Policy & Administration 1,397,557 Public Safety & Security: Police Administration & Invest. 566,949 Police Patrol 1,511,709 Fire & Rescue 360,682 Emergency Management 2,200 Ambulance 530,188 Total Public Safety & Security 2,971,728 Maintenance & Transportation: Municipal Garage 141,875 Municipal Service Center 35,280 Street Department 695,609 Snow Removal 82,815 Sweeping & Mowing 123,575 Carpentry 36,341 City Hall Maintenance 91,950 Old Landfill Maintenance 13,000 Airport 89,765 Total Maintenance & Transportation 1,310,210 Human Development & Leisure Services: Library 653,788 Parks & Forestry 352,585 Swimming Pool 227,869 Recreation 219,346 Mosquito Control 20,451 National Guard Armory Center 49,978 Total Human Development & Leisure 1,524,017 TOTAL GENERAL FUND EXPENDITURES 7,203,512 8 GENERAL FUND NEEDS (768,442) Transfer to 911 Fund - Communications (319,448) Transfer to Prentis Park Debt Service (134,000) Transfer to STIP Project (625,000) Reserved for STIP Projects 275,550 Transfer from Electric Fund 803,117 Transfer from Water Fund 2,306 Transfer from Sewer Fund 1,402 Transfer from Liquor Fund 194,200 Transfer from Capital Projects 6,000 Transfer from Utilities Engineering Fees 136,387 Transfer from BID #1 1,300 Transfer from Second Penny 95,000 Appropriation from Reserve 331,628 GENERAL FUND BALANCE 0 SPECIAL REVENUE FUNDS SECOND CENT SALES TAX FUND Revenues 1,978,000 Expenditures - Second Cent Sales Tax 709,800 Transfer to Bike Path Capital Projects (243,400) Transfer to Airport Capital Projects (40,350) Transfer to City Hall Debt Service Fund (331,510) Transfer to Prentis Park GO Debt Service (82,755) Transfer to Prentis Park Capital Project (375,056) Transfer to Equipment Replacement (8,000) Transfer to General Fund (95,000) Appropriation to Reserve (92,129) SECOND CENT SALES TAX FUND BALANCE 0 PARKS IMPROVEMENT FUND Revenues-Recreation Fees 4,010 Expenditures - Parks Improvements 4,010 PARKS IMPROVEMENT FUND BALANCE 0 BBB SALES TAX FUND Revenues 375,770 Expenditures 361,000 Appropriation to Reserve (14,770) BBB SALES TAX FUND BALANCE 0 911 FUND -COMMUNICATIONS Revenues 337,448 9 Expenditures 656,896 Transfer from General Fund 319,448 911FUND FUND BALANCE 0 BUSINESS IMPROVEMENT DISTRICT #1 Revenues 65,000 Expenditures 63,700 Transfer to General Fund (1,300) Business Improvement District #1 Fund Balance 0 STORMWATER MAINTENANCE FUND Revenues - Stormwater Fees 266,350 Expenditures: 560,000 Appropriation from Reserve 293,650 STORMWATER FEE FUND BALANCE 0 LIBRARY FINE AND GIFT FUND Revenues- Library Fine & Gifts 15,520 Expenditures - Library 11,500 Appropriation to Reserve (4,020) LIBRARY FINE AND GIFT FUND BALANCE 0 SPECIAL REVENUE - TIF District No. 5 Revenues 74,063 Expenditures 74,063 SPECIAL REVENUE - TIF 5 FUND BALANCE 0 DEBT SERVICE FUNDS DEBT SERVICE--SPECIAL ASSESSMENT FUND Revenues 8,392 Expenditures 8,392 Interfund Loan 81,000 Transfer to Capital Projects (81,000) DS SPECIAL ASSESSMENT FUND BALANCE 0 DEBT SERVICE-- TIF District No. 6 Revenues 186,710 Expenditures 186,710 DEBT SERVICE - TIF 6 FUND BALANCE 0 DEBT SERVICE - CITY HALL 10 Revenues 5,300 Expenditures 336,810 Transfer from Second Cent Sales Tax Fund 331,510 DEBT SERVICE - CITY HALL FUND BALANCE 0 DEBT SERVICE - PRENTIS PARK GO BOND Revenues 0 Expenditures 196,755 Transfer from Second Penny Sales Tax Fund 82,755 Transfer from General Fund Malt Beverage 134,000 Appropriation to Reserve (20,000) DEBT SERVICE - PRENTIS PARK BOND FUND BALANCE 0 CAPITAL PROJECTS FUNDS CAPITAL PROJECTS FUND - SPECIAL ASSESSMENT/STIP Revenues 0 Expenditures 700,000 Transfer to General Fund (6,000) Transfer from General Fund STIP 625,000 Transfer from Debt Service 81,000 CP SPECIAL ASSESSMENT FUND BALANCE 0 CAPITAL PROJECTS FUND - AIRPORT Revenues 766,650 Expenditures 807,000 Transfer from Second Cent Sales Tax Fund 40,350 CP AIRPORT FUND BALANCE 0 CAPITAL PROJECTS FUND - BIKE PATH Revenues 59,600 Expenditures 303,000 Transfer from Second Cent Sales Tax Fund 243,400 CP BIKE PATH FUND BALANCE 0 CAPITAL PROJECTS FUND - PRENTIS PARK Revenues 0 Expenditures 35,000 Transfer from Second Cent Sales Tax 375,056 Appropriation to Reserve (340,056) CP PRENTIS PARK FUND BALANCE 0 11 INTERNAL SERVICE FUNDS (Information Only) Copier - Fax- Equipment Unemployment Postage Custodial Replacement Fund Fund Fund Fund Revenues Internal Dept Charges - 18,600 93,214 569,447 Interest on Investments 160 - - 7,000 Other Revenues - - - 105,500 Total Revenues 160 18,600 93,214 681,947 Expenditures Personnel - - 38,441 - Operating Expenses 160 15,950 55,550 - Capital - - 250 618,572 Total Expenditures 160 15,950 94,241 618,572 Transfer in - - - 8,000 (To) From Reserve - (2,650) 1,027 (71,375) Fund Balance 0 0 0 0 UTILITY AND ENTERPRISE FUNDS (Information Only) Curbside Joint Golf Electric Water Wastewater Powers Liquor Course Recycling Fund Fund Fund Fund Fund Fund Fund Revenues Sales 5,582,000 1,600,000 1,674,000 1,783,620 1,736,000 741,900 127,700 Surcharge 1,071,400 268,000 340,000 - - - - Other Revenue 984,000 47,800 10,300 8,500 - 68,000 300 Interest 201,423 17,200 18,900 20,000 850 9,200 - Grants - - - 250,000 - - - Total Revenues 7,838,823 1,933,000 2,043,200 2,062,120 1,736,850 819,100 128,000 Expenditures Personnel 1,060,640 597,767 467,725 563,998 - 398,916 107,348 Operating Expenses 3,587,151 571,367 796,793 1,071,300 1,490,285 441,871 12,006 Capital 12  917,700 382,800 438,000 1,158,000 6,000 30,000 - Debt Service - 186,475 333,351 161,025 - - 2,113 Debt Service Surcharge 844,878 235,669 291,014 - - 0 0 Total Expenditures 6,410,369 1,974,078 2,326,883 2,954,323 1,496,285 870,787 121,467 Transfers Out (884,950) (38,583) (28,679) - (194,200) - - Transfers In 9,000 - - - - - - Bond Proceeds - - - 500,000 - - - (To) From Reserve (552,504) 79,661 312,362 392,203 (46,365) 51,687 (6,533) Fund Balance 0 0 0 0 0 0 0 The City Manager is directed to certify the following dollar amount of tax levies in ordinance to the Clay County Auditor: General Fund $2,386,500 General Obligation Bond 0 and to levy taxes for Tax Incremental Financing Districts No. 5 and No. 6 Dated at Vermillion, South Dakota this 17th day of September, 2018 THE GOVERNING BODY OF THE CITY OF VERMILLION, SOUTH DAKOTA by __________________________ John E. (Jack) Powell, Mayor ATTEST: BY __________________________________ Michael D. Carlson, Finance Officer Adoption of the Ordinance was seconded by Alderman Humphrey. Thereafter the question of the adoption of the Ordinance was put to a roll call vote of the Governing Body, and the members voted as follows: Collier-Wise-Y, Hellwege-Y, Holland-Y, Humphrey-Y, Price-Y, Sorensen-Y, Ward-Y, Willson-Y, Mayor Powell-Y Motion carried 9 to 0. Mayor Powell declared that the Ordinance has been adopted and directed publication thereof as required by law. B. Second Reading of Ordinance 1386 – 2018 Revised Appropriations John Prescott, City Manager, stated that the 2018 budget was adopted in September 2017 and since that time some things have changed that have been incorporated into the revised appropriations ordinance. John reviewed some of the major changes contained in the revised budget. 13 John stated that there would most likely need to be another revised ordinance before the yearend to address unanticipated items. John recommended adoption of the 2018 revised appropriations ordinance. 315-18 Second reading of title to Ordinance 1386 entitled 2018 Revised Appropriation Ordinance for the City of Vermillion, South Dakota. Mayor Powell read the title to the above named Ordinance, and Alderman Willson moved adoption of the following: Resolution BE IT RESOLVED that the minutes of this meeting shall show that the title to the proposed Ordinance 1386 entitled 2018 Revised Appropriation Ordinance was first read and the Ordinance considered substantially in its present form and content at a regularly called meeting of the Governing Body on the 4th day of September, 2018 and that the title was again read at this meeting, being a regularly called meeting of the Governing Body on this 17th day of September, 2018 at the City Hall Council Chambers in the manner prescribed by SDCL 9-19-7 as amended. BE IT RESOLVED and ordained that said Ordinance be adopted to read as follows: ORDINANCE NO. 1386 2018 REVISED APPROPRIATION ORDINANCE AN ORDINANCE ADOPTING the 2018 Revised Appropriations Ordinance for the City of Vermillion, South Dakota. BE IT ORDAINED BY THE GOVERNING BODY of the City of Vermillion that the following sums are appropriated to meet the obligations of the municipality. 2018 Revised Budget GENERAL FUND REVENUES: General Property Taxes 2,305,600 Sales Tax 1,873,000 Penalties & Interest 6,000 Licenses & Permits 222,350 Cable TV Franchise 97,500 State Intergovernmental 635,370 County Intergovernmental 115,000 Charges for Goods & Services 741,300 Fines & Forfeits 49,850 Miscellaneous Revenues 263,950 14 TOTAL GENERAL FUND REVENUES 6,309,920 EXPENDITURES: Policy & Administration: General Government 557,175 Finance Office 186,911 Engineering 347,459 Planning and Zoning 650 Code Compliance 242,914 Community Promotion 67,000 Total Policy & Administration 1,402,109 Public Safety & Security: Police Administration & Invest. 511,357 Police Patrol 1,422,066 Fire & Rescue 319,242 Emergency Management 2,950 Ambulance 444,434 Total Public Safety & Security 2,700,049 Maintenance & Transportation: Municipal Garage 132,909 Municipal Service Center 35,430 Street Department 683,551 Snow Removal 107,082 Sweeping & Mowing 142,994 Carpentry 31,155 City Hall Maintenance 91,950 Old Library Maintenance 400 Old Landfill Maintenance 13,000 Airport 89,639 Total Maintenance & Transportation 1,328,110 Human Development & Leisure Services: Library 641,567 Parks & Forestry 339,544 Swimming Pool 220,740 Recreation 212,470 Mosquito Control 22,156 National Guard Armory Center 49,378 Total Human Development & Leisure 1,485,855 TOTAL GENERAL FUND EXPENDITURES 6,916,123 GENERAL FUND NEEDS (606,203) Transfer to 911 Fund (312,009) Transfer to Prentis Park Debt Service (130,000) Transfer to Prentis Park Capital Projects (197,943) Transfer to STIP Project Main Street (905,000) Reserved for STIP Projects 555,549 15 Transfer from Electric Fund 803,117 Transfer from Water Fund 2,306 Transfer from Sewer Fund 1,402 Transfer from Liquor Fund 194,200 Transfer from Capital Projects 800 Transfer from BID #1 1,300 Transfer from Utilities Engineering Fees 136,387 Appropriation from Reserve 456,094 GENERAL FUND BALANCE 0 SPECIAL REVENUE FUNDS SECOND CENT SALES TAX FUND Revenues 1,916,700 Expenditures - Second Cent Sales Tax 870,600 Transfer to Bike Path Capital Projects (30,050) Transfer to Airport Capital Projects (1,555) Transfer to City Hall Debt Service Fund (335,570) Transfer to Prentis Park Capital Projects (139,111) Transfer to Prentis Park GO Debt Service (87,818) Appropriation to Reserve (451,996) SECOND CENT SALES TAX FUND BALANCE 0 PARKS IMPROVEMENT FUND Revenues-Recreation Fees 22,978 Expenditures - Parks Improvements 10,995 Appropriation to Reserve (11,983) PARKS IMPROVEMENT FUND BALANCE 0 BBB SALES TAX FUND Revenues 366,450 Expenditures 432,350 Appropriation from Reserve 65,900 BBB SALES TAX FUND BALANCE 0 911 FUND -COMMUNICATIONS Revenues 326,009 Expenditures 638,018 Transfer from General Fund 312,009 911FUND- FUND BALANCE 0 16 BUSINESS IMPROVEMENT DISTRICT #1 Revenues 65,000 Expenditures 56,748 Transfer to General Fund (1,300) Appropriation to Reserve (6,952) Business Improvement District #1 Fund Balance 0 STORMWATER MAINTENANCE FUND Revenues - Stormwater Fees 251,900 Expenditures: 112,350 Appropriation to Reserve (139,550) STORMWATER FEE FUND BALANCE 0 LIBRARY FINE AND GIFT FUND Revenues- Library Fine & Gifts 15,520 Expenditures - Library 11,500 Appropriation to Reserve (4,020) LIBRARY FINE AND GIFT FUND BALANCE 0 SPECIAL REVENUE - TIF District No. 5 Revenues 56,525 Expenditures 56,525 SPECIAL REVENUE - TIF 5 FUND BALANCE 0 DEBT SERVICE FUNDS DEBT SERVICE--SPECIAL ASSESSMENT FUND Revenues 21,020 Expenditures 21,020 Interfund Loan 10,800 Transfer to Capital Projects (10,800) SPECIAL ASSESSMENT FUND BALANCE 0 DEBT SERVICE - TIF District No. 6 Revenues 100,588 Expenditures 100,588 DEBT SERVICE - TIF 6 FUND BALANCE 0 17 DEBT SERVICE - City Hall Revenues 5,300 Expenditures 340,870 Transfer from Second Cent Sales Tax Fund 335,570 DEBT SERVICE - CITY HALL FUND BALANCE 0 DEBT SERVICE - Prentis Park Bond Revenues 0 Expenditures 197,818 Transfer from Second Penny Sales Tax Fund 87,818 Transfer from General Fund Malt Beverage 130,000 Appropriation to Reserve (20,000) DEBT SERVICE - PRENTIS PARK BOND FUND BALANCE 0 CAPITAL PROJECTS FUNDS CAPITAL PROJECTS FUND - SPECIAL ASSESSMENT/STIP Revenues 0 Expenditures 915,000 Transfer in General Fund STIP 905,000 Transfer from Debt Service 10,800 Transfer to General Fund (800) CP SPECIAL ASSESSMENT FUND BALANCE 0 CAPITAL PROJECTS FUND - BIKE PATH Revenues 22,950 Expenditures 53,000 Transfer from Second Cent Sales Tax 30,050 CP BIKE PATH FUND BALANCE 0 CAPITAL PROJECTS FUND - AIRPORT Revenues 29,545 Expenditures 31,100 Transfer from Second Cent Sales Tax 1,555 CP AIRPORT FUND BALANCE 0 CAPITAL PROJECTS FUND - PRENTIS PARK 18 Revenues 0 Expenditures 195,000 Transfer from General Fund 197,943 Transfer from Second Cent Sales Tax 139,111 Appropriation to Reserve (142,054) CP PRENTIS PARK FUND BALANCE 0 INTERNAL SERVICE FUNDS (Information Only) Copier - Fax- Equipment Unemployment Postage Custodial Replacement Fund Fund Fund Fund Revenues Internal Dept Charges - 18,600 91,917 530,624 Interest on Investments 160 - - 7,000 Other Revenues - - - 182,632 Total Revenues 160 18,600 91,917 720,256 Expenditures Personnel - - 37,401 - Operating Expenses 160 15,950 54,481 - Capital - - 250 552,632 Total Expenditures 160 15,950 92,132 552,632 (To) From Reserve - (2,650) 215 (167,624) Fund Balance 0 0 0 0 UTILITY AND ENTERPRISE FUNDS (Information Only) Curbside Joint Golf Electric Water Wastewater Powers Liquor Course Recycling Fund Fund Fund Fund Fund Fund Fund Revenues Sales 5,582,000 1,585,000 1,647,000 1,766,375 1,663,000 726,800 126,200 Surcharge 1,071,400 268,000 338,000 - - - - Other Revenue 1,043,500 67,800 47,300 133,500 - 68,070 300 Interest 203,314 15,400 24,400 20,000 850 9,300 19 Grants - - 202,228 - - - 10,000 Total Revenues 7,900,214 1,936,200 2,258,928 1,919,875 1,663,850 804,170 136,500 Expenditures Personnel 1,022,177 613,588 459,225 531,350 - 387,353 102,303 Operating Expenses 3,598,495 656,755 668,832 1,053,365 1,433,188 436,666 11,906 Capital 1,629,380 350,756 1,248,040 239,900 9,010 18,900 21,775 Debt Service - 186,476 289,778 286,025 - - 1,088 Surcharge Debt Service 848,133 235,669 291,014 - - - - Total Expenditures 7,098,185 2,043,244 2,956,889 2,110,640 1,442,198 842,919 137,072 Transfers Out (884,950) (38,583) (28,679) - (194,200) - - Transfers In 9,000 - - - - - - Bond Proceeds - - 441,746 - - - 10,000 (To) From Reserve 73,921 145,627 284,894 190,765 (27,452) 38,749 (9,428) Fund Balance 0 0 0 0 0 0 0 Dated at Vermillion, South Dakota this 17th day of September, 2018. THE GOVERNING BODY OF THE CITY OF VERMILLION, SOUTH DAKOTA by __________________________ John E. (Jack) Powell, Mayor ATTEST: BY __________________________________ Michael D. Carlson, Finance Officer Adoption of the Ordinance was seconded by Alderman Hellwege. Thereafter the question of the adoption of the Ordinance was put to a roll call vote of the Governing Body, and the members voted as follows: Collier-Wise-Y, Hellwege-Y, Holland-Y, Humphrey-Y, Price-Y, Sorensen-Y, Ward-Y, Willson-Y, Mayor Powell-Y Motion carried 9 to 0. Mayor Powell declared that the Ordinance has been adopted and directed publication thereof as required by law. 20 C. Second Reading of Ordinance 1387 – 2nd Penny for General Fund John Prescott, City Manager, reported that during the presentation of the proposed 2019 budget it was noted that the proposed use of General Fund reserves to balance the budget was higher than past years at about $426,000. John stated that the recommendation was to use up to $95,000 of Second Penny sales tax funds to reduce the amount of general fund reserves as state statute allows this use of second penny funds but city ordinance restricts the usage to capital items. John stated that during the budget process the City Council reviewed the transfer of second penny funds to the general fund on a one time basis. John stated that the proposed ordinance provided for the one time transfer of up to $95,000 to the general fund by resolution of the City Council adopted by September 30, 2019. John noted that this will be after the 2020 budget process to determine the amount needed for the general fund. Discussion followed. 316-18 Second reading of title to Ordinance No. 1387 entitled An Ordinance Amending Title III Administration, Chapter 34, Taxation, Section 34.03 Entitled Use of Tax to Add a One Time Transfer to the General Fund of the City of Vermillion, South Dakota. Mayor Powell read the title to the above named Ordinance, and Alderman Willson moved adoption of the following: BE IT RESOLVED that the minutes of this meeting shall show that the title to the proposed Ordinance No. 1387 entitled An Ordinance Amending Title III Administration, Chapter 34, Taxation, Section 34.03 Entitled Use of Tax to Add a One Time Transfer to the General Fund of the City of Vermillion, South Dakota was first read and the Ordinance considered substantially in its present form and content at a regularly called meeting of the Governing Body on the 4th day of September, 2018 and that the title was again read at this meeting, being a regularly called meeting of the Governing Body on this 17th day of September, 2018 at the City Hall Council Chambers in the manner prescribed by SDCL 9-19-7 as amended. BE IT RESOLVED and ordained that said Ordinance be adopted to read as follows: ORDINANCE 1387 AN ORDINANCE AMENDING CITY OF VERMILLION CODE OF ORDINANCES TITLE III ADMINISTRATION, CHAPTER 34, TAXATION, SECTION 34.03 ENTITLED USE OF TAX TO ADD A ONE TIME TRANSFER TO THE GENERAL FUND. 21 BE IT ORDAINED, by the Governing Body of Vermillion, South Dakota that Section 34.03, Use of Tax is hereby amended for a one time transfer to the General Fund as set forth below: § 34.03 USE OF REVENUE. Any revenue received in excess of the amount received if the rate of tax is 1% may be used only for capital improvement (definition of “capital” to include the accounting definition of capital item currently being an item over $500), land acquisition, the funding of public ambulances and medical emergency response vehicles, nonprofit hospitals with 50 or fewer licensed beds, and other public care facilities or nonprofit health care facilities with 50 or fewer licensed beds, the transfer to the special 911 fund authorized by SDCL § 34-45-12, the purchasing of firefighting vehicles and equipment, debt retirement, major building repair projects (roof repair and the like), capital project planning, feasibility studies, and the minor rehabilitation, major rehabilitation, or reconstruction of streets as defined in the June 1994 South Dakota Department of Transportation Pavement Condition Survey Guide for City Streets and for a transfer to the General Fund of up to $95,000 for the 2019 Budget with such transfer to be determined by resolution of the governing body to be adopted by September 30, 2019. Dated at Vermillion, South Dakota this 4th day of September, 2018 THE GOVERNING BODY OF THE CITY OF VERMILLION, SOUTH DAKOTA By________________________________ John E. (Jack) Powell, Mayor ATTEST: By_________________________________ Michael D. Carlson, Finance Officer Adoption of the Ordinance was seconded by Alderman Ward. Thereafter the question of the adoption of the Ordinance was put to a roll call vote of the Governing Body, and the members voted as follows: Collier-Wise- Y, Hellwege-Y, Holland-Y, Humphrey-Y, Price-Y, Sorensen-Y, Ward-Y, Willson-Y, Mayor Powell-Y Motion carried 9 to 0. Mayor Powell declared that the Ordinance has been adopted and directed publication thereof as required by law. 8. New Business A. Request to close Main Street from Norbeck Street to High Street for the 2018 Tanager Homecoming Parade on Friday, October 12, 2018 from 12:30 p.m. to 3:00 p.m. 22 James Purdy, Assistant to the City Manager, reported that a street closing request was received from the Vermillion High School to close Main Street from Norbeck Street to High Street on Friday, October 8, 2018 from 12:30 p.m. to 3:00 p.m. for Tanager homecoming parade. James reported that last year the parade ran from west to east and this year the route will be from east to west. James stated that the City will again this year use a rolling barricade whereby intersections will be closed ahead of the parade instead of closing the street for whole time period. James stated that the Police, Fire and EMS were notified and the application indicates that the Student Council will be doing clean up after the parade. Kamden Dibly and Lenni Billberg, Senior Class Advisors, requested the street closing for the homecoming parade and answered questions of the City Council. 317-18 Alderman Ward moved approval of the street closing request from the Vermillion High School for Main Street from Norbeck Street to High Street on Friday, October 12, 2018 from 12:30 p.m. to 3:00 p.m. for the Tanager homecoming parade. Alderman Price seconded the motion. Motion carried 9 to 0. Mayor Powell declared the motion adopted. B. Presentation on possible Resolution regarding conservation and climate change action plan Mark Winnegar stated that a resolution was prepared by the Living River Group and Greening Vermillion to work with the City to address climate change and conservation. Mark Sweeney, Vermillion Citizen, Geologist and member of Greening Vermillion, stated that he teaches the science of climate change and stated that humans have a lot to do with the greenhouse effect on climate change. Mark explained the need for cities to reduce their carbon emissions and plan for future climate change. Mark noted that impact of climate change far away will be felt locally noting the need to be proactive and move forward together. Mark reviewed the impacts of climate change as well as what we could do locally to be proactive to move forward together. Jerry Wilson reviewed some of the possibilities of what could be done locally to address climate change noting that we need to work together for sustainability and conservation. Discussion followed on climate change and conservation. 318-18 23 Alderman Sorensen moved to receive and review the information and to study the information and work with these groups to determine the next step for the city. Alderman Collier-Wise seconded the motion. Discussion followed. Motion carried 9 to 0. Mayor Powell declared the motion adopted. C. Tree Board Appointments Mayor Powell reported that there are two openings on Tree Board, one for a two year term and the other one year filling out the remaining year of Howard Willson’s term. Mayor Powell reported that he was recommending Aaron Baedke for the two year term and Clarence Pederson for the one year term. 319-18 Alderman Willson moved approval of the Mayor’s recommendation for the Tree Board of Aaron Baedke for the two year term expiring 2020 and Clarence Pederson for the remaining term expiring in 2019. Alderman Price seconded the motion. Motion carried 9 to 0. Mayor Powell declared the motion adopted. D. Transfer of Fire Department AED equipment to the City of Summerset, South Dakota Matt Callahan, Fire Chief, reported that in 2003-2005 the City and Vermillion Clay County EMS Association was awarded a grant to purchase AED’s for use in police cars and fire trucks. Matt stated that in 2016 replacement of these AED’s began as the lifespan of these units is 8 years which has been exceeded. Matt reported that there are now 8 of these 2003-2005 units not being used and staff felt the best use was to find an agency that has no AED’s to transfer them to. Matt recommended that the 8 Life Pak 500 AED’s be declared surplus and transferred to the City of Summerset at no charge noting that there is no warranty on the equipment. 320-18 Alderman Sorensen moved to declare the 8 LifePak 500 AED’s surplus and authorize the transfer to the City of Summerset without any warranty. Alderman Price seconded the motion. Motion carried 9 to 0. Mayor Powell declared the motion adopted. E. Engineering Agreement with Burns McDonnell for the Recycling Center Evaluation Jose Dominguez, City Engineer, reported that the Recycling Center, located at 840 N Crawford Road, functions as the collection point for all recyclable materials generated in Vermillion. Jose noted that the materials are either picked up by the City curbside program or dropped 24 off by the public. Jose stated that the Recycling Center staff sort and process the materials for future sale. Jose noted that the existing building was not originally designed to function as a recycling center. Jose reported that in 2012 the City completed the Phase 1 Strategic Planning Study. Jose noted that part of this study looked at the current recycling practices in Vermillion and Yankton, identified alternative types of collection options, and identified equipment and building alteration costs for the different collection options. Jose reported that the study also mentioned that some features of the building may not comply with current safety and health codes and noted that the consultant did not evaluate the building for code compliance since that was not part of the scope. Jose reported that staff contacted two engineering consultants to get a proposal on the work needed to complete the Recycling Center evaluation noting that both of the consultants have done work for the City’s Landfill/Recycling Center in the past and are highly qualified for this type of work. Jose reported that Burns McDonnell proposed fee was $49,600 and HDR Engineering proposed fee was $57,500. Jose reported that the scope of services from Burns McDonnell was included in the packet. Jose reviewed the content of the scope of services and answered questions of the City Council. 321-18 Alderman Collier-Wise moved approval of the Engineering Agreement with Burns McDonnell for the Recycling Center evaluation at a cost of $49,600. Alderman Ward seconded the motion. Motion carried 9 to 0. Mayor Powell declared the motion adopted. F. Economic Development reinvestment program agreement (removed from the agenda) 9. Bid Openings - None 10. City Manager's Report A. John reported upon the approval of the following raffle request: St. Agnes will be selling $1 raffle ticket from September 15 to October 21, 2018 as part of their Fall Festival event on October 21, 2018. Raffle prizes are donated and vary in value from $50 to $500. Proceeds from the raffle will be used to benefit St. Agnes Parish and St. Agnes School. B. John reported that the first meeting of the Human Relations Commission is on Tuesday, September 16th at 9:00 a.m. in the City Hall large conference room. 25 C. John reminded citizens that Main Street from Prospect Street to the alley west of CorTrust Bank and Market Street from Main to Kidder Street will be closed on Friday, September 28th and Saturday, September 29th from 3:30 p.m. to midnight for the Octoberfest events. D. John reminded citizens that High Street from 526 High Street north to Cherry Street will be closed from noon to 4:00 p.m. on Saturday, September 22nd for Phi Kappa Theta car show fundraiser for Children’s Miracle network. E. John reported that the County and City Planning Commissions will be having a joint meeting at 5:30 p.m. on Monday, September 24th in the City Hall large conference room to consider rezoning three areas that are currently agricultural to residential. PAYROLL ADDITIONS AND CHANGES Finance: Katie Redden $21.22/hr; Ambulance: Christopher Mikkelsen $16.77/hr-$16.77/training-$25.15/hol hr; Recreation: Richard Sauer $9.00/hr; Communications: Jessica Standley $22.36/hr; Golf Maintenance: Bailey Hauge $8.00/hr; Recycling: Jeremiah Kashas $16.60/hr; Curbside: Dan Hanson $18.98/hr; Wastewater: Zach Hammond $17.70/hr, Kyle Hoisington $18.11/hr 11. Invoices Payable 322-18 Alderman Price moved approval of the following invoices: 5 Star Communications, Inc advertising 252.00 A-Ox Welding Supply Co cylinder rental 7.27 Aqua-Pure Inc chemicals 9,216.00 AT&T Mobility mobile hot spots 331.10 Border States Paving Inc refund hydrant deposit 723.80 Bound Tree Medical, LLC lifepak-defibrillator 1,388.89 Boyer Trucks parts 84.46 Broadcaster Press advertising 1,179.63 Buhls Cleaners mat/mop svc 631.50 Bureau Of Administration telephone 244.03 Campbell Supply supplies 208.81 Cask & Cork merchandise 138.00 Centurylink telephone 1,583.07 City Of Vermillion landfill vouchers 590.45 Clay Rural Water System water usage 70.10 Clay-Union Electric Corp electricity 1,640.26 Dakota Beverage merchandise 14,588.02 26 Dept. Environment Natl Res landfill operations fee 4,093.05 Global Dist. merchandise 25.00 Gregg Peters managers fee 6,000.00 Hy-Vee supplies 69.95 Jimmy Johns meals 64.92 John A Conkling Dist. merchandise 9,757.25 Johnson Brothers Of SD merchandise 20,416.67 Jones Food Center supplies 238.25 Loren Fischer Disposal haul cardboard 1,250.00 Matheson Tri-Gas, Inc cylinder rental 39.54 MidAmerican gas usage 1,002.17 Midcontinent Communication internet/cable service 746.57 Midwest Alarm Co alarm monitoring 84.75 NPC International meals 42.47 Petrochoice supplies 518.00 Pitney Bowes postage meter lease 289.71 Pomps Tire Service, Inc. tires 340.00 Republic National Distributing merchandise 16,721.49 Reserve Account postage for meter 900.00 SD Municipal League registration 630.00 SDPRA registration 900.00 Southern Glazer's Of SD merchandise 3,579.97 Staples Business Credit supplies 283.51 Stern Oil Co. fuel 23,812.99 Sturdevants Auto Parts parts 113.43 Titleist Drawer Cs merchandise 1,867.75 Tractor Supply Credit Plan supplies 39.97 Treasurer-State unclaimed property 528.99 United Parcel Service shipping 29.30 Us Postmaster postage for utility bills 1,000.00 Valiant Vineyards merchandise 301.35 Vermillion Chamber Of Commerce contribution 55,000.00 Zimco Supply Co supplies 810.00 Doug Thompson Bright Energy Rebate 500.00 Kalins Indoor Comfort Bright Energy Rebate 100.00 Sherry Howe Bright Energy Rebate 55.00 Marlon Rahm Bright Energy Rebate 14.00 Larry Madsen Bright Energy Rebate 2.00 Alderman Collier-Wise seconded the motion. Motion carried 9 to 0. Mayor Powell declared the motion adopted. 12. Consensus Agenda 27 A. Set a public hearing date of October 1, 2018 for a special permit to exceed the permissible sound levels by no more than 50% for the Vermillion High School for a homecoming dance in the high school parking lot at 1001 East Main Street from 9:00 p.m. to 11:30 p.m. on Saturday, October 13, 2018 B. Set a public hearing date of October 1, 2018 for a retail on-off sale malt beverage license for Vermillion Cultural Association at 4 West Main Street 323-18 Alderman Price moved approval of the consensus agenda. Alderman Sorensen seconded the motion. Motion carried 9 to 0. Mayor Powell declared the motion adopted. 13. Adjourn 324-18 Alderman Ward moved to adjourn the Council Meeting at 7:46 p.m. Alderman Sorensen seconded the motion. Motion carried 9 to 0. Mayor Powell declared the motion adopted. Dated at Vermillion, South Dakota this 17th day of September, 2018. THE GOVERNING BODY OF THE CITY OF VERMILLION, SOUTH DAKOTA BY____________________________ John E. (Jack) Powell, Mayor ATTEST: BY___________________________________ Michael D. Carlson, Finance Officer Published once at the approximate cost of ___________. 28