City Council Agendas, Packets and Minutes

Special Meeting Agenda City Council 1:00 p.m. Special Meeting Tuesday, June 14, 2022 Jack Powell Conference Room-City Hall 25 Center Street Vermillion, South Dakota 57069 1. Roll Call 2. Adoption of Agenda 3. New Business a. Canvass of June 7, 2022 Municipal Election Results. 4. Adjourn Access the City Council Agenda on the web – www.vermillion.us Addressing the Council: Persons addressing the Council shall use the microphone at the podium. Please state your name and address. Presentations are limited to 5 minutes. For those who do not appear on the agenda, no decision is to be expected at this time. Meeting Assistance: If you require assistance, alternative formats and/or accessible locations consistent with the Americans with Disabilities Act, please contact the City Manager’s Office at 677-7050 at least 3 working days prior to the meeting. Council Meetings: City Council regular meetings are held the first and third Monday of each month at 7:00 p.m. If a meeting falls on a City holiday, the meeting will be scheduled for the following Tuesday. Live Broadcasts of Council Meetings on Cable Channel: Regular City Council meetings are broadcast live on Cable Channel 3. As a courtesy to others, we ask that cellular phones and pagers be turned off during the meeting. 1  3. New Business; item a Council Agenda Memo From: Katie Redden, Finance Officer Meeting: June, 14, 2022 Special Meeting Subject: Canvass of June 7, 2022 Election Results Presenter: Katie Redden Background: State law requires the canvass of the election results by the governing body within seven days of the election. 9-13-24. Return and canvass of votes. The election returns shall be reported as soon as possible to the finance officer, and within seven days of the election, the governing body shall canvass the election returns, declare the result, and enter the result on its journal. Discussion: The Administrative Rules list the duties of the board of canvassers as follows: 5:02:17:12. Duties of official board of canvassers for local jurisdiction. The duties of the official board of canvassers for a local jurisdiction are as follows: (1) Open the returns from each precinct which are found in each poll book; (2) Satisfy itself that the returns are genuine and not forged; (3) Tabulate the returns from the precincts and the certification of provisional ballot count; (4) Declare the result; and (5) Make an abstract of the results of the votes cast for each of the candidates and each of the issues. The abstract must be signed and certified by the canvassers under the seal of the business manager or finance officer of the local jurisdiction. As the County Commission and School Board have canvassed the results the poll book envelopes will have already been opened. There were no provisional ballots. The total number of voters in the poll book should be compared to the total ballots counted from the tabulation machine printout labeled Detail Results by Precinct. The Detail Results by Precinct have the abbreviations for the wards in the top left with C1 for Central Ward, E1 for Northeast Ward, W1 for Northwest Ward, S1 and S2 for Southeast Ward. I have completed an abstract of the results from the unofficial election results sheets and have included which will need to be signed unless there are any changes found.  3. New Business; item a Financial Consideration: None. Conclusion/Recommendations: A motion will need to be made to certify the election results and all members will need to sign the abstract. It should be noted that Mayor Collier- Wise, Katherine Price, and Julia Hellwege should abstain from voting or signing.  CITY OF VERMILLION OFFICIAL CANVASS SHEET JUNE 7, 2022 - MUNICIPAL ELECTION Northeast Northwest Southeast Central Ward Ward Ward Ward Total Mayor (four-year term) Jon Cole 99 127 361 473 1060 Kelsey Collier-Wise 204 105 258 468 1035 Council (four-year term) Central Ward Katherine Price 187 187 Carson Merkwan 96 96 Northeast Ward Ryan S. Church 98 98 Julia Hellwege 106 106 Northwest Ward Leslie Gerrish 274 274 Mike Murra 288 288 Total Registered in Ward 1165 1147 1878 2128 6318 Total Voted in Ward 310 234 630 955 2129 % in ward voted 27% 20% 34% 45% 34% STATE OF SOUTH DAKOTA ) COUNTY OF CLAY) We, the undersigned, appointed as the Board of Canvassers because of our position on the governing body in the jurisdiction of the City of Vermillion for the municipal election held on the 7th day of June, 2022, hereby certify that the foregoing is a true abstract of the votes cast in the City of Vermillion at the election as shown by the returns certified to the person in charge of the election. Dated at Vermillion, South Dakota this 14th day of June, 2022. _______________________ Kelsey Collier-Wise, Mayor __________________________ _________________________ Julia Hellwege Rich Holland __________________________ _________________________ Brian Humphrey Lindsey Jennewein __________________________ _________________________ Travis Letellier Katherine Price _________________________ Steve Ward _____________________________ Katie E Redden, Finance Officer