City Council Agendas, Packets and Minutes

Unapproved Minutes Council Special Session June 17, 2024 Monday 12:00 noon The special session of the City Council, City of Vermillion, South Dakota was held on Monday June 17, 2024 at 12:00 noon at the John “Jack” Powell Conference Room. 1. Roll Call Present: Hellwege, Holland, Humphrey, Jennewein, Letellier, Murra, Price, Ward, Mayor Cole 2. Adoption of Agenda 212-24 Council Member Price moved approval of the amended agenda to change the executive session from 1-25-2(5) to 1-25-2. Council Member Holland seconded the motion. Motion carried 9 to 0. Mayor Cole declared the motion adopted. 3. Visitors to be Heard - None 4. Review of proposed Liquor Store Management Agreement and Lease Agreement - City Manager John Prescott John Prescott, City Manager, reviewed the current and proposed liquor store agreement. John explained the change in rent and removed the advertising and quarterly managers fees. Discussion followed with Gregg Peters and the City Council. Council proposed having an annual report from the liquor store in the first quarter of 2026. 5. Briefing on the June 17, 2024 City Council Regular Meeting Council reviewed items on the agenda with City Staff. No action was taken. 6. Executive Session Per 1-25-2 213-24 Council Member Jennewein moved to go into Executive Session per SDCL 1- 25-2 at 12:35 p.m. Council Member Price seconded the motion. Motion carried 9 to 0. Mayor Cole declared the motion adopted. Mayor Cole declared the Council out of Executive Session at 1:05 p.m. 1 7. Adjourn 214-24 Council Member Murra moved to adjourn the Council special session at 1:05 p.m. Council Member Holland seconded the motion. Motion carried 9 to 0. Mayor Cole declared the motion adopted. Dated at Vermillion, South Dakota this 17th day of June, 2024. THE GOVERNING BODY OF THE CITY OF VERMILLION, SOUTH DAKOTA BY____________________________ Jonathan D. Cole, Mayor ATTEST: BY___________________________________ Katie E Redden, Finance Officer Unapproved Minutes City Council Regular Session June 17, 2024 Monday 7:00 p.m. The regular session of the City Council, City of Vermillion, South Dakota was called to order on June 17, 2024 at 7:00 p.m. by Mayor Cole. 1. Roll Call Present: Hellwege, Holland, Humphrey, Jennewein, Letellier, Murra, Price, Ward, Mayor Cole 2. Pledge of Allegiance 3. Minutes A. Minutes of June 3, 2024, Special Session; June 3, 2024, Regular Session; and June 5, 2024, Special Session 215-24 Council Member Humphrey moved approval of the June 3, 2024, Special Session; June 3, 2024, Regular Session; and June 5, 2024, Special Session minutes. Council Member Holland seconded the motion. Motion carried 9 to 0. Mayor Cole declared the motion adopted. 2 4. Adoption of Agenda 216-24 Council Member Price moved approval of the agenda. Council Member Holland seconded the motion. Motion carried 9 to 0. Mayor Cole declared the motion adopted. 5. Visitors to be Heard A. James Cooper, 411 E National Street, read a proclamation for Pride Month in the month of June. 6. Public Hearings A. Special permit to exceed permissible noise levels by no more than 50% for the Vermillion Area Chamber & Development Company on Thursday, July 11, 2024 from 4:00 p.m. to 8:00 p.m. for Thursdays on the Platz downtown concert series as well as every Thursday up until Thursday, August 22, 2024. Katie Redden, Finance Officer, reported a special permit to exceed permissible noise levels by no more than 50% for the Vermillion Area Chamber & Development Company on Thursday, July 11, 2024 to August 22, 2024 from 4:00 p.m. to 8:00 p.m. for Thursdays on the Platz downtown concert series. There is no event on August 8, 2024. Katie noted the alcohol license and road closure were previously approved. 217-24 Council Member Holland moved approval of the special permit to exceed permissible noise levels by no more than 50% for the Vermillion Area Chamber & Development Company on Thursday, July 11, through August 22, 2024 from 4:00 p.m. to 8:00 p.m. for Thursdays on the Platz downtown concert series. Council Member Ward seconded the motion. Motion carried 9 to 0. Mayor Cole declared the motion adopted. B. Special permit to exceed permissible noise levels by no more than 50% for the Union of African American Students at the North Park Shelter in Prentis Park on Wednesday, June 19, 2024 from 3:00 p.m. to 5:00 p.m. for a Juneteenth celebration. Katie Redden, Finance Officer, reported that the applicant withdrew their application due to increment weather and will be moving their event inside. 3 218-24 Council Member Humphrey moved to close the public hearing with no action taken. Council Member Price seconded the motion. Motion carried 9 to 0. Mayor Cole declared the motion adopted. C. Special Daily Malt Beverage and Wine License for the Clay County Fair Board on August 8 through August 10, 2024 at the Clay County Fair. Katie Redden, Finance Officer, reported that the Clay County Agricultural Fair Association has submitted an application for a Special Daily Malt Beverage and Wine License on August 8, 9 & 10, 2024 for a beer garden area in the west arena for the Thursday, Friday, and Saturday night events and also on Saturday night for a fenced portion of High Street with a band and dance. Katie stated that the notice of hearing and Police Chief’s report are included in the packet. Katie stated that the release and indemnification and the certificate of insurance naming the City as additional insured have been received. Katie stated that the Police Chief's report recommended the inclusions of the following conditions: 4-6 adult volunteers will supervise the event’s distribution and consumption of alcohol. The number will be determined by the amount of turnout for the dance. Signage will be posted at the entry gate to the controlled area and the alcohol dispensing point stating: a. Alcohol consumption is only allowed inside the fenced area of the street. b. No one under 21 will be served or allowed to consume alcohol. c. No intoxicated person(s) will be served. d. No alcohol can leave the fenced area. e. No outside alcohol is allowed into the fenced area. Staff will check all people wishing to purchase, and provide a wrist band once their age has been verified. Persons who do not have a wrist band or who appear to be under 21 will not be allowed to purchase or consume alcohol. Katie recommended approval of the special daily license contingent upon complying with the Police Chief's conditions. 219-24 Council Member Jennewein moved approval of the Special Daily Malt Beverage and Wine License for the Clay County Agricultural Fair Association on or about August 8, 9, and 10, 2024 on the Fairgrounds along High Street contingent on the Police Chief’s recommendations. Council Member Hellwege seconded the motion. Motion carried 9 to 0. Mayor Cole declared the motion adopted. 7. Old Business 4 A. Resolution creating Tax Increment Financing District #9 for Lots 1 and 2 in Block 1, Lots 1 through 7 in Block 2, Block 3, Lots 1 through 15 in Block 4, Block 5 and Outlot 1, Jack Powell Addition, City of Vermillion, Clay County, South Dakota. John Prescott, City Manager, reported on the TIF #9 boundaries. John noted that the Planning and Zoning Commission recommended including all of the parcels along with excluding the park and commercial lots. John stated that with further calculations staff is recommending including the entire parcel excluding Block 3. Council Member Ward asked if Staff could give explanation on why block 3 is being left out of this TIF #9. Ward asked if the potentially longer payoff period is worth the risk. John stated that it would be a win for the community because that tax base would get put into the base of the property tax and all entities would get those tax dollars. Discussion followed. 220-24 After reading the same once, Council Member Murra moved adoption of the following: RESOLUTION CREATING CITY OF VERMILLION TAX INCREMENT FINANCING DISTRICT NUMBER NINE WHEREAS, on April 22, 2024, the Vermillion Planning and Zoning Commission, in accordance with the requirements of SDCL 11-9-3, held a Public Hearing on the creation of a Tax Increment Financing District for an area described as: Tract 1, Lots 1 through 7 in Block 2, Block 3, Lots 1 through 15 in Block 4, Block 5, Outlot 1, and the remainder of Tract 2, Jack Powell Addition, City of Vermillion, Clay County, South Dakota and the entirety of the James Street right-of-way within the Jack Powell Addition and Baylor Street right-of-way between Stanford Street and James Street; and WHEREAS, on April 22, 2024, the Vermillion Planning and Zoning Commission did adopt for recommendation a motion designating a Tax Increment Financing District defined by the following boundary: Tract 1, Lots 1 through 7 in Block 2, Block 3, Lots 1 through 15 in Block 4, Block 5, Outlot 1, and the remainder of Tract 2, Jack Powell Addition, City of Vermillion, Clay County, South Dakota and the entirety of the 5 James Street right-of-way within the Jack Powell Addition and Baylor Street right-of-way between Stanford Street and James Street; and WHEREAS, the City Council finds that: (1) Not less than twenty-five percent (25%), by area, of the real property within the district is a blighted area as defined by SDCL 11-9-9 through 11-9-11 or not less than fifty percent, by area, of the real property within the district will stimulate and develop the general economic welfare and prosperity of the state through the promotion and advancement of industrial, commercial, manufacturing, agricultural, or natural resources; and (2) The improvement of the area is likely to significantly enhance the value on all of the other real property in the district; and WHEREAS, there is a demonstrated need for developed housing sites within the community to support business and economic development; and WHEREAS, installation of the infrastructure will also support the law enforcement center which is being constructed on Tract 1 which will serve the City of Vermillion and all of Clay County; and WHEREAS, the City Council finds that the aggregate assessed value of the taxable property in this district plus all other existing districts does not exceed 10% of the total assessed value of the taxable property within the City of Vermillion, Clay County, South Dakota. NOW, THEREFORE BE IT RESOLVED, by the governing body of the City of Vermillion, that Tax Increment Financing District Number Nine is hereby created in the City of Vermillion, and that such District boundary shall be designated as: Tract 1, Lots 1 and 2, Block 1, Lots 1 through 7 in Block 2, Lots 1 through 15 in Block 4, Block 5, Outlot 1, and the remainder of Tract 2, Jack Powell Addition, City of Vermillion, Clay County, South Dakota and the entirety of the James Street right-of-way within the Jack Powell Addition and Baylor Street right-of-way between Stanford Street and James Street. Dated at Vermillion, South Dakota this 17th day of June, 2024. THE GOVERNING BODY OF THE CITY OF VERMILLION, SOUTH DAKOTA BY____________________________ Jonathan D. Cole, Mayor ATTEST: BY___________________________________ Katie E Redden, Finance Officer 6 The motion was seconded by Council Member Humphrey. Discussion followed and the question of the adoption of the Resolution was presented for a vote of the Governing Body. 9 members voted in favor of and 0 members voted in opposition to the Resolution. Mayor Cole declared that the Resolution was adopted. B. Request to close Rose Street from the front edge of parking lots south of Coyote Village north to the Sanford Coyote Sports Center for the USD Home Football Games on August 29, 2024 from 6:00 a.m. to 10:00 p.m. and from 6:00 a.m. to 5:00 p.m. for the games on September 21, September 28, October 12, November 9, November 23, November 30, December 7, December 14, and December 21, 2024. Alex Ruth, Administrative Intern, reported that after speaking with the University this request is the same as previous years, they just worded it differently. Alex stated that University Police and University Staff will be in control of all the barricades. Alex noted that the fire chief does not see a problem with this request. 221-24 Council Member Jennewein moved approval of the Request to close Rose Street from the front edge of parking lots south of Coyote Village north to the Sanford Coyote Sports Center for the USD Home Football Games on August 29, 2024 from 6:00 a.m. to 10:00 p.m. and from 6:00 a.m. to 5:00 p.m. for the games on September 21, September 28, October 12, November 9, November 23, November 30, December 7, December 14, and December 21, 2024. Council Member Price seconded the motion. Motion carried 9 to 0. Mayor Cole declared the motion adopted. C. Resolution of Necessity for construction of concrete surfacing of North Carr Street from West Duke Street to Bower Street. Jose Dominguez, City Engineer, reported on a Resolution of Necessity for construction of concrete surfacing of North Carr Street from West Duke Street to Bower Street. Jose noted that North Carr Street currently is developed from West Cherry to West Duke Streets and from Bower Street to SD Hwy. 50. The portion being considered for development is the only section of North Carr Street not constructed. To provide a more complete transportation system the City Council asked Staff to put an assessment project together completing the undeveloped section of North Carr Street. Jose stated that both adjoining property owners have also previously signed Developer’s Agreements where they have given up the right to remonstrate against any assessments for the construction of North Carr Street as it fronts their property. 7 Jose noted the project would consist of new curb and gutter, concrete paving, installing water main across the Bower Street intersection, and installing ADA ramps at the intersection with Bower Street. The sidewalks along North Carr Street would not be installed because no sidewalks exist adjacent to the location. The owners would be responsible for the construction of the sidewalks when the City Council calls for them in the future. Jose stated that since the last discussion at the June 3rd meeting Staff has preliminary looked into applying for a LIIP (Local Infrastructure Improvement Program) grant. If a successful application is submitted, the City could receive as much as 50% of the cost of the project up to $500,000. Jose noted a related question had to do with when assessments would be levied if the project is advanced. The City Council can’t levy assessments for a project until all the bills for the work to be assessed are submitted and paid. If the project is advanced and if it were to take place in 2024, levying assessments after November 1, 2024 would allow for payments to be made interest-free up to November 1, 2025. After that date, payments will be collected starting in April 2026 as part of the property taxes. A final cost question had to do with the interest rate charged by the City. The Resolution included a 10% interest rate. The City can’t exceed 12% interest by ordinance but can go lower than 10%. The City can’t afford to carry all of the funding for these projects at no cost for the ten possible years of assessments. Tommy Johnson, KO Storage representative, stated that his company purchased this property in 2020 and wants to be a good steward to the community. KO Storage is requesting more information on what problem is being solved with the completion of this street. Tommy noted that currently the company is in a stabilization period and this project would hinder the profits of the storage units. KO Storage requested to postpone this project and research this project a little further. Curt Nelson, Polaris representative, stated that he had similar questions as Tommy. Curt stated that there was limited communication at the first meeting in June, when this was first being presented. Curt stated that since then communication has happened, and Staff has helped them understand the project. Curt stated that Polaris will continue to support the community and Polaris will support whatever the Council decides. Damon Alvey, Vermillion School District Superintendent, stated that due to the new school building on Carr Street the school district supports this. Damon noted that this street will help relieve traffic issues in this area. Council Member Jennewein asked what the likelihood of receiving the LIIP funding is. 8 John noted that they take applications twice a year, but the City has no experience with it so far. Discussion followed on the LIIP grant and timing of the project. 222-24 After reading the same once, Council Member Murra moved adoption of the following: RESOLUTION ADOPTING RESOLUTION OF NECESSITY FOR CONSTRUCTION OF CONCRETE SURFACING ON NORTH CARR STREET FROM WEST DUKE STREET TO BOWER STREET BE IT HEREBY RESOLVED, by the Governing Body of the City of Vermillion, South Dakota, at a regularly called meeting thereof, in the Council Chambers of said City Hall at 7:00 p.m. on the 17th day of June 2024, that the necessity has arisen for the construction of concrete street along the parcels of land, in the City of Vermillion, Clay County, South Dakota, hereinafter named, viz: AFFECTED ADDRESAFFECTED LEGAL DESCRIPTION AFFECTED PARCEL NUMBER THE SOUTH 707.72’ OF LOT 1A, BLK 1100 W SD HWY. ERICKSON ADDN 15295-00300-010-00 812 BOWER LOT 6A, BLK 7, ERICKSON ADDN 15295-00700-060-00 NONE LOT 7A, BLK 7, ERICKSON ADDN 15295-00700-070-00 All as mentioned in a Resolution of Necessity adopted by the Governing Body on the 20th day of May 2024, is approved and that the Engineer shall proceed with the work in the manner provided by law. Dated at Vermillion, South Dakota this 17th day of June 2024. THE GOVERNING BODY OF THE CITY OF VERMILLION, SOUTH DAKOTA BY____________________________ Jonathan D. Cole, Mayor ATTEST: BY___________________________________ Katie E Redden, Finance Officer The motion was seconded by Council Member Humphrey. Discussion followed and the question of the adoption of the Resolution was presented for a vote of the Governing Body. A roll call vote of the Governing Body was as follows: Hellwege-Y, Holland-Y, Humphrey-Y, Jennewein-Y, Price-Y, 9 Letellier-Y, Ward-Y, Murra-Y, Mayor Cole-Y. 9 members voted in favor of and 0 members voted in opposition to the Resolution. Mayor Cole declared that the Resolution was adopted. 8. New Business A. Fireworks Public Display permit for Thursday, July 4, 2024 at 10:00 p.m. in the south Polaris parking lot for the Vermillion Area Chamber and Development Company. Matt Callahan, Fire Chief, reported on an application for fireworks display permit for July 4, 2024 with a rain date of July 5, 2024. Callahan stated that has been reviewed by the Fire Marshall and has no issues with this permit. 223-24 Council Member Humphrey moved approval of the Fireworks Public Display permit for Thursday, July 4, 2024 at 10:00 p.m. in the south Polaris parking lot for the Vermillion Area Chamber and Development Company. Council Member Holland seconded the motion. Motion carried 9 to 0. Mayor Cole declared the motion adopted. B. Vermillion Liquor Store management agreement. John Prescott, City Manager, reviewed the background on the liquor store management agreement. John stated this would be a 5-year agreement with a renewal of 5 more years. John noted the adjustments made from the previous agreement to this one. 224-24 Council Member Jennewein moved approval of the Vermillion Liquor Store management agreement with Gregg and Nikki Peters. Council Member Price seconded the motion. Motion carried 9 to 0. Mayor Cole declared the motion adopted. C. Vermillion Liquor Store lease agreement. John Prescott, City Manager, reported on the new lease agreement for the Vermillion Liquor store. John noted that rent has been at $937.50 per month since 2010 and the proposed rate is $3,450 per month. 225-24 Council Member Ward moved approval of the Vermillion Liquor Store lease agreement. Council Member Price seconded the motion. Motion carried 9 to 0. Mayor Cole declared the motion adopted. D. Resolution adjusting electric rates. 10 John Prescott, City Manager, reported that Missouri River Energy Services (MRES) conducted an electric rate study report for Vermillion Light & Power. MRES recommended a small rate increase to accommodate increased energy usage and other costs. John reviewed the rate adjustments. 226-24 After reading the same once, Council Member Ward moved adoption of the following: RESOLUTION REVISING ELECTRICAL RATES WHEREAS Chapter 51 of the 2008 Revised Ordinances of the City of Vermillion allows the City Council to establish and change electrical rates; and, WHEREAS the City of Vermillion Light & Power utility receives a fixed allotment of power from the Western Area Power Administration and the remaining power allotment is from Missouri River Energy Services, our supplemental power supplier; and, WHEREAS it is necessary to increase electric rates to recover wholesale power supply costs along with increasing operating expenses. NOW THEREFORE BE IT RESOLVED by the Governing Body of the City of Vermillion, South Dakota, at a regular meeting thereof in the Council Chambers of said City at 7:00 p.m. on the 17th day of June 2024, that rates be changed or established as follows: For billing made after December 15, 2024, the service rates for electrical service shall be as follows: Sec. 51.22 Residential service rates. Sec. 51.22 (B)(2)(a) Single dwelling & (b) Multiple dwelling Rate: All KWH per month per KWH at 9.1 cents for October – June billing and at 9.9 cents for July – September billing. The rate includes a surcharge fee per KWH at .0129 cents defined below Customer charge: $12.50 per month Sec. 51.22 (B)(2)(c) Service for 70 or more dormitory-style apartment units providing exclusive student housing for 200 or more students. Rate: All KWH per month per KWH at 3.9 cents. Maximum KW demand at $13.50 per KW for October – June billing and at $16.15 per KW for July – September billing. The rate includes a surcharge fee per KWH at .0129 cents defined below 11 Customer charge: $44.00 per month plus an additional charge of $7.00 per month shall be assessed for each unit over one (1) connected to a master meter. Sec. 51.23 Small commercial power secondary service rate. Rate: All KWH per month per KWH at 9.6 cents for October – June billing and at 10.3 cents for July – September billing. The rate includes a surcharge fee per KWH at .0129 cents defined below Customer charge: $19.50 per month for single-phase services and $29.50 per month for three phase services. Sec. 51.24 Large commercial power secondary service rate. Rate: All KWH per month per KWH at 3.9 cents. Maximum KW demand at $13.50 per KW for October – June billing and at $16.15 per KW for July – September billing. The rate includes a surcharge fee per KWH at .0129 cents defined below Customer charge: $44.00 per month. Sec. 51.26 Night Watch Flood Service Rate. Lamp Size Monthly Charge 40 watt $5.90 60 watt $7.25 300 watt $19.40 Sec. 51.27 City Street Lighting. Rate: All KWH per month per KWH at 14.5 cents. The rate includes a surcharge fee per KWH at .0129 cents defined below Surcharge Fee Series 2016A: There is hereby established and imposed, pursuant to the authority of SDCL 9-40, a surcharge upon the electric service served by the City of Vermillion electric utility. The surcharge shall apply to all classes of electric customers listed above. The surcharge is a special charge for the use of the electric system improvements financed with the proceeds of the City's 2016A Electric Revenue Bonds, and is pledged for the payment of the costs of operating and maintaining said improvements, and the debt service and other charges as may become due and owing on the 2016A Electric Revenue Bonds. The City hereby finds that the said improvements benefit all customers of its electric System and therefore imposes the surcharge fees on each customer of its System. The surcharge shall at all times be sufficient to produce net revenues for each fiscal year at least equal to one hundred twenty (125) percent of the principal and interest on the bonds coming due in such fiscal year. The charges 12 shall be reviewed annually by city personnel and administratively adjusted, upwards or downwards, pursuant to SDCL 9-40-15.1 and 9-40-15 to such amounts as may be necessary to pay principal, interest and other charges as may become due and owing on the bonds. The surcharge fee per monthly billing shall be as follows: For billing made after December 15, 2024 the surcharge fee shall be .0051 cents per KWH. Surcharge Fee Series 2019 Refunding: There is hereby established and imposed, pursuant to the authority of SDCL 9-40, a surcharge upon the electric service served by the City of Vermillion electric utility. The surcharge shall apply to all classes of electric customers listed above. The surcharge is a special charge for the use of the electric system improvements financed with the proceeds of the City's 2009 Electric Revenue Bonds, that are anticipated to be refunded and replaced with the 2019 Electric Revenue Refunding bonds and is pledged for the payment of the costs of operating and maintaining said improvements, and the debt service and other charges as may become due and owing on the 2019 Electric Revenue Refunding Bonds. The City hereby finds that the said improvements made with the 2009 Electric Revenue Bonds benefited all customers of its electric System and therefore imposes the surcharge fees on each customer of its System. The surcharge shall at all times be sufficient to produce net revenues for each fiscal year at least equal to one hundred twenty-five (125) percent of the principal and interest on the bonds coming due in such fiscal year. The charges shall be reviewed annually by city personnel and administratively adjusted, upwards or downwards, pursuant to SDCL 9-40-15.1 and 9-40-15 to such amounts as may be necessary to pay principal, interest and other charges as may become due and owing on the bonds. The surcharge fee per monthly billing shall be as follows: For billing made after December 15, 2024 the surcharge fee shall be .0078 cents per KWH. The 2016A Surcharge fee and the 2019 Surcharge fee total of .0129 cents may be combined with the electric KWH charge on the monthly billing for ease of reporting. Dated at Vermillion, South Dakota this 17th day of June, 2024. 13  THE GOVERNING BODY OF THE CITY OF VERMILLION, SOUTH DAKOTA BY____________________________ Jonathan D. Cole, Mayor ATTEST: BY___________________________________ Katie E Redden, Finance Officer The motion was seconded by Council Member Holland. Discussion followed and the question of the adoption of the Resolution was presented for a vote of the Governing Body. 9 members voted in favor of and 0 members voted in opposition to the Resolution. Mayor Cole declared that the Resolution was adopted. E. Policies and Procedures Committee recommendation on a revised City Council Policies and Procedures document. Elijah Malsom, Administrative Intern, reported on changes made to the Policies and Procedures document. Elijah noted clerical changes along with updating terms within the document to agree with current laws. Discussion followed on the use of alderman and male pronouns. 227-24 Council Member Ward moved approval of the Policies and Procedures document with a footnote added pertaining to alderman and the use of gendered pronouns. Council Member Hellwege seconded the motion. Motion carried 9 to 0. Mayor Cole declared the motion adopted. F. Resolution authorizing the purchase of landfill bale bags. Jose Dominguez, City Engineer, reported that the City would like to utilize a bid awarded by the City of Pierre (Pierre) on May 21, 2024. Jose stated the contract was awarded by Pierre to Accent Wire-Tie for a price of $4.39 per bag. If the City were to use the same bid, and placed the order as soon as possible, it is anticipated the order will be received approximately the second week of December 2024. Staff has verified with Accent Wire-Tie that they are willing to honor the bid price offered to Pierre in May. Jose noted the City has used Accent Wire- Tie in the past and has not experienced issues with deliveries or quality. 228-24 After reading the same once, Council Member Price moved adoption of the following: 14  RESOLUTION AUTHORIZING PURCHASE OF SOLID WASTE BALE BAGS WHEREAS, SDCL 5-18A-22(3) authorizes a governmental entity to purchase necessary supplies from the lowest responsible bidder from a contract that was competitively solicited and awarded within the previous twelve months with the concurrence of said bidder; and WHEREAS, the City of Pierre, South Dakota on May 21, 2024, awarded Accent Wire-Tie of Texas a bid in the amount of $4.39 per bag delivered; and WHEREAS, the City has contacted Accent Wire-Tie and they have agreed to honor their May 2024 bid price and allow the City to purchase up to 14,400 solid waste bale bags in a semi-load for the awarded prices and terms. NOW, THEREFORE, BE IT RESOLVED, by the Governing Body of the City of Vermillion, that the City Finance Officer or City Manager is hereby authorized to purchase up to 14,400 solid waste bale bags in a semi-load from Accent Wire-Tie of Texas at the awarded price of $4.39 per delivered bag and under the same terms as when the City of Pierre, South Dakota awarded a bid to this company on May 21, 2024. Dated at Vermillion, South Dakota this 17th day of June, 2024. THE GOVERNING BODY OF THE CITY OF VERMILLION, SOUTH DAKOTA BY____________________________ Jonathan D. Cole, Mayor ATTEST: BY___________________________________ Katie E Redden, Finance Officer The motion was seconded by Council Member Holland. Discussion followed and the question of the adoption of the Resolution was presented for a vote of the Governing Body. 9 members voted in favor of and 0 members voted in opposition to the Resolution. Mayor Cole declared that the Resolution was adopted. 9. Bid Openings - None 10. City Manager's Report A. John reported there is one term expiring on the Vermillion Housing Authority. The term is for 5 years. Expression of Interest forms are 15 due on Thursday, June 20 at 5:00 p.m. Anticipate that an appointment will be made at the July 1 meeting. B. John stated there is also a vacancy on the Planning and Zoning Commission. There is one year left of the vacated term. Expression of Interest forms are due on Thursday, June 20 at 5:00 p.m. Anticipate that an appointment will be made at the July 1 meeting. C. John noted the Planning & Zoning Commission next meets on Monday, June 24, 2024 at 5:30 p.m. One item on the agenda is the Project Plan for TIF District #9. D. John reviewed upcoming meetings before the next City Council meeting: • Library Board is meeting at 6:00 pm on Thursday, June 20 in the South Dakota Room • Joint Powers Board is meeting this Thursday, June 20 at 5:30 p.m. in the Powell Conference room at City Hall E. John stated the City offices are closed on Wednesday, June 19th for Juneteenth. There will be no curbside recycling collection on Wednesday, June 19 or a makeup collection for this date. F. John reported on one raffle notification: Dakota Hospital Foundation will have a 50/50 drawing at the end of their Golf Social on July 15, 2024. Tickets will be sold during the event that day. Tickets are $1 each, 12 tickets for $10, or an arm’s length of tickets for $20. Holder of the winning ticket will receive half of the proceeds while Dakota Hospital Foundation will receive the other half as part of their fund-raising efforts for upgrades to the infusion rooms PAYROLL ADDITIONS AND CHANGES General (City Council): Al Leber $295.11/bi-weekly; Finance: Nicholas Doty $26.24/hr; Ambulance: Mason Sindelar $16.00/hr, $16.00/training, $24.00/holiday hr; Mosquito: Robert Coyle $15.50/hr; Water: Blake Bellin $21.56/hr; Landfill: Dan Milroy $23.43/hr, Mike Varns $20.44/hr, Kainen Herring $19.99/hr, Daniel Roberts $14.50/hr; Transfer Street to Water: Tanner Elle $22.51/hr; Transfer Pool to Street: Tyler Mann $15.00/hr 11. Invoices Payable 229-24 Council Member Price moved approval of the following invoices: A & B BUSINESS, INC COPIER CONTRACT 1,035.03 A & M SERVICES, INC UNIFORM CLEANING 132.72 16 ADVANTAGE ARCHIVES, LLC PROFESSIONAL SERVICES 1,377.00 ALTEC INDUSTRIES, INC REPAIRS 1,514.42 AMAZON BUSINESS SUPPLIES 2,543.35 AMERIFLEX BASE/ADMIN FEES 170.10 A-OX WELDING SUPPLY CO CARBON DIOXIDE 3,922.75 APPLIED CONCEPTS, INC TUNING FORKS 60.80 AT&T MOBILITY MOBILE AIRCARDS 95.08 AUTO VALUE PARTS 443.30 AUTOMATIC BUILDING CONTROLS ANNUAL INSPECTION 251.00 BANNER ASSOCIATES, INC PROFESSIONAL SERVICES 75,350.71 BORDER STATES INDUSTRIES INC SUPPLIES 275.92 BRIDGESTONE GOLF INC MERCHANDISE 1,421.52 BROADCASTER PRESS ADVERTISING 1,712.67 BUHLS CLEANERS MOP/MAT SERVICE 947.00 BUTLER MACHINERY CO. WARRANTY/PARTS/REPAIRS 19,171.84 CALLAWAY GOLF MERCHANDISE 2,908.57 CASK & CORK MERCHANDISE 384.00 CENTURYLINK TELEPHONE 71.09 CENTURYLINK TELEPHONE 149.04 CINTAS SUPPLIES 157.61 CITY OF VERMILLION LANDFILL VOUCHERS 761.50 CLAY RURAL WATER SYSTEM WATER USAGE 97.70 CLAY-UNION ELECTRIC CORP ELECTRICITY 1,749.45 CMOORE PIT SERVICE PORTA-POT RENTAL 750.00 CORE & MAIN LP TAPPIING VALVES 2,186.64 CORE-MARK MIDCONTINENT, INC MERCHANDISE 10,488.22 CRARY HUFF LAW FIRM PROFESSIONAL SERVICES 2,419.00 CRESCENT ELECTRIC SUPPLY PARTS 223.44 CRYSTAL BRADY TRAVEL REIMBURSEMENTS 165.90 DAKOTA BEVERAGE MERCHANDISE 12,224.45 DAKOTA SUPPLY GROUP TRANSFORMER 125,616.46 DAN'S DRAIN & DUCT CLEANING LLC REPAIRS 250.00 DEADPERFECT MERCHANDISE 467.86 DEMCO SUPPLIES 484.14 DUBOIS CHEMICALS SODA ASH 12,056.00 ECHO ELECTRIC SUPPLY SUPPLIES 3,136.79 EMILY MERRIGAN REFUND RECREATION PROGRAM FEES 46.00 EQUIPMENT BLADES INC SNOW BLOWER SKID PLATE/END EDGE 1,856.18 ERICKSON SOLUTIONS GROUP PROFESSIONAL SERVICES 1,188.00 FILTERTEC FILTERS 451.35 GEOTEK ENGINEERING PROFESSIONAL SERVICES 1,850.00 GLOBAL DIST. MERCHANDISE 111.00 GRAINGER SUPPLIES 187.53 GRAYBAR ELECTRIC SUPPLIES 197.23 GREGG PETERS MANAGERS FEE 6,000.00 HAUGER LAWN SERVICE MOWING/SPRAYED WEEDS 159.00 HAWKINS INC CHEMICALS 3,894.20 HORNUNGS PRO GOLF MERCHANDISE 606.79 17 HY VEE FOOD STORE SUPPLIES 448.13 INGRAM BOOKS 1,349.83 ISTATE TRUCK CENTER REPAIRS 1,007.34 J.J KELLER & ASSOCIATES, INC RENEWAL 347.00 JANITORIAL SUPPLY WAREHOUSE STRIPPER 23.23 JASPER ENGINEERING & EQUIP CO PROFESSIONAL SERVICES 133.95 JOHN A CONKLING DIST. MERCHANDISE 5,307.55 JOHNSEN HEATING & COOLING REPAIRS 1,817.66 JOHNSON BROTHERS OF SD MERCHANDISE 20,801.65 JOHNSON CONTROLS REPAIRS 620.67 JOHNSTONE SUPPLY FILTERS 495.72 JONES FOOD CENTER SUPPLIES 279.65 K & M TIRE TIRES 1,242.48 KALINS INDOOR COMFORT REPAIRS 1,001.84 KATIE REDDEN TRAVEL REIMBURSEMENTS 444.68 KNIFE RIVER MIDWEST, LLC ASPHALT 1,245.22 LESSMAN ELEC. SUPPLY CO LED EMERGENCY LIGHT 140.00 LOCATORS AND SUPPLIES, INC FLAGS 275.36 LOREN FISCHER DISPOSAL HAUL CARDBOARD 1,390.00 MARIE SANDER REFUND RECREATION PROGRAM FEES 23.00 MART BROTHERS CONSTRUCTION DOWNSPOUTS 32.82 MIDAMERICAN GAS USAGE 2,642.56 MIDCONTINENT COMMUNICATIONS INTERNET/CABLE/TELEPHONE 322.34 MIDWEST ALARM CO ALARM MONITORING 106.79 MIDWEST TURF & IRRIGATION PARTS 1,153.30 MINI MELTS OF AMERICA, INC MERCHANDISE 3,332.00 MISSOURI RIVER ENERGY SERVICES REGISTRATION 175.00 MOBOTREX MOBILITY & TRAFFIC EXPERTS PART 212.85 MOORE WELDING & MFG MATERIALS 18.00 NETSYS+ PROFESSIONAL SERVICES 301.00 NEW CENTURY FS FUEL 22,234.39 NUTRIEN AG SOLUTIONS ROUNDUP 234.53 ODEYS INC FOUL POLES 3,034.00 OKOBOJI WINES-SD MERCHANDISE 396.00 O'REILLY AUTO PARTS PARTS 78.71 PEPSI COLA OF SIOUXLAND MERCHANDISE 1,923.15 PING/KARSTEN MFG CORP MERCHANDISE 171.19 PLAYAWAY PRODUCTS BOOKS 381.93 POLLMAN EXCAVATION DUMP TRUCK RENTAL 1,440.00 PRESSING MATTERS SUPPLIES 287.00 PRESTO-X-COMPANY INSPECTION/TREATMENT 84.21 QUADIENT FINANCE USA, INC SUPPLIES 135.35 REDI TOWING TOWING 480.00 REEL SHARP REPAIRS 3,470.36 REPUBLIC NATIONAL DISTRIBUTING CO. MERCHANDISE 10,570.80 ROSEWOOD GREENHOUSE FLOWERS 58.92 RUNNING SUPPLY, LLC SUPPLIES 1,402.59 SANFORD HEALTH OCCUPATIONAL MEDICINE TESTING 505.00 18 SANITATION PRODUCTS INC OVAL AMBER STROBE 126.67 SCP DISTRIBUTORS LLC, BRANCH 725 LADDER TREAD/HEAD IMMOBILIZER KIT 706.61 SD DENR LANDFILL OPERATIONS FEES 4,424.35 SD MUNICIPAL LEAGUE REGISTRATION 50.00 SD PUBLIC ASSURANCE ALLIANCE PROPERTY COVERAGE 29.17 SIOUXLAND HUMANE SOCIETY FEES 37.00 SOUTHERN GLAZER'S OF SD MERCHANDISE 9,038.16 STAPLES BUSINESS CREDIT SUPPLIES 1,149.57 STOREY KENWORTHY/MATT PARROTT UTILITY BILLS 5,621.89 SUNBELT SOLOMON SERVICES LLC 100 KVA 1 PHASE PADMOUNT 5,678.00 TITAN MACHINERY COMPRESSOR 464.80 TITLEIST-ACUSHNET COMPANY MERCHANDISE 705.61 TORI MATLES REFUND PARKING TICKET OVERPAYMENT 45.00 TRACTOR SUPPLY CREDIT PLAN SOCKET SET 37.99 TRITECH SOFTWARE SYSTEMS ANNUAL MAINTENANCE FEE 20,847.73 T'S PLUMBING REPAIRS 461.11 US KIDS GOLF MERCHANDISE 718.31 USA BLUEBOOK SUPPLIES 249.86 USPS-POC POSTAGE FOR METER 700.00 VAN DIEST SUPPLY CO CHEMICALS 961.48 VERMILLION ACE HARDWARE MOWER/SUPPLIES/PARTS 11,689.62 WESCO DISTRIBUTION, INC WIRE 12,422.52 YANKTON COUNTY OBSERVER SUBSCRIPTION 35.00 ZIMCO SUPPLY CO SUPPLIES 1,718.34 Council Member Jennewein seconded the motion. Motion carried 9 to 0. Mayor Cole declared the motion adopted. 12. Consensus Agenda - None 13. Adjourn 230-24 Council Member Murra moved to adjourn the Council Meeting at 8:53 p.m. Council Member Ward seconded the motion. Motion carried 9 to 0. Mayor Cole declared the motion adopted. Dated at Vermillion, South Dakota this 17th day of June, 2024. THE GOVERNING BODY OF THE CITY OF VERMILLION, SOUTH DAKOTA BY____________________________ Jonathan D. Cole, Mayor ATTEST: BY___________________________________ Katie E. Redden, Finance Officer Published once at the approximate cost of ___________. 19