Finance Committee

CITY OF VERONA MINUTES COMMON COUNCIL December 9, 2013 Verona City Hall 1. The meeting was called to order by Mayor Hochkammer at 7:00 p.m. 2. Pledge of Allegiance 3. Roll Call: Michael Bare, Luke Diaz, Elizabeth Doyle, William ‘Mac’ McGilvray, Heather Reekie, Brad Stiner, and Dale Yurs. Ald. Manley was absent and excused. Also in attendance: City Administrator, Bill Burns; City Engineer, Bob Gundlach; City Planner, Adam Sayre; Public Works Director, Ron Rieder; Police Chief, Bernie Coughlin; and City Clerk, Kami Scofield. 4. Public Comment: None 5. Approval of Minutes: Motion by Reekie, seconded by Bare, to approve the minutes of the November 25, Common Council meeting. Motion carried 7/0. 6. Mayor’s Business  The Community Tree Lighting and Chili Supper took place last Friday evening at Community Park and the Senior Center. It was a great event as it has been for a number of years.  A thank you to Ron Rieder and his staff for the clearing of the streets from the recent snowfall we had. 7. Administrator’s Report  The final tax rate is $22.81 per thousand which is an increase in the total rate of 1.3%. However, it was a revaluation year and the average property values went down so the average single family home may expect to see a decrease of about 2.5% in their total tax bill. Individual properties will be affected differently based on how their property compared to the average home in the revaluation process.  The tax bills are being printed and will likely be in the mail later this week. Overpayments for taxes made by a mortgage company will be processed in full and the property owner will then be issued a refund check for the overpayment amount sometime in February as refunds are not issued until the deadline for the 1st installment of property taxes has passed.  City Hall will be closed December 24, 25, and January 1st. On December 31st City Hall will be closing at noon.  The DaneCom radio program is in the process of going live. 8. Engineer’s Report Locust Drive This project is shut down for the winter. Asphalt surface course paving will take place in the spring. 2013-12-09 1  Cathedral Point –Locust Addition The electric, telephone and cable utilities are expected to start installation of their facilities this week as the weather permits. The first two building foundations are expected to be installed the last week of December. Scenic Ridge Phase 5 The lift station pumps and piping was installed last week. Waiting for Alliant Energy to install the underground power and electrical service and once the lift station has been energized, the testing will be performed. Liberty Business Park Project shut down for the winter. Asphalt surface course paving will take place in the spring. Northern Lights Relocation Northern Lights has been relocated and opened to traffic. Still some work to complete at the north and south tie‐in points. Epic Systems Utilities Epic Systems is making water main relays to prepare for the construction of the Food Service Building. Epic is also relocating sanitary sewer in preparation for the construction of Campus 4. 9. COMMITTEE REPORTS A. Plan Commission (1) Discussion and Possible Action Re: Ordinance No. 13‐837 Amending Section 376 of Chapter 1 of Title 13 of the Code of Ordinances Regarding Payment of Financial Obligations. Motion by Yurs, seconded by Bare to approve Ordinance No. 13‐837. Motion carried 7/0. (2) Discussion and Possible Action Re: Ordinance No. 13‐838 Amending Section 91 of Chapter 1 of Title 14 of the Code of Ordinances Regarding Payment of Financial Obligations. Motion by Yurs, seconded by Reekie to approve Ordinance No. 13‐838. Motion carried 7/0. (3) Discussion and Possible Action Re: Resolution R‐13‐055 Approving a Conditional Use Permit to allow a Communication Tower at 451 East Verona Avenue. Motion by Yurs, seconded by Reekie to approve Resolution R‐13‐055. Motion carried 7/0. (4) Discussion and Possible Action Re: A Planned Development Concept Plan for the Hometown Grove Development located at 845 Kimball Lane. City Planner & Zoning Director, Adam Sayre provided information on the item. In 2005 the Council approved a plan to construct 2 apartment buildings and 94 townhouse units. To date both apartment buildings have been constructed along with 16 townhouse units and the rest of the site is vacant. There were additional proposals to the site in 2009 and 2010 but they did not receive approval by the Council. At this time, the developer is requesting conceptual review of platting 37 single family lots, the relocation of an existing townhouse building, and to allow the construction of a future four‐unit townhouse building. This proposal is classified as a Planned Unit Development as it includes smaller lot sizes, reduced setbacks, alleyways and to reflect a ‘Traditional Neighborhood Design’ which 2013-12-09 2  creates walkability in the development. The applicants, Steven Sunstrum, Apex Building and Repair and Chuck Buell, lead project engineer, spoke regarding their proposal and adjustments already made to the project after appearing before the Plan Commission last Monday. The Common Council expressed concern with the width of the streets in the proposal but encouraged the applicants to move forward with the project and suggested solutions to their concerns. No action was taken on this item. B. Finance Committee (1) Discussion and Possible Action Re: Payment of Bills. Motion by McGilvray, seconded by Doyle to approve the payment of bills in the amount of $597,489.73. Motion carried 7/0. C. Public Works Sewer & Water Committee (1) Discussion and Possible Action Re: Change Order No. 1 for the Lincoln Street Culvert Replacement and Channel Modifications. Motion McGilvray, seconded by Diaz to approve Change Order No. 1 in the amount of $20,281.46 for the Lincoln Street Culvert Replacement. Motion carried 7/0. (2) Discussion and Possible Action Re: Change Order No. 2 for the Lincoln Street Culvert Replacement and Channel Modifications. Motion by McGilvray, seconded by Diaz to approve Change Order No. 2 in the amount of $4,067.29 for the Lincoln Street Culvert Replacement. Motion carried 7/0. (3) Discussion and Possible Action Re: Change Order No. 2 for Liberty Business Park Street and Utility Construction. Motion by McGilvray, seconded by Reekie to approve Change Order No. 2 in the amount of a $7,100 deduct for Liberty Business Park Street and Utility Construction. Motion carried 7/0. (4) Discussion and Possible Action Re: Change Order No. 3 for Liberty Business Park Street Utility Construction. Motion by McGilvray, seconded by Diaz to approve Change Order No. 3 in the amount of $386 for Liberty Business Park Street and Utility Construction. Motion carried 7/0. (5) Discussion and Possible Action Re: Change Order No. 4 for Liberty Business Park Street and Utility Construction. Motion by McGilvray, seconded by Diaz to approve Change Order No. 4 in the amount of $1,395.60 for Liberty Business Park Street and Utility Construction. Motion carried 7/0. 10. New Business (1) Discussion and Possible Action Re: Approval of Operator Licenses from Kenneth Bice, Edelweiss Cheese and Rebecca Nania, Cahoots. Motion by Bare, seconded by Yurs to approve the licenses. Motion Carried 7/0. (2) Discussion and Possible Action Re: Appointment of Election Inspectors for the 2014‐2015 Election Term. Motion by McGilvray, seconded by Reekie to approve the appointment of Election Inspectors for the 2014‐2015 term. Motion carried 7/0. 11. Announcements 2013-12-09 3   Ald. Stiner announced that the Senior Commission will not meet tomorrow night as originally scheduled.  The Verona Area Historical Society will meet on December 18th at 3 p.m. at the Senior Center to continue their presentations on local schools.  The Director of the Senior Center is retiring and a lunch to commemorate this will be held on December 30th beginning at 11:45 a.m. to honor Ms. Lanaville for her 20 years of service.  Mayor Hochkammer extended Happy Holidays to everyone in the City. 12. Adjournment Motion by Yurs, seconded by Diaz to adjourn the meeting at 8:10 p.m. Motion carried 7/0. Kami Scofield, Clerk 2013-12-09 4