Finance Committee

CITY OF VERONA MINUTES FINANCE COMMITTEE APRIL 14, 2014 VERONA CITY HALL 1. The meeting was called to order by William “Mac” McGilvray at 6:32 p.m. 2 Roll Call: Elizabeth Doyle, William “Mac” McGilvray, Scott Manley. Also present: Bill Burns, City Administrator; Bernie Coughlin, Police Chief. 3. Approval of the 3/24/2014 Finance Committee Minutes: Motion by McGilvray, seconded by Manley, to approve the 3/24/2014 Finance Committee minutes. Motion carried 3-0. 4. Payment of Bills: Motion by Manley, seconded by Doyle, to approve the payment of bills in the amount of $331,544.34. Motion carried 3-0. 5. Payment of Out-of-Office Checks: Motion by McGilvray, seconded by Manley, to approve the payment of out-of-office checks in the amount of $13,838.80. Motion carried 3-0. 6. Resolution R-14-011 Approving a Third Addendum to the Commercial Lease Agreement with the Sugar River United Methodist Church: Mr. Burns explained that the City’s lease agreement with the Sugar River United Methodist Church for the property located at 130 N. Franklin Street ends on April 30, 2014. There is an option to extend the lease for an additional six month period. The Church has requested the ability to extend the lease for a four month period with the ability to continue the lease by mutual consent on a month to month basis for up to four additional months. The other terms of the lease would remain the same. Motion by Manley, seconded by Doyle, to recommend that the Council approve the Third Addendum to the Commercial Lease Agreement with the Sugar River United Methodist Church. Motion carried 3-0. 7. Resolution R-14-012 Approving and Amendment to the 2014 City of Verona Budget to Fund a Compensation Survey and Classification Study: Mr. Burns reported the results of a joint Request for Proposal (RFP) for a compensation survey and classification study. The Cities of Middleton, Monona, Stoughton, Sun Prairie, Verona, and the Village of McFarland conducted the RFP process and have identified Springsted as the recommended vendor. Each community would participate in the compensation survey and Middleton, Stoughton, Verona and McFarland received quotes to participate in additional services for a classification study and the development of a pay plan. The costs for Verona are $2,000 for the compensation survey and $11,375 plus up to $1,500 in expenses for the classification study for a total cost of $14,875. Mayor Hochkammer stated that he is supportive of the City participating in both the survey and the classification study. Committee members commented that it makes sense to participate with the other communities and that they would like to have the information from the study available in time for the 2015 budget process. Since this study was not included in the 2014 budget, a budget amendment could be used to authorize the City’s participation in the study. Motion by Doyle, seconded by Manley, to recommend that the Council approve resolution R-14-012 approving and  amendment to the 2014 Budget to authorize the City’s participation in the compensation survey and classification study. Motion carried 3-0. 8. Adjournment: Motion by McGilvray, seconded by Doyle, to adjourn the Finance Committee Meeting at 6:50 p.m. Motion carried 3-0. Respectfully submitted, Bill Burns, City Administrator