Finance Committee

City of Verona Finance Committee City Hall – 111 Lincoln Street Verona, WI 53593-1520 MINUTES FINANCE COMMITTEE AUGUST 28, 2023 The meeting was called to order by Chairperson Chad Kemp at 6:00 p.m. Roll Call: Chairperson Chad Kemp, Alder Mara Helmke and Alder Christine Posey were present. Also present: Mayor Luke Diaz, City Administrator Jamie Aulik, Finance Director Brian Lamers, Police Chief Dave Dresser, Building Inspector Todd Parkos, Senior Center Director Stephanie Ehle and Fire Chief Dan Machotka. Discussion and Possible Action regarding approval of August 14, 2023, Finance Committee minutes: Motion was made by Kemp, seconded by Helmke to approve the August 14, 2023, Finance Committee minutes with no changes noted. Motion carried 3-0. Discussion and Possible Action regarding the 5-Year Contract with Lexipol (Police Department): Police Chief Dave Dresser stated that Lexipol came back and reduced the annual cost from $13,493 to $12,215. Epic grant will pay for the implementation and the 1st year subscription. Dresser stated the subscription can be cancelled with 60-day notice. After further discussion a motion was made by Kemp, seconded by Helmke to approve the purchase and renewals after. Motion carried 3-0. Discussion and Possible Action regarding any updates or information on the 2024 Budget: Building Inspector Todd Parkos stated there was not much for changes in expenditures except for contracted services for the projects that are expected with Epic. He stated he also increased revenues from previous years based on projects and exceeding revenues in previous years. Senior Center Stephanie Ehle presented the Senior Center budget which was increased for the items such as food and with the donation from Epic for a bus there was additional cost for fuel, insurance and repairs. She also stated with the dissolving of the Board of Directors there is loss of that funding to pay for some items that had to be added to the budget. Ehle also requested a new 50% Case Manager Positions to handle increasing needs. Currently without the position the levy was increased by about $57,000. Lamers stated part of the increase was due to the prior year utilizing $20,000 in fund balance that is not in this year’s budget. Lamers stated in the capital budget there is a request for $12,000 for a new HVAC system and $62,000 for pickleball courts, which would be funded using excess fund balance in this department. Fire Chief Dan Machotka went through the Fire Department budget. He went through some of the increases in the operating budget such as utilities up 4%. In the capital there was a reduction www.ci.verona.wi.us for the replacement of computers, there was an increase in protective gear of $2,400 and also included $6,000 for replacement mattresses in the sleeping area. Machotka talked about the Paid on Call. Paid on Premise and Interns increase in compensation. With the compensation change it would be a little over $100,000 increase. He then went over the need for a new Battalion Chief position and a new Firefighter position. He stated that the staffing level is currently at what they were at in 2017. The number of calls increased from 885 calls to 1,206 calls. Lamers stated the cost of the Battalion Chief is approximately $126,000 and the Firefighter at $95,000. Lamers stated currently the Fire levy increase is about $156,791 without the positions. Machotka went through the capital equipment budget with the refurbishing of Squad 5 at $481,500, remote station alert system for $10,108 and mobile data computers at $10,000. Lamers presented the Council Budget at this point was adjusted for salaries and benefits, also included was a request for a $10,000 increase for Badger Prairie Needs Network and $40,000 for Solar Panels. Lamers stated the $50,000 payment to ICE Inc. was also included in the budget. Discussion and Possible Action regarding the payment of bills: Motion was made by Kemp, seconded by Helmke to approve the payment of bills totaling $1,308,400.31. Motion carried 3-0. Adjournment: Motion was made by Kemp, seconded by Helmke to adjourn the Finance Committee Meeting at 6:54 p.m. Motion carried 3-0. Respectfully submitted, Brian Lamers CPA Finance Director www.ci.verona.wi.us