Public Safety Ad Hoc Committee

CITY OF VERONA MINUTES PUBLIC SAFETY AD HOC COMMITTEE TASK FORCE MEETING OCTOBER 15, 2013 VERONA CITY HALL 111 LINCOLN STREET 1. The meeting was called to order by Mayor Hochkammer at 5:32 p.m. 2. Roll Call: Mayor Jon Hochkammer, Chief Joe Giver, Chief Brian Myrland, Mike Goetz, Delora Newton, Heather Reekie, Joleen Semmann, Diane Smith. Absent (excused): Chief Bernie Coughlin, Scott Manley, Mac McGilvray, John Wickstrom. Others Present: Dale Yurs, Alderperson; Brad Stiner, Alderperson; Steve Gausman, Five Bugles Design; Bill Burns, City Administrator. 3. Update on the Space Needs Analysis and Schematic Design Process Steve Gausman provided an update on meetings with Fire and EMS personnel to review an update the space needs analysis. At this point they are looking at approximately a 39,000 square foot facility, but that may be able to be decreased based on the schematic design. Staff also provided an update on a meeting to review site access and constraints. There was discussion about wanting to provide emergency vehicle access to Verona Avenue and concerns about sight lines and Verona Avenue and Lincoln Street. Five Bugles Design plans to have a conceptual floor plan ready to share with staff by October 29. 4. Evaluation of Proposals for Construction Management Services The City received six proposals for construction management services from Findorf, Fish & Associates, Homan Construction, Kraus Anderson, Tri-North, and Vogel Bros. Staff provided a summary of the firms and their proposals. It was noted that the City has several strong options to choose from. Several committee members commented that they would like to have a full-time onsite superintendent during construction activity. There was also discussion about the experience of the firms and their key staff with fire/ems facility construction and LEED building design. By consensus, the committee members identified Findorf, Kraus Anderson, and Tri-North as the top three firms. Staff was directed to schedule interviews with these firms for October 29 and to send a questionnaire to each of the three firms to ask for a detailed cost breakdown and to provide topics for the firms to address as part of their presentations. 5. Discussion of Project Timeline and Future Meeting Schedules The next meeting is set for October 29 at 4:00 p.m. Steve Gausman will provide a project update and the committee members will interview firms for construction management services. The first Tuesday of the month was selected as a regular meeting date. The Committee will be meeting on December 3 at 5:30 p.m. 6. Adjournment: Motion by Newton, seconded by Smith, to adjourn the meeting at 6:59 p.m. Motion carried 8-0. Respectfully submitted, Bill Burns, City Administrator 2