Public Works, Sewer and Water

CITY OF VERONA PUBLIC WORKS/SEWER & WATER COMMITTEE AGENDA MONDAY, MARCH 14, 2022 5:15 P.M. VERONA CITY CENTER, ROOM D122 111 LINCOLN STREET VERONA, WI 53593 Agenda Items 1. Call to order. 2. Roll call. 3. Approval of the minutes of the February 14, 2022 meeting of the Public Works/Sewer and Water Committee. 4. Discussion and action regarding awarding Project 2022-101, Verona Asphaltic Street Rehabilitation Project. 5. Discussion and action regarding awarding contract for Project 2022-102 Verona Pavement Surface Treatment Project. 6. Adjourn. Evan Touchett Chairperson Notice is hereby given that a majority of the City Council may be present at the meeting of the Public Works/Sewer & Water Committee to gather information about a subject over which they have decision-making responsibility. POSTED: Verona City Hall Verona Library Miller’s Market ALL AGENDAS ARE POSTED ON THE CITY’S WEBSITE AT www.ci.verona.wi.us IF YOU NEED AN INTERPRETER, MATERIALS IN ALTERNATIVE FORMATS, OR OTHER ACCOMMODATION TO ACCESS THE MEETINGS, PLEASE CONTACT THE CITY CLERK AT 845-6495 AT LEAST 48 HOURS PRECEDING THE MEETING. EVERY REASONABLE EFFORT WILL BE MADE TO ACCOMMODATE YOUR REQUEST.  CITY OF VERONA MINUTES PUBLIC WORKS/SEWER & WATER COMMITTEE MONDAY, FEBRUARY 14, 2022 1. The meeting was called to order by Mr. Touchett at 5:17pm. 2. Roll Call: Present: Evan Touchett, Chad Kemp, Mara Helmke. Also present: Theran Jacobson, Director of Public Works; Jon Bublitz, Utilities Superintendent; David Yearous, Lead Water Operator; Carla Fischer, AECOM, City Engineer; Angel Gebeau, AECOM, Water Distribution Engineer. 3. MOVED by Touchett, seconded by Kemp, to approve the minutes of the January 24, 2022 meeting of the Public Works/Sewer and Water Committee. Motion carried 3-0. 4. MOVED by Touchett, seconded by Helmke, to recommend approval of agreement with Municipal Well & Pump for Well 6 study, in an amount not to exceed $179,620.00. Motion carried 3-0. Mr. Jacobson provide an overview of well 6 history as follows: well 6 was constructed in 2019-2020 and was on- line in November of 2020. Testing has showed levels of nitrates from the well increasing but still in compliance based upon Wisconsin Department of Natural Resource (WDNR) requirements, 10 mg/L. City staff proactively took Well 6 off-line on October 18, 2021 and coordinated with the WDNR. AECOM and City staff have been working to obtain information necessary to propose solutions. Modeling studies are ongoing to evaluate other pumping options (rate and depth) and to determine the vertical and horizontal movement of water in the aquifer at the well site. The next step to be performed by Municipal Well & Pump is to remove the pump, perform water quality sampling of the well at various depths, perform a packer test with final water sampling, and then to re-install the pump. The results of the work by Municipal Well & Pump and AECOM will assist in proposing solutions for improvements necessary to bring the well back on-line. The contract before you with Municipal Well & Pump shall not exceed $179,620.00. Mr. Bublitz stated that all six of our wells are deep wells and that the WDNR has set testing parameters that we follow which is executed by Mr. Yearous. Mr. Yearous provided the last round of Nitrate test results from samples collected on February 9, 2022: well 1 – 5.01 mg/L, well 2 – 1.73 mg/L, well 3 – 5.33 mg/L, well 4 – 4.26 mg/L, and well 5 – 1.5 mg/L. Mr. Yearous provided the last well 6 nitrate reading of 9.94 mg/L from the sample collected on October 15, 2021. Mr. Touchett asked a series of questions as follows: 1. Have these problems been solved before? 2. What will you find? Do you test at certain levels? 3. What solutions once this testing is done? Ms. Gebeau (response to 1) stated that nitrates are common in drinking water wells with various levels throughout the state and there are solutions to mitigate or treat. Mitigation is the most common practice due to costs and longer-term maintenance with treatment. Ms. Gebeau continued that AECOM has been modeling the well to determine other flow rates at various depths to determine the theoretical vertical and horizontal movement of water based upon the geological formations from the well log and USGS data. There are six layers of formations within in the well according to USGS data, the well is within the upper and middle layers of the formations. Ms. Gebeau (response to 2) stated as part of the Municipal Well & Pump work that we will collect samples which are at various depths in the well to determine if there is a break in the concentration levels at a certain depth  along changes in the formations. The results will help determine where to set the depth for the packer test. The packer test will isolate the upper level of the well and collect samples in the lower level of the well to verify a depth where the well will need to be isolated at in the future. Ms. Gebeau illustrated on the white board a cross section of the bore hole, aquifer function, and packer test. Ms. Gebeau (response to 3) stated that once we can determine where levels of the nitrates are at a lower concentration in the well we would have a steel casing pipe installed to that depth and the voids between the bore hole and the casing pipe sealed. Touchett asked do you install the new casing inside the existing? Ms. Gebeau responded yes, the existing casing pipe is a 24-inch and a small pipe would be installed, that size will be determined at a later date. Mr. Kemp asked how often tests are conducted for nitrates? Mr. Yearous responded that ells 3 and 6 are tested quarterly and wells 1, 2, 4, and 5 are tested annually. Mr. Jacobson noted that once the testing is completed the information will be brough back to the committee for discussion. Mr. Jacobson noted that it is likely that well 6 will be off line through 2022. The regulatory agencies will need to be brought up to speed and likely other approvals will be needed from the WDNR and potentially the Public Service Commission. 5. MOVED by Touchett, seconded by Kemp, to recommend approval of project closeout and change order no. 1 for Project 2021-103, Verona Street Rehabilitation Project. Motion carried 3-0. 6. MOVED by Touchett, seconded by Helmke, to recommend awarding contract for Project 2020-116, CTH M/CTH PB Intersection Expansion Project to Parisi Construction Co, Inc, of Verona, WI, in the amount not to exceed $1,172,113.59. Motion carried 3-0. 7. MOVED by Touchett, seconded by Helmke, to recommend approval of professional services agreement with JT Engineering for construction engineering services at Sugar Creek Elementary, in the amount not to exceed $59,962.50. Motion carried 3-0. 8. MOVED by Touchett, seconded by Kemp, to recommend approval of agreement with Wisconsin Department of Transportation for design and construction of Project 1204-08-72, USH 18/151 Auxiliary Lane. Motion carried 3- 0. 9. MOVED by Touchett, seconded by Helmke, to recommend approval of professional services agreement with KL Engineering for construction engineering services for Project 1204-08-72, USH 18/151 Auxiliary Lane, in the amount not to exceed $410,665.20. Motion carried 3-0. 10. MOVED by Touchett, seconded by Kemp adjourn at 6:01pm. Motion carried 3-0. Note: These minutes were prepared by Theran Jacobson, Director of Public Works. These minutes are based on the notes of the recorder and are subject to change at a subsequent meeting.  Meeting Date: March 14, 2022 PW/S&W Committee Memo Public Works/Sewer & Water Committee Listed below is an explanation of the items on the Public Works/Sewer & Water Committee agenda. Item (4) Awarding Project 2022-101, Verona Asphaltic Street Rehabilitation Project Three bids were received for the project referenced above and are listed below in order from lowest to highest: • Wolf Paving & Excavating of Madison, WI in the amount of $195,990.00 • Payne & Dolan, Inc of Fitchburg, WI in the amount of $204,058.85 • Raymond P. Cattell, Inc. of Madison, WI in the amount of $239,055.35. The estimate without contingencies was $216,445. Wolf Paving & Excavating has previously worked throughout the City of Verona as a sub- contractor. Based on past work performed in the City of Verona, references checked, and knowledge of the submitted sub-contractors, Public Works Staff is of the opinion that Wolf Paving & Excavating has the personnel, equipment, and financial assets necessary to complete the 2022-101, 2022 City of Verona Asphaltic Street Rehabilitation Project. The streets included in the project are as follows: • Military Ridge Drive (Old PB to Glacier Ridge Trail) • Todd Street (W. Verona Avenue to Mark Drive) • Harmony Drive (CTH M to terminus) • Cross Country Road off-road multi-use path (Hemlock Drive to CTH M) Item (5) Awarding contract for Project 2022-102 Verona Pavement Surface Treatment Project. Two bids were received and are listed below in order from lowest to highest: • Scott Construction of Lake Delton, WI in the amount of $173,482.50 • Fahrner Asphalt Sealers, LLC of Waunakee, WI in the amount of $191,167.50 The estimate without contingencies was $221,550. Although Scott Construction has not worked in the City of Verona for a number of years, references were checked at neighboring municipalities. Those references and knowledge of the submitted sub-contractors, Public Works Staff is of the opinion that Scott Construction has the personnel, equipment, and financial assets necessary to complete the 2022-102, 2022 City of Verona Pavement Surface Treatment Project. Page 1 / 2  Meeting Date: March 14, 2022 PW/S&W Committee Memo The streets included for chip seal in the project are as follows: • Ashburn Way • Locust Drive • Chad Crossing • Willow Run • E. Chapel Royal Drive • Salisbury Lane • Scenic Ridge Drive • E. Whispering Pines • Sophia Drive • W. Whispering Pines • Canterbury Pass • Whittman Way • Pinehurst Court • Winchester Court • Steeple Point Way • Hidden Valley Road • Winchester Pass Page 2 / 2  City of Verona Public Works Department 410 Investment Court Verona, WI 53593 Phone: (608) 845-6695 Fax: (608) 845-5761 Email: theran.jacobson@ci.verona.wi.us March 7, 2022 Verona City Council Members 111 Lincoln Street Verona, WI 53593 Subject: Letter of Recommendation 2022-101, 2022 City of Verona Asphalt Street Rehabilitation Project Dear Council Members: In accordance with the Official Notice to Bidders, the office of the Public Works Director accepted sealed bids for the above named project until 11:00 a.m. local time on March 1, 2022. Following the close of bidding, the bids received were publicly opened and read aloud. Staff has reviewed the bids received. A copy of the Bid Tabulation is attached. Three bids were received and are listed below in order lowest to highest:  Wolf Paving & Excavating of Madison, WI in the amount of $195,990.00  Payne & Dolan, Inc of Fitchburg, WI in the amount of $204,058.85  Raymond P. Cattell, Inc. of Madison, WI in the amount of $239,055.35. Wolf Paving & Excavating has previously worked throughout the City of Verona as a sub- contractor. Based on past work performed in the City of Verona, references checked, and knowledge of the submitted sub-contractors, Public Works Staff is of the opinion that Wolf Paving & Excavating has the personnel, equipment, and financial assets necessary to complete the 2022-101, 2022 City of Verona Asphaltic Street Rehabilitation Project. The estimate without contingencies was $216,445.00. I would therefore recommend that the City of Verona accept the bid from Wolf Paving & Excavating for the 2022-101, 2022 City of Verona Asphaltic Street Rehabilitation Project and recommend awarding a contract to Wolf Paving & Excavating in the amount of $195,990.00. I will be pleased to answer any questions concerning the recommendations set forth. Thank you in advance for your cooperation. Sincerely, Project ID 2022-101 Theran P. Jacobson, P.E. Public Works Director Drafted / reviewed by: EAS/tpj S:\PROJECTS\2022-101_STREET REHABILITATION ASPHALT\DESIGN - PERMITTING - BIDDING\BIDDING\LETTER OF RECOMMENDATION\2022-101, ASPHALT STREET REHABILITATION LETTER OF RECOMMENDATION_2022-03-07.DOCX Project ID 2022-101  BID TABULATION BID TABULATION 2022-101, 2022 Asphaltic Street Rehabilitation Project CITY OF VERONA, WISCONSIN Bid Date: 1-Mar-22 11:00 Bid Time 2022-101, 2022 Asphaltic Street Rehabilitation Project For City of Verona, Wisconsin Engineers Estimate Wolf Paving & Excavating Payne & Dolan Cattell Item Description Quantity Units Unit Price Total Unit Price Total Unit Price Total Unit Price Total 1204.0100 Removing Pavement 1550 SY $ 5.00 $ 7,750.00 $3.80 $ 5,890.00 $ 3.80 $ 5,890.00 $ 6.50 $ 10,075.00 1204.0120 Removing Asphaltic Surface Milling 6120 SY $ 2.00 $ 12,240.00 $2.25 $ 13,770.00 $ 2.68 $ 16,401.60 $ 2.68 $ 16,401.60 1204.0150 Removing Curb & Gutter 300 LF $ 10.00 $ 3,000.00 $6.50 $ 1,950.00 $ 6.50 $ 1,950.00 $ 10.00 $ 3,000.00 1204.0155 Removing Concrete Sidewalk/Driveway 250 SY $ 15.00 $ 3,750.00 $7.50 $ 1,875.00 $ 7.50 $ 1,875.00 $ 31.50 $ 7,875.00 1305.0120 Base Aggregate Dense 1.25-Inch 50 Ton $ 20.00 $ 1,000.00 $20.00 $ 1,000.00 $ 20.00 $ 1,000.00 $ 25.00 $ 1,250.00 1305.0130 Base Aggregate Dense 3-Inch 75 Ton $ 20.00 $ 1,500.00 $20.00 $ 1,500.00 $ 20.00 $ 1,500.00 $ 25.00 $ 1,875.00 1416.0170 Concrete Driveway 7-Inch 60 SY $ 60.00 $ 3,600.00 $63.00 $ 3,780.00 $ 55.00 $ 3,300.00 $ 80.00 $ 4,800.00 1455.0605 Tack Coat 435 Gal $ 3.00 $ 1,305.00 $3.00 $ 1,305.00 $ 2.00 $ 870.00 $ 2.00 $ 870.00 1460.5224 HMA Pavement 4 LT 58-28 S 750 Ton $ 85.00 $ 63,750.00 $76.50 $ 57,375.00 $ 85.15 $ 63,862.50 $ 85.15 $ 63,862.50 1465.0105 Asphaltic Surface 275 Ton $ 100.00 $ 27,500.00 $94.00 $ 25,850.00 $ 82.15 $ 22,591.25 $ 82.15 $ 22,591.25 1465.0110 Asphaltic Surface Patching 25 Ton $ 120.00 $ 3,000.00 $165.00 $ 4,125.00 $ 115.00 $ 2,875.00 $ 115.00 $ 2,875.00 1601.0110 Concrete Curb & Gutter 30-Inch 300 LF $ 18.00 $ 5,400.00 $31.25 $ 9,375.00 $ 35.00 $ 10,500.00 $ 45.00 $ 13,500.00 1602.0410 Concrete Sidewalk 5-Inch 1600 SF $ 7.00 $ 11,200.00 $6.50 $ 10,400.00 $ 5.40 $ 8,640.00 $ 7.30 $ 11,680.00 1602.0420 Concrete Sidewalk 7-Inch 100 SF $ 8.00 $ 800.00 $7.30 $ 730.00 $ 6.11 $ 611.00 $ 8.00 $ 800.00 1619.1000 Mobilization 1 EA $ 10,000.00 $ 10,000.00 $5,700.00 $ 5,700.00 $ 10,000.00 $ 10,000.00 $ 20,000.00 $ 20,000.00 1643.5000 Traffic Control 1 LS $ 5,000.00 $ 5,000.00 $4,200.00 $ 4,200.00 $ 5,000.00 $ 5,000.00 $ 12,500.00 $ 12,500.00 1690.1000 Sawing Pavement 550 LF $ 3.00 $ 1,650.00 $2.30 $ 1,265.00 $ 2.35 $ 1,292.50 $ 4.00 $ 2,200.00 2608.0512 Storm Sewer Pipe Reinforced Concrete Class V 12-Inch 240 LF $ 150.00 $ 36,000.00 $105.00 $ 25,200.00 $ 105.00 $ 25,200.00 $ 90.00 $ 21,600.00 2611.3230 Inlets 2x3-FT 3 EA $ 2,500.00 $ 7,500.00 $2,000.00 $ 6,000.00 $ 2,000.00 $ 6,000.00 $ 3,000.00 $ 9,000.00 2611.9000.S Nyloplast Drain Basin 12-INCH 5 EA $ 500.00 $ 2,500.00 $1,500.00 $ 7,500.00 $ 1,500.00 $ 7,500.00 $ 1,500.00 $ 7,500.00 2612.9000.S Storm Sewer Pipe PVC SDR 35 6-Inch 80 LF $ 100.00 $ 8,000.00 $90.00 $ 7,200.00 $90.00 $ 7,200.00 $ 60.00 $ 4,800.00 Bid Total $ 216,445.00 $ 195,990.00 $ 204,058.85 $ 239,055.35 Contingency Total w. Contingency $ 216,445.00 $ 195,990.00 $ 204,058.85 $ 239,055.35 * - Apparent Low Bidder 2022-101, 2022 Asphaltic Street Rehab Bid Tab.xlsx  City of Verona Public Works Department 410 Investment Court Verona, WI 53593 Phone: (608) 845-6695 Fax: (608) 845-5761 Email: theran.jacobson@ci.verona.wi.us March 7, 2022 Verona City Council Members 111 Lincoln Street Verona, WI 53593 Subject: Letter of Recommendation 2022-102, 2022 City of Verona Pavement Surface Treatment Project Dear Council Members: In accordance with the Official Notice to Bidders, the office of the Public Works Director accepted sealed bids for the above named project until 11:00 a.m. local time on March 1, 2022. Following the close of bidding, the bids received were publicly opened and read aloud. Staff has reviewed the bids received. A copy of the Bid Tabulation is attached. Two bids were received and are listed below in order lowest to highest:  Scott Construction of Lake Delton, WI in the amount of $173,482.50  Fahrner Asphalt Sealers, LLC of Waunakee, WI in the amount of $191,167.50 Although Scott Construction has not worked in the City of Verona for a number of years, references were checked at neighboring municipalities. Those references and knowledge of the submitted sub-contractors, Public Works Staff is of the opinion that Scott Construction has the personnel, equipment, and financial assets necessary to complete the 2022-102, 2022 City of Verona Pavement Surface Treatment Project. The estimate without contingencies was $221,550.00. I would therefore recommend that the City of Verona accept the bid from Scott Construction for the 2022-102, 2022 City of Verona Pavement Surface Treatment Project and recommend awarding a contract to Scott Construction in the amount of $173,482.50. I will be pleased to answer any questions concerning the recommendations set forth. Thank you in advance for your cooperation. Sincerely, Project ID 2022-102 Theran P. Jacobson, P.E. Public Works Director Drafted / reviewed by: EAS/tpj S:\PROJECTS\2022-102_PAVEMENT SURFACE TREATMENT\DESIGN - PERMITTING - BIDDING\BIDDING\2022-102, PAVEMENT SURFACE TREATMENT LETTER OF RECOMMENDATION_2022-03-07.DOCX Project ID 2022-102  BID TABULATION BID TABULATION 2022-102, 2022 Pavement Surface Treatment Project CITY OF VERONA, WISCONSIN Bid Date: 1-Mar-22 11:00 Bid Time 2022-102, 2022 Pavement Surface Treatment Project For City of Verona, Wisconsin Engineers Estimate Scott Construction, Inc Fahrner Asphalt Sealers, LLC Item Description Quantity Units Unit Price Total Unit Price Total Unit Price Total 1475.0100 Chip Seal (Granite Chip Seal) 76,000 SY $ 2.25 $ 171,000.00 $ 1.85 $ 140,600.00 $2.08 $ 158,080.00 1477.1000 Infrared Heats (5-FTx7-FT) 25 EACH $ 225.00 $ 5,625.00 $ 210.00 $ 5,250.00 $180.00 $ 4,500.00 1646.1020 Marking Line Epoxy 4-Inch 10,000 LF $ 1.50 $ 15,000.00 $ 0.75 $ 7,500.00 $0.78 $ 7,800.00 1646.3020 Marking Line Epoxy 8-Inch 250 LF $ 2.50 $ 625.00 $ 0.98 $ 245.00 $1.00 $ 250.00 1646.5220 Marking Symbol Epoxy 5 EACH $ 300.00 $ 1,500.00 $ 235.00 $ 1,175.00 $235.00 $ 1,175.00 1646.6105 Marking Stop Line Epoxy 18-Inch 300 LF $ 16.00 $ 4,800.00 $ 10.50 $ 3,150.00 $11.00 $ 3,300.00 1646.7120 Marking Diagonal Epoxy 12-Inch 250 LF $ 12.00 $ 3,000.00 $ 8.25 $ 2,062.50 $8.25 $ 2,062.50 1646.7420 Marking Crosswalk Epoxy Transverse Line 6-Inch 2,000 LF $ 10.00 $ 20,000.00 $ 6.75 $ 13,500.00 $7.00 $ 14,000.00 Bid Total $ 221,550.00 $ 173,482.50 $ 191,167.50 * - Apparent Low Bidder 2022-102, 2022 Pavement Surface Treatment_bid tabs.xlsx