Public Works, Sewer and Water

CITY OF VERONA PUBLIC WORKS/SEWER & WATER COMMITTEE AGENDA MONDAY, JANUARY 9, 2023 5:15 P.M. VERONA CITY CENTER, ROOM D122 111 LINCOLN STREET VERONA, WI 53593 Agenda Items 1. Call to order. 2. Roll call. 3. Approval of the minutes of the December 19, 2022 meeting of the Public Works/Sewer and Water Committee. 4. Discussion and action regarding Revision 1 to Public Works Policy PW-003 – Rain Barrel Rebate. 5. Discussion and action regarding 2023-101 Asphaltic Rehabilitation project. 6. Adjourn. Evan Touchett Chairperson Notice is hereby given that a majority of the City Council may be present at the meeting of the Public Works/Sewer & Water Committee to gather information about a subject over which they have decision-making responsibility. POSTED: Verona City Hall Verona Library Miller’s Market ALL AGENDAS ARE POSTED ON THE CITY’S WEBSITE AT www.ci.verona.wi.us IF YOU NEED AN INTERPRETER, MATERIALS IN ALTERNATIVE FORMATS, OR OTHER ACCOMMODATION TO ACCESS THE MEETINGS, PLEASE CONTACT THE CITY CLERK AT 845-6495 AT LEAST 48 HOURS PRECEDING THE MEETING. EVERY REASONABLE EFFORT WILL BE MADE TO ACCOMMODATE YOUR REQUEST.  CITY OF VERONA MINUTES PUBLIC WORKS/SEWER & WATER COMMITTEE MONDAY, DECEMBER 19, 2022 1. The meeting was called to order by Mr. Touchett at 5:01pm. 2. Roll Call: Present: Evan Touchett, Mara Helmke. Rye Kimmett. Also present: Theran Jacobson, Director of Public Works; Carla Fischer, City Engineer, AECOM; Angel Gebeau, AECOM. 3. MOVED by Touchett, seconded by Helmke, to approve the minutes of the November 14, 2022, meeting of the Public Works/Sewer and Water Committee. Motion carried 3-0. 4. MOVED by Touchett, seconded by Kimmett, to recommend approving Resolution R-22-053 Amended Relocation Order and Determination of Necessity for County Highway PD Road Project. Motion carried 3-0. 5. MOVED by Touchett, seconded by Kimmett, to recommend approving Change Order No. 2 and Project Closeout for Project 2020-116 CTH M/CTH PB intersection expansion. Motion carried 3-0. 6. MOVED by Helmke, seconded by Kimmett, to recommend approving Professional Services Agreement with JT Engineering for Project ID 2023-108, N. Nine Mound Sidewalk Addition, in an amount not to exceed $12,315.00. Motion carried 3-0. 7. MOVED by Touchett, seconded by Helmke to recommend approving Professional Services Agreement with MSA for Project ID 2022-119, CTH PD expansion from Country View Road to Shady Oak Lane, in an amount not to exceed $45,500.00. Motion carried 3-0. 8. Mr. Jacobson noted that Ms. Gebeau of AECOM is present to recap any discussion from the October 24, 2022 meeting regarding Well 6. Jacobson stated that the agreement for approval has a pilot testing task that was not anticipated in the October discussion. Gebeau noted the following: • Wisconsin Department of Natural Resources (WDNR) may require the pilot test or a full-scale test. WDNR direction is unknown currently. • Pilot pump shall be installed at a precise depth. • Full design to be completed by June of 2023 to ensure schedule with WDNR funding submittal that occurred in October of 2023 to meet WDNR schedule. • WDNR scoring of applications should be completed in January of 2023. MOVED by Touchett, seconded by Helmke to recommend approving Professional Services Agreement with AECOM for Project ID 2022-110, Well 6 Treatment Design, in an amount not to exceed $591,891.00. Motion carried 3-0. 9. Mr. Jacobson provided an overview of the Changes to Wisconsin Administrative Code, Department of Natural Resources (NR) 809, more specifically related to PFAS testing. Jacobson noted that the Wis. Statutes set a limit for PFAS of 70 ng/L (ppt) and Wisconsin Department of Health Service set a value of 20 ng/L (ppt). Ms. Gebeau noted that the EPA has not set values yet but more information is anticipated in December 2022. Touchett noted he wants to test more frequently for certain compounds beyond what is required but also be fiscally responsible and understands there are limited availability of staff resources.  Gebeau noted that she would check the testing requirements of adjacent communities. Gebeau comments that she would reach out to Joe at Madison Water Utility. Touchett requests that we test for the PFOS & PFOA compounds. Staff to reach out to WDNR water representative to obtain list. NO ACTION taken. 10. MOVED by Touchett, seconded by Kimmett, to direct staff to submit the 2022 Wisconsin Information System for Local Roads (WISLR) to Wisconsin Department of Transportation. Motion carried 3-0. 11. MOVED by Touchett, seconded by Kimmett, to adjourn at 5:57pm. Motion carried 3-0. Note: These minutes were prepared by Theran Jacobson, Director of Public Works. These minutes are based on the notes of the recorder and are subject to change at a subsequent meeting.  Meeting Date: January 9, 2023 PW/S&W Committee Memo Public Works/Sewer & Water Committee Listed below is an explanation of the items on the Public Works/Sewer & Water Committee agenda. Item (4) Revision 1 to Public Works Policy PW-003 – Rain Barrel rebate. PW-003 rain barrel rebate policy was approved in August of 2022. Revision 1 includes the reimbursement form and a clean up of language within the policy for clarity of whom is eligible and identifying the cost. A tracked changed version of the policy and a clean version with reimbursement request is included. Item (5) 2023-101 Asphaltic Rehabilitation project. Staff has prepared the 2023 asphaltic street rehabilitation project plans. This is an annual maintenance program. During the budget process streets are identified but as the year continues this program evolves and certain street conditions can change. In December staff evaluated the streets listed for 2023 and 2024 which were Jenna Drive and Westridge Parkway, local residential streets. As a survey concluded of other streets Enterprise Drive was identified of greater need due to pavement condition and higher classification of road as a collector. Staff is working within the program budget. Staff has included the draft plans of Enterprise Drive for reference to identify the limits, W. Verona Avenue to approximately 400-feet north of the Silent Street intersection. Staff would also like to discuss the removal of the landscaping islands at the intersection of Enterprise Drive and Silent Street. A figure is included with the packet of this intersection for reference. Page 1 / 1  PW‐003 CITY OF VERONA DEPARTMENTAL POLICY Department Public Works & Utilities Division Stormwater Utility Author: Theran Jacobson PW, Sewer & Water Policy Number PW‐003 8‐81‐9‐20222023 Committee Approval Subject Rain Barrel Rebate Revision # / Date No. 0 1 / 812‐28‐2022 1. Purpose a. To reduce stormwater run‐off and to conserve water by encouraging the installation of rain barrels on private property. 2. Eligibility a. Residential, Commercial, and Industrial pProperties with individual City of Verona Stormwater Utility charges that install a minimum of a 35‐gallon capacity rain barrel which collects rainwater from impervious areas, including roofs. There will be a limit for each eligible property as follows: i. Maximum of four (4) rebates per address over the life of the program, with a rebate given for every 35 gallons of capacity. Each rebate is $30 per 35 gallons. b. Program maximum per year will be $5,000 funded by the Stormwater Utility starting in 2023. Eligibility will be on a first‐come first‐served basis, by date of the fully completed rebate application received by City staff. If an application is determined to be incomplete by staff, the required additional information will be requested by staff to the applicant. Once funds are expended for the year no further rebates will be granted during that calendar year. c. Complete application should shall be submitted no more than three months after date on receipt for rain barrel and/or conversion kit purchase. Complete reimbursement application includes the following: i. Filled out reimbursement request ii. Legible receipt of purchase iii. Photos of completed installation 3. Claims Process and Reimbursement a. The Rain Barrel Rebate form must be completed and submitted to the utility as stated on the form, along with a copy of the receipt (if purchased), and a photo(s) of the installed rain barrel(s). Homemade rain barrels may also qualify. b. Utility personnel may verify the rebate request qualifies according to eligibility in section 2. c. If qualifying, and if the maximum has not been reached, either per property or annual limits for the program, a responding one‐time credit will be placed on the stormwater utility account of the service address. Page 1 / 2  PW‐003 4. Photo permission a. By requesting a rain barrel reimbursement request I hereby give the City of Verona permission to use the photo(s) of the installed rain barrel in their education outreach materials. Originally Drafted by: Kimberly Marshall Utility Clerk Originally Reviewed by: Theran Jacobson Director of Public Works Page 2 / 2  PW‐003 CITY OF VERONA DEPARTMENTAL POLICY Department Public Works & Utilities Division Stormwater Utility Author: Theran Jacobson PW, Sewer & Water Policy Number PW‐003 1‐9‐2023 Committee Approval Subject Rain Barrel Rebate Revision # / Date No. 1 / 12‐28‐2022 1. Purpose a. To reduce stormwater run‐off and to conserve water by encouraging the installation of rain barrels on private property. 2. Eligibility a. Properties with individual City of Verona Stormwater Utility charges that install a minimum of a 35‐gallon capacity rain barrel which collects rainwater from impervious areas, including roofs. There will be a limit for each eligible property as follows: i. Maximum of four (4) rebates per address over the life of the program, with a rebate given for every 35 gallons of capacity. Each rebate is $30 per 35 gallons. b. Program maximum per year will be $5,000 funded by the Stormwater Utility starting in 2023. Eligibility will be on a first‐come first‐served basis, by date of the fully completed rebate application received by City staff. If an application is determined to be incomplete by staff, the required additional information will be requested by staff to the applicant. Once funds are expended for the year no further rebates will be granted during that calendar year. c. Complete application shall be submitted no more than three months after date on receipt for rain barrel and/or conversion kit purchase. Complete reimbursement application includes the following: i. Filled out reimbursement request ii. Legible receipt of purchase iii. Photos of completed installation 3. Claims Process and Reimbursement a. The Rain Barrel Rebate form must be completed and submitted to the utility as stated on the form, along with a copy of the receipt (if purchased), and photo(s) of the installed rain barrel(s). Homemade rain barrels may also qualify. b. Utility personnel may verify the rebate request qualifies according to eligibility in section 2. c. If qualifying, and if the maximum has not been reached, either per property or annual limits for the program, a responding one‐time credit will be placed on the stormwater utility account of the service address. Page 1 / 2  PW‐003 4. Photo permission a. By requesting a rain barrel reimbursement request I hereby give the City of Verona permission to use the photo(s) of the installed rain barrel in their education outreach materials. Originally Drafted by: Kimberly Marshall Utility Clerk Originally Reviewed by: Theran Jacobson Director of Public Works Page 2 / 2  Print Save City of Verona, Wisconsin Rain Barrel Rebate Form Name Address Utility Account #: Phone E-mail Rebates are available to properties that install a minimum of a 35-gallon capacity rain barrel which collects rainwater from impervious areas, including roofs. The rebate will be given as a stormwater credit on the utility bill of the eligible property. Utility accounts without individual stormwater charges do not qualify. Maximum of four (4) rebates per address over the life of the program, with a rebate of $30.00 given for every 35 gallons of capacity. Program maximum of $5,000 total credit given annually across all recipients on a first-come, first-served basis. Number of rebates claiming: _______ Total capacity of Rain Barrel/s (installed for this application): ______________ gallons Complete application shall be submitted no more than three (3) months after date on receipt for rain barrel, rain barrel materials and/or conversion kit purchase. Complete reimbursement application includes the following: i. Completed Rain Barrel Rebate Form (this form) ii. Legible receipt of purchase (rain barrel itself or materials for rain barrel construction), receipt must include date of purchase iii. Photos of completed installation E-mail this form with attached copy of receipt/s and pictures of the rain barrels installed to: meters@ci.verona.wi.us Or mail or hand deliver to the address below: City of Verona Public Works Attn: Rain Barrel Rebate 410 Investment Court Verona, WI 53593 Submissions will not be returned Page 1 / 1  Enterprise Dr / Silent Street City of Verona 111 Lincoln St Verona, WI 53593 DISCLAIMER: The City of Verona does not guarantee the accuracy of the material (608) 845 - 6495 contained here in and is not responsible for any misuse or misrepresentation of this information or its derivatives. SCALE: 1" = 50 ' 600.00 Print Date: 12/19/2022  W Enterprise Drive N. Main Multi-Use Path City of Verona GIS City of Verona 111 Lincoln St 2023 City of Verona Asphalt Rehabilitation Verona, WI 53593 2023-101 DISCLAIMER: The City of Verona does not guarantee the accuracy of the material (608) 845 - 6495 contained here in and is not responsible forSheet Title any misuse or misrepresentation of this information or its derivatives. SCALE: 1" = 1000 ' 12,000.00 Print Date: Sheet 12/16/2022 1 of X  Remove and Replace 43 SY 7" Concrete Driveway Remove and Replace 36 LF 30" C&G Remove and Replace 8 LF 30" C&G Remove and Replace 36 LF 30" C&G Adjust Water Valve Box - 1 EA Remove and Replace 36 LF 30" C&G W Adjust Manhole 1 EA Milling Limits City of Verona GIS City of Verona 2023 City of Verona Asphalt Rehabilitation 111 Lincoln St 2023-101 Verona, WI 53593 PlannotSheets DISCLAIMER: The City of Verona does guarantee the accuracy of the material (608) 845 - 6495 contained here in and is not responsible for any misuse or misrepresentation of this information or its derivatives. Enterprise Drive SCALE: 1" = 50 ' 600.00 Print Date: Sheet 12/12/2022 2 of X  Milling Limits Remove and Replace 10 LF 30" C&G Adjust inlet - 1 EA Remove and Replace 10 LF 30" C&G Adjust inlet - 1 EA Adjust Water Valve Box - 1 EA Remove and Replace 175 SF 7" Sidewalk W Remove and Replace 16 LF 30" C&G Remove and Replace 25 SF 5" Sidewalk Remove and Replace 43 SY 7" Concrete Driveway Remove and Replace Remove and Replace 80 LF 30" C&G 36 LF 30" C&G Adjust Water Valve Box - 2 EA City of Verona GIS City of Verona 2023 City of Verona Asphalt Rehabilitation 111 Lincoln St 2023-101 Verona, WI 53593 Plannot DISCLAIMER: The City of Verona does Sheets guarantee the accuracy of the material (608) 845 - 6495 contained here in and is not responsible for any misuse or misrepresentation of this information or its derivatives. Enterprise Drive SCALE: 1" = 50 ' 600.00 Print Date: Sheet 12/12/2022 3 of X  Remove and Replace 10 LF 30" C&G Adjust Inlet - 1EA Remove and Replace 10 LF 30" C&G Adjust Inlet - 1EA Adjust Water Valve Box - 1 EA W Adjust Manhole 1 EA Remove and Replace 25 SF 5" Sidewalk Remove and Replace 60 LF 30" C&G Remove and Replace 75 SF 5" Sidewalk Remove and Replace 75 SF 5" Sidewalk City of Verona GIS City of Verona 2023 City of Verona Asphalt Rehabilitation 111 Lincoln St 2023-101 Verona, WI 53593 DISCLAIMER: The City of VeronaPlandoes notSheets guarantee the accuracy of the material (608) 845 - 6495 contained here in and is not responsible for any misuse or misrepresentation of this information or its derivatives. Enterprise Drive SCALE: 1" = 50 ' 600.00 Print Date:Sheet 4 12/12/2022 of X  Adjust Water Valve Box - 1 EA Milling Limits Remove and Replace 20 LF 30" C&G Adjust inlet - 2 EA Remove and Replace Remove and Replace 20 LF 30" C&G 75 SF 5" Sidewalk Adjust inlet - 2 EA Remove and Replace 100 SF 5" Sidewalk Remove and Replace 50 SF 5" Sidewalk W Remove and Replace 75 SF 5" Sidewalk Remove and Replace 150 SF 5" Sidewalk Adjust Water Adjust Manhole Valve Box - 1 EA 1 EA Milling Limits Remove and Replace 150 SF 5" Sidewalk Remove 415 LF C&G and entire medians. No Replacement Milling Limits City of Verona GIS City of Verona 2023 City of Verona Asphalt Rehabilitation 111 Lincoln St 2023-101 Verona, WI 53593 DISCLAIMER: The City of Verona Plan does not Sheets guarantee the accuracy of the material (608) 845 - 6495 contained here in and is not responsible for any misuse or misrepresentation of this information or its derivatives. Enterprise Drive SCALE: 1" = 50 ' 600.00 Print Date: Sheet 12/12/2022 5 of X