Board of Mayor and Aldermen

1415 Walnut Street City of Vicksburg Vicksburg, MS 39180 Minutes - Final-revised Board of Mayor and Aldermen George Flaggs Jr., Mayor Michael A. Mayfield Sr., Alderman Willis T. Thompson, Alderman Monday, August 4, 2014 10:00 AM City Hall Annex Board Room 1. Invocation, Pledge of Allegiance and Call to Order Invocation was given by Alderman Mayfield. Pledge of Allegiance was led by Alderman Thompson. 2. Roll Call Present: 3- Mayor George Flaggs Jr. Alderman Michael A. Mayfield Sr. Alderman Willis T. Thompson 3. Board Comments: 4. Adopt Agenda DELETE: ID-14-0294 Adopt Board Meeting Minutes: 6. July 01, 2014SC On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to adopt the Agenda as amended. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Recognitions: A. ID-14-0345 Employee Anniversaries: 1. 5 years of service: Parks & Recreation - Rick Shields; Community Service - Jerald Smith Mayor Flaggs recognized Rick Shields in the Parks & Recreation Department; with five (5) years of service. Jerald Smith in the Community Service Department with five (5) years of service. The Mayor and Aldermen congratulated Rick Shields and Jerald Smith for their years of service with the City of Vicksburg. Minutes: A. ID-14-0294 Adopt Board Meeting Minutes: 1. April 10, 2014 2. April 21, 2014 3. June 16, 2014 4. June 20, 2014 5. July 01, 2014SC 6. July 07, 2014 7. July 25, 2014SC (11:00am) On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to adopt Board Meeting Minutes for:April 10, 2014; April 21, 2014; June 16, 2014; June 20, 2014; July 01, 2014SC; July 07, 2014; July 25, 2014SC (11:00 am). The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Public Hearing: A. ID-14-0258 Appeal Hearing: Robert Johnson Attachments: Appeal Hearing On motion of Mayor Flaggs, seconded by Alderman Thompson, the Mayor and Aldermen voted to dismiss the Appeal Hearing of Robert Johnson for failure to City of Vicksburg Page 1 Printed on 1/8/2015 Board of Mayor and Aldermen Minutes - Final-revised August 4, 2014 appear. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Routine Agenda: A. ID-14-0336 Vicksburg Convention Center Updates Ms. Annette Kirklin, of the Vicksburg Convention Center, came before the Board to inform the public of the upcoming events at the Vicksburg Convention Center for the month of August, 2014 and invited the public to attend. The Mayor and Aldermen thanked Ms. Kirklin for attending the meeting. B. ID-14-0327 United Way upcoming events Attachments: United Way Ms. Michele Connelly, of the Vicksburg Convention Center, came before the Board to inform the public of the upcoming events at the United Way for the month of August, 2014 and invited the public to attend. The Mayor and Aldermen thanked Ms. Connelly for attending the meeting. C. ID-14-0358 Receive Sealed Proposals: 1. Roof Replacement - Central Fire Station and Mechanics Shop On motion of Alderman Mayfield, seconded by Alderman Thompson, the Board proceeded to open bids submitted for furnishing Roof Replacement - Central Fire Station and Mechanics Shop in accordance with specifications and instructions for bidding on file in the office of the City Clerk. Proof of publication of legal advertisements was presented and ordered filed. ROOF REPLACEMENT - CENTRAL FIRE STATION AND MECHANICS SHOP: INDEPENDENT ROOFING SYSTEM, INC., 5090 S. McRaven Road; Jackson, MS 39204 C.O.R. MC19761 Base Bid: $325,322.00 Alternate #1: $208,264.00 Alternate #2: $117,058.00 GUARANTEED ROOFING CO. INC., 114 Paul Truitt Lane; Pearl, MS 39208 C.O.R #05581-SC Base Bid: $225,000.00 Alternate #1: $115,000.00 Alternate #2: $110,000.00 On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to accept and refer the foregoing Proposals to the Purchasing Department and various Departments for review and recommendation back to the Board for award. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson D. ID-14-0326 Accept recommendation of JH&H Architects to award sealed bid for Auditorium Handicapped Ramp plus alternates (door and parking) to Pavecon, Ltd. On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to accept recommendation of JH&H Architects to award sealed bid for Auditorium Handicapped Ramp plus alternates (door and parking) to Pavecon, Ltd. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson E. ID-14-0341 Adopt Budget Amendments Attachments: Budget Amendments On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to adopt Budget Amendments. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson F. ID-14-0254 Re-appointment to Vicksburg Convention and Visitors Bureau: 1. Patty Cappaert 2. Laura Burke City of Vicksburg Page 2 Printed on 1/8/2015 Board of Mayor and Aldermen Minutes - Final-revised August 4, 2014 3. Betty Bullard Attachments: VCVB On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to Re-Appoint to Vicksburg Convention and Visitors Bureau: Patty Cappaert; Laura Burke; Betty Bullard. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson G. ID-14-0328 Approve request from Southern Heritage Air Foundation for permission to use barricades for 2014 Air Show at the Vicksburg-Tallulah Regional Airport Attachments: Southern Heritage On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve request from Southern Heritage Air Foundation for permission to use barricades for 2014 Air Show at the Vicksburg-Tallulah Regional Airport. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson H. ID-14-0330 Approve request for advertisement from Gator Football Booster Club Attachments: Ad Gator Booster Club Mayor Flaggs stated that purchasing an advertisement from the Gator Football Booster Club will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial and other interest of the City of Vicksburg. On motion of Alderman Mayfield, seconded by Alderman Thompson, and unanimously passed, The Mayor and Aldermen of the City of Vicksburg approved the purchase of a sponsorship ad from the Gator Football Booster Club in the amount of $500.00. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson I. ID-14-0331 Approve additions to employee driving list: 1. Danielle Williams, T'Juana Washington - Police Attachments: Driving List On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve additions to employee driving list: Danielle Williams, T'Juana Washington - Police Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson J. ID-14-0344 Approve request from Vicksburg Police Department to place vehicle CID 6686, VIN 2C3CDXAT8EH223798 in unmarked inventory to be utilized by Criminal Investigations Division On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve request from Vicksburg Police Department to place vehicle CID 6686, VIN 2C3CDXAT8EH223798 in unmarked inventory to be utilized by Criminal Investigations Division. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson K. ID-14-0329 Discuss dilapidated buildings and overgrown lot codes and authorize Victor Gray-Lewis, Director of Community Development to proceed to cut, clean, and demolish properties Attachments: Special Assessments Victor Gray-Lewis, Director of Community Development came before the Board to discuss and request permission to proceed to cut, clean and demolish the following properties as attached: On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to declare the foregoing properties to be a public menace to the public health, safety & welfare of the community and authorize the Director of Community Development, to proceed to cut, clean and demolish structures with all charges incurred to be assessed against the property owners. Along with the City of Vicksburg Page 3 Printed on 1/8/2015 Board of Mayor and Aldermen Minutes - Final-revised August 4, 2014 actions for the following properties: 1310 Bowmar, PPIN 6217; owned by Jesse Watson (60 day extension with 30 day update); 1400 Bowmar, PPIN 6228; owned by Annie M. &U Alberta Mays Hall Estate c/o Louis A. Hall Sr. (60 day extension with 30 day update) The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Resolutions: L. ID-14-0340 Ratify Resolution Authorizing Representatives to Acquire Surplus Property from State of Mississippi Office of Surplus Property Attachments: Surplus Property On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to Ratify Resolution Authorizing Representatives to Acquire Surplus Property from State of Mississippi Office of Surplus Property. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Contracts: M. ID-14-0332 Authorize Mayor to execute contract with CenterPoint Energy Services, Inc. Attachments: CenterPoint On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to authorize Mayor to execute contract with CenterPoint Energy Services, Inc. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson N. ID-14-0333 Authorize Mayor to execute contract with Stryker Medical Attachments: Stryker On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to authorize Mayor to execute contract with Stryker Medical. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson O. ID-14-0334 Authorize Mayor to execute Memorandum of Understanding with WWISCAA, Inc. on behalf of Vicksburg Police Department Attachments: Memo of Understanding On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to authorize Mayor to execute Memorandum of Understanding with WWISCAA, Inc. on behalf of Vicksburg Police Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson P. ID-14-0335 Authorize Mayor to execute Vendor Agreement between City of Vicksburg and WWISCAA, Inc. Attachments: Vendor Agreement On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to authorize Mayor to execute Vendor Agreement between City of Vicksburg and WWISCAA, Inc. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Q. ID-14-0342 Authorize Mayor to execute contract with United States Environmental Services, LLC to remove industrial waste from tank at Water Plant per Emergency Declaration Attachments: USES City of Vicksburg Page 4 Printed on 1/8/2015 Board of Mayor and Aldermen Minutes - Final-revised August 4, 2014 On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to authorize Mayor to execute contract with United States Environmental Services, LLC to remove industrial waste from tank at Water Plant per Emergency Declaration. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Docket of Claims: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Executive Session: Alderman Mayfield moved the Mayor and Aldermen to determine if the Board should go into executive session. The motion was seconded by Alderman Thompson. Voting aye: Mayor Flaggs, Alderman Mayfield, Alderman Thompson. None voting nay, the motion was unanimously adopted. The Mayor and Aldermen discussed whether or not they should go into executive session. Alderman Mayfield moved to go into executive session to discuss Personnel Action Forms for Longevity Pay in the Parks & Recreation Department (1), Community Service Department (1); Pay Adjustment in the Fire Department (1), Summer Youth - Building Maintenance (3); Resignation in the Landscape Department (1); Termination in the Right of Way Department (1), Police Department (1), Recreation Programs - Jackson Street (8), Summer Youth - MDOT (10), Summer Youth (15); Permission to Post in the Sewer Department (2), Landscape Department (1). The motion was seconded by Alderman Thompson, and upon vote being taken, the following voting aye: Mayor Flaggs, Alderman Mayfield, Alderman Thompson. None voting nay, the motion was unanimously adopted. The Mayor and Aldermen announced they would go into executive session to discuss Personnel Action Forms for Longevity Pay in the Parks & Recreation Department (1), Community Service Department (1); Pay Adjustment in the Fire Department (1), Summer Youth - Building Maintenance (3); Resignation in the Landscape Department (1); Termination in the Right of Way Department (1), Police Department (1), Recreation Programs - Jackson Street (8), Summer Youth - MDOT (10), Summer Youth (15); Permission to Post in the Sewer Department (2), Landscape Department (1). The motion was seconded by Alderman Thompson, and upon vote being taken, the following voting aye: Mayor Flaggs, Alderman Mayfield, Alderman Thompson. None voting nay, the Mayor and Aldermen of the City of Vicksburg went into executive session to discuss Personnel Action forms for Longevity Pay in the Parks & Recreation Department (1), Community Service Department (1); Pay Adjustment in the Fire Department (1), Summer Youth - Building Maintenance (3); Resignation in the Landscape Department (1); Termination in the Right of Way Department (1), Police Department (1), Recreation Programs - Jackson Street (8), Summer Youth - MDOT (10), Summer Youth (15); Permission to Post in the Sewer Department (2), Landscape Department (1). Those present at the executive session were Mayor Flaggs, Alderman Mayfield, Alderman Thompson, Walter W. Osborne, Jr. - City Clerk, Nancy Thomas - City Attorney, Walterine Langford - Human Resource Director, John W. Carroll, Sr. - Assistant City Clerk, Tasha W. Jordan - Deputy City Clerk, Brian Boykins - Mayor's Administrative Assistant, Danitta Reed - Southward Administrative Assistant. On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to come out of executive session. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Personnel Matters: A. ID-14-0346 Longevity - Parks & Recreation (1) On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve the Personnel Matter for Longevity Pay for Assistant Manager at $.09 per hour for five (5) years of service in the Parks & Recreation Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson City of Vicksburg Page 5 Printed on 1/8/2015 Board of Mayor and Aldermen Minutes - Final-revised August 4, 2014 B. ID-14-0347 Longevity - Community Service (1) On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve Longevity Pay for Laborer at $.09 per hour for five (5) years of service in the Community Service Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson C. ID-14-0348 Pay Adjustment - Fire (1) On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve Pay Adjustment for Lieutenant Paramedic IV at $14.50 per hour to Lieutenant V at $14.77 per hour in the Fire Department (1). The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson D. ID-14-0349 Pay Adjustments - Summer Youth - Building Maintenance (3) On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve Pay Adjustments for Summer Youth Worker (2) to work until August 15, 2014; Summer Youth Worker (1) to work until August 04, 2014 in the Building Maintenance Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson E. ID-14-0350 Resignation - Landscape (1) On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve Resignation of Laborer in the Landscape Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson F. ID-14-0351 Termination - Right of Way (1) Present: James Washington On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to take under advisement Termination of Seasonal Laborer in the Right of Way Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson G. ID-14-0352 Termination - Police (1) Present: Police Chied Armstrong, Meredith Stirgus Mayor Flaggs left the Board Meeting. Brian Boykins left the Board Meeting. A discussion was held. No action was taken. H. ID-14-0353 Terminations - Recreation Programs - Jackson Street (8) On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve Terminations for Summer Camp Workers (8) in the Recreation Programs - Jackson Street. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson I. ID-14-0354 Terminations - Summer Youth - MDOT (10) On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve Terminations for Summer Youth - MDOT (10) in the Cemetery Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson J. ID-14-0355 Terminations - Summer Youth (15) On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve Terminations for Summer Youth (15) in the Summer Youth Work Program. The motion was adopted unanimously by the following vote: City of Vicksburg Page 6 Printed on 1/8/2015 Board of Mayor and Aldermen Minutes - Final-revised August 4, 2014 Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson K. ID-14-0356 Permission to Post - Laborers in Sewer Department (2) On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve request to Post for Laborers (2) in the Sewer Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson L. ID-14-0357 Permission to Post - Laborer in Landscape (1) On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve request to Post - Laborer in the Landscape Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Adjournment On motion of Alderman Mayfield, seconded by Alderman Thompson, and unanimously passed, the Mayor and Aldermen of the City of Vicksburg adjourned to meet 10 o’clock a.m., Thursday, August 07, 2014, to take up and act upon any and all matters that may come before the Board. MAYOR ATTEST: CITY CLERK City of Vicksburg Page 7 Printed on 1/8/2015