Board of Mayor and Aldermen

1415 Walnut Street City of Vicksburg Vicksburg, MS 39180 Minutes - Final-revised Board of Mayor and Aldermen George Flaggs Jr., Mayor Michael A. Mayfield Sr., Alderman Willis T. Thompson, Alderman Thursday, August 7, 2014 9:00 AM City Hall Annex Board Room 1. Invocation, Pledge of Allegiance and Call to Order Invocation was given by Mayor Flaggs. Pledge of Allegiance led by Alderman Thompson. 2. Roll Call Present: 3- Mayor George Flaggs Jr. Alderman Michael A. Mayfield Sr. Alderman Willis T. Thompson 3. Board Comments: No comments were given. 4. Adopt Agenda On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to adopt the Agenda as printed. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Minutes: A. ID-14-0381 Adopt Board Meeting Minutes for: 1. July 01, 2014SC On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to adopt Board Meeting Minutes for July 01, 2014SC. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Routine Agenda: A. ID-14-0371 Southern Cultural Heritage Center Updates Ms. Stacey Massey, of the Southern Cultural Heritage Center, came before the Board to inform the public of the upcoming events at the Southern Cultural Heritage Center for the month of August 2014 and invited the public to attend. The Mayor and Aldermen thanked Ms. Massey for attending the meeting. B. ID-14-0337 Authorize City Clerk to Set Budget Hearing Date and Time and Authorize City Clerk to Publish Hearing for Thursday, August 28, 2014 at 5:30 p.m. On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to authorize the City Clerk to Set Budget Hearing Date and Time and Authorize City Clerk to Publish Hearing for Thursday, August 28, 2014 at 5:30 p.m.. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson C. ID-14-0339 Approve request for sixty (60) day extension from Warren County Board of Supervisors to present a plan of rehabilitation for buildings located at: 1. 1015 Adams Street, PPIN #18618 2. 1019 Adams Street, PPIN #18619 Attachments: 1015 & 1019 Adams Street.pdf On motion of Mayor Flaggs, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve the request for a sixty (60) day extension from the Warren County Board of Supervisors to present a plan of rehabilitation for buildings located at 1015 Adams Street, PPIN #18618 and 1019 Adams Street, City of Vicksburg Page 1 Printed on 1/15/2015 Board of Mayor and Aldermen Minutes - Final-revised August 7, 2014 PPIN #18619. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson D. ID-14-0366 Authorize issuance of requisition number 1409029 in the amount of $13,088.05 written to Taser International, Inc., of Scottsdale, AZ for the purchase of eight (8) more Taser guns for the Police Department. This is paid from the FY13 JAG 2013-DJ-BX-0492 Grant Project (Sole Source) Attachments: Requisition #1409029.pdf On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to authorize the issuance of requisition number 1409029 in the amount of $13,088.05 written to Taser International, Inc., of Scottsdale, AZ for the purchase of eight (8) more Taser guns for the Police Department. This is paid from the FY13 JAG 2013-DJ-BX-0492 Grant Project (Sole Source). The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson E. ID-14-0373 Approve request from Vicksburg-Warren 911 for payment in the amount of $39,970.94 for the city's share of 17 full-time and 3 temporary E-911 dispatchers' salaries, matching benefits, and insurance for the month of July 2014 Attachments: Vicksburg-Warren 911.pdf On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve request from Vicksburg-Warren 911 for payment in the amount of $39,970.94 for the city's share of 17 full-time and 3 temporary E-911 dispatchers' salaries, matching benefits, and insurance for the month of July 2014. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson F. ID-14-0380 Declare eighteen (18) wooden light poles surplus and authorize donation to Vicksburg-Warren School District Attachments: Light Poles On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to declare eighteen (18) wooden light poles surplus and authorize donation to Vicksburg-Warren School District. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Resolutions: G. ID-14-0370 Adopt Final Resolution Granting Ad Valorem Taxes for: 1. Anderson-Tully Lumber Company Attachments: Anderson Tully Final Resolution.pdf On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to adopt Adopt Final Resolution Granting Ad Valorem Taxes for Anderson-Tully Lumber Company. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson H. ID-14-0363 Adopt Resolution Authorizing The Mayor Of The City Of Vicksburg To Establish Just Compensation And Sign Certification Attachments: Resolution- Just Compensation.pdf On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to adopt Resolution Authorizing The Mayor Of The City Of Vicksburg To Establish Just Compensation And Sign Certification. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Ordinances: City of Vicksburg Page 2 Printed on 1/15/2015 Board of Mayor and Aldermen Minutes - Final-revised August 7, 2014 I. ID-14-0368 ADOPT AN ORDINANCE TO PROHIBIT GREASE, OILS AND FAT FROM ENTERING THE VICKSBURG PUBLICLY OWNED WASTEWATER TREATMENT WORKS, TO DEFINE CERTAIN TERMS REGARDING THE VICKSBURG PUBLICLY OWNED WASTEWATER TREATMENT WORKS; TO REQUIRE THAT CERTAIN USERS OF THE VICKSBURG PUBLICLY OWNED WASTEWATER TREATMENT WORKS INSTALL GREASE TRAPS, INTERCEPTORS OR SEPARATORS IN THEIR FACILITIES, TO REQUIRE CERTAIN USERS TO EMPTY AND SERVICE GREASE TRAPS AND INTERCEPTORS AT LEAST EVERY SIXTY (60) DAYS, TO ENACT INSPECTION, TRANSPORTING AND RECORD KEEPING REQUIREMENTS, TO PROVIDE FOR ENFORCEMENT AND PENALTIES FOR VIOLATION OF THIS ORDINANCE Attachments: Ordinance Wastewater Treatment Works.pdf On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to ADOPT AN ORDINANCE TO PROHIBIT GREASE, OILS AND FAT FROM ENTERING THE VICKSBURG PUBLICLY OWNED WASTEWATER TREATMENT WORKS, TO DEFINE CERTAIN TERMS REGARDING THE VICKSBURG PUBLICLY OWNED WASTEWATER TREATMENT WORKS; TO REQUIRE THAT CERTAIN USERS OF THE VICKSBURG PUBLICLY OWNED WASTEWATER TREATMENT WORKS INSTALL GREASE TRAPS, INTERCEPTORS OR SEPARATORS IN THEIR FACILITIES, TO REQUIRE CERTAIN USERS TO EMPTY AND SERVICE GREASE TRAPS AND INTERCEPTORS AT LEAST EVERY SIXTY (60) DAYS, TO ENACT INSPECTION, TRANSPORTING AND RECORD KEEPING REQUIREMENTS, TO PROVIDE FOR ENFORCEMENT AND PENALTIES FOR VIOLATION OF THIS ORDINANCE. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Contracts: J. ID-14-0369 Authorize Mayor to execute Agreement with Allen & Hoshall for Professional Services to replace an existing Sludge Thickener Unit at the Water Treatment Plant Attachments: Sludge Thickener Agreement.pdf On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to authorize the Mayor to execute Agreement with Allen & Hoshall for Professional Services to replace an existing Sludge Thickener Unit at the Water Treatment Plant. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson K. ID-14-0361 Authorize Mayor to Execute Grant Agreement for 2014 FAA Funds at the Vicksburg Municipal Airport for: 1. Rehabilitate Main Apron Pavements 2. Mitigation and Removal of Obstructions for Runway 19 Phase 1 3. Engineering Design for PAPI System on Runway 19 Attachments: Vicksburg Municipal Airport.pdf On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to authorize Mayor to Execute Grant Agreement for 2014 FAA Funds at the Vicksburg Municipal Airport for: Rehabilitate Main Apron Pavements; Mitigation and Removal of Obstructions for Runway 19 Phase and Engineering Design for PAPI System on Runway 19. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson L. ID-14-0364 Authorize Mayor to execute MS Department of Public Safety Close-Out Documents for the FY14 MS Leadership Council on Aging (TRIAD) Grant Project #14-CA-234-1 (Sign in BLUE ink) Attachments: Triad Grant Project #14-CA-234-1.pdf City of Vicksburg Page 3 Printed on 1/15/2015 Board of Mayor and Aldermen Minutes - Final-revised August 7, 2014 On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to authorize the Mayor to execute MS Department of Public Safety Close-Out Documents for the FY14 MS Leadership Council on Aging (TRIAD) Grant Project #14-CA-234-1 (Sign in BLUE ink). The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson M. ID-14-0365 Authorize Mayor to execute MS Department of Public Safety Close-Out Documents for the STOP Violence Against Women (VAWA) Grant Project #12-SC-234-1 (Sign in BLUE ink) Attachments: VAWA Grant Project #12-SC-234-1.pdf On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to authorize the Mayor to execute MS Department of Public Safety Close-Out Documents for the STOP Violence Against Women (VAWA) Grant Project #12-SC-234-1 (Sign in BLUE ink). The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson N. ID-14-0367 Authorize Mayor to execute Amended Grant Agreement for S.T.O.P. Program Vicksburg Domestic Violence Empowerment Program to Increase Funding Amount (BLUE INK ONLY) Attachments: Grant for S.T.O.P..pdf On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to authorize the Mayor to execute Amended Grant Agreement for S.T.O.P. Program Vicksburg Domestic Violence Empowerment Program to Increase Funding Amount (BLUE INK ONLY). The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Docket of Claims: Aye: 2- Mayor Flaggs, and Alderman Thompson Recused: 1- Alderman Mayfield Executive Session: Alderman Mayfield moved the Mayor and Aldermen go into a closed meeting to determine if the Board should go into executive session. The motion was seconded by Alderman Thompson. Voting aye, Mayor Flaggs, Alderman Mayfield, Alderman Thompson. None voting nay, the motion was unanimously adopted. The Mayor and Aldermen discuss whether or not they should go into executive session. Alderman Mayfield moved to go into executive session to discuss Personnel Action Forms for Pay Adjustments in the Police Department (7), Fire Department (2), Parks & Recreation - Tennis Program (1), Community Service Department (1); Resignation in the Police Department (1); Discussion in the Right of Way Department (1). The motion was seconded by Alderman Thompson, and upon vote being taken, the following voting aye: Mayor Flaggs, Alderman Mayfield, Alderman Thompson. None voting nay, the motion was unanimously adopted. The Mayor and Aldermen announced they would go into executive session to discuss Personnel Action Forms for Pay Adjustments in the Police Department (7), Fire Department (2), Parks & Recreation - Tennis Program (1), Community Service Department (1); Resignation in the Police Department (1); Discussion in the Right of Way Department (1). The motion was seconded by Alderman Thompson, and upon vote being taken, the following voting aye: Mayor Flaggs, Alderman Mayfield, Alderman Thompson. None voting nay, the Mayor and Aldermen of the City of Vicksburg went into executive session to discuss Personnel Action Forms for Pay Adjustments in the Police Department (7), Fire Department (2), Parks & Recreation - Tennis Program (1), Community Service Department (1); Resignation in the Police Department (1); Discussion in the Right of Way Department (1). The Mayor and Aldermen are now in executive session. Those present at the executive session Mayor Flaggs, Alderman Mayfield, Alderman Thompson, Walter W. Osborne, Jr. - City Clerk, Nancy Thomas - City Attorney, John W. Carroll Sr. - Assistant City Clerk, Tasha Jordan - Deputy City Clerk, Walterine Langford - Human Resource Director, Brian Boykins - Mayor's City of Vicksburg Page 4 Printed on 1/15/2015 Board of Mayor and Aldermen Minutes - Final-revised August 7, 2014 Administrative Assistant, Danitta Reed - Southward Administrative Assistant. Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Personnel Matters: A. ID-14-0374 Pay Adjustments - Police (6) On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve Pay Adjustments for Patrol Officer at $16.40 per hour to Acting Sergeant (B-Watch Commander) at $17.15 per hour, Patrol Officer at $17.60 per hour to Acting Sergeant (A-Watch Commander) at $18.35 per hour, Sergeant, CID at $25.01 per hour to Lieutenant, CID, Assistant CID Commander at $26.01 per hour, Lieutenant, CID at $25.37 per hour to Commander, CID (Captain Position) at $26.62 per hour, Patrol Officer at $14.05 per hour to Patrol Officer (FTO) at $14.80 per hour, Patrol Officer at $15.57 per hour to Patrol Officer (FTO) at $16.32 per hour, Patrol Officer at $16.21 per hour to $17.50 per hour in the Police Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson B. ID-14-0375 Pay Adjustments - Fire (2) On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve Pay Adjustments for Lieutenant IV at $12.14 per hour to $12.35 per hour (November 13, 2013 through July 08, 2014 retro pay owed: $597.65 + July 09, 2014 retro pay owed $20.16), Lieutenant I at $11.30 per hour to $11.50 per hour (November 13, 2013 through July 08, 2014 retro pay owed: $740.26 + from July 09, 2014 retro pay owed: $19.20) - Fire (2). The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson C. ID-14-0376 Pay Adjustment - Parks & Recreation - Tennis (1) On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve Pay Adjustment for Assistant Recreation Director for retro longevity pay owed effective April 2013 (regular hours= 2,573.54 X .09 = $231.62 total and overtime hours= 126.83 X .14 = $17.76 total in the Parks & Recreation - Tennis Program. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson D. ID-14-0377 Pay Adjustment - Community Service (1) On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve Pay Adjustment for Laborer for Retro Longevity Pay from September 15, 2013 through July 08, 2014 owed (total regular hours = 1383.68 X.09=$124.53 and overtime hours 8.50 X .14=$1.19) in the Community Service Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson E. ID-14-0378 Resignation - Police (1) Mayor Flaggs recused himself from executive session. Brian Boykins left executive session. On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor Pro-Tem and Alderman voted to accept the Resignation from Police Officer in the Police Department. The motion was adopted unanimously by the following vote: Aye: 2- Alderman Mayfield, and Alderman Thompson Recused: 1- Mayor Flaggs F. ID-14-0379 Discussion - Right of Way (1) On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve thirty (30) day probation for Seasonal Laborer until season expires. If any overtime missed will be grounds for termination in the Right of Way Department. The motion was adopted unanimously by the following vote: City of Vicksburg Page 5 Printed on 1/15/2015 Board of Mayor and Aldermen Minutes - Final-revised August 7, 2014 Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Adjournment On motion of Alderman Mayfield, seconded by Alderman Thompson, and unanimously passed, the Mayor and Aldermen of the City of Vicksburg adjourned to meet 10 o’clock a.m., Monday, August 18, 2014, to take up and act upon any and all matters that may come before the Board. MAYOR ATTEST: CITY CLERK City of Vicksburg Page 6 Printed on 1/15/2015