Board of Mayor and Aldermen

1415 Walnut Street City of Vicksburg Vicksburg, MS 39180 Minutes - Final Board of Mayor and Aldermen George Flaggs Jr., Mayor Michael A. Mayfield Sr., Alderman Willis T. Thompson, Alderman Monday, August 25, 2014 10:00 AM City Hall Annex Board Room 1. Invocation, Pledge of Allegiance and Call to Order Invocation was given by Alderman Mayfield. Pledge of Allegiance was led by Walter W. Osborne, Jr. - City Clerk 2. Roll Call Present: 3- Mayor George Flaggs Jr. Alderman Michael A. Mayfield Sr. Alderman Willis T. Thompson 3. Board Comments: Mayor Flaggs announced the 2014-2015 Budge Hearing Date. Alderman Mayfield announced there will be changes in the cemetery fees. 4. Adopt Agenda ADD: Executive Session: Termination - Recreation/Tennis Program Suspension - Recreation/Tennis Program On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to adopt the Agenda as amended. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson A. ID-14-0443 Employee Anniversaries: 1. 20 years of service: Right of Way - Debra Burns 2. 15 years of service: Community Service - Jimmie Macon 3. 10 years of service: Recreation Programs - Joe Graves; Accounting - Johnna Pilate 4. 5 years of service: Fire - James Barlow, Ernie Jenkins; Water Treatment Plant - Willie Flagg, Fred Moore; Administration - Danitta Reed Mayor Flaggs recognized Debra Burns in the Right of Way Department, with twenty (20) years of service. Jimmie Macon in the Community Service Department, with fifteen (15) years of service. Joe Graves in the Recreation Department, Johnna Pilate in the Accounting Department with ten (10) years of service. James Barlow, Ernie Jenkins in the Fire Department; Willie Flagg, Fred Moore in the Water Treatment Plant; Danitta Reed in the Administration Department, with five (5) years of service. The Mayor and Aldermen congratulated Debra Burns, Jimmie Macon, Joe Graves, Johnna Pilate, James Barlow, Ernie Jenkins, Willie Flagg, Fred Moore and Danitta Reed for their years of service with the City of Vicksburg. Public Hearing: A. ID-14-0390 Public Hearing: Downtown Taxing District On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to open the Public Hearing on the Downtown Taxing District. Voting aye: Mayor Flaggs, Alderman Mayfield, Alderman Thompson. None voting nay, the motion was unanimously adopted. Today being the date set for hearing any objections to levying a special assessment on Commercial Real Property lying with the area described as follows: Commence at a point where the centerline of Jackson Street intersects with the centerline of Cherry Street, said point being the Point of Beginning run south along the centerline of Cherry Street to the point of intersection with the City of Vicksburg Page 1 Printed on 12/2/2014 Board of Mayor and Aldermen Minutes - Final August 25, 2014 centerline of China Street; from said point run east along the centerline of China Street to the point of intersection with the centerline of Adams Street; from said point run south along the centerline of Adams Street to the point of intersection with the south right of way line of South Street; from said point run west to a point which is the intersection of the south right of way line of South Street and the northwest corner of Lot 5 of Nathan Seymour Survey as recorded in the land records of Warren County in Deed Book Q at page 471; from said point run south along the west line of said Lot 5 to the southwest corner of said Lot 5 which point is on the north right of way of Harrison Street; from said point run south to a point which is the intersection of the south right of way line of Harrison Street and the west right of way line of Vick Street; from said point run south along the west right of way line of said Vick Street to a point, said point being the intersection of the west right of way of line of Vick Street and the north line of that property conveyed to Vicksburg Senior Associates L.P., as described in the land records of Warren County in Deed Book 1204 Page 533; from said point run across Vick Street, thence along the east right of way of said Vick Street, N 07 degrees 57 minutes 56 feet E, 16.34 minutes to an iron pin at the northwest corner of the City of Vicksburg parcel as recorded in Deed Book 266 at Page 575 of the aforesaid Land Records; thence leave the east right of way of Vick Street and run along the north line of the said City of Vicksburg parcel, the following courses and distances: S 82 degrees 02 minutes 04 feet E, 40.00 minutes to an iron pin; thence N 07 degrees 57 minutes 56 feet E, 3.00 minutes to an iron pin; thence S 82 degrees 02 minutes 04 feet E, 40.00 minutes to an iron pin; hence S 07 degrees 57 minutes 56 feet W, 40.00 minutes to an iron pin thence S 82 degrees 02 minutes 04 feet E, 40.00 minutes to an iron pin; thence S 07 degrees 57 minutes 56 feet W, 16.00 minutes to an iron pin at the northwest corner of Lot 15 of the W.L. Polk̓s Survey of the Emanuel Property (DB58/PG414); thence along the north line of Lots 15, 14, 13, 12, and 11 of said W.L. Polk̓s Survey of the Emanuel Property, S 82 degrees 02 minutes 04 feet E, 190.00 minutes to an iron pin on the north line of said Lot 11 which lies 10 minutes west of the northeast corner of said Lot 11; thence along a line that lies 10.00 minutes W of the east line of said Lot 11, S 07 degrees 57 minutes 56 feet W, 157.12 minutes to an iron pin on the north line of Vick Street which is not opened; thence along the north line of said Vick Street (not opened), S 56 degrees 22 minutes 04 feet E, 11.10 minutes to an iron pin at an angle point in the northeast line of said Vick Street (not opened); thence along the east line of said Vick Street (not opened), S 10 degrees 02 minutes 04 feet E, 123.92 minutes to an iron pin on the northeast line of the Railroad property as described in Deed Book Y at Page 41 of said Land Records; thence along the east line of said Railroad property N 25 degrees 22 minutes 04 feet W, 39.26 minutes to an iron pin at the northeast corner of said Railroad property; thence westerly along the north line of said Railroad property to the point of its intersection with the east right of way line of Cherry Street; from said point run in a westerly direction across Cherry Street to a point which is the intersection of the west right of way line of Cherry Street and the north line of said Railroad property; thence continuing westerly along the north right of way line of said Railroad property to a point which is the intersection of the east right of way of Monroe Street and the north line of said Railroad property; run thence westerly across Monroe Street to a point which is the intersection of the north line of said Railroad property and the west right of way line of Monroe Street; thence run northwesterly along the west right of way line of Monroe Street to a point which is the intersection of the west right of way line of Monroe Street and the south right of way line of an unopened portion of Bridge Street; thence west along said south right of way line of Bridge Street to a point which is the intersection of said south right of way line of Bridge Street and the east right of way line of Washington Street; thence westerly on a line which is the projection of the south right of way line of Bridge Street to its intersection with the west right of way line of Washington Street; thence northerly along the west right of way line of Washington Street to a point which is the intersection of the west right of way line of Washington Street and the south right of way line of Depot; then west along the south right of way line of Depot Street to a point which is the intersection of the south right of way line of Depot Street and the east right of way line of Depot Street; run then north across Pearl Street to a point which is the intersection of the north right of way line of Depot and the east right of way line of Pearl Street, run thence along the east right of way of Pearl Street to a point which is the intersection of the east right of way line of Pearl Street and the south right of way line of South Street; then run north along a projection of the east right of way line of Pearl Street to a point which is the intersection of said projected line and the center line of the South Street right of way; from said point run west along an extension of the centerline of South Street to the point of intersection of the live thaiweg of the Yazoo River Diversion Canal; from said point run northerly along the live thaiweg of the Yazoo River Diversion Canal to the point of intersection of a westerly extension of the centerline of First East Street; from said point run east along the City of Vicksburg Page 2 Printed on 12/2/2014 Board of Mayor and Aldermen Minutes - Final August 25, 2014 westerly extension of the centerline of First East Street to the point of intersection of the westerly extension of the centerline of First East Street with the centerline of Washington Street; from said point run east along the centerline of First East Street to the point of intersection with the centerline of Cherry Street; from said point run south along the centerline of Cherry. Street to the Point of Beginning. The City Clerk presented proof of publication of legal advertisement setting this date and time for public hearing. A copy of the proof was directed to be inserted in the transcript of the proceedings of the Board. The testimony was taken by Amy Key, Official Court Reporter and is made a matter of record hereof as though fully set out herein. The City Clerk presented notice to tax payers by order of Resolution along with the return receipts for notifying property owners of the public hearing. Mayor Flaggs turned the hearing over to Skipper Guizerix, of the Main Street Board of Directors. Skipper Guizerix, announced that every year we have to renew the taxing district about this time. If it pleases the Board I will go through the little process that it all entails. Skipper Guizerix presented the proposed Budget for the Main Street Program as follows: There came before the Board in support of the special taxing district, Mrs. Kim Hopkins, Executive Director of the Vicksburg Main Street Program, and Mr. Ronnie Bounds, of Main Street Board of Directors; Bill Serratt, Vicksburg Warren County Visitor Bureau. No one came in opposition to establishing the Special Assessment on Commercial Real Property in the Downtown Taxing District. Upon completion of the testimony, on motion of Alderman Mayfield, seconded by Alderman Thompson, and unanimously passed, The Mayor and Aldermen of the City of Vicksburg took the matter under advertisement to render a decision upon receipt of the transcript for review. Mayor Flaggs thanked Mr. Guizerix for attending the meeting. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Routine Agenda: A. ID-14-0391 Receive Sealed Proposals: 1. Storm Sewer Repair On motion of Alderman Mayfield, seconded by Alderman Thompson, the Board proceeded to open proposals submitted for furnishing Strom Sewer Repair in accordance with specifications and instructions for bidding on file in the office of City Clerk; Proof of publication of legal advertisements was presented and ordered filed. STORM SEWER REPAIR: SUNCOAST INFRASTRUCTURE, INC., P.O. Box 397; Florence, MS 39073 C.O.R. #12019-MC 5% Bid Bond: Yes Spiral Wound Pipe Repair: NO BID Sliplining Pipe Repair: $143,960.00 On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to accept and refer the foregoing bids to the Purchasing Department and Various Departments for review and recommendation back to the Board for award. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson B. ID-14-0449 Approve request from Main Street Program for discussion regarding Vicksburg Butterfly Garden Attachments: Butterfly Garden.pdf On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve the request from Main Street Program for the City to place concrete footing for iron butterfly sculptures to be placed in the Vicksburg Butterfly Garden. The motion was adopted unanimously by the following vote: City of Vicksburg Page 3 Printed on 12/2/2014 Board of Mayor and Aldermen Minutes - Final August 25, 2014 Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson C. ID-14-0447 Approve request from Port Gibson Mains Street, Inc. to borrow fifty (50) of the metal barricades during the 21st Annual Port Gibson Heritage Festival to be held on Saturday, September 20, 2014 Attachments: Barricades.pdf On motion of Mayor Flaggs, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve the request from Port Gibson Main Street, Inc. to borrow fifty (50) of the metal barricades during the 21st Annual Port Gibson Heritage Festival to be held on Saturday, September 20, 2014. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson D. ID-14-0446 Approve request for advertisement from River 101.3 / KHits 104.5 / The Touch 92.7 for Happy Halloween Safety Campaign Attachments: Halloween.pdf Mayor Flaggs stated that purchasing an advertisement from River 101.3 / KHits 104.5 / The Touch 92.7 for Happy Halloween Safety Campaign will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial and other interest of the City of Vicksburg. On motion of Alderman Thompson, seconded by Alderman Mayfield, and unanimously passed, The Mayor and Aldermen of the City of Vicksburg approved the purchase of a radio ads from River 101.3 / KHits 104.5 / The Touch 92.7 for Happy Halloween Safety Campaign in the amount of $400.00. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson E. ID-14-0444 Approve the following requisition numbers written to Andritz Separation, Inc. of Arlington, TX for #1 & #2 sludge press at the Water Treatment Plant: A. 1409741, in the amount of $19,983.00, (parts) B. 1409754, in the amount of $20,700.00, (technicians labor C. 1409759, in the amount of $12,008.00, (roller) On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve the following requisition numbers written to Andritz Separation, Inc. of Arlington, TX for #; #2 sludge press at the Water Treatment Plant: A. 1409741, in the amount of $19,983.00, (parts); B. 1409754, in the amount of $20,700.00, (technicians labor); C. 1409759, in the amount of $12,008.00, (roller). The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson F. ID-14-0458 Discuss Dilapidated Buildings and Overgrown Lot Codes and Authorize Victor Gray-Lewis, Director of Community Development to Proceed to Cut, Clean and Demolish Properties Attachments: Special Assessment.pdf Victor Gray-Lewis, Director of Community Development, came before the Board to discuss and request permission to proceed to cut, clean and demolish the following properties as attached: On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to declare the foregoing properties to be a public menace to the public health, safety & welfare of the community and authorize the Director of Community Development to proceed to cut, clean and demolish structures with all charges incurred to be assessed against the property owners. Along with the following actions: 2900 Drummond Street, PPIN 005532; owned by Berteal E. Rogers (complied) 2954 Highland Avenue, PPIN 005593; owned by Bobby Doyle & James Mann c/o Bobby Doyle (complied with Cut grass/weeds, Remove trash & debris; non-compliance with removal of dilapidated building) The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson City of Vicksburg Page 4 Printed on 12/2/2014 Board of Mayor and Aldermen Minutes - Final August 25, 2014 G. ID-14-0457 Accept Letter for cost of cutting and cleaning lots and Adopt Resolutions to Establish Special Assessment on the following properties: 1.1609 South Street, PPIN 17893; owned by Rhonda L. Carter 2. 1701 Lane Street, PPIN 15556; owned by Alma Jean Dedeaux 3. 1409 Lane Street, PPIN 15345; owned by Geneva L. Dorsey 4. 132 Kings Crossing Road, PPIN 24080; owned by Mattie B. Eatmon 5. 1717 Grove Street, PPIN 17619; owned by G J Tax Sale Properties, LLC 6. 1518 Sky Farm Avenue, PPIN 19775; owned by Eugene Hall Attachments: Special Assessments.pdf The attached Letters (Statements) and Resolutions were presented to the Board as follows: 1.1609 South Street, PPIN 17893; owned by Rhonda L. Carter 2. 1701 Lane Street, PPIN 15556; owned by Alma Jean Dedeaux 3. 1409 Lane Street, PPIN 15345; owned by Geneva L. Dorsey 4. 132 Kings Crossing Road, PPIN 24080; owned by Mattie B. Eatmon 5. 1717 Grove Street, PPIN 17619; owned by G J Tax Sale Properties, LLC 6. 1518 Sky Farm Avenue, PPIN 19775; owned by Eugene Hall. On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to accept the foregoing Letters (Statements) for cost of cutting and cleaning lots and Adopt the following Resolutions establishing Special Assessments. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson H. ID-14-0445 Declare Monday, September 1, 2014 a holiday in observance of Labor Day On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to declare Monday, September 01, 2014, a holiday in observance of Labor Day. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson I. ID-14-0448 Approve addition to Employee Driver's License List for the following: A. Street Department (Victor Barnett) Attachments: Driver's List.pdf On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve addition to Employee Driver's License List for the following: A. Street Department (Victor Barnett). The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson J. ID-14-0459 Approve Bank Letters: 1. Trustmark 2. BancorpSouth Attachments: Trustmark.pdf BancorpSouth.pdf On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve Bank Letters: 1. Trustmark; 2. BancorpSouth. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson K. ID-14-0460 Approve Reports: 1. City Sexton 2. Privilege License 3. Mayor and Treasure 4. Delinquent Tax Collection 5. Monthly Tax Collection 6. Detail Budget City of Vicksburg Page 5 Printed on 12/2/2014 Board of Mayor and Aldermen Minutes - Final August 25, 2014 Attachments: City Sexton.pdf Privilege License.pdf Mayor and Treasure.pdf Delinquent Tax Collection.pdf The City Sexton presented report of collections, account opening graves, etc. for the month of August 2014 as follows: Riles Funeral Home - $410.00; Dillion-Chisley Funeral Home - $430.00; Fisher Funeral Home - $180.00; Glenwood Funeral Home - $170.00; Jefferson Funeral Home - $1,680.00; Lakeview Funeral Home - $855.00; Miscellaneous - $145.00. The City Clerk presented the Privilege License Report for new businesses for the month of August 2014. The City Clerk presented report of Mayor and Treasure from the Vicksburg Police Department in the amount of $129,208.56 for August 2014. The City Clerk presented the August 2014 Detailed Budget Report for Approval. The City Clerk presented report of delinquent collections for City taxes from the Warren County Tax Collector for the Month of August, 2014. The City Clerk presented report of collections for City taxes from the Warren County Tax Collector for the Month of August 2014. On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve the following Reports: City Sexton, Privilege License, Mayor and Treasure, Detail Budget Report, Monthly Tax Collection, Delinquent Tax Collection. The motion was unanimously adopted by the attached vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson L. ID-14-0392 Approve Claims Docket Alderman Mayfield recused himself from the Board Meeting. The City Clerk presented the Docket of Claims numbering 122786 through 123053; 654 through 660. On motion of Mayor Flaggs, seconded by Alderman Thompson, the Mayor and Alderman voted to approve Claims Docket. The motion was adopted unanimously by the following vote: Alderman Mayfield returned to the Board Meeting.: Aye: 2- Mayor Flaggs, and Alderman Thompson Recused: 1- Alderman Mayfield Resolutions: M. ID-14-0455 Adopt Resolution for Sale of Surplus Property and Authorize Mayor to Execute Quit Claim Deed for Surplus Property Attachments: Resolution.pdf Quit Claim Deed.pdf On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to adopt the Resolution for Sale of Surplus Property and Authorize Mayor to Execute Quit Claim Deed for Surplus Property. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Enactment No: RES 2014-012 N. ID-14-0451 Adopt Resolution Authorizing Preparation & Submittal of An Application To MS Office to Highway Safety for the FY14 Impaired Driving Enforcement Grant Attachments: Impaired Driving Grant.pdf On motion Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to adopt Resolution Authorizing Preparation & Submittal of An Application To MS Office to Highway Safety for the FY14 Impaired Driving Enforcement Grant. The following motion was adopted unanimously by the following vote: City of Vicksburg Page 6 Printed on 12/2/2014 Board of Mayor and Aldermen Minutes - Final August 25, 2014 Enactment No: RES 2014-014 This motion was adopted. Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Enactment No: RES 2014-014 Contracts: O. ID-14-0454 Authorize Mayor to Execute Contract for Professional Services with Trina Naylor, Domestic Violence Court Officer Attachments: Trina Naylor.pdf On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to authorize the Mayor to Execute Contract for Professional Services with Trina Naylor, Domestic Violence Court Officer. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson P. ID-14-0452 Authorize Mayor to Execute Business Associate Agreement between Healthcare Financial Services, LLC and the City of Vicksburg Attachments: Business Associate Agreement.pdf On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to authorize the Mayor to Execute Business Associate Agreement between Healthcare Financial Services, LLC and the City of Vicksburg. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Q. ID-14-0453 Authorize Mayor to Execute Agreement for Ambulance Collection Services with Healthcare Financial Services, LLC---Horizon's Billing Services, LLC Attachments: Ambulance Collection.pdf On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to authorize the Mayor to Execute Agreement for Ambulance Collection Services with Healthcare Financial Services, LLC-- -Horizon's Billing Services, LLC. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson R. ID-14-0456 Authorize Mayor to Execute Application for Federal Assistance to Rehabilitate Main Apron Pavements, Mitigation and Removal of Obstructions for Runway 19, Phase 1, and Engineering Design for PAPI System on Runway 19 Attachments: FAA.pdf On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to authorize the Mayor to Execute Application for Federal Assistance to Rehabilitate Main Apron Pavements, Mitigation and Removal of Obstructions for Runway 19, Phase 1, and Engineering Design for PAPI System on Runway 19. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Executive Session: Alderman Mayfield moved the Mayor and Aldermen go into a closed meeting to determine if the Board should go into executive session. The motion was seconded by Alderman Thompson. Voting aye, Mayor Flaggs, Alderman Mayfield, Alderman Thompson. None voting nay, the motion was unanimously adopted. The Mayor and Aldermen discuss whether or not they should go into executive session. Alderman Mayfield moved to go into executive session to discuss Personnel Action Forms for Longevity Pay in the Right of Way Department (1) Community Service Department (1), Recreations Program (1), Accounting Department (1), Fire Department (1), Water Treatment Plant (1), Administration City of Vicksburg Page 7 Printed on 12/2/2014 Board of Mayor and Aldermen Minutes - Final August 25, 2014 Department (1); New Hire in the Sewer Department (1); Rescind in the Police Department (3), Fire Department (1); Pay Adjustments in the Police Department (3), Fire Department (2), Water Plant (1); Resignation in the Senior Center (1), Police Department (2), Information Technology Department (1), Fire Department (1); Termination in the Water Maintenance Department (1), Community Service Department (1), Summer Youth (3); Suspension in the Fire Department (1); Permission to Post for Part-Time Assistant Director in the Senior Center (1), Driver in the Community Service Department (1), Foreman in the Gas Department, Information Specialist in the Information Technology Department (1), Community Resource Officer in the Police Department (1); Added: Termination in the Recreation/Tennis Program and Suspension in the Recreation/Tennis Program. The motion was seconded by Alderman Thompson, and upon vote being taken, the following voting aye: Mayor Flaggs, Alderman Mayfield, Alderman Thompson. None voting nay, the motion was unanimously adopted. The Mayor and Aldermen announced they would go into executive session to discuss Personnel Action Forms for Longevity Pay in the Right of Way Department (1) Community Service Department (1), Recreation Programs (1), Accounting Department (1), Fire Department (1), Water Treatment Plant (1), Administration Department (1); New Hire in the Sewer Department (1); Rescind in the Police Department (3), Fire Department (1); Pay Adjustments in the Police Department (3), Fire Department (2), Water Plant (1); Resignation in the Senior Center (1), Police Department (2), Information Technology Department (1), Fire Department (1); Termination in the Water Maintenance Department (1), Community Service Department (1), Summer Youth (3); Suspension in the Fire Department (1); Permission to Post for Part-Time Assistant Director in the Senior Center (1), Driver in the Community Service Department (1), Foreman in the Gas Department, Information Specialist in the Information Technology Department (1), Community Resource Officer in the Police Department (1); Added: Termination in the Recreation/Tennis Program and Suspension in the Recreation/Tennis Program. The motion was seconded by Alderman Thompson, and upon vote being taken, the following voting aye: Mayor Flaggs, Alderman Mayfield, Alderman Thompson. None voting nay, the Mayor and Aldermen of the City of Vicksburg went into executive session to discuss Personnel Action Forms for Longevity Pay in the Right of Way Department (1) Community Service Department (1), Recreation Programs (1), Accounting Department (1), Fire Department (1), Water Treatment Plant (1), Administration Department (1); New Hire in the Sewer Department (1); Rescind in the Police Department (3), Fire Department (1); Pay Adjustments in the Police Department (3), Fire Department (2), Water Plant (1); Resignation in the Senior Center (1), Police Department (2), Information Technology Department (1), Fire Department (1); Termination in the Water Maintenance Department (1), Community Service Department (1), Summer Youth (3); Suspension in the Fire Department (1); Permission to Post for Part-Time Assistant Director in the Senior Center (1), Driver in the Community Service Department (1), Foreman in the Gas Department, Information Specialist in the Information Technology Department (1), Community Resource Officer in the Police Department (1); Added: Termination in the Recreation/Tennis Program and Suspension in the Recreation/Tennis Program. The Mayor and Aldermen are now in executive session. Those present at the executive session were Mayor Flaggs, Alderman Mayfield, Alderman Thompson, Nancy Thomas - City Attorney, Walter W. Osborne, Jr. - City Clerk, Walterine Langford - Human Resource Director, Brian Boykins, Mayor's Administrative Assistant, Danitta Reed - Southward's Administrative Assistant, John W. Carroll, Sr. - Assistant City Clerk. Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Personnel Matters: A. ID-14-0418 Longevity - Right of Way (1) On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve Longevity Pay for Secretary I from $16.05 per hour to $16.14 per hour for twenty years of service in the Right of Way Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson B. ID-14-0419 Longevity - Community Service (1) On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve Longevity Pay for Foreman from $12.61 per hour to $12.70 per hour for fifteen years of service in the Community Service Department. The motion was adopted unanimously by City of Vicksburg Page 8 Printed on 12/2/2014 Board of Mayor and Aldermen Minutes - Final August 25, 2014 the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson C. ID-14-0420 Longevity - Recreation Programs (1) On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve Longevity Pay for Supervisor from $24.61 per hour to $24.69 per hour for ten years of service in the Recreation Programs. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson D. ID-14-0421 Longevity - Accounting (1) On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve Longevity Pay for Specialist II from $21.56 per hour to $21.64 per hour for ten years of service in the Accounting Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson E. ID-14-0422 Longevity - Fire (2) On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve Longevity Pay for Firefighter/Ambulance from $10.55 per hour to $10.64 per hour, Firefighter from $9.71 per hour to $9.80 per hour for five years of service in the Fire Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson F. ID-14-0423 Longevity - Water Treatment Plant (2) On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve Longevity Pay for Sludge Plant Operator from $11.19 per hour to $11.28 per hour, Maintenance Technician from $11.19 per hour to $11.28 per hour for five years of service in the Water Treatment Plant. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson G. ID-14-0424 Longevity - Administration (1) On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve Longevity Pay for Administrative Assistant from $17.12 per hour to $17.21 per hour for five years of service in the Administration Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson H. ID-14-0425 New Hire - Sewer (1) On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve New Hire for Laborer at $7.25 per hour in the Sewer Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson I. ID-14-0426 Rescind - Police (3) On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to Rescind Retro Pay from August 18, 2014, Board Meeting for Police Officer in the amount of $91.60, Patrolman in the amount of $80.00, Patrolman in the mount of $83.40 in the Police Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson J. ID-14-0427 Rescind - Fire (1) On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to Rescind Pay Adjustment from August 25, 2014, Board Meeting for EMS Paramedic from $11.04 per hour to $11.22 per hour in the Fire (1). The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson City of Vicksburg Page 9 Printed on 12/2/2014 Board of Mayor and Aldermen Minutes - Final August 25, 2014 K. ID-14-0428 Pay Adjustments - Police (3) On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve Pay Adjustments for Traffic Reconstructionist at $19.35 per hour to Investigator at $20.35 per hour ($178.10 retro-pay due from 07/23/14 to 08/19/14), Patrolman at $17.50 per hour to Investigator at $18.50 per hour ($167.80 retro-pay due from 07/23/14 to 08/19/14), Patrolman at $14.45 per hour to Investigator at $15.45 per hour ($174.92 retro-pay due from 07/23/14 to 08/19/14) in the Police Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson L. ID-14-0429 Pay Adjustments - Fire (2) On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve Pay Adjustments for Firefighter/Ambulance IV at $10.94 per hour to Firefighter/Ambulance V at $11.38 per hour, Firefighter/Ambulance IV at $10.94 per hour to Firefighter/Medic IV at $13.16 per hour in the Fire Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson M. ID-14-0463 Pay Adjustment - Water Plant (1) On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve Pay Adjustment for Assistant Supervisor at $15.26 per hour to $15.76 per hour in the Water Plant Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson N. ID-14-0430 Resignation - Senior Center (1) On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to accept Resignation from Assistant Director in the Senior Center. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson O. ID-14-0431 Resignations - Police (2) On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to accept Resignations from one Police Officer and one Community Resource Officer in the Police Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson P. ID-14-0432 Resignation - Information Technology (1) On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to accept Resignation from Specialist in the Information Technology Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Q. ID-14-0433 Resignation - Fire (1) On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to accept Resignation from Paramedic in the Fire Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson R. ID-14-0434 Termination - Water Maintenance (1) On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve Termination of Foreman in the Water Maintenance Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson City of Vicksburg Page 10 Printed on 12/2/2014 Board of Mayor and Aldermen Minutes - Final August 25, 2014 S. ID-14-0435 Termination - Community Service (1) On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve Termination of Laborer in the Community Service Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson T. ID-14-0436 Terminations - Summer Youth (3) On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve Terminations of three (3) Summer Youth Workers in the Building Maintenance Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson U. ID-14-0437 Suspension - Fire (1) On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve Suspension of Firefighter for eight (8) hours without pay in the Fire Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson V. ID-14-0438 Permission to Post - Part-time Assistant Director at Senior Center On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve request to Post for Part-Time Assistant Director at Senior Center. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson W. ID-14-0439 Permission to Post - Community Service Driver On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve request to Post for Driver in the Community Service Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson X. ID-14-0440 Permission to Post - Foreman at Gas Department On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve request to Post for Foreman at the Water Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Y. ID-14-0441 Permission to Post - Information Specialist in IT On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve request to Post for Information Specialist in the IT Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Z. ID-14-0442 Permission to Post - Community Resource Officer at Police Department (1) On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve request to Post for Community Resource Officer at the Police Department (1). The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson ID-14-0832 Added Agenda Item: Termination - Recreation/Tennis Program On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve Termination of Tennis Helper in the City of Vicksburg Page 11 Printed on 12/2/2014 Board of Mayor and Aldermen Minutes - Final August 25, 2014 Recreation/Tennis Program. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson ID-14-0833 Added Agenda Items: Suspension - Recreation/Tennis Program On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve Suspension of Assistant Recreation Director for three (3) days for inappropriate use of language towards a subordinate in the Recreation/Tennis Program. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Adjournment On motion of Alderman Mayfield, seconded by Alderman Thompson, and unanimously passed, the Mayor and Aldermen of the City of Vicksburg adjourned to meet 10 o’clock a.m., Tuesday, September 02, 2014, to take up and act upon any and all matters that may come before the Board. MAYOR ATTEST: CITY CLERK Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson City of Vicksburg Page 12 Printed on 12/2/2014