Board of Mayor and Aldermen

1415 Walnut Street City of Vicksburg Vicksburg, MS 39180 Minutes - Final Board of Mayor and Aldermen George Flaggs Jr., Mayor Michael A. Mayfield Sr., Alderman Willis T. Thompson, Alderman Wednesday, September 10, 2014 10:00 AM City Hall Annex Board Room 1. Invocation, Pledge of Allegiance and Call to Order Invocation was given by Mayor Flaggs. Pledge of Allegiance was led by Alderman Mayfield. 2. Roll Call Present: 3- Mayor George Flaggs Jr. Alderman Michael A. Mayfield Sr. Alderman Willis T. Thompson 3. Board Comments: Mayor Flaggs announced the appointment of a committee to look at Performance Based Budget according to Section 37 Special Charter of the City of Vicksburg (Accounting Director-Chairman, City Attorney, City Clerk, IT Manager, Brian Boykins, Community Development Director). The FY2014-2015 Budget will be adopted on September 11, 2014 Board Meeting. 4. Adopt Agenda On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to adopt the Agenda. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Recognitions: A. ID-14-0510 Proclamation: 1. Declaring September 14-20, 2014 as Child Passenger Safety Week Minutes: A. ID-14-0505 Adopt Board Meeting Minutes: 1. July 10, 2014 On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to adopt Board Meeting Minutes for July 10, 2014. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Routine Agenda: A. ID-14-0518 Southern Cultural Heritage Center Updates Ms. Stacey Massey, of the Southern Cultural Heritage Center came before the Board to inform the public of the upcoming events at the Southern Cultural Heritage Center for the month of September 2014 and invited the public to attend. The Mayor and Aldermen thanked Ms. Massey for attending the meeting B. ID-14-0512 Rescind Agenda Item from August 25, 2014 Board Meeting authorizing Mayor to Execute Application for Federal Assistance to Rehabilitate Main Apron Pavements, Mitigation and Removal of Obstructions for Runway 19, Phase 1, and Engineering Design for PAPI System on Runway 19 On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to rescind Agenda Item from August 25, 2014 Board Meeting authorizing Mayor to Execute Application for Federal Assistance to Rehabilitate Main Apron Pavements, Mitigation and Removal of Obstructions for Runway 19, Phase 1, and Engineering Design for PAPI System on Runway 19. The motion was adopted unanimously by the following vote: City of Vicksburg Page 1 Printed on 1/15/2015 Board of Mayor and Aldermen Minutes - Final September 10, 2014 Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson C. ID-14-0513 Ratify Authorizing Mayor to Execute Application for Federal Assistance to Rehabilitate Main Apron Pavements, Mitigation and Removal of Obstructions for Runway 19, Phase 1, and Engineering Design for PAPI System on Runway 19 Attachments: FAA.pdf On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to ratify Authorizing Mayor to Execute Application for Federal Assistance to Rehabilitate Main Apron Pavements, Mitigation and Removal of Obstructions for Runway 19, Phase 1, and Engineering Design for PAPI System on Runway 19. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson D. ID-14-0509 Accept Letter of Appeal from The Tree House (Ashley Lawson) on the decision from the Zoning Board of Appeals September 02, 2014 meeting,concerning the re-zoning nightclub status and Authorize City Clerk to Advertise and set Appealing Hearing for September 25, 2014 Attachments: The Tree House (Appeal).pdf On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to accept Letter of Appeal from The Tree House (Ashley Lawson) on the decision from the Zoning Board of Appeals September 02, 2014 meeting concerning the re-zoning nightclub status and Authorize City Clerk to Advertise and set Appealing Hearing for September 25, 2014. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson E. ID-14-0496 Approve Invoice #2416 in the amount of $5,531.78 for the Vicksburg-Tallulah Regional Airport for the month of July 2014 Attachments: VTR INVOICE.pdf On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve Invoice #2416 in the amount of $5,531.78 for the Vicksburg-Tallulah Regional Airport for the month of July 2014. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson F. ID-14-0506 Approve request for Advertisement from the Mississippi Minority Business Alliance, Inc. for the 14th Annual MMBA Awards Gala Attachments: MMBA Advertisement.pdf Mayor Flaggs stated that purchasing an advertisement from Mississippi Minority Business Alliance, Inc. for the 14th Annual MMBA Awards Gala will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial and other interest of the City of Vicksburg. On motion of Alderman Mayfield, seconded by Alderman Thompson, and unanimously passed, The Mayor and Aldermen of the City of Vicksburg approved the purchase of a full page ad from MIssissippi Minority Business Alliance, Inc for the 14th Annual MMBA Awards Gala in the amount of $500.00. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson G. ID-14-0525 Adopt Budget Amendment Attachments: Budget Amendment On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to Adopt Budget Amendment. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson H. ID-14-0520 Accept Letters for cost of cutting and cleaning lots and Adopt Resolution City of Vicksburg Page 2 Printed on 1/15/2015 Board of Mayor and Aldermen Minutes - Final September 10, 2014 to Establish Special Assessment for the following properties: 1. 810 Bridge Street, PPIN 15455; owned by State of Mississippi 2. 1549 Marcus Street, PPIN 13850; owned by State of Mississippi 3. 1600 Marcus Street, PPIN 13822; owned by State of Mississippi 4. 1508 First East Street, PPIN 18643; owned by State of Mississippi 5. 1602 Sky Farm Avenue, PPIN 19769; owned by State of Mississippi 6. 2503 Togo, PPIN 15584; owned by State of Mississippi 7. 2504 Dot Street, PPIN 15384; owned by State of Mississippi 8. 911 Meadow Street, PPIN 17246; owned by State of Mississippi 9. 922 Meadow Street, PPIN 24417; owned by State of Mississippi 10. 924 Meadow Street, PPIN 17242; owned by State of Mississippi 11. 2607 Yerger Street, PPIN 6230; owned by State of Mississippi 12. 1729 Military Avenue, PPIN 4985; owned by State of Mississippi 13. Moonmist Drive, PPIN 9417; owned by State of Mississippi 14. 1617 Sky Farm Avenue, PPIN 19732; owned by State of Mississippi 15. 1625 Sky Farm Avenue, PPIN 19734; owned by State of Mississippi Attachments: Special Assessment 2 On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to accept accept the foregoing Letters (Statements) for cost of cutting and cleaning lots and Adopt Resolution to Establish Special Assessment on the attached properties: The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson I. ID-14-0507 Discuss dilapidated buildings and overgrown lot codes and Authorize Victor Gray-Lewis, Director of Community Development to proceed to cut, clean, and demolish properties Attachments: Cut and Clean Request.pdf Victor Gray-Lewis, Director of Community Development, came before the Board to discuss and request permission to proceed to cut, clean and demolish the following properties as attached: On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to declare the foregoing properties to be a public menace to the public health, safety & welfare of the community and authorize the Director of Community Development to proceed to cut, clean and demolish structures with all charges incurred to be assessed against the property owners. Along with the following actions: 110 Katherine Dr., PPIN 11880; owned by Gary Z. & Carla S. Smythe - Cut grass/weeds; Remove trash & debris (45 day extension, progress report after 30 days) The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Contracts: J. ID-14-0508 Authorize Mayor to Execute Letter of Engagement with Booker T. Camper, Jr., CPA for FY2014 Audit Attachments: Camper (Letter of Engagement).pdf On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to authorize Mayor to Execute Letter of Engagement with Booker T. Camper, Jr., CPA for FY2014 Audit. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson K. ID-14-0523 Authorize Mayor to Execute Change Order No. 1 with Webster Electric Co., Inc. (AIP Project No. 3-28-0073-005-2012) Attachments: Change Order On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to authorize Mayor to Execute Change Order No. 1 with Webster Electric Co., Inc. (AIP Project No. 3-28-0073-005-2012). The motion was adopted unanimously by the following vote: City of Vicksburg Page 3 Printed on 1/15/2015 Board of Mayor and Aldermen Minutes - Final September 10, 2014 Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson L. ID-14-0519 Authorize Mayor to Execute Grant Award from Mississippi Office of Highway Safety for FY15 Occupant Protection Grant Program (Blue Ink) Attachments: FY15 Occupant Protection Grant On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to authorize Mayor to Execute Grant Award from Mississippi Office of Highway Safety for FY15 Occupant Protection Grant Program (Blue Ink). No matching funds. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson M. ID-14-0521 Authorize Mayor to execute Easement Agreement for Public Roadway with Kansas City Southern Railway Company Attachments: KCS Easement On motion of Mayor Flaggs, seconded by Alderman Thompson, the Mayor and Aldermen voted to authorize the Mayor to execute Easement Agreement for Public Roadway with Kansas City Southern Railway Company. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson N. ID-14-0537 Authorize Mayor to Execute Contract with Hemphill Construction for the Retrofit of the 70 foot diameter Thickener under Emergency Declaration at the Water Treatment Plant. On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to authorize the Mayor to Execute Contract with Hemphill Construction for the Retrofit of the 70 foot diameter Thickener under Emergency Declaration at the Water Treatment Plant.. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson O. ID-14-0538 Authorize Mayor to Execute Grant Agreement with FAA AIP #3-28-0073-007-2014 Attachments: FAA#3-28-0073-007-2014.pdf On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to authorize the Mayor to Execute Grant Agreement with FAA AIP #3-28-0073-007-2014. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Docket of Claims: P. ID-14-0502 Approve Claims Docket Alderman Mayfield recused himself from the Board Meeting. The City Clerk presented the Docket of Claims numbering 123054 through 123280; 664 through 670. Refund checks numbering 9905368 through 9905440. On motion of Mayor Flaggs, seconded by Alderman Thompson, the Mayor and Alderman voted to approve Claims Docket. The motion was adopted unanimously by the following vote: Alderman Mayfield returned to the Board Meeting. Aye: 2- Mayor Flaggs, and Alderman Thompson Recused: 1- Alderman Mayfield Q. ID-14-0934 ADD: Pay Adjustment - Police Department On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to add a Pay Adjustment in the Police City of Vicksburg Page 4 Printed on 1/15/2015 Board of Mayor and Aldermen Minutes - Final September 10, 2014 Department to the Agenda. The motion was adopted unanimously by the following vote: On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to add to the Agenda in Execute Session a Pay Adjustment in the Police Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Executive Session: Alderman Mayfield moved the Mayor and Aldermen go into a closed meeting to determine if the Board should go into executive session. The motion was seconded by Alderman Thompson. Voting aye, Mayor Flaggs, Alderman Mayfield, Alderman Thompson. None voting nay, the motion was unanimously adopted. The Mayor and Aldermen discuss whether or not they should go into executive session. Alderman Mayfield moved to go into executive session to discuss Personnel Action Forms for New Hire in the Sewer Department (1); Pay Adjustment in the Police Department (1); Transfer in the Street Department (1); Resignation in the Fire Department (1); Terminations in the Sewer Department (1), Recreation-Tennis Program (5); Discussions in the Senior Center (1), Police Department (1), Recreation Maintenance; Permission to Post for Quality Assurance Officer, Fire Inspector in the Fire Department (2); Added: Pay Adjustment in the Police Department (1); Real Estate Matter. The motion was seconded by Alderman Thompson, and upon vote being taken, the following voting aye: Mayor Flaggs, Alderman Mayfield, Alderman Thompson. None voting nay, the motion was unanimously adopted. The Mayor and Aldermen announced they would go into executive session to discuss Personnel Action Forms for New Hire in the Sewer Department (1); Pay Adjustment in the Police Department (1); Transfer in the Street Department (1); Resignation in the Fire Department (1); Terminations in the Sewer Department (1), Recreation-Tennis Program (5); Discussions in the Senior Center (1), Police Department (1), Recreation Maintenance; Permission to Post for Quality Assurance Officer, Fire Inspector in the Fire Department (2); Added: Pay Adjustment in the Police Department (1); Real Estate Matter. The motion was seconded by Alderman Thompson, and upon vote being taken, the following voting aye: Mayor Flaggs, Alderman Mayfield, Alderman Thompson. None voting nay, the Mayor and Aldermen of the City of Vicksburg went into executive session to discuss Personnel Action Forms for New Hire in the Sewer Department (1); Pay Adjustment in the Police Department (1); Transfer in the Street Department (1); Resignation in the Fire Department (1); Terminations in the Sewer Department (1), Recreation-Tennis Program (5); Discussions in the Senior Center (1), Police Department (1), Recreation Maintenance; Permission to Post for Quality Assurance Officer, Fire Inspector in the Fire Department (2); Added: Pay Adjustment in the Police Department (1); Real Estate Matter. The Mayor and Aldermen are now in executive session. Those present at the executive session are Mayor Flaggs, Alderman Mayfield, Alderman Thompson, Walter W. Osborne, Jr. - City Clerk, Nancy Thomas - City Attorney, Walterine Langford - Human Resource Director, Tasha Jordan - Deputy City Clerk, Brian Boykins - Mayor's Administrative Assistant, Danitta Reed - Southward Alderman's Administrative Assistant. Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Personnel Matters: A. ID-14-0526 New Hire - Sewer (1) On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve New Hire for Laborer at $7.25 per hour in the Sewer. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson B. ID-14-0527 Pay Adjustment - Police (1) On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve Retro Pay Adjustment for Crossing Guard totaling $36.00 in the Police Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson City of Vicksburg Page 5 Printed on 1/15/2015 Board of Mayor and Aldermen Minutes - Final September 10, 2014 C. ID-14-0528 Transfer - Street (1) On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve Transfer of Seasonal Laborer at $7.25 per hour in the Right of Way Department to Asphalt Laborer at $7.25 per hour in the Street Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson D. ID-14-0529 Resignation - Fire (1) On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to accept Resignation from Quality Assurance Officer in the Fire Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson E. ID-14-0530 Termination - Sewer (1) On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve Termination of Laborer for not having a valid driver's license in the Sewer Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson F. ID-14-0531 Terminations - Recreation-Tennis (5) On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve Terminations for Tennis Helpers (4) and Tennis Assistant (1) in the Recreation-Tennis Programs. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson G. ID-14-0532 Discussion - Senior Center (1) On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve amending hours for Assistant Director from 30 hours per week to 27.5 hour per week in the Senior Center. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson H. ID-14-0533 Discussion - Police (1) On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to accept Resignation from Police Officer who is currently on suspension effective August 13, 2014. Resignation effective date is September 08, 2014 in the Police Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson I. ID-14-0534 Discussion - Recreation Maintenance A discussion was held regarding grievances filed by the employees against the Supervisor. The Human Resource Director is instructed to set up a meeting with the Mayor and employees in the Recreation Maintenance Department. Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson J. ID-14-0535 Permission to Post - Quality Assurance Officer in Fire Department (1) The Mayor and Aldermen held a discussion to Post for Quality Assurance Officer in the Fire Department. No action was taken. K. ID-14-0536 Permission to Post - Fire Inspector in the Fire Department (1) On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve request to Post for Fire Inspector in the Fire Department (1). The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson City of Vicksburg Page 6 Printed on 1/15/2015 Board of Mayor and Aldermen Minutes - Final September 10, 2014 L. ID-14-0933 ADDED ITEM: Pay Adjustment - Police Department On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve Pay Adjustment for Community Resource Officer who was entitled to a cost of living incentive raise with an effective date of August 20, 2014. However, a letter of resignation was submitted on August 20, 2014, therefore he is not entitled to the cost of living raise because he terminated his employment with the City. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Real Estate Matter: M. ID-14-0499 Legal Matter Present: Omar Nelson and Linda Fondren A discussion was held on a Real Estate Matter. No action was taken. Adjournment On motion of Alderman Mayfield, seconded by Alderman Thompson, and unanimously passed, the Mayor and Aldermen of the City of Vicksburg adjourned to meet 10 o’clock a.m., Thursday, September 11, 2014, to take up and act upon any and all matters that may come before the Board. MAYOR ATTEST: CITY CLERK The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson City of Vicksburg Page 7 Printed on 1/15/2015