Board of Mayor and Aldermen

1415 Walnut Street City of Vicksburg Vicksburg, MS 39180 Minutes - Final Board of Mayor and Aldermen George Flaggs Jr., Mayor Michael A. Mayfield Sr., Alderman Willis T. Thompson, Alderman Monday, October 6, 2014 10:00 AM City Hall Annex Board Room 1. Invocation, Pledge of Allegiance and Call to Order Invocation was given by Rev. Tommy Miller. The Pledge of Allegiance was led by Mayor Flaggs. 2. Roll Call Present: 3- Mayor George Flaggs Jr. Alderman Michael A. Mayfield Sr. Alderman Willis T. Thompson 3. Board Comments: Mayor Flaggs announced there will be a Hearing on changes being made at Cedar Hill Cemetery. 4. Adopt Agenda ADD: Executive Session: Termination - Water Treatment Plant (1) Permission to Post - Operator Water Treatment Plant (1) Rescind Pay Adjustment - Police Department (1) On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to adopt the 4. Adopt Agenda. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Routine Agenda: A. ID-14-0593 Appointment of Deputy Fire Chief On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to remove appointment of Deputy Fire Chief from the Agenda. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson B. ID-14-0610 Receive Sealed Bids for: 1. Bazinsky Pump Station Modifications On motion of Alderman Mayfield, seconded by Alderman Thompson, the Board proceeded to open bids submitted for furnishing Bazinsky Pump Station Modifications in accordance with specifications and instructions for bidding on file in the office of City Clerk: Proof of publication of legal advertisements was presented and ordered filed. BAZINSKY PUMP STATION MODIFICATIONS: DELTA CONSTRUCTORS, INC., P.O. Box 9545; Jackson, MS 39286 C.O.R. #7487-MC BID BOND: YES Base Bid: $87,000.00 Alt. #1: $7,800.00 Alt. #2: $1,280.00 GREENBRIAR DIGGING SERVICE, 1941 HWY 550 NW; Brookhaven, MS 39601 C.O.R. #4621-MC BID BOND: YES Base Bid: $58,400.00 Alt. #1: $6,000.00 Alt. #2: $1,400.00 HEMPHILL CONSTRUCTION CO., P.O. Drawer 879; Florence MS 39073 C.O.R. #2449-MC BID BOND: YES Base Bid: $39,000.00 Alt. #1: $3,500.00 Alt. #2: $1,400.00 City of Vicksburg Page 1 Printed on 3/21/2015 Board of Mayor and Aldermen Minutes - Final October 6, 2014 On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to accept and refer the foregoing bids to the Purchasing Department and Various Departments for review and recommendation back to the Board for award. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson C. ID-14-0599 Vicksburg Convention Center Updates Ms. Julie Ford, of the Vicksburg Convention Center, came before the Board to inform the public of the upcoming events at the Vicksburg Convention Center for the month of October, 2014 and invited the public to attend. The Mayor and Aldermen thanked Ms. Ford for attending the meeting. D. ID-14-0615 Authorize Board of Mayor and Aldermen to partner with Good Shepherd Community Center to obtain and administer FY2015 grant funding from the Mississippi Department of Human Services for and on behalf of the Good Shepherd Community Center Attachments: Daycare Program On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to authorize the Board of Mayor and Aldermen to partner with Good Shepherd Community Center to obtain and administer FY2015 grant funding from the Mississippi Department of Human Services for and on behalf of the Good Shepherd Community Center. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson E. ID-14-0611 Approve request for radio sponsorship from Lendsi Radio, LLC for Vicksburg and Warren Central High School Football Games (October and November) Attachments: Lendsi Radio Mayor Flaggs stated that purchasing an advertisement from Lendsi Radio, LLC for Vicksburg and Warren Central High School Football Games ( October and November) will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial and other interest of the City of Vicksburg. On motion of Alderman Thompson, seconded by Alderman Mayfield, and unanimously passed, The Mayor and Aldermen of the City of Vicksburg approved the purchase of radio ad from Lendsi Radio, LLC for Vicksburg and Warren Central High School Football Games (October and November) in the amount of $1,180.00 total. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson F. ID-14-0612 Approve request for radio sponsorship from KHits 104.5 and River 101.3 for Holiday Greetings Attachments: Holiday Greetings Mayor Flaggs stated that purchasing an advertisement from KHits 104.5 and River 101.3 for Holiday Greetings will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial and other interest of the City of Vicksburg. On motion of Alderman Mayfield, seconded by Alderman Thompson, and unanimously passed, The Mayor and Aldermen of the City of Vicksburg approved the purchase of radio ads from KHits 104.5 and River 101.3 for Holiday Greetings in the amount of $400.00. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson G. ID-14-0595 Approve request from Triumph Ministries, Inc. for matching funds in the amount of $10,000.00 pursuant to Section 21-19-65 of the Mississippi Code Attachments: Triumph Ministries On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve allocation of funds in the amount of $10,000.00 to City of Vicksburg Page 2 Printed on 3/21/2015 Board of Mayor and Aldermen Minutes - Final October 6, 2014 Triumph Ministries, Inc. The City is authorized pursuant to Sec. 21-19-65 of the Mississippi Code of 1972, as amended, for matching funds for social and community service programs and the City is matching these funds. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson H. ID-14-0618 Approve request from Greater Grove Street M.B. Church for matching funds in the amount of $10,000.00 pursuant to Section 21-19-65 of the Mississippi Code Attachments: Greater Grove On motion of Mayor Flaggs, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve allocation of funds in the amount of $10,000.00 to Greater Grove Street M.B. Church contingent upon proof of matching funds. The City is authorized pursuant to Sec. 21-19-65 of the Mississippi Code of 1972, as amended, for matching funds for social and community service programs and the City is matching these funds. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson I. ID-14-0647 Accept Recommendation of Neel-Schaffer to award bid and contract to Rehabilitate Main Apron at Vicksburg Municipal Airport to Sunbelt Sealing, Inc. and Authorize Mayor to execute contract [AIP Project No. 3-28-0073-007-2014] On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to accept Recommendation of Neel-Schaffer to award bid and contract to Rehabilitate Main Apron at Vicksburg Municipal Airport to Sunbelt Sealing, Inc. and Authorize Mayor to execute contract [AIP Project No. 3-28-0073-007-2014]. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson J. ID-14-0602 Approve application No. 4/Final for payment in the amount of $14,073.42 to Hemphill Construction Co., Inc. for Quick Connections to Pump Stations Project and Accept the following Close Out Documents: 1. Consent of Surety Company to Final Payment 2. Affidavit of Contractor's Release of Liens 3. Contractor's Affidavit of Payment of Debts and Claims Attachments: Hemphill On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve Application No. 4 Final for payment in the amount of $14,073.42 to Hemphill Construction Co., Inc. for Quick Connections to Pump Stations Project and Accept the following Close Out Documents: Consent of Surety Company to Final Payment; Affidavit of Contractor's Release of Liens; Contractor's Affidavit of Payment of Debts and Claims. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson K. ID-14-0603 Approve the following requests from Westside Theatre Foundation: 1. Permission to hold and utilize City property for the First Downtown Open Air Movie 2. Sponsorship in the amount of $300.00 Attachments: Open Air Movie Mayor Flaggs stated that purchasing an advertisement from Westside Theatre Foundation for the Downtown Open Air Movie will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial and other interest of the City of Vicksburg. On motion of Alderman Thompson, seconded by Alderman Mayfield, and unanimously passed, The Mayor and Aldermen of the City of Vicksburg approved the purchase of ad from Westside Theatre Foundation for the Downtown Open Air Movie in the amount of $300.00, and approve permission to use City property (barricades) to close the 1000 Block of Washington Street. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson City of Vicksburg Page 3 Printed on 3/21/2015 Board of Mayor and Aldermen Minutes - Final October 6, 2014 L. ID-14-0604 Approve Main Street September Advertising Attachments: Main St. Adv On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve Main Street September Advertising. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson M. ID-14-0613 Approve request for advertisement from The Jackson Advocate Attachments: Jackson Advocate Mayor Flaggs stated that purchasing an advertisement from The Jackson Advocate will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial and other interest of the City of Vicksburg. On motion of Alderman Mayfield, seconded by Alderman Thompson, and unanimously passed, The Mayor and Aldermen of the City of Vicksburg approved the purchase of a half page ad from The Jackson Advocate in the amount of $600.00. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson N. ID-14-0614 Approve request from St. Aloysius Lady Flashes for 2014-2015 renewal of softball advertising banner Attachments: VCS Mayor Flaggs stated that purchasing an advertisement from St. Aloysius Lady Flashes for 2014-2015 Softball Banner Renewal will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial and other interest of the City of Vicksburg. On motion of Alderman Mayfiield, seconded by Alderman Thompson, and unanimously passed, The Mayor and Aldermen of the City of Vicksburg approved the purchase of a full page ad from St. Aloysius Lady Flashes for 2014-2015 Softball Banner Renewal in the amount of $75.00. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson O. ID-14-0606 Approve additions to employee driving list: 1. Melvin Clark - Sewer 2. DeMarcus Jackson - Landscape Attachments: Driving List On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve additions to employee driving list: Melvin Clark - Sewer; DeMarcus Jackson - Landscape. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson P. ID-14-0605 Authorize City Clerk to advertise for RFP for Architectural Services for CDBG Katrina Project at Vicksburg Municipal Airport Attachments: RFP On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to authorize the City Clerk to advertise for RFP for Architectural Services for CDBG Katrina Project at Vicksburg Municipal Airport. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Q. ID-14-0601 Accept Letters for cost of cutting and cleaning/demolition and site clearing of lots and Adopt Resolution/Order to Establish Special Assessment for properties located at: 1. 1422 Martin Luther King Blvd., PPIN 19195; owned by Ester Stewart Buford Foundation 2. Military Avenue, PPIN 16822; owned by Brown's Chapel Church 3. 1355 Warrenton Rd., PPIN 10186; owned by Albertha Kaiser City of Vicksburg Page 4 Printed on 3/21/2015 Board of Mayor and Aldermen Minutes - Final October 6, 2014 4. 200 Kendra Drive, PPIN 21730; owned by Tarik Y. & Joya P. Scott 5. 125 Stillwater Dr., PPIN 28399; owned by Willie Shaw, Jr. 6. 155 Blue Creek Drive, PPIN 27212; owned by Priest & Janice Croskey 7. 2615 Hannah Avenue, PPIN 5012; owned by Permy K. Thuha Revoc Trust 8. 617 Rawlston, PPIN 19411; owned by Lizzie B. Mitchell c/o J.B. Edwards 9. 2602 Hannah Avenue, PPIN 4993; owned by Idella Price 10. 1301 Bay Street, PPIN 16228; owned by Gary Guice & James Smoot 11. 816 Patton Street, PPIN 15684; owned by Ewell L. & Natasha Blackmore 12. 2518 Franklin Street, PPIN 16807; owned by Josie Greer et al 13. 1917 Martin Luther King Blvd., PPIN 20572; owned by Percy James Washington 14. 2728 Drummond St., PPIN 5528; owned by Frank Wolfe 15. 2006 Military Avenue, PPIN 5064; owned by Keyaun St Ann 16. 1318 Grove Street, PPIN 25050; owned by Lena Douglas Attachments: Special Assessment On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to accept the Letters for cost of cutting and cleaning/demolition and site clearing of lots and Adopt Resolution/Order to Establish Special Assessment on the attached properties. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson R. ID-14-0616 Discuss dilapidated buildings and overgrown lot codes and Authorize Victor Gray-Lewis, Director of Community Development to proceed to cut, clean, and demolish properties Attachments: Special Assessment 2 Assessment Letters.pdf Victor Gray-Lewis, Director of Community Development came before the Board to discuss and request permission to proceed to cut, clean and demolish the following properties as attached: On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to declare the foregoing properties to be a public menace to the public health, safety & welfare of the community and authorize the Director of Community Development to proceed to cut, clean and demolish structures with all charges incurred to be assessed against the property owners. Along with the following actions: 1223 1/2 Bowmar Avenue, PPIN 17020; owned by Danethel& Michael Edwards (remove dilapidated building) (stay any action). The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Contracts: S. ID-14-0596 Authorize Mayor to execute Letter of Engagement with Bottin Consulting Group, Inc. Attachments: Bottin On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to authorize the Mayor to execute Letter of Engagement with Bottin Consulting Group, Inc. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson T. ID-14-0600 Authorize Mayor to execute Agreement for Professional Services with Allen & Hoshall Attachments: Allen&Hoshall On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to authorize the Mayor to execute Agreement for City of Vicksburg Page 5 Printed on 3/21/2015 Board of Mayor and Aldermen Minutes - Final October 6, 2014 Professional Services with Allen & Hoshall. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson U. ID-14-0609 Authorize Mayor to execute contract with Suncoast Infrastructure, Inc. for Storm Sewer Repair and Authorize Issuance of Work Order On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to authorize the Mayor to execute contract with Suncoast Infrastructure, Inc. for Storm Sewer Repair and Authorize Issuance of Work Order. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson V. ID-14-0617 Authorize Mayor to execute the following EEOP Certification Forms [Blue Ink]: 1. FY13 Bulletproof Vest Partnership Grant 2. FY14 Bulletproof Vest Partnership Grant 3. FY13 STOP Violence Against Women Grant Attachments: EEOP Certification On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to authorize the Mayor to execute the following EEOP Certification Forms [Blue Ink]: FY13 Bulletproof Vest Partnership Grant; FY14 Bulletproof Vest Partnership Grant; FY13 STOP Violence Against Women Grant. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson W. ID-14-0597 Accept Grant Award from Mississippi Leadership Council on Aging for 2015 TRIAD Operation Fire Safe Program for Seniors [Blue Ink] Attachments: TRIAD On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to accept Grant Award from Mississippi Leadership Council on Aging for 2015 TRIAD Operation Fire Safe Program for Seniors [Blue Ink]. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson X. ID-14-0598 Accept Grant Award from US Department of Justice for FY14 Bulletproof Vest Partnership Grant Attachments: Bulletproof Vest On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to accept Grant Award from US Department of Justice for FY14 Bulletproof Vest Partnership Grant. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Y. ID-14-0608 Accept Grant Award from Mississippi Department of Wildlife, Fisheries, and Parks for FY14 Land & Water Conservation Fund for Halls Ferry Park Tennis Court Expansion Project [Blue Ink] Attachments: Halls Ferry Park On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to accept Grant Award from Mississippi Department of Wildlife, Fisheries, and Parks for FY14 Land & Water Conservation Fund for Halls Ferry Park Tennis Court Expansion Project [Blue Ink]. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Z. ID-14-0607 Authorize Mayor to execute Airport Development Agreement Offer with Mississippi Department of Transportation for Vicksburg Municipal Airport [Project No. AIP-3-28-0073-007-2014] Attachments: MDOT On motion of Alderman Thompson, seconded by Alderman Mayfield, the City of Vicksburg Page 6 Printed on 3/21/2015 Board of Mayor and Aldermen Minutes - Final October 6, 2014 Mayor and Aldermen voted to authorize the Mayor to execute Airport Development Agreement Offer with Mississippi Department of Transportation for Vicksburg Municipal Airport [Project No. AIP-3-28-0073-007-2014]. Matching funds $10,000.00 from Mississippi Department of Transportation and $10,000.00 from The City of Vicksburg. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Executive Session: Alderman Mayfield moved the Mayor and Aldermen go into a closed meeting to determine if the Board should go into executive session. The motion was seconded by Alderman Thompson. Voting aye, Mayor Flaggs, Alderman Mayfield, Alderman Thompson. None voting nay, the motion was unanimously adopted. The Mayor and Aldermen discuss whether or not they should go into executive session. Alderman Mayfield moved to go into executive session to discuss Personnel Action Forms for New HIres in the Police Department (4), Animal Control Department (1), Sewer Department (1), Recreation Programs (1), Vehicle Maintenance Department (1), Building Maintenance Department (1), Water Maintenance Department (2); Pay Adjustments in the Water Maintenance Department (1), Police Department (5), Vehicle Maintenance Department (1); Inter-Department Transfer in the Fire Department (1); Department Transfer in the City Court (1), Department Transfer - Community Development Department (1); Promotions in the Fire Department (2), Promotions in the Public Works Department (2) Resignation in the Police Department (1); Suspension in the Gas Department (1), Sewer Department (1); Terminations in the Recreation Maintenance Department (3), Community Service Department (2), Fire Department (1); Discussion in the Gas Department, Sewer Department (1), Fire Department (1); Permission to Post in the Police Department (3), TV23 Department (2), IT Department (1); Termination in the Water Treatment Plant (1); Permission to Post in the Water Treatment Plant (1); Rescind Pay Adjustment in the Police Department (1). The motion was seconded by Alderman Thompson, and upon vote being taken, the following voting aye: Mayor Flaggs, Alderman Mayfield, Alderman Thompson. None voting nay, the motion was unanimously adopted. The Mayor and Aldermen announced they would go into executive session to discuss Personnel Action Forms for New HIres in the Police Department (4), Animal Control Department (1), Sewer Department (1), Recreation Programs (1), Vehicle Maintenance Department (1), Building Maintenance Department (1), Water Maintenance Department (2); Pay Adjustments in the Water Maintenance Department (1), Police Department (5), Vehicle Maintenance Department (1); Inter-Department Transfer in the Fire Department (1); Department Transfer in the City Court (1), Department Transfer - Community Development Department (1); Promotions in the Fire Department (2), Promotions in the Public Works Department (2) Resignation in the Police Department (1); Suspension in the Gas Department (1), Sewer Department (1); Terminations in the Recreation Maintenance Department (3), Community Service Department (2), Fire Department (1); Discussion in the Gas Department, Sewer Department (1), Fire Department (1); Permission to Post in the Police Department (3), TV23 Department (2), IT Department (1); Termination in the Water Treatment Plant (1); Permission to Post in the Water Treatment Plant (1); Rescind Pay Adjustment in the Police Department (1). The motion was seconded by Alderman Thompson, and upon vote being taken, the following voting aye: Mayor Flaggs, Alderman Mayfield, Alderman Thompson. None voting nay, the Mayor and Aldermen of the City of Vicksburg went into executive session to discuss Personnel Action Forms for New HIres in the Police Department (4), Animal Control Department (1), Sewer Department (1), Recreation Programs (1), Vehicle Maintenance Department (1), Building Maintenance Department (1), Water Maintenance Department (2); Pay Adjustments in the Water Maintenance Department (1), Police Department (5), Vehicle Maintenance Department (1); Inter-Department Transfer in the Fire Department (1); Department Transfer in the City Court (1), Department Transfer - Community Development Department (1); Promotions in the Fire Department (2), Promotions in the Public Works Department (2) Resignation in the Police Department (1); Suspension in the Gas Department (1), Sewer Department (1); Terminations in the Recreation Maintenance Department (3), Community Service Department (2), Fire Department (1); Discussion in the Gas Department, Sewer Department (1), Fire Department (1); Permission to Post in the Police Department (3), TV23 Department (2), IT Department (1); Termination in the Water Treatment Plant (1); Permission to Post in the Water Treatment Plant (1); Rescind Pay Adjustment in the Police Department (1). Those present at the executive session were Mayor Flaggs, Alderman Mayfield, City of Vicksburg Page 7 Printed on 3/21/2015 Board of Mayor and Aldermen Minutes - Final October 6, 2014 Alderman Thompson, Walter W. Osborne, Jr. - City Clerk, Nancy Thomas - City Attorney, Walterine Langford - Human Resource Director, Tasha Jordan - Deputy City Clerk, Danitta Reed - Southward Administrative Assistant, Brian Boykins - Mayor's Administrative Assistant. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Personnel Matters: A. ID-14-0619 New Hires - Police (4) On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve New Hires for Police Officer at $15.20 per hour (2yr exp. + BS Degree), Police Officer at $14.65 per hour (5yrs exp.), Police Officer at $13.85 per hour (1yr. exp.), Front Desk Clerk at $9.50 per hour in the Police Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson B. ID-14-0620 New Hire - Animal Control (1) On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve New Hire for Laborer at $7.25 per hour in the Animal Control Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson C. ID-14-0621 New Hire - Sewer (1) On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve New Hire for Laborer at $7.25 per hour in the Sewer Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson D. ID-14-0622 New Hire - Recreation Programs (1) On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve New Hire for Tennis helper at $7.25 per hour in the Recreation Programs. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson E. ID-14-0623 New Hire - Vehicle Maintenance (1) On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve New Hire for Mechanic I in the Vehicle Maintenance Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson F. ID-14-0624 New Hire - Building Maintenance (1) On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve New Hire for Carpenter at $12.00 per hour in the Building Maintenance Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson G. ID-14-0625 New Hires - Water Maintenance (2) On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve New Hires for Laborer at $7.25 per hour and Laborer at $8.00 per hour in the Water Maintenance Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson H. ID-14-0626 Pay Adjustment - Water Maintenance (1) On motion of Alderman Thompson, seconded by Alderman Mayfield, the City of Vicksburg Page 8 Printed on 3/21/2015 Board of Mayor and Aldermen Minutes - Final October 6, 2014 Mayor and Aldermen voted to approve Pay Adjustment for Equipment Operator at $18.69 per hour to $19.69 per hour in the Water Maintenance Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson I. ID-14-0627 Pay Adjustments - Police (5) On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve Pay Adjustments for Lieutenant paid at the rate of $19.76 per hour and should have been paid at $19.96 per hour. Total hours 51.08 @ .20 cents, total due $10.22. Police Officer at $14.57 per hour to $14.77 per hour. Retro pay due for hours worked from September 4-16, 2014. He worked 85.75 hours @ .20 cents per hour for a total of $17.15 due in retro pay Police Officer from $14.05 per hour to $14.25 per hour. Retro pay due for hours worked from September 4-16, 2014. He worked 87.85 hours @ .20 cents per hour for a total of $17.57 due in retro pay in the Police Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson J. ID-14-0628 Pay Adjustment - Vehicle Maintenance (1) On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve Pay Adjustment for Mechanic I at $12.00 per hour to Mechanic II at $14.00 per hour in the Vehicle Maintenance Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson K. ID-14-0629 Inter-Department Transfer - Fire (1) On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve Inter-Department Transfer for Non-Civil Service Medic at $11.04 per hour to Medic/QA Office $17.70 per hour in the Fire Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson L. ID-14-0630 Department Transfer - City Court (1) On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve Department Transfer from Front Desk clerk at $9.96 per hour to Deputy City Clerk at $10.00 per hour in City Court. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson M. ID-14-0631 Department Transfer - Community Development (1) On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve Department Transfer from Community Resource Officer at $12.58 per hour in the Police Department to Housing Coordinator at $13.94 per hour in the Community Development. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson N. ID-14-0632 Promotions - Fire (2) On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to remove Promotions in the Fire Department (2). The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson O. ID-14-0633 Promotions - Public Works (2) On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve Promotions for Landscape Director at $27.49 per hour to Assistant Public Works Director; CAD/GIS Supervisor at $29.89 per hour to Utilities Director at $32.77 per hour in the Public Works Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson P. ID-14-0634 Resignation - Police (1) City of Vicksburg Page 9 Printed on 3/21/2015 Board of Mayor and Aldermen Minutes - Final October 6, 2014 On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to accept Resignation from Administrative Assistant in the Police Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Q. ID-14-0635 Suspension - Gas (1) On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve Suspension of Dispatcher for ten (10) days for failure to respond to several E-911 calls and failure to document calls, in the Gas Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson R. ID-14-0636 Suspension - Sewer (1) On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Alderman voted to approve Suspension of Equipment Operator for five (5) days for violation the City of Vicksburg's Attendance Policy. The motion was adopted unanimously by the following vote: S. ID-14-0637 Terminations - Recreation Maintenance (3) On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve Terminations for three (3) Seasonal Laborers in the Recreation Maintenance Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson T. ID-14-0638 Terminations - Community Service (2) On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve Terminations for two (2) Laborers in the Community Service Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson U. ID-14-0639 Termination - Fire (1) Appearing: Amos Green and Fire Chief Atkins On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve Termination for Probationary Firefighter in the Fire Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson V. ID-14-0640 Discussion - Gas (1) On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve Demotion of Foreman to Laborer in the Gas Department. Due to pending DUI charge. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson W. ID-14-0641 Discussion - Sewer (1) Appearing: Padre Gray and Willie McCroy On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve six (6) month probation for Foreman and that if any additional problems, that he would be up for termination in the Sewer Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson X. ID-14-0642 Discussion - Fire (1) On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to remove from the Agenda a discussion in the Fire Department. The motion was adopted unanimously by the following vote: City of Vicksburg Page 10 Printed on 3/21/2015 Board of Mayor and Aldermen Minutes - Final October 6, 2014 Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Y. ID-14-0643 Permission to Post - Administrative Assistant Police Department (1) On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve request to Post for an Administrative Assistant in the Police Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Z. ID-14-0644 Permission to Post - Record Clerk Police Department (2) On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve request to Post for two (2) Record Clerks in the Police Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson AA. ID-14-0645 Permission to Post - Part-Time Positions TV23 (2) On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve request to Post for two (2) Part-Time Positions in TV23. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson AB. ID-14-0646 Permission to Post - Computer Technician IT (1) On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve request to Post for a Computer Technician in the IT Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson AC. ID-14-0710 Termination - Water Treatment Plant (1) On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve Termination of Operator in the Water Treatment Plant. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson AD. ID-14-0711 Rescind - Police (1) On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve Pay Adjustment for Front Desk Clerk from $9.67 per hour to $9.50 per hour in the Police Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson AE. ID-14-0712 Permission to Post - Operator for Water Treatment Plant (1) On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve request to Post for Operator (11:00 p.m. to &:00 a.m.) in the Water Treatment Plant. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Adjournment On motion of Alderman Mayfield, seconded by Alderman Thompson, and unanimously passed, the Mayor and Aldermen of the City of Vicksburg adjourned to meet 10 o’clock a.m., Thursday, October 09, 2014, to take up and act upon any and all matters that may come before the Board. MAYOR ATTEST: City of Vicksburg Page 11 Printed on 3/21/2015 Board of Mayor and Aldermen Minutes - Final October 6, 2014 CITY CLERK Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson City of Vicksburg Page 12 Printed on 3/21/2015