Board of Mayor and Aldermen

1415 Walnut Street City of Vicksburg Vicksburg, MS 39180 Minutes - Final Board of Mayor and Aldermen George Flaggs Jr., Mayor Michael A. Mayfield Sr., Alderman Willis T. Thompson, Alderman Thursday, October 9, 2014 10:00 AM City Hall Annex Board Room 1. Invocation, Pledge of Allegiance and Call to Order Invocation was given by Alderman Thompson. The Pledge of Allegiance was led by Alderman Mayfield. 2. Roll Call Present: 3- Mayor George Flaggs Jr. Alderman Michael A. Mayfield Sr. Alderman Willis T. Thompson 3. Board Comments: 4. Adopt Agenda On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to adopt the Agenda as printed. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Routine Agenda: A. ID-14-0666 Southern Cultural Heritage Center Updates Ms. Stacey Massey, of the Southern Cultural Heritage Center, came before the Board to inform the public of the upcoming events at the Southern Cultural Heritage Center for the month of October 2014 and invited the public to attend. B. ID-14-0650 Authorize issuance of requisition number 1500093 in the amount of $127,022.55 to Terra Renewal, LLC for the sludge removal biosolids at Waste Water Treatment Plant Attachments: Requisition On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to authorize issuance of requisition number 1500093 in the amount of $127,022.55 to Terra Renewal, LLC for the sludge removal biosolids at Waste Water Treatment Plant. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson C. ID-14-0652 Approve allocation of funds in the amount of $200,000.00 to NRoute Transit Commission with the first payment of $16,666.67 being released this week and the remaining balance be distributed in eleven (11) monthly payments of $16,666.67 Attachments: NRoute On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to Approve allocation of funds in the amount of $200,000.00 to the NRoute Transit Commission with the first payment of $16,666.67 being released this week and the remaining balance be distributed in eleven (11) monthly payments of $16,666.67. The City is authorized pursuant to Sec. 17-3-1 and 17-3-3 of the Mississippi Code of 1972, as amended. This brings into favorable notice the opportunities, possibilities & resources of the City and will be helpful toward advancing the moral, financial and other interests of the City. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson D. ID-14-0653 Approve request from Vicksburg Police Department to establish Petty Cash Fund in the name of Walter L. Armstrong, Chief of Police in the City of Vicksburg Page 1 Printed on 3/21/2015 Board of Mayor and Aldermen Minutes - Final October 9, 2014 amount of $3,500.00 Attachments: Petty Cash On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve request from Vicksburg Police Department to establish Petty Cash Fund in the name of Walter L. Armstrong, Chief of Police in the amount of $3,500.00. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson E. ID-14-0655 Approve request for advertisement from First Mississippi Chapter of Blacks in Government Attachments: BIG Mayor Flaggs stated that purchasing an advertisement from First Mississippi Chapter of Blacks in Government will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial and other interest of the City of Vicksburg. On motion of Alderman Thompson, seconded by Alderman Mayfield, and unanimously passed, The Mayor and Aldermen of the City of Vicksburg approved the purchase of a full page ad from First Mississippi Chapter of Blacks in Government for their Third Annual Black & White Scholarship Gala in the amount of $100.00. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Docket of Claims: F. ID-14-0656 Approve request for advertisement from The Mississippi Public Transit Association Attachments: MPTA Mayor Flaggs stated that purchasing an advertisement from The Mississippi Public Transit Association will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial and other interest of the City of Vicksburg. On motion of Alderman Thompson, seconded by Alderman Mayfield, and unanimously passed, The Mayor and Aldermen of the City of Vicksburg approved the purchase of a full page ad from The Mississippi Public Transit Association for the MPTA 38th Annual Conference & Souvenir Booklet in the amount of $200.00. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson G. ID-14-0659 Approve request for advertisement from The Elite Civic Club of Vicksburg Attachments: Elite Mayor Flaggs stated that purchasing an advertisement from The Elite Civic Club of Vicksburg will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial and other interest of the City of Vicksburg. On motion of Alderman Thompson, seconded by Alderman Mayfield, and unanimously passed, The Mayor and Aldermen of the City of Vicksburg approved the purchase of a full page ad from The Elite Civic Club of Vicksburg in the amount of $100.00. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson H. ID-14-0657 Authorize Mayor to Execute Letter with the Mississippi Department of Revenue to Participate in the Municipal Court Collection Fund Attachments: Department of Revenue.pdf On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to authorize the Mayor to Execute Letter with the Mississippi Department of Revenue to Participate in the Municipal Court Collection Fund. This adds $7.50 to all misdemeanor cases and is drawn City of Vicksburg Page 2 Printed on 3/21/2015 Board of Mayor and Aldermen Minutes - Final October 9, 2014 down quarterly for benefit of Municipal Court. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson I. ID-14-0660 Approve request from Main Street for use of barricades for the Purple and Gold Festival on October 17, 2014 Attachments: Purple&Gold On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve request from Main Street for use of barricades for the Purple and Gold Festival on October 17, 2014. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson J. ID-14-0672 Approve additions to Employee Driving List: 1. Billy White - Vehicle Maintenance 2. Blake Clifford - Building Maintenance 3. Jebroski Shelton - Animal Control 4. Roger Herrington - Sewer On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve additions to Employee Driving List: Billy White - Vehicle Maintenance Department; Blake Clifford - Building Maintenance Department; Jebroski Shelton - Animal Control Department; Roger Herrington - Sewer Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson K. ID-14-0661 Authorize City Clerk to advertise Sealed Bids for: 1. Service Uniforms On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to authorize the City Clerk to advertise Sealed Bids for: Service Uniforms. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Resolutions: M. ID-14-0658 Adopt Resolution Authorizing The Mayor Of The City Of Vicksburg To Establish Just Compensation And Sign Certification Attachments: Resolution (Just Compensation).pdf On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to adopt the Resolution Authorizing The Mayor Of The City Of Vicksburg To Establish Just Compensation And Sign Certification. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Enactment No: RES 2015-018 Contracts: N. ID-14-0663 Authorize Mayor to execute Professional Services (Construction Phase) Agreement with Neel-Schaffer, Inc. to Rehabilitate Main Apron Pavements [AIP Project No. 3-28-0073-007-2014] Attachments: Neel-Schaffer On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to authorize the Mayor to execute Professional Services (Construction Phase) Agreement with Neel-Schaffer, Inc. to Rehabilitate Main Apron Pavements [AIP Project No. 3-28-0073-007-2014]. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson O. ID-14-0654 Approve Claims Docket Alderman Mayfield recused himself from the Board Meeting. City of Vicksburg Page 3 Printed on 3/21/2015 Board of Mayor and Aldermen Minutes - Final October 9, 2014 The City Clerk presented the Docket of Claims numbering 123529 through 123750; 673 through 678. On motion of Mayor Flaggs, seconded by Alderman Thompson, the Mayor and Alderman voted to approve Claims Docket. The motion was adopted unanimously by the following vote: Alderman Mayfield returned to the Board Meeting. Aye: 2- Mayor Flaggs, and Alderman Thompson Recused: 1- Alderman Mayfield L. ID-14-0651 Accept Letters for cost of cutting and cleaning/demolition and site clearing of lots and Adopt Resolution/Order to Establish Special Assessment for properties located at: 1. 1545 Marcus Street, PPIN 13848; owned by State of Mississippi 2. 119 Lovers Lane, PPIN 19877; owned by AR Seven, LLC 3. 1508 Military Avenue, PPIN 16820; owned by Stephanie Ann Gaines 4. 110 Wabash Avenue, PPIN 19753; owned by Clem Dickerson 5. Spouts Spring Road, PPIN 14533; owned by Milton Estate c/o Cheryl Roberts 6. 505 Dabney Street, PPIN 17281; owned by State of Mississippi 7. 1311 Jefferson St., PPIN 19336; owned by State of Mississippi 8. 316 Shady Lane, PPIN 9262;owned by Linda R. Halford Attachments: Special Assessment The attached Letters (Statements) and Resolutions were presented to the Board. On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to accept the foregoing Letters (Statements) for cost of cutting and cleaning/demolition and site clearing of lots and Adopt the foregoing Resolutions establishing Special Assessments. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Executive Session: ADD: Executive Session: Pay Adjustments - Police Department (7) Termination - Police Department (1) On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to add to the Agenda Pay Adjustments in the Police Department (7) and Termination in the Police Department (1). Voting aye: Mayor Flaggs, Alderman Mayfield, Alderman Thompson. None voting nay, the motion was adopted unanimously. Alderman Mayfield moved the Mayor and Aldermen go into a closed meeting to determine if the Board should go into executive session. The motion was seconded by Alderman Thompson. Voting aye, Mayor Flaggs, Alderman Mayfield, Alderman Thompson. None voting nay, the motion was unanimously adopted. The Mayor and Aldermen discuss whether or not they should go into executive session. Alderman Mayfield moved to go into executive session to discuss Personnel Action Forms for Resignation in the Water Treatment Plant Department (1); New Hire in Accounting Department (1); Pay Adjustments in the Fire Department (2); Department Transfer in the Building Maintenance Department (1); Personnel Matter in the Sewer Department (1); Permission to Post in the Water Treatment Plant Department (1); Pay Adjustments in the Police Department (7); Termination in the Police Department (1). The motion was seconded by Alderman Thompson, and upon vote being taken, the following voting aye: Mayor Flaggs, Alderman Mayfield, Alderman Thompson. None voting nay, the motion was unanimously adopted. The Mayor and Aldermen announced they would go into executive session to discuss Personnel Action Forms for Resignation in the Water Treatment Plant Department (1); New Hire in Accounting Department (1); Pay Adjustments in the Fire Department (2); Department Transfer in the Building Maintenance Department (1); Personnel Matter in the Sewer Department (1); Permission to Post in the Water Treatment Plant Department (1); Pay Adjustments in the Police City of Vicksburg Page 4 Printed on 3/21/2015 Board of Mayor and Aldermen Minutes - Final October 9, 2014 Department (7); Termination in the Police Department (1). The motion was seconded by Alderman Thompson, and upon vote being taken, the following voting aye: Mayor Flaggs, Alderman Mayfield, Alderman Thompson. None voting nay, the Mayor and Aldermen of the City of Vicksburg went into executive session to discuss Personnel Action Forms for Resignation in the Water Treatment Plant Department (1); New Hire in Accounting Department (1); Pay Adjustments in the Fire Department (2); Department Transfer in the Building Maintenance Department (1); Personnel Matter in the Sewer Department (1); Permission to Post in the Water Treatment Plant Department (1); Pay Adjustments in the Police Department (7); Termination in the Police Department (1). The Mayor and Aldermen are now in executive session. Those present at the executive session were Mayor Flaggs, Alderman Mayfield, Alderman Thompson, Walter W. Osborne, Jr. - City Clerk, Nancy Thomas - City Attorney, Walterine Langford - Human Resource Director; Tasha Jordan - Deputy City Clerk, Brian Boykins - Mayor's Administrative Assistant, Danitta Reed - Southward Alderman's Administrative Assistant. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Personnel Matters: A. ID-14-0667 Resignation - Water Treatment Plant (1) On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to accept the Resignation from Maintenance Technician in the Water Treatment Plant Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson B. ID-14-0664 New Hire - Accounting (1) On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve New Hire of Account Specialist at $9.50 per hour in the Accounting Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson C. ID-14-0668 Pay Adjustments - Fire (2) On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve Pay Adjustments for Captain II at $13.30 per hour to Captain III at $13.58 per hour, Firefighter Ambulance III at $10.52 per hour to Firefighter Medic III at $12.71 per hour in the Fire Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson D. ID-14-0669 Department Transfer - Building Maintenance (1) On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve Department Transfer from Laborer at $9.10 per hour in the Community Service Department to Laborer at $9.10 per hour in the Building Maintenance Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson E. ID-14-0670 Personnel Matter - Sewer (1) On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve Personnel Matter for Suspension of Equipment Operator for six (6) months in the Sewer Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson F. ID-14-0671 Permission to Post - Maintenance Tech Water Treatment Plant (1) On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve request to Post for Maintenance Tech in the Water Treatment Plant. The motion was adopted unanimously by the following vote: City of Vicksburg Page 5 Printed on 3/21/2015 Board of Mayor and Aldermen Minutes - Final October 9, 2014 Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson G. ID-14-0713 Pay Adjustments - Police (7) On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve Pay Adjustments for Police Officer at $15.57 per hour to Police Officer/FTO at $16.32 per hour, Police Officer at $14.05 per hour to Police Officer/FTO at $14.80 per hour, Police Officer at $14.65 per hour to Police Officer/FTO at $15.40 per hour, Police Officer at $16.09 per hour to Police Officer/FTO at $16.84 per hour, Police Officer at $14.95 per hour to Police Officer/FTO at $15.70 per hour, Police Officer at $16.50 per hour to Police Officer/FTO at $17.25 per hour, Police Officer at $14.05 per hour to Police Officer/FTO at $14.80 per hour in the Police Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson H. ID-14-0714 Termination - Police (1) On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve Termination of Police Officer, who declined the position in the Police Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Adjournment On motion of Alderman Mayfield, seconded by Alderman Thompson, and unanimously passed, the Mayor and Aldermen of the City of Vicksburg adjourned to meet 10 o’clock a.m., Monday, October 20, 2014, to take up and act upon any and all matters that may come before the Board. MAYOR ATTEST: CITY CLERK Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson City of Vicksburg Page 6 Printed on 3/21/2015