Board of Mayor and Aldermen

1415 Walnut Street City of Vicksburg Vicksburg, MS 39180 Minutes - Final Board of Mayor and Aldermen George Flaggs Jr., Mayor Michael A. Mayfield Sr., Alderman Willis T. Thompson, Alderman Monday, November 3, 2014 10:00 AM City Hall Annex Board Room 1. Invocation, Pledge of Allegiance and Call to Order Invocation was given by Mayor Flaggs. Pledge of Allegiance was led by Nancy Thomas. 2. Roll Call Present: 3- Mayor George Flaggs Jr. Alderman Michael A. Mayfield Sr. Alderman Willis T. Thompson 3. Board Comments: 4. Adopt Agenda ADD: 1. Authorize Mayor to "Execute a Release for Liability to Bestway Delivery Services, Inc. (ID-14-0785) 2. Vicksburg Convention Center Updates (ID-14-0786) 3. Proclamation - Reverend Henry Mayfield On motion of Mayor Flaggs, seconded by Alderman Thompson, the Mayor and Aldermen voted to adopt the Agenda as amended. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Recognitions: A ID-14-0786 Proclamation - Reverend Henry Mayfield Resolution Expressing Deepest Sympathy And Sincerest Condolences To The Bereaved Family Of The Late Reverend Henry Mayfield Routine Agenda: A. ID-14-0746 Receive Sealed Bids for: 1. Service Uniforms On motion of Alderman Mayfield, seconded by Alderman Thompson, the Board proceeded to open bids submitted for furnishing Service Uniforms in accordance with specifications and instructions for bidding on file in the office of the City Clerk. Proof of publication of legal advertisements was presented and ordered filed. SERVICE UNIFORMS: FASHIONS, INC., P.O. Box 604; Jackson, MS 39205 The Purchasing Director stated that there were multiple line items and with permission of the Board the bids be made available for review immediately following the Board meeting rather than reading them aloud at this time. On motion of Alderman Mayfield, seconded by Alderman Mayfield, the Mayor and Aldermen voted to accept and refer the foregoing bids to the Purchasing Department and various Departments for review and recommendation back to the Board for award. Voting aye: Mayor Flaggs, Alderman Mayfield, Alderman Thompson. None voting nay, the motion was unanimously adopted. Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson B. ID-14-0718 Reappointment to Board of Architectural Review: 1. Harry Sharp City of Vicksburg Page 1 Printed on 3/21/2015 Board of Mayor and Aldermen Minutes - Final November 3, 2014 Attachments: BOAR On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve the Reappointment to Board of Architectural Review: Harry Sharp. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson B.1 ID-14-0785 Authorize Mayor to execute Release for Liability On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to authorize Mayor to execute a Release for Liability to Bestway Delivery Services, Inc. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson B.2 ID-14-0787 Vicksburg Convention Center Updates Ms. Annette Kirklin, of the Vicksburg Convention Center, came before the Board to inform the public of the upcoming events at the Vicksburg Convention Center for the month of November, 2014 and invited the public to attend. The Mayor and Aldermen thanked Ms. Kirklin for attending the meeting. C. ID-14-0723 Approve request for advertisement from Lendsi Radio, LLC for the 10th Annual Christmas Caroling Contest (December 2014, January 2015, February 2015) Attachments: Lendsi Radio Mayor Flaggs stated that purchasing an advertisement from Lendsi Radio, LLC will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial and other interest of the City of Vicksburg. On motion of Alderman Thompson, seconded by Alderman Mayfield, and unanimously passed, The Mayor and Aldermen of the City of Vicksburg approved the purchase of a radio ad from Lendsi Radio, LLC for the 10th Annual Christmas Caroling Contest (December 2014, January 2015, February 2015) in the amount of $350.00 per month. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson D. ID-14-0747 Approve invoice# 2450 for payment in the amount of $5,473.09 to Vicksburg-Tallulah Regional Airport for the month of September 2014 Attachments: VTR On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve invoice# 2450 for payment in the amount of $5,473.09 to Vicksburg-Tallulah Regional Airport for the month of September 2014. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson E. ID-14-0748 Accept Letter from Warren County Board of Supervisors appealing the decision of the Board of Architectural Review denying their request to demolish buildings located at 1015 Adams Street and 1019 Adams Street and Set Public Hearing Date for Tuesday, November 25, 2014 at 5:30 p.m. Attachments: WCBS On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to Accept Letter from Warren County Board of Supervisors appealing the decision of the Board of Architectural Review denying their request to demolish buildings located at 1015 Adams Street and 1019 Adams Street and Set Public Hearing Date for Tuesday, November 25, 2014 at 5:30 p.m.. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson F. ID-14-0753 Declare the following holidays as City holidays: 1. Thanksgiving: November 27-28, 2014 2. Christmas: December 24-25, 2014 3. New Year's: January 1-2, 2015 City of Vicksburg Page 2 Printed on 3/21/2015 Board of Mayor and Aldermen Minutes - Final November 3, 2014 Attachments: Holiday On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to Declare the following holidays as City holidays: Thanksgiving: November 27-28, 2014; Christmas: December 24-25, 2014; New Year's: January 1-2, 2015. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson G. ID-14-0754 Approve request from Community Council of Warren County, Inc. for allocation of matching funds in the amount of $25,000.00 to be disbursed in two payments of $12,500.00 in January and February 2015 pursuant to Section 43-9-47 of the Mississippi Code Attachments: Community Council On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve the request from Community Council of Warren County, Inc. for allocation of matching funds in the amount of $25,000.00 to be disbursed in two payments of $12,500.00 in January and February 2015 pursuant to Section 43-9-47 of the Mississippi Code. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson H. ID-14-0755 Approve request from Mountain of Faith Ministries for allocation of matching funds in the amount of $10,000.00 pursuant to Section 21-19-65 of the Mississippi Code Attachments: Mountain of Faith On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve Approve request from Mountain of Faith Ministries for allocation of matching funds in the amount of $10,000.00. The City is authorized pursuant to Sec. 21-19-65 of the Mississippi Code of 1972, as amended, for matching funds for social and community service programs and the City is matching these funds. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson I. ID-14-0756 Approve request from The Exchange Club of Vicksburg Child and Parent Center, Inc. for allocation of matching funds in the amount of $10,000.00 pursuant to Section 21-19-65 of the Mississippi Code Attachments: CAP Center On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve request from The Exchange Club of Vicksburg Child and Parent Center, Inc. for allocation of matching funds in the amount of $10,000.00. The City is authorized pursuant to Sec. 21-19-65 of the Mississippi Code of 1972, as amended, for matching funds for social and community service programs and the City is matching these funds. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson J. ID-14-0757 Authorize issuance of requisition number 1500908 in the amount of $31,596.46 to Eastern Aviation Fuels, Inc. for Avgas fuel for resale at the airport Attachments: Requisition 1500908 On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to authorize the issuance of requisition number 1500908 in the amount of $31,596.46 to Eastern Aviation Fuels, Inc. for Avgas fuel for resale at the airport. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson K. ID-14-0762 Approve Notice of Intent to Apply for the 2015 Certified Local Government (CLG) Grant Attachments: CLG City of Vicksburg Page 3 Printed on 3/21/2015 Board of Mayor and Aldermen Minutes - Final November 3, 2014 On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve Notice of Intent to Apply for the 2015 Certified Local Government (CLG) Grant. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson L. ID-14-0764 Adopt Budget Amendments Attachments: Budget Amendments On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to adopt the Budget Amendments. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Ordinances: M. ID-14-0763 Adopt an Ordinance to Amend Ordinance 71-8, As Amended, The Zoning Ordinance of the City of Vicksburg, Mississippi by Rezoning of 1406 Marcus Street, Vicksburg, Mississippi, From R-3 Two-Family Residential to C-1 Neighborhood Commercial and to Amend the Official Zoning Map of the City of Vicksburg, Mississippi Attachments: Marcus St (Ordinance) On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to adopt an Ordinance to Amend Ordinance 71-8, As Amended, The Zoning Ordinance of the City of Vicksburg, Mississippi by Rezoning of 1406 Marcus Street, Vicksburg, Mississippi, From R-3 Two-Family Residential to C-1 Neighborhood Commercial and to Amend the Official Zoning Map of the City of Vicksburg, Mississippi. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Enactment No: ORD 2015-008 Contracts: N. ID-14-0724 Authorize Mayor to accept and execute the FY15 MS Department of Human Services' Child Care and Development Funds Grant for the benefit of the Good Shepherd Community Center (Blue Ink) On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to authorize the Mayor to accept and execute the FY15 MS Department of Human Services' Child Care and Development Funds Grant for the benefit of the Good Shepherd Community Center (Blue Ink). The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson O. ID-14-0725 Authorize Mayor to execute Agreement between The City of Vicksburg, Good Shepherd Community Center and United Way of Central Mississippi in conjunction with the FY15 MS Department of Human Services' Child Care and Development Funds Grant (Blue Ink) Attachments: Good Shepherd On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to authorize the Mayor to execute Agreement between The City of Vicksburg, Good Shepherd Community Center and United Way of Central Mississippi in conjunction with the FY15 MS Department of Human Services' Child Care and Development Funds Grant (Blue Ink). The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson P. ID-14-0759 Authorize Mayor to execute FY14 Homeland Security Cooperative Agreement between the City of Vicksburg and the Mississippi Department of Public Safety (Blue Ink) On motion of Alderman Mayfield, seconded by Alderman Thompson, the City of Vicksburg Page 4 Printed on 3/21/2015 Board of Mayor and Aldermen Minutes - Final November 3, 2014 Mayor and Aldermen voted to authorize the Mayor to execute FY14 Homeland Security Cooperative Agreement between the City of Vicksburg and the Mississippi Department of Public Safety (Blue Ink). The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Q. ID-14-0760 Authorize Mayor to execute letter designating Marcia Weaver to serve as Subgrantee Grant Administrator (SGA) for FY14 State Homeland Security Program (Blue Ink) On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to authorize the Mayor to execute letter designating Marcia Weaver to serve as Subgrantee Grant Administrator (SGA) for FY14 State Homeland Security Program (Blue Ink). The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson R. ID-14-0751 Authorize Mayor to execute Memorandum of Understanding Between Mississippi State Medical Response System and City of Vicksburg, Mississippi D/B/A Vicksburg Ambulance Service Attachments: MOU On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to authorize the Mayor to execute Memorandum of Understanding Between Mississippi State Medical Response System and City of Vicksburg, Mississippi D/B/A Vicksburg Ambulance Service. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson S. ID-14-0752 Authorize Mayor to execute Memorandum of Understanding among The Mississippi State Department of Health's Office of Emergency Planning and Response, The Mississippi Hospital Association's Health, Research & Educational Foundation Hospital Emergency Preparedness Program and City of Vicksburg, MS d/b/a Vicksburg Ambulance Service Attachments: MOU2 On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to authorize the Mayor to execute Memorandum of Understanding among The Mississippi State Department of Health's Office of Emergency Planning and Response, The Mississippi Hospital Association's Health, Research; Educational Foundation Hospital Emergency Preparedness Program and City of Vicksburg, MS d/b/a Vicksburg Ambulance Service. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson T. ID-14-0758 Authorize Mayor to execute FY2015 Emergency Medical Services Operation Fund (EMSOF) Grant Application Attachments: EMS Grant On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to authorize the Mayor to execute FY2015 Emergency Medical Services Operation Fund (EMSOF) Grant Application. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Executive Session: Alderman Mayfield moved the Mayor and Aldermen to determine if the Board should go into executive session. The motion was seconded by Alderman Thompson. Voting aye: Mayor Flaggs, Alderman Mayfield, Alderman Thompson. None voting nay, the motion was unanimously adopted. The Mayor and Aldermen discussed whether or not they should go into executive session. Alderman Mayfield moved to go into executive session to discuss Personnel Action Forms for New Hires in the Water Treatment Plants (2), Police Department (3); Pay Adjustment in the Police Department (1); Promotion in the Water Treatment Plant (1); Resignation in the Police Department (1), Street Department (1); Permission to Post in the Water Treatment Plant (1), Street City of Vicksburg Page 5 Printed on 3/21/2015 Board of Mayor and Aldermen Minutes - Final November 3, 2014 Department (1), Recreation Department (1). The motion was seconded by Alderman Thompson, and upon vote being taken, the following voting aye: Mayor Flaggs, Alderman Mayfield, Alderman Thompson. None voting nay, the motion was adopted. The Mayor and Aldermen announced they would go into executive session to discuss Personnel Action Forms for New Hires in the Water Treatment Plants (2), Police Department (3); Pay Adjustment in the Police Department (1); Promotion in the Water Treatment Plant (1); Resignation in the Police Department (1), Street Department (1); Peromission to Post in the Water Treatment Plant (1), Street Department (1), Recreation Department (1). The motion was seconded by Alderman Thompson, and upon vote being taken, the following voting aye: Mayor Flaggs, Alderman Mayfield, Alderman Thompson. None voting nay, the Mayor and Aldermen of the City of Vicksburg went into execute session to discuss Personnel Action Forms for New Hires in the Water Treatment Plants (2), Police Department (3); Pay Adjustment in the Police Department (1); Promotion in the Water Treatment Plant (1); Resignation in the Police Department (1), Street Department (1); Peromission to Post in the Water Treatment Plant (1), Street Department (1), Recreation Department (1). The Mayor and Aldermen are now in executive session. Those present at the executive session were Mayor Flaggs, Alderman Mayfield, Alderman Thompson, Walter W. Osborne, Jr. - City Clerk, Nancy Thomas - City Attorney, Walterine Langford - Human Resource Director, Tasha Jordan - Deputy City Clerk, Brian Boykins - Mayor's Administrative Assistant, Danitta Reed - Southward's Administrative Assistant. Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Personnel Matters: A. ID-14-0765 New Hires - Water Treatment Plant (2) On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve the New Hires for Maintenance Technician at $10.00 per hour, Maintenance Technician at $9.75 per hour in the Water Treatment Plant. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson B. ID-14-0766 New Hires - Police Department (3) On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve New Hires for Administrative Assistant at $12.00 per hour, Records Specialist at $10.00 per hour, Records Specialist at $10.00 per hour in the Police Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson C. ID-14-0767 Pay Adjustment - Police Department (1) On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve Pay Adjustment for Police Officer at $15.40 per hour to $15.60 per hour in the Police Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson D. ID-14-0768 Promotion - Water Treatment Plant (1) A discussion was held. No action was taken. E. ID-14-0769 Resignation - Police Department (1) On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to accept Resignation from Police Officer in the Police Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson F. ID-14-0770 Resignation - Street Department (1) On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to accept Resignation from Brick Layer in the Street Department. The motion was adopted unanimously by the following City of Vicksburg Page 6 Printed on 3/21/2015 Board of Mayor and Aldermen Minutes - Final November 3, 2014 vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson G. ID-14-0772 Permission to Post - Water Treatment Plant - Maintenance Tech (1) On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve request to Post for Maintenance Technician in the Water Treatment Plant. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson H. ID-14-0773 Permission to Post - Street Department - Bricklayer (1) On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve request to Post for Bricklayer in the Street Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson I. ID-14-0771 Permission to Post - Recreation Department - Program Coordinator (1) On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve request to Post for Program Coordinator in the Recreation Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Litigation Matters: J. ID-14-0774 Discuss Litigation Matter On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to authorize the Mayor to execute agreement for joint defense & joint consultants in the GulfSouth Litigation. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Adjournment On motion of Alderman Thompson, seconded by Alderman Mayfield, and unanimously passed, the Mayor and Aldermen of the City of Vicksburg adjourned to meet 10 o’clock a.m., Monday, November 10, 2014, to take up and act upon any and all matters that may come before the Board. MAYOR ATTEST: CITY CLERK Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson City of Vicksburg Page 7 Printed on 3/21/2015