Board of Mayor and Aldermen

1415 Walnut Street City of Vicksburg Vicksburg, MS 39180 Minutes - Final Board of Mayor and Aldermen George Flaggs Jr., Mayor Michael A. Mayfield Sr., Alderman Willis T. Thompson, Alderman Friday, October 24, 2014 10:00 AM City Hall Annex Board Room 1. Invocation, Pledge of Allegiance and Call to Order Invocation was given by Alderman Thompson Pledge of Allegiance was led by Mayor Flaggs. 2. Roll Call Present: 3- Mayor George Flaggs Jr. Alderman Michael A. Mayfield Sr. Alderman Willis T. Thompson 3. Board Comments: 4. Adopt Agenda ADD: Amend Cemetery Fees On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to adopt the Agenda as amended. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Recognitions: A. ID-14-0730 Employee Anniversaries: 1. 5 years of service: Police - Shirley Lundstrom, Alberta Wheeler Mayor Flaggs recognized Shirley Lundstrom and Alberta Wheeler in the Police Department, with five (5) years of service. The Mayor and Aldermen congratulated Shirley Lundstrom and Alberta Wheeler for their years of service with the City of Vicksburg. Routine Agenda: B. ID-14-0662 Receive Sealed Proposals for: 1. Architectural Services On motion of Alderman Mayfield, seconded by Alderman Thompson, the Board proceeded to open bids submitted for furnishing Architectural Services in accordance with specifications and instructions for bidding on file in the office of City Clerk: Proof of publication of legal advertisements was presented and ordered filed. ARCHITECTURAL SERVICES: NO BID RECEIVED C. ID-14-0719 Accept Recommendation of Allen & Hoshall to award sealed bid and contract for Roof Replacement - Central Fire Station and Mechanics Shop to Guaranteed Roofing Company, Inc. in the amount of $225,000 Attachments: Roof Replacement On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to accept the Recommendation of Allen & Hoshall to award sealed bid and contract for Roof Replacement - Central Fire Station and Mechanics Shop to Guaranteed Roofing Company, Inc. of Pearl, MS in the amount of $225,000. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson City of Vicksburg Page 1 Printed on 3/21/2015 Board of Mayor and Aldermen Minutes - Final October 24, 2014 D. ID-14-0681 Declare Tuesday, November 11, 2014 Armistice Day (Veterans' Day) a City Holiday Attachments: Holiday On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to Declare Tuesday, November 11, 2014 Armistice Day (Veterans' Day) a City Holiday. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson E. ID-14-0687 Reappointment of Fred Katzenmeyer to Planning and Zoning Commission Attachments: Re-appointment On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve the Reappointment of Fred Katzenmeyer to the Planning and Zoning Commission. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson E.1 ID-14-0775 Adopt Amended Cedar Hill Cemetery Fee Schedule On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to amend Cemetery Fees previously adopted on October 20, 2014. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson F. ID-14-0715 Approve request from Vicksburg Theatre Guild, Inc. for matching funds in the amount of $10,000.00 pursuant to Section 39-15-1 of the Mississippi Code Attachments: VTG On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve the Action Item F. ID-14-0715 Approve request from Vicksburg Theatre Guild, Inc. for matching funds in the amount of $10,000.00 pursuant to Section 39-15-1 of the Mississippi Code. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson G. ID-14-0720 Approve request for advertisement from Vicksburg High School Yearbook Staff Attachments: Yearbook Ad Mayor Flaggs stated that purchasing an advertisement from the Vicksburg High School Yearbook Staff will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial and other interest of the City of Vicksburg. On motion of Alderman Mayfield, seconded by Mayor Flaggs, and unanimously passed, The Mayor and Aldermen of the City of Vicksburg approved the purchase of a full page ad from Vicksburg High School Yearbook Staff for the 2015 VHS Yearbook in the amount of $200.00. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs, and Alderman Mayfield Recused: 1- Alderman Thompson H. ID-14-0726 Approve request from Christ Empowerment Youth Ministry to block Halls Ferry Street to 1404 Lane Street on November 1, 2014 from 12:30 p.m. to 6:00 p.m. to host its 2nd Annual Youth Rally Attachments: Youth Rally On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve the request from Christ Empowerment Youth Ministry to block Halls Ferry Street to 1404 Lane Street on November 1, 2014 from 12:30 p.m. to 6:00 p.m. to host its 2nd Annual Youth Rally. The motion was adopted unanimously by the following vote: City of Vicksburg Page 2 Printed on 3/21/2015 Board of Mayor and Aldermen Minutes - Final October 24, 2014 Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson I. ID-14-0728 Authorize the Board to submit the 408 Permit Application to the Corps of Engineers for review and approval for the Portofino Hotel Casino On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to authorize the Board to submit the 408 Permit Application to the Vicksburg District Corps of Engineers for review and approval for the Portofino Hotel Casino. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson J. ID-14-0729 Authorize advertisement for RFP for Professional Grant Writing Services for Mississippi Development Authority Home Investment Partnerships Program Attachments: Grant Writing Services On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to authorize advertisement for RFP for Professional Grant Writing Services for Mississippi Development Authority Home Investment Partnership Program. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson L. ID-14-0744 Approve request from Vicksburg Church of Christ (Holiness) USA to block 5th North beside church to host its Annual Holy-Ween Celebration on Wednesday, October 29, 2014 from 6:30 p.m. to 8:00 p.m. Attachments: Holy-Ween Celebration On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve request from Vicksburg Church of Christ (Holiness) USA to block 5th North beside church to host its Annual Holy-Ween Celebration on Wednesday, October 29, 2014 from 6:30 p.m. to 8:00 p.m.. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson K. ID-14-0717 Discuss dilapidated buildings and overgrown lot codes and Authorize Victor Gray-Lewis, Director of Community Development to proceed to cut, clean, and demolish properties Attachments: Special Assessment Victor Gray-Lewis, Director of Community Development came before the Board to discuss and request permission to proceed to cut, clean and demolish the attached properties: On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to declare the foregoing properties to be a public menace to the public health, safety & welfare of the community and authorize the Director of Community Development to proceed to cut, clean and demolish structures with all charges incurred to be assessed against the property owners. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Resolutions: M. ID-14-0716 Adopt A Resolution Approving and Consenting to the Assignment of the Administrative Contract Between Jimmy Gouras Urban Planning Consultants, Inc. and The City of Vicksburg by Jimmy Gouras Urban Planning Consultants to Professional Grant Management Services, LLC Attachments: Resolution (JGUPC) On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to adopt the Resolution Approving and Consenting to the Assignment of the Administrative Contract Between Jimmy Gouras Urban Planning Consultants, Inc. and The City of Vicksburg by Jimmy City of Vicksburg Page 3 Printed on 3/21/2015 Board of Mayor and Aldermen Minutes - Final October 24, 2014 Gouras Urban Planning Consultants to Professional Grant Management Services, LLC. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Enactment No: RES 2015-019 N. ID-14-0721 Adopt Resolution to Submit an Application for the City of Vicksburg to Have Certain Property Designated as a Qualified Resort Area (Riverwalk Casino & Hotel) On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to adopt Resolution to Submit an Application for the City of Vicksburg to Have Certain Property Designated as a Qualified Resort Area (Riverwalk Casino & Hotel). The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Enactment No: RES 2015-020 Contracts: O. ID-14-0722 Authorize Mayor to execute Services Agreement with Motorola On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to authorize the Mayor to execute Services Agreement with Motorola. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Docket of Claims: P. ID-14-0679 Approve Bank Letters: 1. Trustmark 2. BancorpSouth Attachments: Trustmark BancorpSouth On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve Bank Letters from Trustmark and BancorpSouth. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Q. ID-14-0680 Approve Reports: 1. City Sexton 2. Privilege License 3. Mayor and Treasure 4. Monthly Tax Collection 5. Delinquent Tax Collection 6. Detail Budget Attachments: City Sexton Privilege License Mayor and Treasure Delinquent Tax Collection The City Sexton presented report of collections, account opening graves, etc. for the month of September 2014 as follows: Riles Funeral Home - $470.00; Dillion-Chisley Funeral Home - $310.00; Glenwood Funeral Home - $115.00; Jefferson Funeral Home - $1,440.00; Lakeview Funeral Home - $2,080.00; Miscellaneous - $170.00. The City Clerk presented the Privilege License Report for new businesses for the month of September 2014. The City Clerk presented report of Mayor and Treasure from the Vicksburg Police Department in the amount of $144,560.21 for September 2014. The City Clerk presented the September 2014 Detailed Budget City of Vicksburg Page 4 Printed on 3/21/2015 Board of Mayor and Aldermen Minutes - Final October 24, 2014 Report for Approval. The City Clerk presented report of delinquent collections for City taxes from the Warren County Tax Collector for the Month of September, 2014. The City Clerk presented report of collections for City taxes from the Warren County Tax Collector for the Month of September, 2014. Attachments: Supporting documentation following minutes: On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve the following Reports: City Sexton, Privilege License, Mayor and Treasure, Detail Budget Report, Monthly Tax Collection, Delinquent Tax Collection. The motion was unanimously adopted by the attached vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson R. ID-14-0678 Approve Claims Docket Alderman Mayfield recused himself from the Board Meeting. The City Clerk presented the Docket of Claims numbering 123751 through 123993; 679 through 681. On motion of Aldeman Thompson, seconded by Mayor Flaggs, the Mayor and Alderman voted to approve Claims Docket. The motion was adopted unanimously by the following vote: Alderman Mayfield returned to the Board Meeting. Aye: 2- Mayor Flaggs, and Alderman Thompson Recused: 1- Alderman Mayfield Executive Session: Alderman Mayfield moved the Mayor and Aldermen go into a closed meeting to determine if the Board should go into executive session. The motion was seconded by Alderman Thompson. Voting aye, Mayor Flaggs, Alderman Mayfield, Alderman Thompson. None voting nay, the motion was unanimously adopted. The Mayor and Aldermen discuss whether or not they should go into executive session. Alderman Mayfield moved to go into executive session to discuss Personnel Action Forms for Longevity Pay in the Police Department (2); New Hire in the Fire Department (1), Sewer Department (1); Pay Adjustment in the Water Maintenance Department (1), Gas Department (2); Department Transfers in the Water Maintenance Department (2); Resignation in the Fire Department (2), Community Development Department (1); Suspension in the Street Department (1); Discussion in the Community Development Department (1); Rescind in the Sewer Department (1); Permission to Post in the Sewer Department (1); Community Development Department (1). The motion was seconded by Alderman Thompson, and upon vote being taken, the following voting aye: Mayor Flaggs, Alderman Mayfield, Alderman Thompson. None voting nay, the motion was unanimously adopted. The Mayor and Aldermen announced they would go into executive session to discuss Personnel Action Forms for Longevity Pay in the Police Department (2); New Hire in the Fire Department (1), Sewer Department (1); Pay Adjustment in the Water Maintenance Department (1), Gas Department (2); Department Transfers in the Water Maintenance Department (2); Resignation in the Fire Department (2), Community Development Department (1); Suspension in the Street Department (1); Discussion in the Community Development Department (1); Rescind in the Sewer Department (1); Permission to Post in the Sewer Department (1); Community Development Department (1). The motion was seconded by Alderman Thompson, and upon vote being taken, the following voting aye: Mayor Flaggs, Alderman Mayfield, Alderman Thompson. None voting nay, the Mayor and Aldermen of the City of Vicksburg went into executive session to discuss Personnel Action Forms for Longevity Pay in the Police Department (2); New Hire in the Fire Department (1), Sewer Department (1); Pay Adjustment in the Water Maintenance Department (1), Gas Department (2); Department Transfers in the Water Maintenance Department (2); Resignation in the Fire Department (2), Community Development Department (1); Suspension in the Street Department (1); Discussion in the Community Development Department (1); Rescind in the Sewer Department (1); Permission to Post in the Sewer Department (1); Community Development Department (1). The motion was adopted unanimously City of Vicksburg Page 5 Printed on 3/21/2015 Board of Mayor and Aldermen Minutes - Final October 24, 2014 by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Personnel Matters: A. ID-14-0731 Longevity - Police (2) On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve the Longevity Pay for Front Desk Clerk at $9.96 per hour to $10.05 per hour, Booking Officer at $7.79 per hour to $9.88 per hour for five (5) years of service in the Police Department (2). The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson B. ID-14-0732 New Hire - Fire (1) On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve New Hire for Firefighter at $8.85 per hour in the Fire Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson C. ID-14-0733 New Hire - Sewer (1) On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve the New Hire for Heavy Equipment Operator at $11.00 per hour in the Sewer Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson D. ID-14-0735 Pay Adjustment - Water Maintenance (1) On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve Pay Adjustment for Laborer at $7.25 per hour to $8.00 per hour in the Water Maintenance Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson E. ID-14-0736 Pay Adjustments - Gas (2) On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve the Pay Adjustments for Laborer at $7.25 per hour to $8.00 per hour, Laborer at $7.25 per hour to $8.00 per hour in the Gas Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson F. ID-14-0737 Department Transfers - Water Maintenance (2) On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve Department Transfers for Laborer at $7.25 per hour in the Right of Way to Laborer at $7.25 per hour in the Water Maintenance Department. Laborer at $7.25 per hour in the Right of Way Department to Laborer at $7.25 per hour in the Water Maintenance Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson G. ID-14-0738 Resignations - Fire (2) On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to accept Resignations from Firefighter (after 7 years), Firefighter (Pearl Fire Department) in the Fire Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson H. ID-14-0739 Resignation - Community Development (1) On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to accept the Resignation from Combination Inspector in the Community Development Department. The motion was City of Vicksburg Page 6 Printed on 3/21/2015 Board of Mayor and Aldermen Minutes - Final October 24, 2014 adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson I. ID-14-0740 Suspension - Street (1) On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve Suspension for Brick Layer for three (3) days for violation of the City of Vicksburg Attendance Policy - Street (1). The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson J. ID-14-0741 Discussion - Community Development (1) Present: David Miller and Victor Gray-Lewis A discussion was held on a matter in the Community Development Department. No action was taken. K. ID-14-0734 Rescind - Permission to Post for Laborer in Sewer Department from October 20, 2014 Board Meeting On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve Rescind Request to Post for Laborer in Sewer Department from October 20, 2014 Board Meeting. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson L. ID-14-0742 Permission to Post - Foreman in Sewer Department (1) On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve request to Post for Foreman in the Sewer Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson M. ID-14-0743 Permission to Post - Combination Inspector in Community Development (1) On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve request to Post for Combination Inspector in the Community Development Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Adjournment On motion of Alderman Mayfield, seconded by Alderman Thompson, and unanimously passed, the Mayor and Aldermen of the City of Vicksburg adjourned to meet 10 o’clock a.m., Monday, November 03, 2014, to take up and act upon any and all matters that may come before the Board. MAYOR ATTEST: CITY CLERK Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson City of Vicksburg Page 7 Printed on 3/21/2015