Board of Mayor and Aldermen

1415 Walnut Street City of Vicksburg Vicksburg, MS 39180 Minutes - Final Board of Mayor and Aldermen George Flaggs Jr., Mayor Michael A. Mayfield Sr., Alderman Willis T. Thompson, Alderman Monday, November 17, 2014 10:00 AM City Hall Annex Board Room 1. Invocation, Pledge of Allegiance and Call to Order Invocation was given by Alderman Mayfield. Pledge of Allegiance was led by Mayor Flaggs. 2. Roll Call Present: 2- Mayor George Flaggs Jr. Alderman Michael A. Mayfield Sr. Absent: 1- Alderman Willis T. Thompson 3. Board Comments: 4. Adopt Agenda ADD: Approve Addendum to Letter of Engagement with Bottin Consulting Group, Inc. (ID-14-0869) Executive Session - Fire Department - Resignation (ID-14-0870) DELETE: Executive Session - Fire Department - Suspension (ID-14-0826) On motion of Alderman Mayfield, seconded by Mayor Flaggs, the Mayor and Alderman voted to adopt the Agenda as amended. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs, and Alderman Mayfield Recognitions: A. ID-14-0819 Employee Anniversaries: 1. 20 years of service: Fire - Clarence Whitaker 2. 15 years of service: Legal - Bobby Robinson 3. 5 years of service: IT - Katrina Flagg; City Clerk's Office - Deborah Nickson; City Court - Marquita Connor Mayor Flaggs recognized Clarence Whitaker in the Fire Department, with twenty (20) years of service. Bobby Robinson in the Legal Department, with fifteen (15) years of service. Katrina Flagg in the IT Department, Deborah Nickson in the City Clerk's Office, Marquita Connor in the City Court Department, with five (5) years of service. The Mayor and Alderman congratulated Clarence Whitaker, Bobby Robinson, Katrina Flagg, Deborah Nickson and Marquita Conner for their years of service with the City of Vicksburg. Routine Agenda: A. ID-14-0811 Approve additions to Employee Driving List: 1. Zachary Smith - Water Treatment 2. Natasha McGrigg, Christy Lick, Marquita Harris - Police Attachments: Driving List On motion of Alderman Mayfield, seconded by Mayor Flaggs, the Mayor and Alderman voted to approve the additions to Employee Driving List: Zachary Smith - Water Treatment Department; Natasha McGrigg, Christy Lick, Marquita Harris - Police Department. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs, and Alderman Mayfield B. ID-14-0817 Approve request for permission from The Optimist Club of Vicksburg to City of Vicksburg Page 1 Printed on 3/21/2015 Board of Mayor and Aldermen Minutes - Final November 17, 2014 use the lot on Pemberton Boulevard by the monument to sell Christmas trees Attachments: Optimist Club On motion of Alderman Mayfield, seconded by Mayor Flaggs, the Mayor and Alderman voted to approve request for permission from The Optimist Club of Vicksburg to use the lot on Pemberton Boulevard by the monument to sell Christmas trees. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs, and Alderman Mayfield Resolutions: C. ID-14-0818 Adopt the following for 2014 Homeowner Rehabilitation Program: 1. Affirmative Marketing Plan Resolution 2. MBE/WBE Plan 3. Minority/Women Business Enterprises Plan Resolution 4. Section 3 Action Plan 5. Section 3 Plan Resolution 6. Affirmative Marketing Plan Attachments: HOME Program On motion of Alderman Mayfield, seconded by Mayor Flaggs, the Mayor and Alderman voted to adopt the following for 2014 Homeowner Rehabilitation Program: Affirmative Marketing Plan Resolution; MBE/WBE Plan; Minority/Women Business Enterprises Plan Resolution; Section 3 Action Plan; Section 3 Plan Resolution; Affirmative Marketing Plan. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs, and Alderman Mayfield Enactment No: RES 2015-022 C.1 ID-14-0869 Approve Addendum to Engagement Letter with Bottin Consulting Group, Inc. accepted October 6, 2014 Attachments: Bottin On motion of Alderman Mayfield, seconded by Mayor Flaggs, the Mayor and Alderman voted to approve addendum to Engagement Letter with Bottin Consulting Group, Inc., accepted on October 06, 2014 Board Meeting. The motion was adopted unanimously by the following vote: Contracts: D. ID-14-0810 Authorize Mayor to execute Professional Services Agreement with Waggoner Engineering for Utility Relocations for the I-20 S. Frontage Road Extension to US 80 Attachments: Waggoner Engineering On motion of Alderman Mayfield, seconded by Mayor Flaggs, the Mayor and Alderman voted to authorize the Mayor to execute Professional Services Agreement with Waggoner Engineering for Utility Relocations for the I-20 S. Frontage Road Extension to US 80. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs, and Alderman Mayfield E. ID-14-0812 Authorize Mayor to execute Surplus Personal Property Screener Certification Application for Optional Form 92 Attachments: Certification Application On motion of Alderman Mayfield, seconded by Mayor Flaggs, the Mayor and Alderman voted to authorize the Mayor to execute Surplus Personal Property Screener Certification Application for Optional Form 92. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs, and Alderman Mayfield F. ID-14-0813 Authorize Mayor to execute Contract for Services at the Jess Brent Lower Mississippi River Museum City of Vicksburg Page 2 Printed on 3/21/2015 Board of Mayor and Aldermen Minutes - Final November 17, 2014 Attachments: Museum On motion of Alderman Mayfield, seconded by Mayor Flaggs, the Mayor and Alderman voted to authorize the Mayor to execute Contract for Services at the Jess Brent Lower Mississippi River Museum with Darrell Robinson (Part-Time Independent Contractor). The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs, and Alderman Mayfield G. ID-14-0814 Authorize Mayor to execute Professional Services Agreement with Stantec Consulting Services, Inc. for Access Alternatives to Fisher Ferry Ballpark Site Attachments: Stantec On motion of Alderman Mayfield, seconded by Mayor Flaggs, the Mayor and Alderman voted to authorize the Mayor to execute Professional Services Agreement with Stantec Consulting Services, Inc. for Access Alternatives to Fisher Ferry Ballpark Site. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs, and Alderman Mayfield H. ID-14-0815 Authorize Mayor to execute Contract with Front Porch Fodder for Social Media Management Services Attachments: Front Porch Fodder On motion of Alderman Mayfield, seconded by Mayor Flaggs, the Mayor and Alderman voted to authorize the Mayor to execute Contract with Front Porch Fodder for Social Media Management Services. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs, and Alderman Mayfield Executive Session: Alderman Mayfield moved the Mayor and Alderman go into a closed meeting to determine if the Board should go into executive session. The motion was seconded by Mayor Flaggs. Voting aye, Mayor Flaggs, Alderman Mayfield. None voting nay, the motion was unanimously adopted. The Mayor and Alderman discuss whether or not they should go into executive session. Alderman Mayfield moved to go into executive session to discuss Personnel Action Forms for Longevity Pay in the Fire Department (1), Legal Department (1), IT Department (1), City Clerk's Office (1), City Court (1); Promotion in the Water Treatment Plant (1); Discussion in the Fire Department - Permission to Post for Deputy Fire Chief; Added Item: Resignation in the Fire Department (1). The motion was seconded by Mayor Flaggs, and upon vote being taken, the following voting aye: Mayor Flaggs, Alderman Mayfield. None voting nay, the motion was unanimously adopted. The Mayor and Alderman announced they would go into executive session to discuss Personnel Action Forms for Longevity Pay in the Fire Department (1), Legal Department (1), IT Department (1), City Clerk's Office (1), City Court (1); Promotion in the Water Treatment Plant (1); Discussion in the Fire Department - Permission to Post for Deputy Fire Chief; Added Item: Resignation in the Fire Department (1). The motion was seconded by Mayor Flaggs, and upon vote being taken, the following voting aye: Mayor Flaggs, Alderman Mayfield. None voting nay, the Mayor and Alderman of the City of Vicksburg went into executive session to discuss Personnel Action Forms for Longevity Pay in the Fire Department (1), Legal Department (1), IT Department (1), City Clerk's Office (1), City Court (1); Promotion in the Water Treatment Plant (1); Discussion in the Fire Department - Permission to Post for Deputy Fire Chief; Added Item: Resignation in the Fire Department (1). The Mayor and Alderman are now in executive session. Those present at the executive session were Mayor Flaggs, Alderman Mayfield, Tasha Jordan - Deputy City Clerk, Nancy Thomas - City Attorney, Walterine Langford - Human Resource Director, John W. Carroll, Sr. - Assistant City Clerk, Brian Boykins - Mayor's Administrative Assistant, Danitta Reed - Southward's Administrative Assistant. Aye: 2- Mayor Flaggs, and Alderman Mayfield Personnel Matters: City of Vicksburg Page 3 Printed on 3/21/2015 Board of Mayor and Aldermen Minutes - Final November 17, 2014 A. ID-14-0820 Longevity - Fire Department (1) On motion of Mayor Flaggs, seconded by Alderman Mayfield, the Mayor and Alderman voted to approve the Longevity Pay for Firefighter for twenty (20) years of service in the Fire Department. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs, and Alderman Mayfield B. ID-14-0821 Longevity - Legal Department (1) On motion of Mayor Flaggs, seconded by Alderman Mayfield, the Mayor and Alderman voted to approve Longevity Pay for Associate City Attorney for fifteen (15) years of service in the Legal Department. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs, and Alderman Mayfield C. ID-14-0822 Longevity - IT (1) On motion of Mayor Flaggs, seconded by Alderman Mayfield, the Mayor and Alderman voted to approve Longevity Pay for Information Specialist for five (5) years of service in the IT Department. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs, and Alderman Mayfield D. ID-14-0823 Longevity - City Clerk's Office (1) On motion of Mayor Flaggs, seconded by Alderman Mayfield, the Mayor and Alderman voted to approve Longevity Pay for Deputy Clerk for five (5) years of service in the City Clerk's Office. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs, and Alderman Mayfield E. ID-14-0824 Longevity - City Court (1) On motion of Mayor Flaggs, seconded by Alderman Mayfield, the Mayor and Alderman voted to approve Personnel Matter for Longevity Pay for Court Services Clerk for five (5) years of service in the City Court. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs, and Alderman Mayfield F. ID-14-0825 Promotion - Water Treatment Plant (1) A discussion was held. No action was taken. The motion was adopted unanimously by the following vote: G. ID-14-0826 Suspension - Fire Department (1) This Agenda item was deleted at the beginning of the Board Meeting. H. ID-14-0827 Discussion - Fire Department - Permission to Post for Deputy Fire Chief A discussion was in the Fire Department for permission to Post for Deputy Fire Chief in the Fire Department. A discussion was held. No action was taken. ID-14-0870 Resignation - Fire Department (1) On motion of Alderman Mayfield, seconded by Mayor Flaggs, the Mayor and Alderman voted to accept the Resignation from a Firefighter/Ambulance employee in the Fire Department. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs, and Alderman Mayfield Adjournment On motion of Alderman Mayfield, seconded by Mayor Flaggs, and unanimously passed, the Mayor and Alderman of the City of Vicksburg adjourned to meet 10 o’clock a.m., Tuesday, November 25, 2014, to take up and act upon any and all matters that may come before the Board. City of Vicksburg Page 4 Printed on 3/21/2015 Board of Mayor and Aldermen Minutes - Final November 17, 2014 MAYOR ATTEST: CITY CLERK Aye: 2- Mayor Flaggs, and Alderman Mayfield City of Vicksburg Page 5 Printed on 3/21/2015