Board of Mayor and Aldermen

1415 Walnut Street City of Vicksburg Vicksburg, MS 39180 Minutes - Final Board of Mayor and Aldermen George Flaggs Jr., Mayor Michael A. Mayfield Sr., Alderman Willis T. Thompson, Alderman Monday, December 15, 2014 10:00 AM City Hall Annex Board Room 1. Invocation, Pledge of Allegiance and Call to Order Invocation was given by Mayor Flaggs. Pledge of Allegiance was led by Alderman Mayfield. 2. Roll Call Present: 3- Mayor George Flaggs Jr. Alderman Michael A. Mayfield Sr. Alderman Willis T. Thompson 3. Board Comments: Mayor Flaggs announced there will be a meeting held in his office on the following: Have an informal meeting with the Budget & Finance Committee on the Capital Improvement Projects and Utility Improvements Discuss recommendation from the Ad Hoc Committee regarding the Sports Complex Discuss crime prevention with the Police Department 4. Adopt Agenda DELETE: Executive Session: Promotion i- City Court (1) Status Change - City Court (1) On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to adopt the Agenda as amended. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Recognitions: A. ID-14-0945 Employee Anniversaries: 1. 35 years of service: Waste Water Department - Terry West 2. 30 years of service: Water & Gas Administration - Tammye Christmas Mayor Flaggs recognized Terry West in the Waste Water Department; with thirty-five (35) years of service. Tammye Christmas in the Water & Gas Administration, with thirty (30) years of service. The Mayor and Aldermen congratulated Terry West and Tammye Christmas for their years of service with the City of Vicksburg. Routine Agenda: A. ID-14-0937 Receive Sealed Request for Qualifications: 1. Halls Ferry Park Tennis Courts Expansion Project On motion of Alderman Thompson, seconded by Alderman Mayfield, the Board proceeded to open Proposals submitted for furnishing Halls Ferry Park Tennis Courts Expansion Project in accordance with specifications and instructions for bidding on file in the office of the City Clerk. Proof of publication of legal advertisements was presented and ordered filed. HALLS FERRY PARK TENNIS COURTS EXPANSION PROJECT: ENGINEERING SERVICE, P.O. Box 180429; Richland, MS On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to accept and refer the foregoing bids to the selection committee and various Departments for review and recommendation back to the Board for award. The motion was adopted unanimously by the following vote: City of Vicksburg Page 1 Printed on 3/27/2015 Board of Mayor and Aldermen Minutes - Final December 15, 2014 Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson B. ID-14-0950 Discussion - Improving Street Light Service in the City Alderman Thompson announced there will be a meeting with Entergy to discuss improving street lighting throughout the city, and if any lights are out, they may contact his office for service. C. ID-14-0938 Accept Management, Operations and Maintenance Programs (MOM) for The City of Vicksburg, Mississippi [EPA Administrative Order on Consent No. CWA-04-2013-4754] On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to accept the Management, Operations and Maintenance Programs (MOM) for The City of Vicksburg, Mississippi [EPA Administrative Order on Consent No. CWA-04-2013-4754]. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson D. ID-14-0952 Adopt Policy Regarding After Hours Work for Employees On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to adopt Policy Regarding After Hours Work for Employees. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson E. ID-14-0953 Accept Letters for cost of cutting and cleaning/demolition and site clearing of lots and Adopt Resolution/Order to Establish Special Assessment for the following properties: 1. 1499 Martin Luther King Blvd., PPIN 19379; owned by Shawn & Jackie Dorsey 2. 1711 Martin Luther King Blvd., PPIN 19171; owned by Elbert Stellivan Estate 3. 1742 Martin Luther King Blvd., PPIN 19839; owned by Bettie Creige 4. 1701 Lane St., PPIN 15556; owned by Alma Jean Dedeaux 5. 1813 Court Street, PPIN 16212; owned by Leadessia Chatman c/o Laura Scott 6. 1816 Court St., PPIN 16217; owned by Cedella Neal 7. 1905 Clay St., PPIN 17817; owned by Henry V. Bailey III Etal 8. Fayette Street, PPIN 19161; owned by Anthony C. Harris 9. 1549 Marcus Street, PPIN 13850; owned by State of Mississippi 10. 1600 Marcus Street, PPIN 13822; owned by State of Mississippi 11. Moonmist Drive, PPIN 9417; owned by State of Mississippi 12. 2504 Dot Street, PPIN 15384; owned by State of Mississippi 13. 1508 First East, PPIN 18643; owned by State of Mississippi 14. 1305 Bowmar, PPIN 16767; owned by Gary Bernard & Tonisha Smith Focha 15. 1711 Martin Luther King Blvd., PPIN 19171; owned by Elbert Stelivan Estate 16. 183 Williams Street, PPIN 6543; owned by Donald M. & Ardella Wardley Attachments: Special Assessment The attached Letters (Statements) and Resolutions/Orders were presented to the Board. On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to accept the foregoing Letters (Statements) for cost of cutting and cleaning/demolition lots and adopt Resolutions/Orders establishing Special Assessments on the following properties. The motion was adopted unanimously by the following vote: 1499 Martin Luther King Blvd., PPIN 19379; owned by Shawn & Jackie Dorsey; 1711 Martin Luther King Blvd., PPIN 19171; owned by Elbert Stelivan Estate; 1742 Martin Luther King Blvd., PPIN 19839; owned by Bettie Creige; 1701 Lane St., PPIN 15556; owned by Alma Jean Dedeaux; 1813 Court Street, PPIN 16212; owned by Leadessia Chatman c/o Laura Scott; 1816 Court St., PPIN 16217; owned by Cedella Neal; City of Vicksburg Page 2 Printed on 3/27/2015 Board of Mayor and Aldermen Minutes - Final December 15, 2014 1905 Clay St., PPIN 17817; owned by Henry V. Bailey III et al; Fayette Street, PPIN 19161; owned by Anthony C. Harris; 1549 Marcus Street, PPIN 13850; owned by State of Mississippi; 1600 Marcus Street, PPIN 13822; owned by State of Mississippi; Moonmist Drive, PPIN 9417; owned by State of Mississippi; 2504 Dot Street, PPIN 15384; owned by State of Mississippi; 1508 First East, PPIN 18643; owned by State of Mississippi; 1305 Bowmar, PPIN 16767; owned by Gary Bernard & Tonisha Smith Focha; 1711 Martin Luther King Blvd., PPIN 19171; owned by Elbert Stelivan Estate; 183 Williams Street, PPIN 6543; owned by Donald M. & Ardella Wardley. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson F. ID-14-0939 Approve invoice# 2015-1A1 in the amount of $3,636.36 from Mississippi Development Authority for Military Base Consulting Contract Services for FY2015 Attachments: MDA On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve invoice# 2015-1A1 in the amount of $3,636.36 from Mississippi Development Authority for Military Base Consulting Contract Services for FY2015. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Contracts: G. ID-14-0943 Authorize Mayor to execute Agreement with Anthony Clark for the purpose of the City paying for paramedic training Attachments: Parademic Training On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to authorize Mayor to execute Agreement with Anthony Clark with the Vicksburg Fire Department, for the purpose of the City paying for paramedic training. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Docket of Claims: H. ID-14-0944 Approve Claims Docket The City Clerk presented the Docket of Claims numbering 124580 through 124586. On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve Claims Docket. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Executive Session: Mayor Flaggs announced he will not be voting for any raises unless education certification until the Capital Improvements are approved. Alderman Mayfield moved the Mayor and Aldermen go into a closed meeting to determine if the Board should go into executive session. The motion was seconded by Alderman Thompson. Voting aye, Mayor Flaggs, Alderman Mayfield, Alderman Thompson. None voting nay, the motion was unanimously adopted. The Mayor and Aldermen discuss whether or not they should go into executive session. Alderman Mayfield moved to go into executive session to discuss Personnel Action Forms for Resignation in the Community Development Department (1); Terminations in the Recreation/City Pool (2), Fire Department (1), Water Maintenance Department (1); Disciplinary Hearing in the Water Maintenance Department (3); Appeal from Executive Safety in the Police Department (1); Permission to Post in the Community Development Department (1). The motion was seconded by Alderman Thompson, and upon vote being taken, the following voting aye: Mayor Flaggs, Alderman Mayfield, Alderman Thompson. None voting nay, motion was adopted unanimously. City of Vicksburg Page 3 Printed on 3/27/2015 Board of Mayor and Aldermen Minutes - Final December 15, 2014 The Mayor and Aldermen announced they would go into executive session to discuss Personnel Action Forms for Resignation in the Community Development Department (1); Terminations in the Recreation/City Pool (2), Fire Department (1), Water Maintenance Department (1); Disciplinary Hearing in the Water Maintenance Department (3); Appeal from Executive Safety in the Police Department (1); Permission to Post in the Community Development Department (1). The motion was seconded by Alderman Thompson, and upon vote being taken, the following voting aye: Mayor Flaggs, Alderman Mayfield, Alderman Thompson. None voting nay, the Mayor and Aldermen of the City of Vicksburg went into executive session to discuss Personnel Action Forms for Resignation in the Community Development Department (1); Terminations in the Recreation/City Pool (2), Fire Department (1), Water Maintenance Department (1); Disciplinary Hearing in the Water Maintenance Department (3); Appeal from Executive Safety in the Police Department (1); Permission to Post in the Community Development Department (1). The Mayor and Alderman are now in executive session. Those present at the executive session were Mayor Flaggs, Alderman Mayfield, Alderman Thompson, Walter W. Osborne, Jr. - City Clerk, Nancy Thomas - City Attorney, Walterine Langford - Human Resource Director, Tasha W. Jordan - Deputy City Clerk, Brian Boykins - Mayor's Administrative Assistant, Danitta Reed - Southward's Administrative Assistant. Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Personnel Matters: A. ID-14-0946 Resignation - Community Development Department (1) On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to accept the Resignation from Privilege License Inspector in the Community Development Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson B. ID-14-0958 Promotion - City Court (1) This Item was deleted at the beginning of the Board Meeting. C. ID-14-0959 Status Change - City Court (1) This item was deleted at the beginning of the Board Meeting. D. ID-14-0947 Terminations - Recreation/City Pool (2) On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve Terminations for Head Lifeguard and Lifeguard in the Recreation/City Pool. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson E. ID-14-0949 Termination - Fire Department (1) On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve the Termination of Firefighter in the Fire Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson F. ID-14-0960 Termination - Water Maintenance Department (1) On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve the Termination of Laborer in the Water Maintenance Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson G. ID-14-0951 Disciplinary Hearing - Water Maintenance Department (3) On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen held a Disciplinary Hearing for three (3) employees in the Water Maintenance Department. The motion to take under advisement was adopted unanimously by the following vote: City of Vicksburg Page 4 Printed on 3/27/2015 Board of Mayor and Aldermen Minutes - Final December 15, 2014 Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson H. ID-14-0948 Appeal from Executive Safety - Police Department (1) On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to set an Appeal Hearing for January 20, 2015, for a Police Officer in the Police Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson I. ID-14-0957 Permission to Post - Combination Inspector and Commercial Plans Reviewer (Building, Plumbing, Electrical) - Community Development Department (1) On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve the Personnel Matters I. ID-14-0957 Permission to Post - Combination Inspector and Commercial Plans Reviewer (Building, Plumbing, Electrical) - Community Development Department (1). The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson J. ID-14-0990 Resignation - Gas Department (1) On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to accept Resignation of Administrative Assistant in the Gas Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson K. ID-14-0991 Permission to Post - Administrative Assistant/Trainer - Gas Department (1) On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve request to Post for Administrative Assistant in the Gas Department. The motion was adopted unanimously by the following vote: Adjournment On motion of Alderman Mayfield, seconded by Alderman Thompson, and unanimously passed, the Mayor and Aldermen of the City of Vicksburg adjourned to meet 10 o’clock a.m., Tuesday, December 23, 2014, to take up and act upon any and all matters that may come before the Board. MAYOR ATTEST: CITY CLERK Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson City of Vicksburg Page 5 Printed on 3/27/2015