Board of Mayor and Aldermen

1415 Walnut Street City of Vicksburg Vicksburg, MS 39180 Minutes - Final Board of Mayor and Aldermen George Flaggs Jr., Mayor Michael A. Mayfield Sr., Alderman Willis T. Thompson, Alderman Tuesday, December 23, 2014 10:00 AM City Hall Annex Board Room 1. Invocation, Pledge of Allegiance and Call to Order Invocation was led by Mayor Flaggs. Pledge of Allegiance was led by Alderman Mayfield. 2. Roll Call Present: 3- Mayor George Flaggs Jr. Alderman Michael A. Mayfield Sr. Alderman Willis T. Thompson 3. Board Comments: Mayor Flaggs: 'The Capital Improvements Committee for the City of Vicksburg met on Friday, December 19th and agreed to the following: 1. The City will hold off on utility bonding for one (1) year; the estimated cost for the bonding of utilities is $25 million 2. We will phase in $17.5 million in bonding for general fund capital improvements; there are several options that we can choose: 1st option: $5 million - $7 million 2nd option: $10.5 million - $12.5 million The City of Vicksburg will not raise ad valorem taxes in pursuing these bonds to pay for our capital improvement projects. There will be a meeting on Aril 1, 2015 to finalize our bonding plans once all the financial data has been compiled.' 'SPORTS COMPLEX RECOMMENDATIONS: Pursuant to Section 39 of the Special Charter of the City of Vicksburg that describes the duties specified only to the mayor of the city, I am appointing a sports complex feasibility, finance, and marketing committee. I will serve as the chairman of this committee, and the other members will include City Attorney Nancy Thomas; City Clerk Walter Osborne; and Director of Finance Administration Doug Whittington. This committee will present preliminary recommendations to the Board of Mayor and Aldermen in 45 days.' 'SPORTS COMPLEX RECOMMENDATIONS: Pursuant to Section 39 of the Special Charter of the City of Vicksburg that describes the duties specified only to the mayor of the citY, I am appointing a sports complex site and design committee. This committee will consist of North Ward Alderman Michael Mayfield and South Ward Alderman Willis Thompson who will both serve as co-chairs. Also on the committee will be City Attorney Nancy Thomas; Public Works Director Garnet Van Norman; City Clerk Walter Osborne,; Recreation Director Joe Graves; and Director of Finance Administration Doug Whittington. I am asking this committee to present preliminary recommendations to the Board of Mayor and Aldermen in 45 days.' Alderman Thompson: Spoke on the City partnering with Atwood Chevrolet for this year's Christmas Toy Drive Alderman Mayfield: Thanked the Mayor and Board of Alderman for this year's accomplishments 4. Adopt Agenda ADD: Accept Commission's Order on Hours for Certain Resorts and Begin Enforcement January 19, 2015 Approve request from River 101.3 for radio sponsorship for St. Aloysius Football Playoff Games City of Vicksburg Page 1 Printed on 3/27/2015 Board of Mayor and Aldermen Minutes - Final December 23, 2014 Executive Session: Litigation Matters (2) Pay Adjustments - Police Department (2) Permission to Post - Traffic Department (1) On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to adopt the Agenda as amended. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Recognitions: A. ID-14-0978 Employee Anniversaries: 1. 20 years of service: Elbert Glass - Gas Department Mayor Flaggs recognized Elbert Glass in the Gas Department for twenty (20) years of service. The Mayor and Aldermen congratulated Elbert Glass for his years of service with the City of Vicksburg. Minutes: A. ID-14-0967 Adopt Board Meeting Minutes: 1. September 02, 2014 2. September 10, 2014 3. September 11, 2014 On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to adopt the Board Meeting Minutes for September 02, 2014; September 10, 2014 and September 11, 2014. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Routine Agenda: A. ID-14-0969 Receive Sealed Bids for: 1. Elevator and Escalator Maintenance On motion of Alderman Thompson, seconded by Alderman Mayfield, the Board proceeded to open bids submitted for furnishing Elevator and Escalator Maintenance in accordance with specifications and instructions for bidding on file in the office of City Clerk: Proof of publication of legal advertisements was presented and ordered filed. No bids were received. On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to authorize City Clerk to re-advertise Sealed Bids for Elevator and Escalator Maintenance along with Old Depot & Water Treatment Plant. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson B. ID-14-0988 Accept Recommendation of Consultant Selection Committee to Award Sealed Bid and Contract for Project Design and Construction Administration Services for Halls Ferry Park Tennis Courts Expansion to Engineering Service Attachments: Tennis Courts On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to accept the Recommendation of Consultant Selection Committee to Award Sealed Bid and Contract for Project Design and Construction Administration Services for Halls Ferry Park Tennis Courts Expansion to Engineering Service of Richland, MS. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson B.1 ID-15-0295 Accept Commission's Order on Hours for Certain Resorts and Begin Enforcement January 19, 2015 City of Vicksburg Page 2 Printed on 3/27/2015 Board of Mayor and Aldermen Minutes - Final December 23, 2014 On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to accept Commission's Order on Hours for Certain Resorts and Begin Enforcement January 19, 2015. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson C. ID-14-0976 Accept Presentation of Ad Hoc Recreation Committee On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to accept the Presentation of Ad Hoc Recreation Committee. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson D. ID-14-0961 Approve request for radio advertising from 92.7 The Touch for Black History Month Attachments: Radio Ad Mayor Flaggs stated that purchasing an advertisement from 92.7 The Touch for Black History Month will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial and other interest of the City of Vicksburg. On motion of Alderman Mayfield, seconded by Alderman Thompson, and unanimously passed, The Mayor and Aldermen of the City of Vicksburg approved the purchase of a radio ad from 92.7 The Touch for Black History Month in the amount of $475.00. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson D.1 ID-15-0296 Approve request from River 101.3 for radio sponsorship for St. Aloysius Football Playoff Games Mayor Flaggs stated that purchasing an advertisement from River 101.3 for St. Aloysius Football Playoff Games will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial and other interest of the City of Vicksburg. On motion of Alderman Thompson, seconded by Alderman Mayfield, and unanimously passed, The Mayor and Aldermen of the City of Vicksburg approved the purchase of a radio ad from River 101.3 for radio sponsorship for St. Aloysius Football Playoff Games in the amount of $300.00. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson E. ID-14-0987 Authorize City Clerk to advertise Sealed Bids for: 1. Construction of Wastewater Treatment Facility Improvements Attachments: WWTF On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to authorize the City Clerk to advertise Sealed Bids for: Construction of Wastewater Treatment Facility Improvements. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson F. ID-14-0986 Rescind motion from November 3, 2014 Board Meeting Declaring December 24 & 25, 2014 as City Holidays and Declare December 25 & 26, 2014 as City Holidays in observance of Christmas Attachments: Holiday On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to rescind the motion from November 3, 2014, Board Meeting Declaring December 24 & 25, 2014, as City Holidays and Declare December 25 & 26, 2014, as City Holidays in observance of Christmas. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson G. ID-14-0962 Approve invoice# 2488 in the amount of $4,312.81 to Vicksburg-Tallulah Regional Airport for the month of November 2014 City of Vicksburg Page 3 Printed on 3/27/2015 Board of Mayor and Aldermen Minutes - Final December 23, 2014 Attachments: VTR On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve the invoice #2488 in the amount of $4,312.81 to Vicksburg-Tallulah Regional Airport for the month of November 2014. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson H. ID-14-0963 Approve request for advertisement for Warren Central High School Yearbook Staff Attachments: Yearbook Mayor Flaggs stated that purchasing an advertisement from Warren Central High School Yearbook Staff will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial and other interest of the City of Vicksburg. On motion of Alderman Thompson, seconded by Alderman Mayfield, and unanimously passed, The Mayor and Aldermen of the City of Vicksburg approved the purchase of a full page ad from the Warren Central High School Yearbook Staff in the amount of $210.00. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson I. ID-14-0970 Authorize Mayor to execute Renewal of Insurance Coverage and Approve Payment of Invoice On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to authorize the Mayor to execute Renewal of Travelers Insurance Coverage and Approve Payment of Invoice. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson J. ID-14-0971 Authorize Mayor to execute Certificate of Substantial Completion for Vicksburg Auditorium Handicapped Ramp Project Attachments: Handicap Ramp On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to authorize the Mayor to execute Certificate of Substantial Completion for Vicksburg Auditorium Handicapped Ramp Project. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson K. ID-14-0977 Authorize Mayor to execute Certificate of Substantial Completion to Rehabilitate Main Apron at Vicksburg Airport (AIP 3-28-0073-007-2014) Attachments: Rehab Main Apron On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to authorize the Mayor to execute Certificate of Substantial Completion to Rehabilitate Main Apron at Vicksburg Airport (AIP 3-28-0073-007-2014). The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson L. ID-14-0985 Authorize MS Queen to have bonfire North of City Riverfront On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve the request from the MS Queen to have a bonfire North of City Riverfront. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson M. ID-14-0972 Discuss dilapidated buildings and overgrown lot codes and authorize Victor Gray-Lewis, Director of Community Development to proceed to cut, clean, and demolish properties Attachments: Special Assessment Victor Gray-Lewis, Director of Community Development, came before the Board to discuss and request permission to proceed to cut, clean and demolish the City of Vicksburg Page 4 Printed on 3/27/2015 Board of Mayor and Aldermen Minutes - Final December 23, 2014 attached properties: On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to declare the foregoing properties to be a public menace to the public health, safety & welfare of the community and authorize the Director of Community Development to proceed to cut, clean and demolish structures with all charges incurred to be assessed against the property owners. Along with the following actions: 215 Hillside Drive, PPIN 7615; owned by Bertha Reed (30 days to clean property and 60 days to report progress on selling property) The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Contracts: N. ID-14-0964 Authorize Mayor to execute Contract with Central Mississippi Planning and Development District for Application Preparation and Administrative Services - CDBG Waste Water Treatment Plant (Blue Ink) Attachments: CMPDD On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to authorize the Mayor to execute Contract with Central Mississippi Planning and Development District for Application Preparation and Administrative Services - CDBG Waste Water Treatment Plant (Blue Ink). The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson O. ID-14-0975 Authorize Mayor to execute Agreement with Fredrick Harris for the purpose of the City paying for paramedic training Attachments: Paramedic Training On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to authorize the Mayor to execute Agreement with Fredrick Harris for the purpose of the City paying for paramedic training. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Docket of Claims: P. ID-14-0965 Approve Bank Letters: 1. Trustmark 2. BancorpSouth Attachments: Trustmark BancorpSouth On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve the Bank Letters from Trustmark and BancorpSouth. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Q. ID-14-0966 Approve Reports: 1. City Sexton 2. Privilege License 3. Mayor and Treasure 4. Delinquent Tax Collection 5. Monthly Tax Collection 6. Detail Budget Attachments: City Sexton Privilege License Mayor & Treasure Delinquent Tax The City Sexton presented report of collections, account opening graves, etc. for the month of November 2014 as follows: Riles Funeral Home - $1,375.00; Fisher Funeral Home - $750.00; Glenwood Funeral Home - $200.00; Jefferson City of Vicksburg Page 5 Printed on 3/27/2015 Board of Mayor and Aldermen Minutes - Final December 23, 2014 Funeral Home - $2,025.00; Lakeview Funeral Home - $2,350.00. The City Clerk presented the Privilege License Report for new businesses for the month of November 2014. The City Clerk presented report of Mayor and Treasure from the Vicksburg Police Department in the amount of $115,950.57 for November 2014. The City Clerk presented the November 2014 Detailed Budget Report for Approval. Attachments: Supporting documentation following minutes The City Clerk presented report of delinquent collections for City taxes from the Warren County Tax Collector for the Month of November 2014. The City Clerk presented report of collections for City taxes from the Warren County Tax Collector for the Month of November 2014. Attachments: Supporting documentation following minutes: On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve the following Reports: City Sexton, Privilege License, Mayor and Treasure, Detail Budget Report, Monthly Tax Collection, Delinquent Tax Collection. The motion was unanimously adopted by the attached vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson R. ID-14-0968 Approve Claims Docket Alderman Mayfield recused himself from the Board Meeting. The City Clerk presented the Docket of Claims numbering 124587 through 124772; 708. Refund checks numbering 9905620 through 9905660. On motion of Mayor Flaggs, seconded by Alderman Thompson, the Mayor and Alderman voted to approve Claims Docket. The motion was adopted unanimously by the following vote: Alderman Mayfield returned to the Board Meeting. Aye: 2- Mayor Flaggs, and Alderman Thompson Recused: 1- Alderman Mayfield Executive Session: Alderman Mayfield moved the Mayor and Aldermen go into a closed meeting to determine if the Board should go into executive session. The motion was seconded by Alderman Thompson. Voting aye, Mayor Flaggs, Alderman Mayfield, Alderman Thompson. None voting nay, the motion was unanimously adopted. The Mayor and Aldermen discuss whether or not they should go into executive session. Alderman Mayfield moved to go into executive session to discuss Personnel Action Forms for Longevity Pay in the Gas Department (1); New Hires in the TV23 (2); Pay Adjustments in the Police Department (10); Status Change in City Court (1); Resignation in the Police Department (1); Termination in the Water Department (1); Disciplinary Matters in the Water Department (3); Pay Adjustments in the Police Department (2); Litigation Matters (2); Permission to Post in the Traffic Department. The motion was seconded by Alderman Thompson, and upon vote being taken, the following voting aye: Mayor Flaggs, Alderman Mayfield, Alderman Thompson. None voting nay, the motion was adopted unanimously. The Mayor and Aldermen announced they would go into executive session to discuss Personnel Action Forms for Longevity Pay in the Gas Department (1); New Hires in the TV23 (2); Pay Adjustments in the Police Department (10); Status Change in City Court (1); Resignation in the Police Department (1); Termination in the Water Department (1); Disciplinary Matters in the Water Department (3); Pay Adjustments in the Police Department (2); Litigation Matters (2); Permission to Post in the Traffic Department. The motion was seconded by Alderman Thompson, and upon vote being taken, the following voting aye: Mayor Flaggs, Alderman Mayfield, Alderman Thompson. None voting nay, the Mayor and Aldermen of the City of Vicksburg went into executive session to discuss Personnel Action Forms for Longevity Pay in the Gas Department (1); New Hires in the TV23 (2); Pay Adjustments in the Police Department (10); Status Change in City of Vicksburg Page 6 Printed on 3/27/2015 Board of Mayor and Aldermen Minutes - Final December 23, 2014 City Court (1); Resignation in the Police Department (1); Termination in the Water Department (1); Disciplinary Matters in the Water Department (3); Pay Adjustments in the Police Department (2); Litigation Matters (2); Permission to Post in the Traffic Department. The Mayor and Aldermen are now in executive session. Those present at the executive session were Mayor Flaggs, Alderman Mayfield, Alderman Thompson, Walter W. Osborne, Jr. - City Clerk, Nancy Thomas - City Attorney, Tasha W. Jordan - Deputy City Clerk, Walterine Langford - Human Resource Director, Brian Boykins - Mayor’s Administrative Assistant, Danitta Reed - Southward's Administrative Assistant. Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Personnel Matters: A. ID-14-0984 Longevity - Gas Department (1) On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve Longevity Pay for Equipment Operator from $19.69 per hour to $19.78 per hour in the Gas Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson B. ID-14-0979 New Hires - TV23 (2) On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve the New Hires for Videographer/Editor (2) at $13.00 per hour in TV23. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson C. ID-14-0980 Pay Adjustments - Police Department (10) On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve Pay Adjustments for Patrol Officer (Traffic at $16.02 per hour to $16.22 per hour, Police Officer at $14.39 per hour to $14.59 per hour, Police Officer at $14.25 per hour to $14.45 per hour, Police Officer at $14.25 per hour to $14.45 per hour, Police Officer at $13.65 per hour to $13.85 per hour, Patrol Officer at $13.65 per hour to $13.85 per hour, Police Officer at $14.80 per hour to $15.00 per hour, Police Officer at $14.80 per hour to $15.00 per hour, Police Officer at $14.80 per hour to $15.00 per hour, Police Officer at $13.65 per hour to $13.85 per hour, Police Officer/FTO at $15.70 per hour to Police Officer at $14.95 per hour, Police Officer/FTO at $14.80 per hour to Police Officer at $14.05 per hour in the Police Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson D. ID-14-0981 Status Change - City Court (1) On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve Status Change Court Services Assistant at $9.00 per hour to Court Services Clerk at $9.00 per hour in the City Court. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson E. ID-14-0982 Resignation - Police Department (1) On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to accept the Resignation for Police Officer in the Police Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson F. ID-14-0989 Termination - Water Department (1) On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve the Termination for Laborer in the Water Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson City of Vicksburg Page 7 Printed on 3/27/2015 Board of Mayor and Aldermen Minutes - Final December 23, 2014 G. ID-14-0983 Disciplinary Matters - Water Department (3) On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen upon conclusion of discussion regarding disciplinary matters decided to Terminate three (3) Foremen in the Water Maintenance Department. The motion was adopted by the following vote: Aye: 2- Alderman Mayfield, and Alderman Thompson Nay: 1- Mayor Flaggs H. ID-15-0297 Litigation Matters (2) Present: Police Chief Armstrong and Deputy Police Chief Edwards A Litigation Matter was discuss regarding the American Legion on Monroe Street. A discussion was held. No action was taken. I. ID-15-0302 Litigation Matter (1) Discussed Litigation Matter regarding J D Daniels Bankruptcy filing. On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to authorize the Mayor to Execute Agreement with Attorney to investigate bankruptcy filing by J D Daniels. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson J. ID-15-0298 Permission to Post - Traffic Department On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve request to Post for Assistant Supervisor/Electrician in the Street Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Adjournment On motion of Alderman Mayfield, seconded by Alderman Thompson, and unanimously passed, the Mayor and Aldermen of the City of Vicksburg adjourned to meet 10 o’clock a.m., Monday, January 5, 2015, to take up and act upon any and all matters that may come before the Board. MAYOR ATTEST: CITY CLERK Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson City of Vicksburg Page 8 Printed on 3/27/2015