Board of Mayor and Aldermen

1415 Walnut Street City of Vicksburg Vicksburg, MS 39180 Minutes - Final Board of Mayor and Aldermen George Flaggs Jr., Mayor Michael A. Mayfield Sr., Alderman Willis T. Thompson, Alderman Monday, April 20, 2015 10:00 AM City Hall Annex Board Room 1. Invocation, Pledge of Allegiance and Call to Order Invocation was given by Alderman Michael A. Mayfield, Sr. Pledge of Allegiance was led by Alderman Willis T. Thompson. 2. Roll Call Present: 3- Mayor George Flaggs Jr. Alderman Michael A. Mayfield Sr. Alderman Willis T. Thompson 3. Board Comments: Mayor Flaggs discussed how this past weekend was good for Vicksburg because of the Alcorn Jazz Festival and Riverfest 2015 went well. He also, made recommendation that the City have an on site Health Care Facility. Finally, he discussed the upcoming rate changes for in the utility rates. 4. Adopt Agenda ADD: Executive Session: Potential Litigation Matter On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to adopt the Agenda as amended. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson A. ID-15-0403 Employee Anniversaries: 1. 5 years of service: Street Department - Michael Garrett; Community Service - James Johnson Mayor Flaggs recognized Michael Garrett in the Street Department and James Johnson in the Community Service Department with five (5) years of service. The Mayor and Aldermen congratulated Michael Garrett and James Johnson for their years of service with the City of Vicksburg. Minutes: A. ID-15-0393 Adopt Board Meeting Minutes: 1. March 10, 2015 2. March 16, 2015 3. March 25, 2015 On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to adopt Board Meeting Minutes for March 10, 2015; March 16, 2015 and March 25, 2015. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Routine Agenda: A. ID-15-0389 Receive Sealed Bids for: 1. Concession Stand Operation 2. Shaved Ice Stand 3. Production Wheel Loader On motion of Alderman Mayfield, seconded by Alderman Thompson, the Board proceeded to open bids submitted for furnishing Concession Stand Operation, Shaved Ice Stand and Production Wheel Loader in accordance with specifications and instructions for bidding on file in the office of City Clerk: Proof City of Vicksburg Page 1 Printed on 11/5/2015 Board of Mayor and Aldermen Minutes - Final April 20, 2015 of publication of legal advertisements was presented and ordered filed. CONCESSION STAND OPERATION: GELO INTERIORS, LLC, 15 Edwards Road; Vicksburg, MS 39180 No Bid Bond Received The Purchasing Director stated there are multiple line items and with permission of the Board the bids be made available for review immediately following the Board Meeting rather than reading them aloud at this time. B J 7, 1703 Grove Street, Vicksburg, MS 39180 5% Bid Bond Received The Purchasing Director stated there are multiple line items and with permission of the Board the bids be made available for review immediately following the Board Meeting rather than reading them aloud at this time. SHAVED ICE STAND: NO BIDS RECEIVED PRODUCTION WHEEL LOADER: STRIBLING EQUIPMENT, LLC, P.O. Box 6038; Jackson, MS 39288 Total Bid: $139,925.00 On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to accept and refer the foregoing bids to the Purchasing Department and Various Departments for review and recommendation back to the Board for award. Authorize City Clerk to re-advertise Sealed Bids for Shaved Ice Stand. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson B. ID-15-0391 Approve request from United Way of West Central MS for permission to hold a color run on Saturday, September 19, 2015 from 7:00 a.m. until 12:00 p.m. (noon) Attachments: United Way On motion of Mayor Flaggs, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve request from United Way of West Central MS for permission to hold a color run on Saturday, September 19, 2015 from 7:00 a.m. until 12:00 p.m. (noon). The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson C. ID-15-0398 Authorize City Clerk to advertise Sealed Proposals for: 1. Vicksburg Stormwater Pump Station Rehabilitation and Floodwall Joint Repair On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to authorize the City Clerk to advertise Sealed Proposals for: Vicksburg Stormwater Pump Station Rehabilitation and Floodwall Joint Repair. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson D. ID-15-0419 Approve application for Airport Multimodal Funds for Stormwater Drainage Assessment at the Vicksburg Municipal Airport Attachments: Airport Application On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve application for Airport Multimodal Funds for Stormwater Drainage Assessment at the Vicksburg Municipal Airport. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson E. ID-15-0401 Continue State of Emergency to Repair 8" Sanitary Sewer Line and 24" Storm Line (Washington Street and National Street) City of Vicksburg Page 2 Printed on 11/5/2015 Board of Mayor and Aldermen Minutes - Final April 20, 2015 On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to Continue State of Emergency to Repair 8" Sanitary Sewer Line and 24" Storm Line (Washington Street and National Street). The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson F. ID-15-0390 Appointment of David Clement to the Board of Architectural Review to fill the unexpired term of Dorwin Shields On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve Appointment of David Clement to the Board of Architectural Review to fill the unexpired term of Dorwin Shields. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson G. ID-15-0400 Authorize Mayor to execute letter to Frank May terminating contract for Airport Services effective May 31, 2015 Attachments: Contract Termination On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to authorize the Mayor to execute letter to Frank May terminating contract for Airport Services effective May 31, 2015. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson H. ID-15-0397 Approve request from Parks and Recreation for permission to host Fun Time Summer Camp and expend funds in the amount of $650.00 to purchase supplies for the camp Attachments: Summer Camp On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve request from Parks and Recreation for permission to host Fun Time Summer Camp and expend funds in the amount of $650.00 to purchase supplies for the camp held at Jackson Street Center on June 1 thru July 24, 2015 . The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson I. ID-15-0402 Approve request from Parks and Recreation for payment of MS Amateur Softball Dues to the following: 1. Amateur Softball Association in the amount of $350.00 for Affiliation Fees 2. Bollinger in the amount of $3,878.00 for Insurance Attachments: Softball Dues On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve request from Parks and Recreation for payment of MS Amateur Softball Dues to the following: Amateur Softball Association in the amount of $350.00 for Affiliation Fees; Bollinger in the amount of $3,878.00 for Insurance. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson J. ID-15-0392 Approve Application from Vicksburg Convention and Visitors Bureau for Complimentary Use of The Vicksburg City Auditorium on May 5, 2015 for a Tourism Rally Attachments: Comp Use-Tourism Rally On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve Application from Vicksburg Convention and Visitors Bureau for Complimentary Use of The Vicksburg City Auditorium on May 5, 2015 for a Tourism Rally. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson K. ID-15-0429 Approve addition to Employee Driving List: 1. Ronnell Cooks - Right of Way Department City of Vicksburg Page 3 Printed on 11/5/2015 Board of Mayor and Aldermen Minutes - Final April 20, 2015 Attachments: Driving List On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve addition to Employee Driving List for Ronnell Cooks in the Right of Way Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson L. ID-15-0395 Approve final payment #4 in the amount of $2,195.00 to Hemphill Construction Company for Bazinsky Pump Station Modifications and Accept Close Out Documents Attachments: Final Pymt-Hemphill Construction On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve final payment #4 in the amount of $2,195.00 to Hemphill Construction Company for Bazinsky Pump Station Modifications and Accept Close Out Documents. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Contracts: M. ID-15-0399 Authorize Mayor to execute Contract with Suncoast Infrastructure, Inc. for the Continuing Sewer Assessment Program - Year One and Authorize Issuance of Work Order On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to authorize the Mayor to execute Contract with Suncoast Infrastructure, Inc. for the Continuing Sewer Assessment Program - Year One and Authorize Issuance of Work Order. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Docket of Claims: N. ID-15-0396 Approve Claims Docket The City Clerk presented the Docket of Claims numbering 126258 through 126280. On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve Claims Docket. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Executive Session: Alderman Mayfield moved the Mayor and Aldermen go into a closed meeting to determine if the Board should go into executive session. The motion was seconded by Alderman Thompson. Voting aye, Mayor Flaggs, Alderman Mayfield, Alderman Thompson. None voting nay, the motion was unanimously adopted. The Mayor and Aldermen discuss whether or not they should go into executive session. Alderman Mayfield moved to go into executive session to discuss Personnel Action Forms for Longevity Pay in the Street Department (1), Community Service Department (1); New Hire in the Street Department (1), Right of Way Department (1), Purchasing Department (1), Parks and Recreation Maintenance (3), Recreation Programs/City Pool (8), Police Department (1); Promotion in the Airport (1), Sewer Department (1); Inter-Department Transfer in the Gas Department (1); Pay Adjustment in the Police Department (1), Recreation Programs/City Pool (1), Gas Department (1); Retro Pay Adjustment in the Community Service Department (1); Position Title Change in the Sewer Department (1); Resignation in the Water and Gas Administration (1), Police Department (1); Suspensions in the Police Department (1), Gas Department (3); Discussion in the Police Department (1); Permission to Post in the Water and Gas Administration (1), Gas Department (1); Litigation Matter (1). The motion was seconded by Alderman Thompson, and upon vote being taken, the following voting aye: Mayor Flaggs, Alderman Mayfield, Alderman Thompson. None voting nay, the motion was adopted unanimously. The Mayor and Aldermen announced they would go into executive session to City of Vicksburg Page 4 Printed on 11/5/2015 Board of Mayor and Aldermen Minutes - Final April 20, 2015 discuss Personnel Action Forms for Longevity Pay in the Street Department (1), Community Service Department (1); New Hire in the Street Department (1), Right of Way Department (1), Purchasing Department (1), Parks and Recreation Maintenance (3), Recreation Programs/City Pool (8), Police Department (1); Promotion in the Airport (1), Sewer Department (1); Inter-Department Transfer in the Gas Department (1); Pay Adjustment in the Police Department (1), Recreation Programs/City Pool (1), Gas Department (1); Retro Pay Adjustment in the Community Service Department (1); Position Title Change in the Sewer Department (1); Resignation in the Water and Gas Administration (1), Police Department (1); Suspensions in the Police Department (1), Gas Department (3); Discussion in the Police Department (1); Permission to Post in the Water and Gas Administration (1), Gas Department (1); Litigation Matter (1). The Mayor and Aldermen are now in executive session. Those present at the executive session were Mayor Flaggs, Alderman Mayfield, Alderman Thompson, Nancy Thomas - City Attorney, Walter W. Osborne, Jr. - City Clerk, Walterine Langford - Human Resource Director, Tasha W. Jordan - Deputy City Clerk, Brian Boykins - Mayor’s Administrative Assistant, Danitta Reed - Southward's Administrative Assistant. Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Personnel Matters: A. ID-15-0404 Longevity - Street Department (1) On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve Longevity Pay for Truck Driver at $10.18 per hour to $10.27 per hour Street Department, for five (5) years of service. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson B. ID-15-0405 Longevity - Community Service (1) On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve Longevity Pay for Laborer at $8.51 per hour to $8.60 per hour in the Community Service Department, for five (5) years of service. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson C. ID-15-0406 New Hire - Street Department (1) On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve New Hire for Brick Layer at $9.34 per hour in the Street Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson D. ID-15-0407 New Hire - Right of Way Department (1) On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve New Hire for Seasonal Laborer at $7.25 per hour in the Right of Way Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson E. ID-15-0408 New Hire - Purchasing Department (1) On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve New Hire for Warehouse Receiving Clerk at $9.50 per hour in the Purchasing Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson F. ID-15-0409 New Hires - Parks and Recreation Maintenance (3) On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve New Hires for Seasonal Laborer at $7.25 per hour, Seasonal Laborer at $7.25 per hour, Seasonal Laborer at $7.25 per hour, Seasonal Laborer at $7.25 per hour in the Parks and Recreation Maintenance. The motion was adopted unanimously by the following vote: City of Vicksburg Page 5 Printed on 11/5/2015 Board of Mayor and Aldermen Minutes - Final April 20, 2015 Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson G. ID-15-0411 New Hires - Recreation Programs/City Pool (8) On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve New Hires for WSI Lifeguard at $7.75 per hour, Lifeguard at $7.50 per hour, Cage Operator at $9.00 per hour, WSI Lifeguard at $7.75 per hour, Lifeguard at $7.25 per hour, Lifeguard at $7.50 per hour, Cage Operator at $9.00 per hour, WSII Lifeguard at $7.75 per hour in the Recreation Programs/City Pool. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson H. ID-15-0412 New Hire - Police Department (1) On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve New Hire for Police Officer at $15.65 per hour in the Police Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson I. ID-15-0413 Promotion - Airport (1) On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve Promotion of laborer at $10.00 per hour to Operation Supervisor at $11.55 per hour at the Airport. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson J. ID-15-0414 Promotion - Sewer Department (1) On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve Promotion for Pump Station Operator at $10.18 per hour to Assistant Supervisor Pump Station Operator at $12.18 per hour in the Sewer Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson K. ID-15-0415 Inter-Department Transfer - Gas Department (1) On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve Inter-Department Transfer for Serviceman at $8.65 per hour to Dispatcher at $9.50 per hour in the Gas Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson L. ID-15-0416 Pay Adjustment - Police Department (1) On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve Pay Adjustment for Police Officer at $17.50 per hour to Police Officer/FTO at $18.25 per hour in the Police Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson M. ID-15-0417 Pay Adjustment - Recreation Programs/City Pool (1) On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve Pay Adjustment for WSI/Lifeguard at $7.75 per hour to Head Lifeguard at $8.00 per hour in the Recreation Programs/City Pool. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson N. ID-15-0418 Pay Adjustment - Gas Department (1) On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve Pay Adjustment for Laborer at $10.28 per hour to Lead Foreman at $11.78 per hour in the Gas Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson City of Vicksburg Page 6 Printed on 11/5/2015 Board of Mayor and Aldermen Minutes - Final April 20, 2015 O. ID-15-0420 Retro Pay Adjustment - Community Service (1) On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve Retro Pay Adjustment for Laborer in the Community Service. Retro pay is to pay employee for hours worked for his longevity of five (5) years at .09 cents from March 25, 2015 through April 14, 2015. Total hours worked 120 X .09 = $10.80 is due to employee. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson P. ID-15-0421 Position Title Change - Sewer Department (1) On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve Position Title Change for Pump Station Foreman at $17.08 per hour to Supervisor Pump Station at $17.08 per hour in the Sewer Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Q. ID-15-0422 Resignation - Water and Gas Administration (1) On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to accept Resignation from Cashier in the Water and Gas Administration. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson R. ID-15-0423 Resignation - Police Department (1) On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to accept Resignation from Police Officer in the Police Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson S. ID-15-0424 Suspension - Police Department (1) On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve Suspension for Police Officer for three (3) days for violation of the Vicksburg Police Department Policy (Sleeping on Duty and No Idle Policy) in the Police Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson T. ID-15-0425 Suspensions - Gas Department (3) Present: Eddie Henderson, Supervisor On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve Suspensions for Serviceman for ten (10) days (Failure to Comply with C.O.V. Rules and Regulations); Foreman for ten (10) days (Failure to Comply with C.O.V. Rules and Regulations); Serviceman for three (3) days (Failure to Comply with C.O.V. Rules and Regulations) in the Gas Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson U. ID-15-0426 Discussion - Police Department (1) A discussion was held regarding the Police Department. No action was taken. V. ID-15-0427 Permission to Post - Cashier - Water and Gas Administration (1) On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve request to Post for Cashier in the Water and Gas Administration. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson W. ID-15-0428 Permission to Post - Serviceman - Gas Department (1) City of Vicksburg Page 7 Printed on 11/5/2015 Board of Mayor and Aldermen Minutes - Final April 20, 2015 On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve request to Post for Serviceman in the Gas Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson X. ID-15-0475 Litigation Matter On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to authorize the Human Resource Department to file a criminal affidavit against Kenneth Williams. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Adjournment On motion of Alderman Mayfield, seconded by Alderman Thompson, and unanimously passed, the Mayor and Aldermen of the City of Vicksburg adjourned to meet 10 o’clock a.m., Friday, April 24, 2015, to take up and act upon any and all matters that may come before the Board. MAYOR ATTEST: CITY CLERK Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson City of Vicksburg Page 8 Printed on 11/5/2015