Board of Mayor and Aldermen

1415 Walnut Street City of Vicksburg Vicksburg, MS 39180 Minutes - Final-revised Board of Mayor and Aldermen George Flaggs Jr., Mayor Michael A. Mayfield Sr., Alderman Willis T. Thompson, Alderman Friday, April 10, 2015 10:00 AM City Hall Annex Board Room 1. Invocation, Pledge of Allegiance and Call to Order Invocation was given by Alderman Willis T. Thompson. Pledge of Allegiance was led by Walter W. Osborne, Jr. -City Clerk. 2. Roll Call Present: 3- Mayor George Flaggs Jr. Alderman Michael A. Mayfield Sr. Alderman Willis T. Thompson 3. Board Comments: 4. Adopt Agenda ADD: Acknowledge receipt of bankruptcy discharge of John Daniel (ID-15-0430) Authorize mayor to execute contract with J.S. Haren Company for Wastewater Treatment Facility Improvements - Primary Clarifier Rehabilitation and Authorize Issuance of Notice to Proceed (ID-15-0431) Executive Session: Discussion - Riverfront Park (ID-15-0432) On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to adopt the agenda as amended. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Minutes: A. ID-15-0385 Adopt Board Meeting Minutes for: 1. March 02, 2015 On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to adopt Board Meeting Minutes for: March 02, 2015. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson B. ID-15-0430 Acknowledge receipt of bankruptcy discharge of John Daniel Attachments: Daniel's Bankruptcy.pdf On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to acknowledge receipt of bankruptcy discharge of John Daniel. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson C. ID-15-0431 Authorize Mayor to execute contract with J.S. Haren Company for Wastewater Treatment Facility Improvements - Primary Clarifier Rehabilitation and Authorize Issuance of Notice to Proceed Attachments: Wastwater Contract.pdf On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to authorize the the Mayor to execute contract with J.S. Haren Company for Wastewater Treatment Facility Improvements - Primary Clarifier Rehabilitation and Authorize Issuance of Notice to Proceed . The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson City of Vicksburg Page 1 Printed on 5/8/2015 Board of Mayor and Aldermen Minutes - Final-revised April 10, 2015 Routine Agenda: A. ID-15-0357 Southern Cultural Heritage Center Updates Ms. Stacey Massey, of the Southern Cultural Heritage Center came before the Board to inform the public of the upcoming events at the Southern Cultural Heritage Center for the month of April, 2015 and invited the public to attend. The Mayor and Aldermen thanked Ms. Massey for attending the meeting B. ID-15-0371 Award Sealed Bids for: 1. New Genie Self Propelled Articulation Boom Lift 2. Asphalt 3. Towing 4. Excavator and Tilt Trailer 5. Pest Control Services Attachments: Boom Lift.pdf Asphalt.pdf Towing.pdf Excavator.pdf Pest Control.pdf On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to award Sealed Bid for the following: New Genie Self Propelled Articulation Boom Lift to United Rentals, Inc. of Vicksburg, MS; Asphalt to Dickerson-Bowen of Brookhaven, MS; Towing to Highway 27 Motors of Vicksburg, MS; Excavator and Tilt Trailer to Deviney Equipment of Jackson, MS; Pest Control Services to Reed Exterminating Company of Greenville, MS. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson C. ID-15-0384 Reject Sealed Bids for Type III Ambulance and authorize City Clerk to re-advertise Attachments: Reject Bid (Ambulance) On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to reject Sealed Bids for Type III Ambulance and authorize City Clerk to re-advertise. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson D. ID-15-0372 Authorize City Clerk to advertise Sealed Bids for: 1. Water Treatment Plant Chemicals On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to authorize the City Clerk to advertise Sealed Bids for; Water Treatment Plant Chemicals. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson E. ID-15-0326 Approve Airport Operations Plan Attachments: Airport Operations Plan On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve the Airport Operations Plan. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson F. ID-15-0369 Ratify letter to Warren County Board of Supervisors regarding Interlocal Agreement for Emergency Services Attachments: Emergency Services On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to ratify Letter to Warren County Board of Supervisors regarding Interlocal Agreement for Emergency Services. The motion was adopted unanimously by the following vote: City of Vicksburg Page 2 Printed on 5/8/2015 Board of Mayor and Aldermen Minutes - Final-revised April 10, 2015 Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson G. ID-15-0358 Approve Application from Warren County Soil & Conservation District and Natural Resources Conservation Services for Complimentary Use of The Vicksburg City Auditorium on July 21, 2015 for a 13 county delta wide summer meeting Attachments: Comp Use (Warren Co. Soil) On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve Application from Warren County Soil & Conservation District and Natural Resources Conservation Services for Complimentary Use of The Vicksburg City Auditorium on July 21, 2015 for a 13 county delta wide summer meeting. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson H. ID-15-0356 Approve City of Vicksburg Auditorium Rental Forms: 1. Rental Rates and Policies 2. Rental Application 3. Facility Use Agreement 4. Addendum #1 (Insurance) 5. Addendum #2 (Security) 6. Addendum #3 (Food and Beverage) 7. Addendum #4 (Alcohol) 8. Addendum #5 (Live Entertainment) 9. Addendum #6 (Advertising) 10. Addendum #7 (Music Licensing) 11. Addendum #8 (Box Office Services) Attachments: Vicksburg Auditorium On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve City of Vicksburg Auditorium Rental Forms: Rental Rates and Policies; Rental Application; Facility Use Agreement; Addendum #1 (Insurance); Addendum #2 (Security); Addendum #3 (Food and Beverage); Addendum #4 (Alcohol); Addendum #5 (Live Entertainment); Addendum #6 (Advertising); Addendum #7 (Music Licensing) and Addendum #8 (Box Office Services). The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson I. ID-15-0370 Authorize issuance of the following requisition numbers: 1. 1505338 in the amount of $172,546.38 to Denali Water Solution, LLC for the removal of Lime Sludge at the Water Treatment Plant 2. 1505377 in the amount of $24,970.00 to Digital Ally, Inc. for six (6) camera systems for the (6) six new police cruisers[Sole Source] 3. 1505571 in the amount of $35,654.26 to Sunbelt Fire Apparatus, Inc. to repair ladder on fire truck #14 Attachments: Requisition 1505338 Requistion 1505377 Requisition 1505571 On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to authorize issuance of the following requisition numbers: 1505338 in the amount of $172,546.38 to Denali Water Solution, LLC for the removal of Lime Sludge at the Water Treatment Plant; 1505377 in the amount of $24,970.00 to Digital Ally, Inc. for six (6) camera systems for the (6) six new police cruisers[Sole Source]; 1505571 in the amount of $35,654.26 to Sunbelt Fire Apparatus, Inc. to repair ladder on fire truck #14. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson J. ID-15-0373 Approve request from Vicksburg Police Department to place vehicle CID 6698, VIN 2G1WD5E30F1132079 in unmarked inventory to be utilized by Criminal Investigations Division City of Vicksburg Page 3 Printed on 5/8/2015 Board of Mayor and Aldermen Minutes - Final-revised April 10, 2015 Attachments: Unmarked Vehicle On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve request from Vicksburg Police Department to place vehicle CID 6698, VIN 2G1WD5E30F1132079 in unmarked inventory to be utilized by Criminal Investigations Division. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson K. ID-15-0361 Approve request from Community Council of Warren County for allocation of matching funds in the amount of $12,500.00 to pursuant to Section 43-9-47 of the Mississippi Code [2nd and Final] Attachments: Community Council On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve request from Community Council of Warren County for allocation of matching funds in the amount of $12,500.00 pursuant to Section 43-9-47 of the Mississippi Code of 1972 [2nd and Final]. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson L. ID-15-0360 Approve request for advertisement from Gator Football Booster Club Attachments: Gator Booster Club Mayor Flaggs stated that purchasing an advertisement from Gator Football Booster Club will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial and other interest of the City of Vicksburg. On motion of Alderman Thompson, seconded by Alderman Mayfield, and unanimously passed, The Mayor and Aldermen of the City of Vicksburg approved the purchase of a banner ad from Gator Football Booster Club in the amount of $500.00. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson M. ID-15-0359 Approve request for advertisement from Alcorn State University Attachments: Alcorn Ad Mayor Flaggs stated that purchasing an advertisement from Alcorn State University Presidential Inauguration will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial and other interest of the City of Vicksburg. On motion of Alderman Mayfield, seconded by Alderman Thompson, and unanimously passed, The Mayor and Aldermen of the City of Vicksburg approved the purchase of aN ad from Alcorn State University Presidential Inauguration in the amount of $2,500.00 ($1,000.00 City Budget and $1,500.00 Mayor's Budget). The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson N. ID-15-0383 Approve request for advertisement in The Vicksburg Post for the City's 2015 Summer Youth/Intern Program in the amount of $702.24 Attachments: Summer Youth Program Ad On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve request for advertisement in The Vicksburg Post for the City's 2015 Summer Youth/Intern Program in the amount of $702.24. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Resolutions: O. ID-15-0362 ADOPT RESOLUTION AUTHORIZING THE PREPARATION AND SUBMITTAL OF AN APPLICATION TO THE DIVISION OF PUBLIC SAFETY PLANNING, OFFICE OF JUSTICE PROGRAMS, UNDER City of Vicksburg Page 4 Printed on 5/8/2015 Board of Mayor and Aldermen Minutes - Final-revised April 10, 2015 THE 2015-2016 STOP VIOLENCE AGAINST WOMEN (VAWA) PROGRAM [Blue Ink] Attachments: Resolution (VAWA) On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to ADOPT RESOLUTION AUTHORIZING THE PREPARATION AND SUBMITTAL OF AN APPLICATION TO THE DIVISION OF PUBLIC SAFETY PLANNING, OFFICE OF JUSTICE PROGRAMS, UNDER THE 2015-2016 STOP VIOLENCE AGAINST WOMEN (VAWA) PROGRAM [Blue Ink]. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Enactment No: RES 2015-038 Contracts: P. ID-15-0366 Authorize Mayor to execute Professional Services Contract for Victim Case Management Services with Stacey Waites for 2015-2016 STOP Violence Against Women Grant Program [Blue Ink] Attachments: Contract (Stacey Waites) On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to authorize the Mayor to execute Professional Services Contract for Victim Case Management Services with Stacey Waites for 2015-2016 STOP Violence Against Women Grant Program [Blue Ink]. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Q. ID-15-0367 Authorize Mayor to execute Contract for Professional Services with Domestic Violence Court Officer Trina Naylor for 2015-2016 STOP Violence Against Women Grant Program [Blue Ink] Attachments: Contract (Trina Naylor) On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to authorize the Mayor to execute Contract for Professional Services with Domestic Violence Court Officer Trina Naylor for 2015-2016 STOP Violence Against Women Grant Program [Blue Ink]. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson R. ID-15-0368 Authorize Mayor to execute Memorandum of Understanding with Haven House Family Shelter for 2015-2016 STOP Violence Against Women Grant Program [Blue Ink] Attachments: MOU (Haven House) On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to authorize the Mayor to Execute Memorandum of Understanding with Haven House Family Shelter for 2015-2016 STOP Violence Against Women Grant Program [Blue Ink]. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson S. ID-15-0364 Authorize Mayor to execute Memorandum of Agreement with My Brother's Keeper, Inc. for City Park Walking Trail Improvements Project [Blue Ink] Attachments: MOA (MBK) On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to authorize the Mayor to Execute Memorandum of Agreement with My Brother's Keeper, Inc. for City Park Walking Trail Improvements Project [Blue Ink]. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson T. ID-15-0363 Authorize Mayor to execute the FY15 Subgrantee Closeout for the MS Leadership Council on Aging (TRIAD) Grant #15-CA-234-1 [Blue City of Vicksburg Page 5 Printed on 5/8/2015 Board of Mayor and Aldermen Minutes - Final-revised April 10, 2015 Ink] Attachments: Closeout (TRIAD) On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to authorize the Mayor to Execute the FY15 Subgrantee Closeout for the MS Leadership Council on Aging (TRIAD) Grant #15-CA-234-1 [Blue Ink]. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson U. ID-15-0374 Authorize Mayor to execute Agreement with Alfred Patton for Debt Owed to the City of Vicksburg Attachments: Agreement (Alfred Patton) On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to authorize the Mayor to execute Agreement with Alfred Patton for Debt Owed (repayment of tuition) to the City of Vicksburg. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Docket of Claims: A. ID-15-0365 Approve Claims Docket Alderman Mayfield recused himself from the Board Meeting. The City Clerk presented the Docket of Claims numbering 126051 through 126257; 741 through 748. Refund checks numbering 9905701 through 9905811. On motion of Alderman Thompson, seconded by Mayor Flaggs, the Mayor and Alderman voted to approve Claims Docket. The motion was adopted unanimously by the following vote: Alderman Mayfield returned to the Board Meeting. Aye: 2- Mayor Flaggs, and Alderman Thompson Recused: 1- Alderman Mayfield Executive Session: Alderman Mayfield moved the Mayor and Aldermen go into a closed meeting to determine if the Board should go into executive session. The motion was seconded by Alderman Thompson. Voting aye, Mayor Flaggs, Alderman Mayfield, Alderman Thompson. None voting nay, the motion was unanimously adopted. The Mayor and Aldermen discuss whether or not they should go into executive session. Alderman Mayfield moved to go into executive session to discuss Personnel Action Forms for New Hires in the Recreation Programs (2); Pay Adjustments in the Police Department (5), Recreation Programs (1); Terminations in the Street Department (1), Water Treatment Plant (1), Recreation Programs (5); Permission to Post in the Street Department (1), Water Treatment Plant (1); Personnel Matter (1). The motion was seconded by Alderman Thompson, and upon vote being taken, the following voting aye: Mayor Flaggs, Alderman Mayfield, Alderman Thompson. None voting nay, the motion was adopted unanimously. The Mayor and Aldermen announced they would go into executive session to discuss Personnel Action Forms for New Hires in the Recreation Programs (2); Pay Adjustments in the Police Department (5), Recreation Programs (1); Terminations in the Street Department (1), Water Treatment Plant (1), Recreation Programs (5); Permission to Post in the Street Department (1), Water Treatment Plant (1); Personnel Matter (1). Mayor Flaggs left executive session. Alderman Mayfield is now Mayor Pro-Tem. The Mayor Pro-Tem and Alderman are now in executive session. Those present at the executive session were Mayor Pro-Tem Mayfield, Alderman Thompson, Nancy Thomas - City Attorney, Walter W. Osborne, Jr. - City Clerk, Walterine Langford - Human Resource Director, Tasha W. Jordan - Deputy City Clerk, Brian Boykins - Mayor’s Administrative Assistant, Danitta Reed - Southward's Administrative Assistant. Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson City of Vicksburg Page 6 Printed on 5/8/2015 Board of Mayor and Aldermen Minutes - Final-revised April 10, 2015 Personnel Matters: A. ID-15-0375 New Hires - Recreation Programs (2) On motion of Alderman Thompson, seconded by Mayor Pro-Tem Mayfield, the Mayor Pro-Tem and Alderman voted to approve the New Hires for two (2) Youth Baseball Umpires at $15.00 per game in the Recreation Programs Department. The motion was adopted unanimously by the following vote: Aye: 2- Alderman Mayfield, and Alderman Thompson B. ID-15-0376 Pay Adjustments - Police Department (5) On motion of Alderman Thompson, seconded by Mayor Pro-Tem Mayfield, the Mayor Pro-Tem and Alderman voted to approve Pay Adjustments for Lieutenant/Watch Commander at $21.89 per hour to Sergeant at $19.96 per hour, Investigator at $19.41 per hour to $19.61 per hour, Officer at $15.37 per hour to $15.57 per hour, Investigator at $18.50 per hour to $18.70 per hour, Police Officer at $16.50 per hour to Police Officer/FTO at $17.25 per hour in the Police Department. The motion was adopted unanimously by the following vote: Aye: 2- Alderman Mayfield, and Alderman Thompson C. ID-15-0377 Pay Adjustment - Recreation Programs (1) On motion of Alderman Thompson, seconded by Mayor Pro-Tem Mayfield, the Mayor Pro-Tem and Alderman voted to approve Pay Adjustment for Youth Baseball Umpire from $20.00 per game to $25.00 per game in the Recreation Programs Department. The motion was adopted unanimously by the following vote: Aye: 2- Alderman Mayfield, and Alderman Thompson D. ID-15-0378 Termination - Street Department (1) On motion of Alderman Thompson, seconded by Mayor Pro-Tem Mayfield, the Mayor Pro-Tem and Alderman voted to approve Termination of Concrete Foreman (failed drug test in post accident drug and alcohol tests) in the Street Department. The motion was adopted unanimously by the following vote: Aye: 2- Alderman Mayfield, and Alderman Thompson E. ID-15-0379 Termination - Water Treatment Plant (1) On motion of Alderman Thompson, seconded by Mayor Pro-Tem Mayfield, the Mayor Pro-Tem and Alderman voted to approve Termination for Operator (no show, no call, refused to work on off days and did not show for regular shift) - Water Treatment Plant (1). The motion was adopted unanimously by the following vote: Aye: 2- Alderman Mayfield, and Alderman Thompson F. ID-15-0380 Terminations - Recreation Programs (5) On motion of Alderman Thompson, seconded by Mayor Pro-Tem Mayfield, the Mayor Pro-Tem and Alderman voted to approve Terminations for five (5) Youth Baseball Umpires in the Recreation Programs. The motion was adopted unanimously by the following vote: Aye: 2- Alderman Mayfield, and Alderman Thompson G. ID-15-0381 Permission to Post - Concrete Foreman - Street Department (1) On motion of Alderman Thompson, seconded by Mayor Pro-Tem Mayfield, the Mayor Pro-Tem and Alderman voted to approve request to Post for Concrete Foreman in the Street Department. The motion was adopted unanimously by the following vote: Aye: 2- Alderman Mayfield, and Alderman Thompson H. ID-15-0382 Permission to Post - Operator - Water Treatment Plant (1) On motion of Alderman Thompson, seconded by Mayor Pro-Tem Mayfield, the Mayor Pro-Tem and Alderman voted to approve request to Post for Operator in the Water Treatment Plant. The motion was adopted unanimously City of Vicksburg Page 7 Printed on 5/8/2015 Board of Mayor and Aldermen Minutes - Final-revised April 10, 2015 by the following vote: Aye: 2- Alderman Mayfield, and Alderman Thompson I. ID-15-0432 Personnel Matter On motion of Alderman Thompson, seconded by Mayor Pro-Tem Mayfield, the Mayor Pro-Tem and Alderman held a discussion on hiring someone for maintenance at the Riverfront Park. A discussion was held. No action was taken. Adjournment On motion of Alderman Thompson, seconded by Mayor Pro-Tem Mayfield, and unanimously passed, the Mayor Pro-Tem and Alderman of the City of Vicksburg adjourned to meet 10 o’clock a.m., Monday, April 20, 2015, take up and act upon any and all matters that may come before the Board. MAYOR PRO-TEM ATTEST: CITY CLERK Aye: 2- Alderman Mayfield, and Alderman Thompson City of Vicksburg Page 8 Printed on 5/8/2015