Board of Mayor and Aldermen

1415 Walnut Street City of Vicksburg Vicksburg, MS 39180 Minutes - Final-revised Board of Mayor and Aldermen George Flaggs Jr., Mayor Michael A. Mayfield Sr., Alderman Willis T. Thompson, Alderman Monday, April 6, 2015 10:00 AM City Hall Annex Board Room 1. Invocation, Pledge of Allegiance and Call to Order Invocation was given by Alderman Mayfield. Pledge of Allegiance was led by Alderman Thompson. 2. Roll Call Present: 3- Mayor George Flaggs Jr. Alderman Michael A. Mayfield Sr. Alderman Willis T. Thompson 3. Board Comments: Mayor Flaggs, thanked the Legislative Leadership for passing the Sports Complex Bill. An election may by held in January 2016. Alderman Mayfield, stated that placing a vote for the change of municipal government on same ballot as the Sports Complex Bill will be confusing. Alderman Thompson, stated the Sports Complex Board made all the right moves in their process; Applications for summer youth workers are available online on the city's web page. 4. Adopt Agenda ADD: Resolution for former Alderman Sidney H. Beauman. Authorize City Clerk to advertise Sealed Bids for Airport Terminal Elevator Project Vicksburg Convention Center updates On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to adopt as amended the 4. Adopt Agenda. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Recognitions: A. ID-15-0351 Proclamation - Brigadier General Donna R. Williams Attachments: Proclamation Brigadier Williams.pdf Proclamation was presented for Brigadier General Donna R. Williams B. ID-15-0386 Resolution - Sidney Beauman Attachments: Resolution Alderman Beauman.pdf Resolution was presented in Honor of Former Alderman Sidney H. Beauman C. ID-15-0388 Vicksburg Convention Center Updates Ms. Annette Kirklin, of the Vicksburg Convention Center, came before the Board to inform the public of the upcoming events at the Vicksburg Convention Center for the month of April 2015 and invited the public to attend. The Mayor and Aldermen thanked Ms. Kirklin for attending the meeting. Minutes: A. ID-15-0350 Adopt Board Meeting Minutes for: 1. February 10, 2015 City of Vicksburg Page 1 Printed on 5/7/2015 Board of Mayor and Aldermen Minutes - Final-revised April 6, 2015 2. February 17, 2015 3. February 20, 2015 4. February 26, 2015 On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to adopt Board Meeting Minutes for: February 10, 2015; February 17, 2015; February 20, 2015; February 26, 2015. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Routine Agenda: A.1 ID-15-0387 Authorize City Clerk to advertise Sealed Bids for: 1. Airport Terminal Elevator Project On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to authorize the City Clerk to advertise Sealed Bids for Vicksburg Airport Terminal Elevator Project . The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson A. ID-15-0284 Approve request from Vicksburg Catholic School to block Grove Street connecting Howard to Hayes Streets on Saturday, May 2, 2015 from 8:00 a.m. to 4:00 p.m. for the 45th Annual Play-A-Day-In-May-Away Festival Attachments: Vicksburg Catholic School On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve request from Vicksburg Catholic School to block Grove Street connecting Howard to Hayes Streets on Saturday, May 2, 2015 from 8:00 a.m. to 4:00 p.m. for the 45th Annual Play-A-Day-In-May-Away Festival. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson B. ID-15-0331 Approve request for advertisement from The River City Special Olympics Softball Team Attachments: Special Olympics Ad Mayor Flaggs stated that purchasing an advertisement from The River City Special Olympics Softball Team will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial and other interest of the City of Vicksburg. On motion of Mayor Flaggs, seconded by Alderman Mayfield, and unanimously passed, The Mayor and Aldermen of the City of Vicksburg approved the purchase of an ad from The River City Special Olympics Softball Team in the amount of $500.00. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson C. ID-15-0327 Approve request for advertisement from Tyner-Ford American Legion Post 213 in Commemoration of the 50th Anniversary of the Vietnam War Attachments: American Legion Ad Mayor Flaggs stated that purchasing an advertisement from Tyner-Ford American Legion Post 213 in Commemoration of the 50th Anniversary of the Vietnam War will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial and other interest of the City of Vicksburg. On motion of Alderman Mayfield, seconded by Alderman Thompson, and unanimously passed, The Mayor and Aldermen of the City of Vicksburg approved the purchase of a full page ad from Tyner-Ford American Legion Post 213 in Commemoration of the 50th Anniversary of the Vietnam War in the amount of $100.00. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson D. ID-15-0329 Approve request for advertisement from Porter's Chapel Academy for the 11th Annual Bubba Mims Memorial Golf Classic City of Vicksburg Page 2 Printed on 5/7/2015 Board of Mayor and Aldermen Minutes - Final-revised April 6, 2015 Attachments: Golf Sponsorship Mayor Flaggs stated that purchasing an advertisement from Porter's Chapel Academy for the 11th Annual Bubba Mims Memorial Golf Classic will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial and other interest of the City of Vicksburg. On motion of Alderman Thompson, seconded by Alderman Mayfield, and unanimously passed, The Mayor and Aldermen of the City of Vicksburg approved the purchase of a hole sponsorship ad from Porter's Chapel Academy for the 11th Annual Bubba Mims Memorial Golf Classic in the amount of $100.00. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson E. ID-15-0328 Approve request from Parks & Recreation to Establish Petty Cash Fund in the amount of $150.00 for Swim Lesson Registration for the City Pool Attachments: Petty Cash Request On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve request from Parks & Recreation to Establish Petty Cash Fund in the amount of $150.00 for Swim Lesson Registration for the City Pool. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson F. ID-15-0325 Approve invoice# 2548 for payment in the amount of $4,689.89 to Vicksburg-Tallulah Regional Airport for month of February 2015 Attachments: VTR On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve invoice# 2548 for payment in the amount of $4,689.89 to Vicksburg-Tallulah Regional Airport for month of February 2015. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson G. ID-15-0330 Approve request from Vicksburg-Warren 911 for payment in the amount of $40,051.72 for the city's share of 17 full-time and 4 temporary dispatchers' salaries, matching benefits, and insurance for check dates 2-27-2015 and 3-13-2015 Attachments: E-911 On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve request from Vicksburg-Warren 911 for payment in the amount of $40,051.72 for the city's share of 17 full-time and 4 temporary dispatchers' salaries, matching benefits, and insurance for check dates 2-27-2015 and 3-13-2015. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Resolutions: H. ID-15-0324 ADOPT RESOLUTION TO DECLARE EMERGENCY TO REPAIR ROAD ELEVATION Attachments: Resolution Warrenton Road On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to ADOPT RESOLUTION TO DECLARE EMERGENCY TO REPAIR ROAD ELEVATION. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Enactment No: RES 2015-036 I. ID-15-0345 ADOPT RESOLUTION AUTHORIZING CONTRIBUTION TO CEMETERY PERPETUAL CARE TRUST AT TRUSTMARK NATIONAL BANK Attachments: Resolution Cemetery.pdf On motion of Alderman Mayfield, seconded by Alderman Thompson, the City of Vicksburg Page 3 Printed on 5/7/2015 Board of Mayor and Aldermen Minutes - Final-revised April 6, 2015 Mayor and Aldermen voted to adopt Resolution Authorizing Contribution To Cemetery Perpetual Care Trust At Trustmark National Bank . The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Enactment No: RES 2015-037 Contracts: J. ID-15-0332 Authorize Mayor to execute Contract with Julius Hicks Attachments: Contract (Julius Hicks) On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to authorize the Mayor to execute Contract with Julius Hicks as Independent Contractor at the Jesse Brent Lower Mississippi River Museum. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson K. ID-15-0335 Authorize Mayor to execute Agreement and Application for Diagram and Firing Site with Zambelli Fireworks Manufacturing Company for the 4th of July Fireworks Display Attachments: Zambelli2.pdf On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to authorize the Mayor to execute Agreement and Application for Diagram and Firing Site with Zambelli Fireworks Manufacturing Company for the 4th of July Fireworks Display. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson L. ID-15-0346 Authorize Mayor to execute Contract with Hemphill Construction Company, Inc. for Installation of New Lime Slakers and Authorize Issuance of Work Order Attachments: Hemphill Lime Slakers.pdf On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to authorize the Mayor to execute Contract with Hemphill Construction Company, Inc. for Installation of New Lime Slakers and Authorize Issuance of Work Order. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Executive Session: Alderman Mayfield moved the Mayor and Aldermen go into a closed meeting to determine if the Board should go into executive session. The motion was seconded by Alderman Thompson. Voting aye, Mayor Flaggs, Alderman Mayfield, Alderman Thompson. None voting nay, the motion was unanimously adopted. The Mayor and Aldermen discuss whether or not they should go into executive session. Alderman Mayfield moved to go into executive session to discuss Personnel Action Forms for New Hire in the Right of Way Department (1), Recreational Programs (3); Pay Adjustment in the Police Department (1), Sewer Department (1), Water Maintenance Department (1), Fire Department (3); Retro Pay Adjustment in the Police Department (1); Resignation in the Fire Department (1), Police Department (1); Suspension in the Water Maintenance Department (1), Street Department (1), Sewer Department (1); Termination in the Recreation Programs (1); Permission to Post in the Recreation Programs (1). The motion was seconded by Alderman Thompson, and upon vote being taken, the following voting aye: Mayor Flaggs, Alderman Mayfield, Alderman Thompson. None voting nay, the motion was adopted unanimously. The Mayor and Aldermen announced they would go into executive session to discuss Personnel Action Forms for New Hire in the Right of Way Department (1), Recreational Programs (3); Pay Adjustment in the Police Department (1), Sewer Department (1), Water Maintenance Department (1), Fire Department (3); Retro Pay Adjustment in the Police Department (1); Resignation in the Fire Department (1), Police Department (1); Suspension in the Water Maintenance Department (1), Street Department (1), Sewer Department (1); Termination in the Recreation Programs (1); Permission to Post in the Recreation Programs (1). The motion City of Vicksburg Page 4 Printed on 5/7/2015 Board of Mayor and Aldermen Minutes - Final-revised April 6, 2015 was seconded by Alderman Thompson, and upon vote being taken, the following voting aye: Mayor Flaggs, Alderman Mayfield, Alderman Thompson. None voting nay, the Mayor and Aldermen of the City of Vicksburg went into executive session to discuss Personnel Action Forms for New Hire in the Right of Way Department (1), Recreational Programs (3); Pay Adjustment in the Police Department (1), Sewer Department (1), Water Maintenance Department (1), Fire Department (3); Retro Pay Adjustment in the Police Department (1); Resignation in the Fire Department (1), Police Department (1); Suspension in the Water Maintenance Department (1), Street Department (1), Sewer Department (1); Termination in the Recreation Programs (1); Permission to Post in the Recreation Programs (1). The Mayor and Aldermen are now in executive session. Those present at the executive session were Mayor Flaggs, Alderman Mayfield, Alderman Thompson, Nancy Thomas - City Attorney, Walter W. Osborne, Jr. - City Clerk, Walterine Langford - Human Resource Director, Tasha W. Jordan - Deputy City Clerk, Brian Boykins - Mayor’s Administrative Assistant, Danitta Reed - Southward's Administrative Assistant. Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Litigation Matters: O. ID-15-0355 Discuss Litigation Matter Appearing: Police Chief Armstrong, Deputy Chief Edwards, Deputy Chief Stewart A discussion was held on a Potential Litigation Matter by the Mayor and Aldermen with Chief Armstrong, Deputy Chief Edwards and Deputy Chief Stewart. A discussion was held. No action was taken. Personnel Matters: A. ID-15-0333 New Hire - Right of Way Department (1) On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve New Hire of Zero Turn Operator at $8.08 per hour in the Right of Way Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson B. ID-15-0334 New Hires - Recreational Programs (3) On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve New Hires for three (3) Softball Umpires at $20.00 per game each in the Recreational Programs. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson C. ID-15-0336 Pay Adjustment - Police Department (1) On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve Pay Adjustment for Police Officer at $15.85 per hour to $16.05 per hour in the Police Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson D. ID-15-0337 Pay Adjustment - Sewer Department (1) On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve Pay Adjustment for Laborer at $7.25 per hour to $8.00 per hour in the Sewer Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson E. ID-15-0338 Pay Adjustment - Water Maintenance Department (1) On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve Pay Adjustment for Laborer at $7.25 per hour to $8.00 per hour in the Water Maintenance Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson City of Vicksburg Page 5 Printed on 5/7/2015 Board of Mayor and Aldermen Minutes - Final-revised April 6, 2015 F. ID-15-0347 Pay Adjustments - Fire Department (3) On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve Pay Adjustments for Captain V+ at $14.58 per hour to $14.84 per hour; Captain Paramedic III at $16.09 per hour to Captain Paramedic V at $16.63 per hour; Lieutenant IV at $12.35 per hour to Lieutenant V at $12.62 per hour in the Fire Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson G. ID-15-0339 Retro Pay Adjustment - Police Department (1) On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve Retro Pay Adjustment for Police Officer for hours worked for the pay period of February 21 - March 17, 2015 due to the employee for not being paid the increase amount of $.20 for longevity pay. Total regular hours worked 149.10X.20+$29.82 total amount due in the Police Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson H. ID-15-0348 Resignation - Fire Department (1) On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to accept Resignation from Paramedic in the Fire Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson I. ID-15-0341 Resignation - Police Department (1) On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to accept Resignation from Police Officer, under the threat of termination, in the Police Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson J. ID-15-0340 Suspension - Water Maintenance Department (1) On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve Suspension of Laborer for twenty (20) days in the Water Maintenance Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson K. ID-15-0354 Suspension - Street Department (1) On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve Suspension for Concrete Foreman indefinitely, pending a termination hearing for positive drug test in the Street Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson L. ID-15-0353 Suspension - Sewer Department (1) On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve Suspension for Laborer indefinitely, due to being investigated for criminal activity in the Sewer Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson M. ID-15-0342 Termination - Recreation Programs (1) On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve Termination of Score Keeper in the Recreation Programs. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson N. ID-15-0349 Permission to Post - Recreation Programs - Program Coordinator (1) City of Vicksburg Page 6 Printed on 5/7/2015 Board of Mayor and Aldermen Minutes - Final-revised April 6, 2015 On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve request to Post for Program Coordinator in the Recreation Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Adjournment On motion of Alderman Mayfield, seconded by Alderman Thompson, and unanimously passed, the Mayor and Aldermen of the City of Vicksburg adjourned to meet 10 o’clock a.m., Friday, April 10, 2015, to take up and act upon any and all matters that may come before the Board. MAYOR ATTEST: CITY CLERK Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson City of Vicksburg Page 7 Printed on 5/7/2015