Board of Mayor and Aldermen

1415 Walnut Street City of Vicksburg Vicksburg, MS 39180 Minutes - Final-revised Board of Mayor and Aldermen George Flaggs Jr., Mayor Michael A. Mayfield Sr., Alderman Willis T. Thompson, Alderman Wednesday, March 25, 2015 10:00 AM City Hall Annex Board Room 1. Invocation, Pledge of Allegiance and Call to Order Invocation was given by Captain Shawn Kelly. Pledge of Allegiance was led by Eugene J. Rogillio. 2. Roll Call Present: 3- Mayor George Flaggs Jr. Alderman Michael A. Mayfield Sr. Alderman Willis T. Thompson 3. Board Comments: Alderman Thompson informed the residents of the beautification efforts being done by the Community Service Department on Hwy 61 South and announced a position is open on the Beautification Committee for those who reside in the South Ward. 4. Adopt Agenda ADD: Accept Letter of Resignation from Dorwin Shields on the Board of Architectural Review Executive Session: Personnel Matter - Police Department DELETE: Agenda Item W (ID-15-0303) Authorize mayor to execute Memorandum of Agreement with My Brother's Keeper, Inc. for walking trail improvements On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to adopt the Agenda as amended. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Recognitions: A. ID-15-0318 Employee Anniversaries: 1. 25 years of service: Cemetery Department - Lee Moore, Venable Moore 2. 15 years of service: City Clerk's Office - Tasha Jordan; Police Department - Johnnie Edwards; Accounting Department - Sidra Burns 3. 10 years of service: Police Department - Tommy Curtis Mayor Flaggs recognized Lee Moore and Venerable Moore in the Cemetery Department; with twenty-five (25) years of service. Tasha W. Jordan in the City Clerk's Office, Johnnie Edwards in the Police Department, Sidra Burns in the Accounting Department, with fifteen (15) years of service. Tommy Curtis in the Police Department with ten (10) years of service. The Mayor and Aldermen congratulated Lee Moore, Venerable, Tasha Wynn, Johnnie Edwards, Sidra Burns and Tommy Curtis for their years of service with the City of Vicksburg. Recognitions: Shaun Kelly presented the following Outgoing Wing Administrator of the Year Award - Cindy Arcia Cadet of the Year Award - Brittney D. Brewer Education Officer of the Year Award - Shaun Kelly Wing Professional Developer of the Year Award - Joe Kelly City of Vicksburg Page 1 Printed on 6/10/2015 Board of Mayor and Aldermen Minutes - Final-revised March 25, 2015 Safety Officer of the Year Award - Kingston Myles Commander of the Year Award - Shaun Kelly Minutes: A. ID-15-0275 Adopt Board Meeting Minutes: 1. December 01, 2014 2. December 01, 2014 (5:30pm) 3. December 10, 2014 4. December 15, 2014 5. December 23, 2014 6. January 05, 2015 7. January 09, 2015 8. January 20, 2015 9. January 23, 2015 10. February 02, 2015 On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to adopt Board Meeting Minutes: December 01, 2014; December 01, 2014 (5:30 p.m.); December 10, 2014; December 15, 2014; December 23, 2014; January 05, 2015; January 09, 2015; January 20, 2015; January 23, 2015 and February 02, 2015. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Routine Agenda: A. ID-15-0276 Receive Sealed Bids for: 1. Asphalt 2. Elevator and Escalator Maintenance 3. Excavator and Tilt Trailer 4. Genie Boom Lift 5. Pest Control Services 6. Recreation Supplies 7. Towing Services 8. Type III Ambulance On motion of Alderman Mayfield, seconded by Alderman Thompson, the Board proceeded to open bids submitted for furnishing Asphalt, Elevator and Escalator Maintenance, Excavator and Tilt Trailer, Genie Boom Lift, Pest Control Services, Recreation Supplies, Towing Services and Type III Ambulance in accordance with specifications and instructions for bidding on file in the office of City Clerk: Proof of publication of legal advertisements was presented and ordered filed. ASPHALT: DICKERSON & BOWEN INC., P.O. Box 1008; Brookhaven, MS 39602 The Purchasing Director stated there are multiple line items and with permission of the Board the bids be made available for review immediately following the Board Meeting rather than reading them aloud at this time. ELEVATOR AND ESCALATOR MAINTENANCE: OTIS ELEVATOR, Jackson, MS Bid Rejected EXCAVATOR AND TILT TRAILER: EQUIPMENT INC., P.O. Box 1987; Jackson, MS 39215 Bid Bond: Cashier Check $4084.77 Total Bid: $81,695.40 DEVINEY EQUIPMENT, 1023 Deviney Drive; Raymond, MS 39154 5% Bid Bond Total Bid: $92,057.00 SCOTT EQUIPMENT, 3860 I-55 South; Jackson, MS 39212 5% Bid Bond Total Bid: $79,398.99 City of Vicksburg Page 2 Printed on 6/10/2015 Board of Mayor and Aldermen Minutes - Final-revised March 25, 2015 GENIE BOOM LIFT: UNITED RENTALS, 2720 Hwy 61; Vicksburg, MS 39183 Total Bid: $55,214.78 HERTZ EQUIPMENT RENTAL CORP., 320 Hwy 49 South; Jackson, MS 39218 Total Bid: $61,999.00 PEST CONTROL: JONES PEST CONTROL, INC., 210 Stenson Road; Vicksburg, MS 39180 Cashier's Check $300.00 The Purchasing Director stated there are multiple line items and with permission of the Board the bids be made available for review immediately following the Board Meeting rather than reading them aloud at this time. DEERFIELD PEST CONTROL, INC., P.O. Box 12043; Jackson, MS 39236 Cashier's Check $772.80 The Purchasing Director stated there are multiple line items and with permission of the Board the bids be made available for review immediately following the Board Meeting rather than reading them aloud at this time. REED EXTERMINATING CO. INC., P.O. Box 5734; Greenville, MS 38701 Cashier's Check $248.40 The Purchasing Director stated there are multiple line items and with permission of the Board the bids be made available for review immediately following the Board Meeting rather than reading them aloud at this time. PEST SERVICES UNLIMITED, P.O. Box 5125; Brandon, MS 39047 5% Bid Bond The Purchasing Director stated there are multiple line items and with permission of the Board the bids be made available for review immediately following the Board Meeting rather than reading them aloud at this time. RECREATION SUPPLIES: JUST DUETT SPORTS, 3409 Halls Ferry Road, Vicksburg, MS 39180 The Purchasing Director stated there are multiple line items and with permission of the Board the bids be made available for review immediately following the Board Meeting rather than reading them aloud at this time. HOBIE'S SPORTS & OUTDOORS, 3500 Pemberton Square Blvd; Vicksburg, MS 39180 The Purchasing Director stated there are multiple line items and with permission of the Board the bids be made available for review immediately following the Board Meeting rather than reading them aloud at this time. BSN SPORTS, 119 Cypress Cove; Flowood, MS 39232 The Purchasing Director stated there are multiple line items and with permission of the Board the bids be made available for review immediately following the Board Meeting rather than reading them aloud at this time. OFFICIALS USA AND TEAM SPORT, 148 Weisenberger Rd. Ste. C; Madison, MS 39110 The Purchasing Director stated there are multiple line items and with permission of the Board the bids be made available for review immediately following the Board Meeting rather than reading them aloud at this time. TOWING: HWY 27 MOTORS, LLC, 7830 Hwy 27; Vicksburg, MS 39180 The Purchasing Director stated there are multiple line items and with permission of the Board the bids be made available for review immediately following the Board Meeting rather than reading them aloud at this time. TYPE III AMBULANCE: CUSTOM WORKS AND BODY WORKS, INC., 13787 White House Rd.; Woodbury, GA 30293 5% Bid Bond Total Bid: $118,663.00 PEACH STATE AMBULANCE INC., 130 Peach State Court; Tyrone, GA 30290 City of Vicksburg Page 3 Printed on 6/10/2015 Board of Mayor and Aldermen Minutes - Final-revised March 25, 2015 5% Bid Bond Total Bid: $119, 733.00 On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to accept and refer the foregoing bids to the Purchasing Department and Various Departments for review and recommendation back to the Board for award. Authorize City Clerk to re-advertise for Elevator and Escalator Maintenance. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson B. ID-15-0308 Continue State of Emergency to Repair Waterline near the intersection of Bowmar Avenue and Letitia Street On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to Continue State of Emergency to Repair Waterline near the intersection of Bowmar Avenue and Letitia Street. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson B.1 ID-15-0344 Accept Letter of Resignation from Dorwin Shields from Board of Architectural Review On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to accept Dorwin Shield's Letter of Resignation from the Board of Architectural Review. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson C. ID-15-0277 Authorize Mayor to execute Letter in Support of Warren County Children's Shelter Grant Application to: 1. Department of Health and Human Services 2. Division of Public Safety Planning, Office of Justice Programs, Victims of Crime Division Attachments: Letter of Support Letter of Support 2 On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to authorize the Mayor to execute Letter in Support of Warren County Children's Shelter Grant Application to: Department of Health and Human Services; Division of Public Safety Planning, Office of Justice Programs, Victims of Crime Division. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson D. ID-15-0300 Authorize Mayor to execute Right-of-Way-Deed and Temporary Easement for Warren County to fix bridge on Avenue D Attachments: Deed Easement On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to authorize the Mayor to execute Right-of-Way-Deed and Temporary Easement for Warren County to fix bridge on Avenue D. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson E. ID-15-0279 Approve request for advertisement from Mu Xi Omega Chapter of Alpha Kappa Alpha Sorority, Inc. for their 15th Biennial Beautillion on Saturday, April 25, 2015 Attachments: AKA Ad Mayor Flaggs stated that purchasing an advertisement from Mu XI Omega Chapter of Alpha Kappa Alpha Sorority, Inc for their 15th Biennial Beautillion will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial and other interest of the City of Vicksburg. On motion of Alderman Mayfield, seconded by Alderman Thompson, and City of Vicksburg Page 4 Printed on 6/10/2015 Board of Mayor and Aldermen Minutes - Final-revised March 25, 2015 unanimously passed, The Mayor and Aldermen of the City of Vicksburg approved the sponsorship an ad from Mu XI Omega Chapter of Alpha Kappa Alpha Sorority, Inc for their 15th Biennial Beautillion on Saturday, April 25, 2015 in the amount of $500.00. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson F. ID-15-0280 Declare Monday, April 27, 2015 a City Holiday in observance of Confederate Memorial Day Attachments: Confederate Memorial Holiday On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to declare Monday, April 27, 2015 a City Holiday in observance of Confederate Memorial Day. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson G. ID-15-0290 Authorize City Clerk to advertise Sealed Proposals for: 1. Generator Install - Year Two Attachments: Generator Install-Year Two On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to authorize the City Clerk to advertise Sealed Proposals for: Generator Install - Year Two. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson H. ID-15-0301 Authorize City Clerk to advertise Sealed Bids/Proposals for: 1. New/Current Production Wheel Loader 2. Adult Men and Women Concession Stand Operation 3. Shaved Ice Stand On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to authorize the City Clerk to advertise Sealed Bids/Proposals for: New/Current Production Wheel Loader; Adult Men and Women Concession Stand Operation; Shaved Ice Stand. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson I. ID-15-0285 Authorize issuance of the following requisition numbers: 1. 1504914 in the amount of $16,580.00 to Recco, R.E. Campbell Company, Ltd. to purchase a Bridge Hangover Buggy for the Gas Department (Sole Source) 2. 1505077 in the amount of $4,528.00 to D&W Systems Sales, Inc. for the purchase of a TR15 Transmitter Meter for the Raw Waterline located at the Water Treatment Plant (Sole Source) 3. 1505086 in the amount of $17,847.00 to Applied Concepts, Inc. for Stalker Radar for the six (6) new police vehicles (Sole Source) Attachments: Requisition 1504914 Requisition 1505077 Requisition 1505086 On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to authorize the issuance of the following requisition numbers: 1504914 in the amount of $16,580.00 to Recco, R.E. Campbell Company, Ltd. to purchase a Bridge Hangover Buggy for the Gas Department (Sole Source); 1505077 in the amount of $4,528.00 to D&W Systems Sales, Inc. for the purchase of a TR15 Transmitter Meter for the Raw Waterline located at the Water Treatment Plant (Sole Source); 1505086 in the amount of $17,847.00 to Applied Concepts, Inc. for Stalker Radar for the six (6) new police vehicles (Sole Source). The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson J. ID-15-0281 Approve request from Joe Graves, Director of Parks and Recreation, for payment in the amount of $2,880.00 to Mississippi Amateur Softball Association for dues and insurance for Vicksburg Girls Fast Pitch Softball League City of Vicksburg Page 5 Printed on 6/10/2015 Board of Mayor and Aldermen Minutes - Final-revised March 25, 2015 Attachments: Payment VGSA On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve request from Joe Graves, Director of Parks and Recreation, for payment in the amount of $2,880.00 to Mississippi Amateur Softball Association for dues and insurance for Vicksburg Girls Fast Pitch Softball League. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson K. ID-15-0291 Approve request from Joe Graves, Director of Parks and Recreation to reimburse monies to Vicksburg Warren Athletic Association for USSSA affiliation fees in the amount of $825.00 and insurance in the amount of $2,977.01 Attachments: Reimburse VWAA On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve request from Joe Graves, Director of Parks and Recreation to reimburse monies to Vicksburg Warren Athletic Association for USSSA affiliation fees in the amount of $825.00 and insurance in the amount of $2,977.01. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson L. ID-15-0292 Accept Letters for cost of cutting and cleaning lots and Adopt Resolution to Establish Special Assessments for the following properties: 1. 1500 East Avenue, PPIN 16363; owned by Abraham Fowler 2. 2518 Franklin Street, PPIN 16807; owned by Josie Greer et al 3. 1011 Vine Street, PPIN 18056; owned by State of Mississippi Attachments: Special Assessment The attached Letters (Statements) and Resolutions were presented to the Board. On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to accept the foregoing Letters (Statements) for cost of cutting and cleaning lots and Adopt the following Resolutions establishing Special Assessments. 1500 East Avenue, PPIN 16363; owned by Abraham Fowler 2518 Franklin Street, PPIN 16807; owned by Josie Greer et al 1011 Vine Street, PPIN 18056; owned by State of Mississippi. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson M. ID-15-0294 Approve additions to Employee Driving List: 1. Kyle Washington - Community Development Department 2. Terry Garrett - Fire Department Attachments: Driving List On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve additions to Employee Driving List: Kyle Washington in the Community Development Department and Terry Garrett in the Fire Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson N. ID-15-0282 Approve invoice# 2525 in the amount of $2,977.92 to Vicksburg-Tallulah Regional Airport for the month of January 2015 Attachments: VTR On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve invoice# 2525 in the amount of $2,977.92 to Vicksburg-Tallulah Regional Airport for the month of January 2015. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson O. ID-15-0283 Approve allocation of matching funds in the amount of $15,000.00 to Southern Cultural Heritage Foundation pursuant to Section 39-15-1 of City of Vicksburg Page 6 Printed on 6/10/2015 Board of Mayor and Aldermen Minutes - Final-revised March 25, 2015 the Mississippi Code [2nd and Final for FY2015] Attachments: SCHF Allocation On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve allocation of matching funds in the amount of $15,000.00 to Southern Cultural Heritage Foundation pursuant to Section 39-15-1 of the Mississippi Code [2nd and Final for FY2015]. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Resolutions: P. ID-15-0307 ADOPT RESOLUTION AUTHORIZING PREPARATION AND SUBMITTAL OF AN APPLICATION FOR FUNDING UNDER THE MDOT 2015 TRANSPORTATION ENHANCEMENT URBAN YOUTH CORPS PROGRAM Attachments: Resolution (Urban Youth Corps) On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to ADOPT RESOLUTION AUTHORIZING PREPARATION AND SUBMITTAL OF AN APPLICATION FOR FUNDING UNDER THE MDOT 2015 TRANSPORTATION ENHANCEMENT URBAN YOUTH CORPS PROGRAM. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Enactment No: RES 2015-032 Q. ID-15-0309 ADOPT RESOLUTION HIRING LEGAL COUNSEL AND A FINANCIAL ADVISOR IN CONNECTION WITH THE SALE AND ISSUANCE BY THE CITY OF VICKSBURG, MISSISSIPPI OF EITHER GENERAL OBLIGATION BONDS OF THE CITY OR A GENERAL OBLIGATION BOND OF THE CITY FOR SALE TO THE MISSISSIPPI DEVELOPMENT BANK OR THE EXECUTION AND DELIVERY OF THE DOCUMENTS NECESSARY TO SECURE A LOAN WITH THE MISSISSIPPI DEVELOPMENT BANK, ALL IN AN AGGREGATE PRINCIPAL AMOUNT NOT TO EXCEED EIGHTEEN MILLION DOLLARS ($18,000,000); AND FOR RELATED PURPOSES. Attachments: Resolution (Legal Counsel).pdf On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to ADOPT RESOLUTION HIRING LEGAL COUNSEL AND A FINANCIAL ADVISOR IN CONNECTION WITH THE SALE AND ISSUANCE BY THE CITY OF VICKSBURG, MISSISSIPPI OF EITHER GENERAL OBLIGATION BONDS OF THE CITY OR A GENERAL OBLIGATION BOND OF THE CITY FOR SALE TO THE MISSISSIPPI DEVELOPMENT BANK OR THE EXECUTION AND DELIVERY OF THE DOCUMENTS NECESSARY TO SECURE A LOAN WITH THE MISSISSIPPI DEVELOPMENT BANK, ALL IN AN AGGREGATE PRINCIPAL AMOUNT NOT TO EXCEED EIGHTEEN MILLION DOLLARS ($18,000,000); AND FOR RELATED PURPOSES.. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Enactment No: RES 2015-033 R. ID-15-0310 ADOPT RESOLUTION DECLARING THE INTENTION OF THE BOARD OF MAYOR AND ALDERMEN OF THE CITY OF VICKSBURG, MISSISSIPPI, TO EITHER ISSUE GENERAL OBLIGATION BONDS OF THE CITY, ISSUE A GENERAL OBLIGATION BOND OF THE CITY FOR SALE TO THE MISSISSIPPI DEVELOPMENT BANK OR ENTER INTO A LOAN WITH THE MISSISSIPPI DEVELOPMENT BANK, ALL IN AN AGGREGATE PRINCIPAL AMOUNT NOT TO EXCEED EIGHTEEN MILLION DOLLARS ($18,000,000) TO RAISE MONEY FOR THE PURPOSE OF (A) CONSTRUCTING, IMPROVING AND PAVING City of Vicksburg Page 7 Printed on 6/10/2015 Board of Mayor and Aldermen Minutes - Final-revised March 25, 2015 STREETS, SIDEWALKS, DRIVEWAYS, PARKWAYS, WALKWAYS AND PUBLIC PARKING FACILITIES, AND PURCHASING LAND THEREFORE; (B) PURCHASING LAND FOR PARKS, PUBLIC PLAYGROUNDS AND CEMETERIES AND IMPROVING, EQUIPPING AND ADORNING THE SAME, INCLUDING THE CONSTRUCTION, REPAIRING AND EQUIPPING OF SWIMMING POOLS AND OTHER RECREATIONAL FACILITIES; (C) ERECTING MUNICIPAL BUILDINGS AND PURCHASING BUILDINGS OR LAND THEREFORE, AND FOR REPAIRING, IMPROVING, ADORNING AND EQUIPPING THE SAME; (D) REPAIRING, IMPROVING AND EXTENDING WATERWORKS, GAS, ELECTRIC AND OTHER PUBLIC UTILITY PLANTS OR DISTRIBUTION SYSTEMS; (E) CONSTRUCTING BRIDGES AND CULVERTS; (F) REPAIRING, IMPROVING AND EXTENDING SANITARY, STORM, DRAINAGE AND SEWERAGE SYSTEMS; and (G) PROVIDING HOUSING FOR FIRE-FIGHTING EQUIPMENT AND APPARATUS AND PURCHASING LAND THEREFORE, ALL AS AUTHORIZED BY THE LAWS OF THE STATE OF MISSISSIPPI, DIRECTING THE PUBLICATION OF A NOTICE OF SUCH INTENTION; AND FOR RELATED PURPOSES. Attachments: Resolution (GO Bonds).pdf On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to ADOPT RESOLUTION DECLARING THE INTENTION OF THE BOARD OF MAYOR AND ALDERMEN OF THE CITY OF VICKSBURG, MISSISSIPPI, TO EITHER ISSUE GENERAL OBLIGATION BONDS OF THE CITY, ISSUE A GENERAL OBLIGATION BOND OF THE CITY FOR SALE TO THE MISSISSIPPI DEVELOPMENT BANK OR ENTER INTO A LOAN WITH THE MISSISSIPPI DEVELOPMENT BANK, ALL IN AN AGGREGATE PRINCIPAL AMOUNT NOT TO EXCEED EIGHTEEN MILLION DOLLARS ($18,000,000) TO RAISE MONEY FOR THE PURPOSE OF (A) CONSTRUCTING, IMPROVING AND PAVING STREETS, SIDEWALKS, DRIVEWAYS, PARKWAYS, WALKWAYS AND PUBLIC PARKING FACILITIES, AND PURCHASING LAND THEREFORE; (B) PURCHASING LAND FOR PARKS, PUBLIC PLAYGROUNDS AND CEMETERIES AND IMPROVING, EQUIPPING AND ADORNING THE SAME, INCLUDING THE CONSTRUCTION, REPAIRING AND EQUIPPING OF SWIMMING POOLS AND OTHER RECREATIONAL FACILITIES; (C) ERECTING MUNICIPAL BUILDINGS AND PURCHASING BUILDINGS OR LAND THEREFORE, AND FOR REPAIRING, IMPROVING, ADORNING AND EQUIPPING THE SAME; (D) REPAIRING, IMPROVING AND EXTENDING WATERWORKS, GAS, ELECTRIC AND OTHER PUBLIC UTILITY PLANTS OR DISTRIBUTION SYSTEMS; (E) CONSTRUCTING BRIDGES AND CULVERTS; (F) REPAIRING, IMPROVING AND EXTENDING SANITARY, STORM, DRAINAGE AND SEWERAGE SYSTEMS; and (G) PROVIDING HOUSING FOR FIRE-FIGHTING EQUIPMENT AND APPARATUS AND PURCHASING LAND THEREFORE, ALL AS AUTHORIZED BY THE LAWS OF THE STATE OF MISSISSIPPI, DIRECTING THE PUBLICATION OF A NOTICE OF SUCH INTENTION; AND FOR RELATED PURPOSES. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Enactment No: RES 2015-034 S. ID-15-0306 ADOPT RESOLUTION AUTHORIZING ADMINISTRATIVE SETTLEMENT FOR RIGHT-OF-WAY PURCHASES Attachments: Resolution (Right of Way).pdf On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to adopt ADOPT RESOLUTION AUTHORIZING ADMINISTRATIVE SETTLEMENT FOR RIGHT-OF-WAY PURCHASES. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Enactment No: RES 2015-035 Ordinances: T. ID-15-0293 ADOPT AN ORDINANCE TO AMEND CHAPTER 6, BUILDINGS City of Vicksburg Page 8 Printed on 6/10/2015 Board of Mayor and Aldermen Minutes - Final-revised March 25, 2015 AND BUILDING REGULATIONS, OF THE CODE OF ORDINANCES OF THE CITY OF VICKSBURG TO ADOPT VARIOUS STANDARD CODES RELATING TO CONSTRUCTION OF BUILDINGS, INSPECTION ACTIVITIES, AND OTHER RELATED MATTERS Attachments: Ordinance 2012 ICC Codes On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to ADOPT AN ORDINANCE TO AMEND CHAPTER 6, BUILDINGS AND BUILDING REGULATIONS, OF THE CODE OF ORDINANCES OF THE CITY OF VICKSBURG TO ADOPT VARIOUS STANDARD CODES RELATING TO CONSTRUCTION OF BUILDINGS, INSPECTION ACTIVITIES, AND OTHER RELATED MATTERS . The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Enactment No: ORD 2015-009 Contracts: U. ID-15-0278 Authorize Mayor to execute Memorandum of Understanding between The Vicksburg Housing Authority (VHA) and the Vicksburg Police Department (VPD) for the Officer Next Door Program Attachments: VHA MOU On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to authorize the Mayor to execute Memorandum of Understanding between The Vicksburg Housing Authority (VHA) and the Vicksburg Police Department (VPD) for the Officer Next Door Program. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson V. ID-15-0299 Authorize Mayor to execute Shared Use Agreement Between The City of Vicksburg and Vicksburg Mayoral Health Council for Use of Public Parks & Playgrounds for Scheduled Fitness Events Attachments: Health Council On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to authorize the Mayor to execute Shared Use Agreement Between The City of Vicksburg and Vicksburg Mayoral Health Council for Use of Public Parks & Playgrounds for Scheduled Fitness Events. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson W. ID-15-0303 Authorize Mayor to execute Memorandum of Agreement with My Brother's Keeper, Inc. for walking trail improvements Attachments: My Brothers Keeper.pdf This Agenda Item was deleted at the beginning of the Board Meeting. X. ID-15-0304 Authorize Mayor to execute Agreement with AJA Management and Technical Services, Inc. for engineering services Attachments: AJA Management.pdf On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to authorize the Mayor to execute Agreement with AJA Management and Technical Services, Inc. for engineering services. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Y. ID-15-0305 Authorize Mayor to execute Agreement with Stantec for engineering services Attachments: Stantec.pdf On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to authorize the Mayor to execute Agreement with Stantec for engineering services. The motion was adopted unanimously by the following vote: City of Vicksburg Page 9 Printed on 6/10/2015 Board of Mayor and Aldermen Minutes - Final-revised March 25, 2015 Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Docket of Claims: Z. ID-15-0286 Approve Bank Letters: 1. Trustmark 2. BancorpSouth Attachments: Trustmark BancorpSouth On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve Bank Letters for Trustmark and BancorpSouth. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson AA. ID-15-0287 Approve Reports: 1. City Sexton 2. Privilege License 3. Mayor and Treasure 4. Delinquent Tax Collection 5. Monthly Tax Collection 6. Detail Budget Attachments: City Sexton Privilege License Mayor & Treasure The City Sexton presented report of collections, account opening graves, etc. for the month of February 2015 as follows: Fisher Funeral Home - $250.00; Glenwood Funeral Home - $400.00; Jefferson Funeral Home - $3,175.00; Lakeview Funeral Home - $1,850.00. The City Clerk presented the Privilege License Report for new businesses for the month of February 2015. The City Clerk presented report of Mayor and Treasure from the Vicksburg Police Department in the amount of $208,791.00 for February 2015. The City Clerk presented the February 2015 Detailed Budget Report for Approval. Attachments: Supporting documentation following minutes The City Clerk presented report of delinquent collections for City taxes from the Warren County Tax Collector for the Month of February 2015. The City Clerk presented report of collections for City taxes from the Warren County Tax Collector for the Month of February 2015. Attachments: Supporting documentation following minutes: On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve the following Reports: City Sexton, Privilege License, Mayor and Treasure, Detail Budget Report, Monthly Tax Collection, Delinquent Tax Collection. The motion was unanimously adopted by the attached vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Executive Session: Alderman Mayfield moved the Mayor and Aldermen go into a closed meeting to determine if the Board should go into executive session. The motion was seconded by Alderman Thompson. Voting aye, Mayor Flaggs, Alderman Mayfield, Alderman Thompson. None voting nay, the motion was unanimously adopted. The Mayor and Aldermen discuss whether or not they should go into executive session. Alderman Mayfield moved to go into executive session to discuss Personnel Action Forms for Longevity Pay in the City Clerk's Office (1), Police City of Vicksburg Page 10 Printed on 6/10/2015 Board of Mayor and Aldermen Minutes - Final-revised March 25, 2015 Department (1), Accounting Department (1); Interim Assignment in the Police Department (1); Pay Adjustment in the Fire Department (1), Police Department (2); Suspension in the Sewer Department (1), Water Maintenance Department (1); Termination in the Animal Control Department (1); Permission to Post in the Right of Way Department (6); Permission to Post in the Animal Control Department (1); Personnel Matter in the Police Department (1). The motion was seconded by Alderman Thompson, and upon vote being taken, the following voting aye: Mayor Flaggs, Alderman Mayfield, Alderman Thompson. None voting nay, the motion was adopted unanimously. The Mayor and Aldermen announced they would go into executive session to discuss Personnel Action Forms for Longevity Pay in the City Clerk's Office (1), Police Department (1), Accounting Department (1); Interim Assignment in the Police Department (1); Pay Adjustment in the Fire Department (1), Police Department (2); Suspension in the Sewer Department (1), Water Maintenance Department (1); Termination in the Animal Control Department (1); Permission to Post in the Right of Way Department (6); Permission to Post in the Animal Control Department (1); Personnel Matter in the Police Department (1). The Mayor and Aldermen went into executive session to discuss Personnel Action Forms for Longevity Pay in the City Clerk's Office (1), Police Department (1), Accounting Department (1); Interim Assignment in the Police Department (1); Pay Adjustment in the Fire Department (1), Police Department (2); Suspension in the Sewer Department (1), Water Maintenance Department (1); Termination in the Animal Control Department (1); Permission to Post in the Right of Way Department (6); Permission to Post in the Animal Control Department (1); Personnel Matter in the Police Department (1). The Mayor and Aldermen are now in executive session. Those present at the executive session were Mayor Flaggs, Alderman Mayfield, Alderman Thompson, Nancy Thomas - City Attorney, Walter W. Osborne, Jr. - City Clerk, Walterine Langford - Human Resource Director, Tasha W. Jordan - Deputy City Clerk, Brian Boykins - Mayor’s Administrative Assistant, Danitta Reed - Southward's Administrative Assistant. Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Personnel Matters: A. ID-15-0319 Longevity - City Clerk's Office (1) On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve Longevity Pay for Deputy City Clerk from $19.71 per hour to $19.80 per hour in the City Clerk's Office, for fifteen (15) years of service. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson B. ID-15-0320 Longevity - Police Department (1) On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve Longevity Pay for Deputy Chief from $33.35 per hour to $33.44 per hour in the Police Department, for fifteen (15) years of service. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson C. ID-15-0321 Longevity - Accounting Department (1) On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve Longevity Pay for Accountant from $26.51 per hour to $26.60 per hour in the Accounting Department, for fifteen (15) years of service. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson D. ID-15-0311 Interim Assignment - Police Department (1) On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve Interim Assignment of Police Officer at $16.29 per hour to B-Watch Commander at $17.04 per hour in the Police Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson E. ID-15-0312 Pay Adjustment - Fire Department (1) City of Vicksburg Page 11 Printed on 6/10/2015 Board of Mayor and Aldermen Minutes - Final-revised March 25, 2015 On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve Pay Adjustment for Captain V+ at $14.37 per hour to $14.63 per hour in the Fire Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson F. ID-15-0322 Pay Adjustments - Police Department (2) On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve Pay Adjustments for Police Officer at $16.09 per hour to $16.29 per hour, Investigator at $22.50 per hour to $22.70 per hour in the Police Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson G. ID-15-0313 Suspension - Sewer Department (1) On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve Suspension for Laborer for five (5) days in the Sewer Department, for violation of the City's Attendance Policy. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson H. ID-15-0317 Suspension - Water Maintenance Department (1) On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve Suspension of Laborer for two (2) days in the Water Maintenance Department for insubordination. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson I. ID-15-0314 Termination - Animal Control (1) On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve Termination of Laborer in the Animal Control. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson J. ID-15-0315 Permission to Post - Seasonal Laborer - Right of Way Department (6) On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve request to Post for six (6) Seasonal Laborer - Right of Way Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson K. ID-15-0316 Permission to Post - Laborer - Animal Control (1) On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve request to Post for Laborer in the Animal Control. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson L. ID-15-0343 Personnel Matter - Police Department (1) Mayor Flaggs recused himself from the Board Meeting. Brian Boykins - Mayor's Administrative Assistant left executive session. Alderman Mayfield is now Mayor Pro-Tem Mayfield. On motion of Alderman Thompson, seconded by Mayor Pro-Tem Mayfield, the Mayor Pro-Tem and Alderman voted to approve demotion of Lieutenant to Sergeant and six (6) months probation in the Police Department. The motion was adopted unanimously by the following vote: Aye: 2- Alderman Mayfield, and Alderman Thompson Recused: 1- Mayor Flaggs Docket of Claims: BB ID-15-0288 Approve Claims Docket City of Vicksburg Page 12 Printed on 6/10/2015 Board of Mayor and Aldermen Minutes - Final-revised March 25, 2015 Mayor Flaggs returned to the Board Meeting. Mayor Pro-Tem Mayfield is now Alderman Thompson. Alderman Mayfield recused himself from the Board Meeting. The City Clerk presented the Docket of Claims numbering 125863 through 126050; 735 through 740. Refund checks numbering 9905721 through 9905750. On motion of Alderman Thompson, seconded by Mayor Flaggs, the Mayor and Alderman voted to approve Claims Docket. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs, and Alderman Thompson Recused: 1- Alderman Mayfield Adjournment On motion of Mayor Flaggs, seconded by Alderman Thompson, and unanimously passed, the Mayor and Alderman of the City of Vicksburg adjourned to meet 10 o’clock a.m., Monday, May 06, 2015, to take up and act upon any and all matters that may come before the Board. MAYOR ATTEST: CITY CLERK: Aye: 2- Mayor Flaggs, and Alderman Thompson City of Vicksburg Page 13 Printed on 6/10/2015