Board of Mayor and Aldermen

1415 Walnut Street City of Vicksburg Vicksburg, MS 39180 Minutes - Final-revised Board of Mayor and Aldermen George Flaggs Jr., Mayor Michael A. Mayfield Sr., Alderman Willis T. Thompson, Alderman Monday, March 16, 2015 10:00 AM City Hall Annex Board Room 1. Invocation, Pledge of Allegiance and Call to Order Invocation was given by Alderman Mayfield. Pledge of Allegiance was led by Walter W. Osborne, Jr. - City Clerk. 2. Roll Call Present: 3- Mayor George Flaggs Jr. Alderman Michael A. Mayfield Sr. Alderman Willis T. Thompson 3. Board Comments: 4. Adopt Agenda ADD: Authorize Mayor to Execute Central Mississippi Trauma Region Application DELETE: Executive Session: Potential Litigation Matter (1) On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to adopt Agenda as amended. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Minutes: A. ID-15-0257 Adopt Board Meeting Minutes: 1. November 17, 2014 2. November 25, 2014 On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to adopt Board Meeting Minutes for November 17, 2014 and November 25, 2014. The motion was adopted unanimously by the following vote Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Routine Agenda: A. ID-15-0256 Award Sealed Bids for the following: 1. Cemetery Grass Cutting 2. Liquid Chlorine Bleach Attachments: Cemetery Bid Award.pdf Liquid Chlorine Bid Award.pdf On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to Award Sealed Bids for the following: Cemetery Grass Cutting to B. Hynum Mowing of Vicksburg, MS; Liquid Chlorine Bleach to Allied Universal Corporation of Miami, FL. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson B. ID-15-0261 Accept recommendation from Allen&Hoshall to award sealed proposal and contract for the Installation of New Lime Slakers at the Water Treatment Plant to Hemphill Construction Company, Inc. in the amount of $309,000.00 which consists of the Base Bid ($248,000.00) and the Additive Alternative Bid ($61,000.00) City of Vicksburg Page 1 Printed on 5/7/2015 Board of Mayor and Aldermen Minutes - Final-revised March 16, 2015 Attachments: Lime Slakers.pdf On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to accept the recommendation from Allen & Hoshall to award sealed proposal and contract for the Installation of New Lime Slakers at the Water Treatment Plant to Hemphill Construction Company, Inc. of Florence, MS in the amount of $309,000.00 which consists of the Base Bid ($248,000.00) and the Additive Alternative Bid ($61,000.00). The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson C. ID-15-0262 Accept recommendation from Allen&Hoshall to award sealed proposal and contract for Continuing Sewer Assessment Program - Year One to Suncoast Infrastructure, Inc. in the amount of $700,808.67 Attachments: Bid Award Sewer Assessment.pdf On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to accept the recommendation from Allen & Hoshall to award sealed proposal and contract for Continuing Sewer Assessment Program - Year One to Suncoast Infrastructure, Inc. of Florence MS in the amount of $700,808.67. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson C.1 ID-15-0323 Authorize Mayor to execute Central Mississippi Trauma Region Application Attachments: MS Trauma Region Application.pdf On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to authorize the Mayor to execute Central Mississippi Trauma Region Application. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson D. ID-15-0263 Approve request from RiverFest, Inc. regarding 1st Riverfest 5K Run/Walk Attachments: Riverfest On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve request from RiverFest, Inc. regarding 1st Riverfest 5K Run/Walk for permission to host the 1st Riverfest 5K run/walk on Saturday, April 18, 2015 in Downtown Vicksburg and assistance from the City's Traffic, Police, Community Services, Building Maintenance, ROW and Street Departments. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson E. ID-15-0247 Alderman Mayfield recused himself from the Board Meeting. Approve request from The Salvation Army in the amount of $1,500.00 to support these three (3) initiatives during 2015: 1. Book Bag Project 2. STEM (Science,Technology, Engineering and Math) Program 3. Kicks for Hope Soccer Camp Attachments: Salvation Army.pdf Alderman Mayfield recused himself from the Board Meeting. On motion of Alderman Thompson, seconded by Mayor Flaggs, the Mayor and Alderman voted to approve allocation of funds in the amount of $1,500.00 to The Salvation Army to help support these three (3) initiatives during 2015: Book Bag Project; STEM (Science,Technology, Engineering and Math) Program; Kicks for Hope Soccer Camp. The City is authorized pursuant to Sec. 21-19-65 of the Mississippi Code of 1972, as amended, for matching funds for social and community service programs and the City is matching these funds. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs, and Alderman Thompson Recused: 1- Alderman Mayfield City of Vicksburg Page 2 Printed on 5/7/2015 Board of Mayor and Aldermen Minutes - Final-revised March 16, 2015 F. ID-15-0251 Alderman Mayfield returned to the Board Meeting. Adopt Budget Amendments Attachments: Budget Amendments.pdf On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to adopt Budget Amendments. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson G. ID-15-0260 Authorize Issuance of the following requisition numbers: 1. 1504733 in the amount of $35,130.00 to purchase two (2) 2015 Jeep Patriots for the Community Development Department (State Contract) 2. 1504747 in the amount of $126,162.00 to purchase six (6) 2015 Dodge Chargers for the Police Department (State Contract) Attachments: Requisition No. 1504733 Requisition No. 1504747 On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to authorize Authorize Issuance of the following requisition numbers: 1. 1504733 in the amount of $35,130.00 to purchase two (2) 2015 Jeep Patriots for the Community Development Department (State Contract) 2. 1504747 in the amount of $126,162.00 to purchase six (6) 2015 Dodge Chargers for the Police Department (State Contract) The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson H. ID-15-0249 Discuss dilapidated buildings and overgrown lot codes and authorize Victor Gray-Lewis, Director of Community Development, to proceed to cut, clean, and demolish properties Attachments: Special Assessment.pdf Victor Gray-Lewis, Director of Community Development, came before the Board to discuss and request permission to proceed to cut, clean and demolish the attached properties: On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to declare the foregoing properties to be a public menace to the public health, safety & welfare of the community and authorize the Director of Community Development to proceed to cut, clean and demolish structures with all charges incurred to be assessed against the property owners. Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson I. ID-15-0248 Approve request from Vicksburg-Warren E-911 for payment in the amount of $43,394.23 for the City 's share of 17 full-time and 4 temporary E-911 dispatchers' salaries, matching benefits, and insurance for check dates 1-30-2015 and 2-13-2015 Attachments: E911.pdf On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve request from Vicksburg-Warren E-911 for payment in the amount of $43,394.23 for the City 's share of 17 full-time and 4 temporary E-911 dispatchers' salaries, matching benefits, and insurance for check dates 1-30-2015 and 2-13-2015. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Resolutions: J. ID-15-0250 Adopt Resolution to Declare Emergency to Repair 8" Sanitary Sewer Line and 24" Storm Line Attachments: Emergency Resolution.pdf On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to adopt Resolution to Declare Emergency to City of Vicksburg Page 3 Printed on 5/7/2015 Board of Mayor and Aldermen Minutes - Final-revised March 16, 2015 Repair 8" Sanitary Sewer Line and 24" Storm Line (National Street). The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson K. ID-15-0264 Adopt Resolution to Adopt Official Seal Attachments: Resolution (Seal) On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to adopt Resolution to Adopt Official Seal for the City of Vicksburg. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson L. ID-15-0265 Adopt Resolution Regarding Advertisements Attachments: Resolution (Advertisements) On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to adopt Resolution Regarding Advertisements. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Ordinances: M. ID-15-0252 Adopt An Ordinance To Amend Chapter 6, Buildings And Building Regulations, Of The Code Of Ordinances Of The City Of Vicksburg To Adopt Various Standard Codes Relating To Construction Of Buildings, Inspection Activities, And Other Related Matters Attachments: Ordinance2012 ICC Codes.pdf On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to table the Ordinance To Amend Chapter 6, Buildings And Building Regulations, Of The Code Of Ordinances Of The City Of Vicksburg To Adopt Various Standard Codes Relating To Construction Of Buildings, Inspection Activities, And Other Related Matters. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Contracts: N. ID-15-0254 Authorize Mayor to Execute Contract with Neel~Schaffer for the Vicksburg Municipal Airport Proposal for Professional Services to Remove Obstructions and Install Runway 19 PAPI (AIP Project No. 3-28-0073-008-2015) Attachments: Vicksburg Municipal Airport.pdf On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to authorize the Mayor to Execute Contract with Neel~Schaffer for the Vicksburg Municipal Airport Proposal for Professional Services to Remove Obstructions and Install Runway 19 PAPI (AIP Project No. 3-28-0073-008-2015). The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson O. ID-15-0246 Authorize Mayor to execute Agreement with Vicksburg Warren Athletic Association for use of baseball fields Attachments: Vicksburg Warren Athletic Assoc..pdf On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to authorize the Mayor to execute Agreement with Vicksburg Warren Athletic Association for use of baseball fields. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson P. ID-15-0258 Authorize Mayor to execute Agreement with Vicksburg Warren Baseball Association for use of baseball fields City of Vicksburg Page 4 Printed on 5/7/2015 Board of Mayor and Aldermen Minutes - Final-revised March 16, 2015 Attachments: Vicksburg Warren Baseball Assoc. On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to authorize the Mayor to execute Agreement with Vicksburg Warren Baseball Association for use of baseball fields. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Q. ID-15-0259 Authorize Mayor to execute Agreement with Vicksburg Girls' Softball association for use of softball fields Attachments: Vicksburg Girls' Softball Assoc. On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to authorize the Mayor to execute Agreement with Vicksburg Girls' Softball Association for use of softball fields. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Executive Session: Alderman Mayfield moved the Mayor and Aldermen go into a closed meeting to determine if the Board should go into executive session. The motion was seconded by Alderman Thompson. Voting aye, Mayor Flaggs, Alderman Mayfield, Alderman Thompson. None voting nay, the motion was unanimously adopted. The Mayor and Aldermen discuss whether or not they should go into executive session. Alderman Mayfield moved to go into executive session to discuss Personnel Action Forms for New Hire in the Community Development Department (1), Retro-Pay Adjustments in the Police Department (2); Suspension in the Street Department (1), Animal Control Department (1); Termination in the Gas Department (1); Permission to Post in the Parks and Recreation Maintenance Department (4), Sewer Department (1), Gas Department (1). The motion seconded by Alderman Thompson, and upon vote being taken, the following voting aye: Mayor Flaggs, Alderman Mayfield, Alderman Thompson. None voting nay, the motion was adopted unanimously. The Mayor and Aldermen announced they would go into executive session to discuss Personnel Action Forms for New Hire in the Community Development Department (1), Retro-Pay Adjustments in the Police Department (2); Suspension in the Street Department (1), Animal Control Department (1); Termination in the Gas Department (1); Permission to Post in the Parks and Recreation Maintenance Department (4), Sewer Department (1), Gas Department (1). The Mayor and Aldermen of the City of Vicksburg went into executive session to discuss Personnel Action Forms for New Hire in the Community Development Department (1), Retro-Pay Adjustments in the Police Department (2); Suspension in the Street Department (1), Animal Control Department (1); Termination in the Gas Department (1); Permission to Post in the Parks and Recreation Maintenance Department (4), Sewer Department (1), Gas Department (1). The Mayor and Aldermen are now in executive session. Those present at the executive session were Mayor Flaggs, Alderman Mayfield, Alderman Thompson, Nancy Thomas - City Attorney, Walter W. Osborne, Jr. - City Clerk, Tasha W. Jordan - Deputy City Clerk, Walterine Langford - Human Resource Director, Brian Boykins - Mayor’s Administrative Assistant, Danitta Reed - Southward's Administrative Assistant. Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Personnel Matters: A. ID-15-0266 New Hire - Community Development (1) On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve New Hire for Code Enforcement at $16.82 per hour in the Community Development Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson B. ID-15-0267 Retro Pay Adjustments - Police Department (2) On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve Retro Pay Adjustments for Sergeant for $.20 Longevity Pay in the amount of $16.30 for pay period of February 4-17, 2015. Sergeant/Watch Commander for $1.00 Longevity Pay in the City of Vicksburg Page 5 Printed on 5/7/2015 Board of Mayor and Aldermen Minutes - Final-revised March 16, 2015 amount of $91.55 for pay period of February 4-17, 2015 in the Police Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson C. ID-15-0268 Suspension - Street Department (1) On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve Suspension of Concrete Finisher for three (3) days in the Street Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson D. ID-15-0269 Suspension - Animal Control (1) Present: Jebroski Shelton Suspension in the Animal Control Department was presented. No action was taken E. ID-15-0270 Termination - Gas Department (1) On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve Termination of Dispatcher in the Gas Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson F. ID-15-0271 Permission to Post - Seasonal Laborers - Parks and Recreation Maintenance (4) On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve request to Post for four (4) Seasonal Laborers in Parks and Recreation Maintenance (4). The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson G. ID-15-0272 Permission to Post - Equipment Operator - Sewer Department (1) On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve the request to Post for Equipment Operator in the Sewer Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson H. ID-15-0273 Permission to Post - Dispatcher - Gas Department (1) On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve the request to Post for Dispatcher in the Gas Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Litigation Matters: I. ID-15-0274 Potential Litigation Matter (1) This Agenda Item was deleted at the beginning of the Board Meeting. Adjournment On motion of Alderman Mayfield, seconded by Alderman Thompson, and unanimously passed, the Mayor and Aldermen of the City of Vicksburg adjourned to meet 10 o’clock a.m., Wednesday, March 25, 2015, to take up and act upon any and all matters that may come before the Board. MAYOR ATTEST: CITY CLERK City of Vicksburg Page 6 Printed on 5/7/2015 Board of Mayor and Aldermen Minutes - Final-revised March 16, 2015 Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson City of Vicksburg Page 7 Printed on 5/7/2015