Board of Mayor and Aldermen

1415 Walnut Street City of Vicksburg Vicksburg, MS 39180 Minutes - Final Board of Mayor and Aldermen George Flaggs Jr., Mayor Michael A. Mayfield Sr., Alderman Willis T. Thompson, Alderman Tuesday, March 10, 2015 10:00 AM City Hall Annex Board Room 1. Invocation, Pledge of Allegiance and Call to Order Invocation was given by Mayor George Flaggs. Pledge of Allegiance was led by City Attorney Nancy Thomas. 2. Roll Call Present: 3- Mayor George Flaggs Jr. Alderman Michael A. Mayfield Sr. Alderman Willis T. Thompson 3. Board Comments: 4. Adopt Agenda On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to adopt the Agenda as printed. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Minutes: A. ID-15-0195 Adopt Board Meeting Minutes: 1. October 24, 2014 2. November 03, 2014 3. November 10, 2014 On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to adopt Board Meeting Minutes: October 24, 2014; November 03, 2014; November 10, 2014. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Routine Agenda: A. ID-15-0225 Southern Cultural Heritage Center Updates Ms. Stacey Massey, of the Southern Cultural Heritage Center, came before the Board to inform the public of the upcoming events at the Southern Cultural Heritage Center for the month of March 2015 and invited the public to attend. The Mayor and Aldermen thanked Ms. Massey for attending the meeting. B. ID-15-0219 Receive Sealed Bids for: 1. Cedar Hill Cemetery Grass Cutting 2. Continuing Sewer Assessment Program - Year One 3. Installation of New Lime Slakers at Water Treatment Plant On motion of Alderman Mayfield, seconded by Alderman Thompson, the Board proceeded to open bids submitted for furnishing Cedar Hill Cemetery Grass Cutting, Continuing Sewer Assessment Program - Year One; Installation of New Lime Slakers at Water Treatment Plant in accordance with specifications and instructions for bidding on file in the office of City Clerk: Proof of publication of legal advertisements was presented and ordered filed. CEDAR HILL CEMETERY GRASS CUTTING: SCOTT'S LAWN SERVICE, 1019 Jerry Clower Blvd.; Yazoo City, MS 39194 5% Bid Bond Received Total Price: $160,000.00 Unit Price: $10,000.00 B. HYNUM MOWING, 404 Burnthouse Road; Vicksburg, MS 39180 City of Vicksburg Page 1 Printed on 4/30/2015 Board of Mayor and Aldermen Minutes - Final March 10, 2015 5% Bid Bond Received Total Price: $127,920.00 Unit Price: $7,995.00 CONTINUING SEWER ASSESSMENT PROGRAM - YEAR ONE: SUNCOAST INFRASTRUCTURE, INC., P.O. Box 397; Florence, MS 39073 C.O.R. #12019-MC 5% Bid bond Received TOTAL BID: $700,808.67 GULF COAST UNDERGROUND, LLC, 3158 Old Shell Road; Mobil, AL 36607 C.O.R. #14487-MC NO BID INSTALLATION OF NEW LIME SLAKERS AT WATER TREATMENT PLANT: HEMPHILL CONSTRUCTION COMPANY, INC., P.O. Drawer 879, Florence, MS 39073 C.O.R. 02449-MC 5% Bid Bond: Yes Base Bid: $248,000.00 Additive Alternate: $61,000.00 Total Bid: $309,000.00 MITCHELL CONTRACTING, 545 Southdown Loop; Covington, LA 70433 C.O.R. 19939-MC 5% Bid Bond: Yes Base Bid: $292,000.00 Additive Alternate: $49,000.00 Total Bid: $341,000.00 J.S. HAREN COMPANY, 1175 Hwy 11, North; Athens, TN 37303 C.O.R. 18938-MC 5% Bid Bond: Yes Base Bid: $337,000.00 Additive Alternate: $52,500.00 Total Bid: $389,500.00 THWEATT CONSTRUCTION, INC., 1463 Hwy 43 South; Canton, MS 39046 C.O.R. 02255-MC 5% Bid Bond: Yes Base Bid: $370,200.00 Additive Alternate: $43,000.00 Total Bid: $413,200.00 On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to accept and refer the foregoing bids to the Purchasing Department and Various Departments for review and recommendation back to the Board for award. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson C. ID-15-0228 Accept Recommendation of Engineering Service to award Sealed Bid and Contract for Wastewater Treatment Facility Improvements-Primary Clarifier Rehabilitation to J.S. Haren Company of Athens, TN in the amount of $616,240.00 (Base Bid and Two Alternatives for both clarifiers) pending Mississippi Development Authority's Approval Attachments: Recommendation-WWTFI On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to accept the Recommendation of Engineering Service to award Sealed Bid and Contract for Wastewater Treatment Facility Improvements-Primary Clarifier Rehabilitation to J.S. Haren Company of Athens, TN in the amount of $616,240.00 (Base Bid and Two Alternatives for both clarifiers) pending Mississippi Development Authority's Approval. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson D. ID-15-0229 Authorize Mayor to execute Notice of Award with J.S. Haren Company for Wastewater Treatment Facility Improvements-Primary Clarifier Rehabilitation (Blue Ink) Attachments: Award Notice-WWTFI On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to authorize the Mayor to execute Notice of Award with J.S. Haren Company for Wastewater Treatment Facility Improvements-Primary Clarifier Rehabilitation (Blue Ink). The motion was adopted unanimously by the following vote: City of Vicksburg Page 2 Printed on 4/30/2015 Board of Mayor and Aldermen Minutes - Final March 10, 2015 Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson E. ID-15-0222 Approve request from Christy Pecanty regarding Riverfest 2015 Attachments: Riverfest On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve request for: Permission to hold the 28th Annual RiverFest Music & Arts Festival on Friday, April 17, 2015 and Saturday, April 18, 2015 in Downtown Vicksburg; Assistance from the City's Traffic, Police, Community Services, Building Maintenance, Right of Way, and Street Departments. The motion was adopted unanimously by thee following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson F. ID-15-0223 Approve request for sponsorship in the amount of $15,000.00 from Riverfest, Inc. Attachments: Riverfest Sponsorship On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to Approve allocation of funds in the amount of $15,000.00 to the Riverfest, Inc. for sponsorship for Riverfest 2015. The City is authorized pursuant to Sec. 17-3-1 and 17-3-3 of the Mississippi Code of 1972, as amended. This brings into favorable notice the opportunities, possibilities & resources of the City and will be helpful toward advancing the moral, financial and other interests of the City. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson G. ID-15-0226 Ratify request for permission to partially close one lane of Frontage Road and Clay Street from the park entrance to the Battlefield Inn for Run Thru History on Saturday, March 7, 2015 from 7:00 a.m. to 10:00 a.m. Attachments: Run Thru History On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to Ratify request for permission to partially close one lane of Frontage Road and Clay Street from the park entrance to the Battlefield Inn for Run Thru History on Saturday, March 7, 2015 from 7:00 a.m. to 10:00 a.m.. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson H. ID-15-0224 Approve the following requests relating to the CDBG Wastewater Treatment Plant Improvement Project: 1. Invoice #762 in the amount of $8,000.00 from Central MS Planning & Development District for professional services for the preparation of the Application and Environmental Clearance (Blue Ink) 2. Authorize the Mayor to execute the Mississippi Development Authority, Community Services Division Request for Cash #1 in the amount of $8,000.00 (Blue Ink) Attachments: CDBG WTPI On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve the following requests relating to the CDBG Wastewater Treatment Plant Improvement Project: Invoice #762 in the amount of $8,000.00 from Central MS Planning & Development District for professional services for the preparation of the Application and Environmental Clearance (Blue Ink); Authorize the Mayor to execute the Mississippi Development Authority, Community Services Division Request for Cash #1 in the amount of $8,000.00 (Blue Ink). The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson I. ID-15-0227 Acknowledge ABC Order Setting Hours of Sale of Alcohol for Certain Resort Areas Attachments: ABC On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to Acknowledge ABC Order Setting Hours of Sale of Alcohol City of Vicksburg Page 3 Printed on 4/30/2015 Board of Mayor and Aldermen Minutes - Final March 10, 2015 for Certain Resort Areas. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson J. ID-15-0230 Authorize issuance of requisition number 1504356 in the amount of $10,124.00 to Fluid Process and Pumps, Inc. for replacement of sewer pump for the pump station located at Merit Health Region Hospital (Sole Source) Attachments: Requisition 1504356 On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to authorize the issuance of requisition number 1504356 in the amount of $10,124.00 to Fluid Process and Pumps, Inc. for replacement of sewer pump for the pump station located at Merit Health Region Hospital (Sole Source). The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson K. ID-15-0231 Approve request from Vicksburg Police Department for permission to declare a 2004 Chevrolet Impala, cid 6264, vin 2FAFP74W93X116564 surplus property and authorize donation to The Town of Edwards, Mississippi Attachments: Surplus Vehicle- Edwards On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve the request from Vicksburg Police Department for permission to declare a 2004 Chevrolet Impala, cid 6264, vin 2FAFP74W93X116564 surplus property and authorize donation to The Town of Edwards, Mississippi. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson L. ID-15-0232 Approve request from Vicksburg Police Department for permission to declare a 2003 Ford Crown Victoria, cid 6391, vin 2G1WF55K149417826 surplus property and authorize donation to The Town of Tchula, Mississippi Attachments: Surplus Vehicle-Tchula On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve the request from Vicksburg Police Department for permission to declare a 2003 Ford Crown Victoria, cid 6391, vin 2G1WF55K149417826 surplus property and authorize donation to The Town of Tchula, Mississippi. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson M. ID-15-0233 Adopt a Restrictive Covenant on Vicksburg Public Parks Built or Maintained with Land and Water Conservation Funds On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to adopt a Restrictive Covenant on Vicksburg Public Parks Built or Maintained with Land and Water Conservation Funds. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson N. ID-15-0234 Approve request from the Vicksburg and Warren County Historical Society to block Cherry, Jackson, Monroe and Grove Streets surrounding the Old Court House Museum for its Annual Spring Flea Market on Saturday, April 25, 2015 Attachments: Flea Market On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve the request from the Vicksburg and Warren County Historical Society to block Cherry, Jackson, Monroe, and Grove Streets surrounding the Old Court House Museum for its Annual Spring Flea Market on Saturday, April 25, 2015. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson City of Vicksburg Page 4 Printed on 4/30/2015 Board of Mayor and Aldermen Minutes - Final March 10, 2015 O. ID-15-0236 Approve the following requests from BluzCruz Marathon to be held on April 11, 2015: 1. Advertising Sponsorship in the amount of $500.00 2. Permission to use north boat ramp at City Riverfront to remove race boats from the canal 3. Use of restrooms at Catfish Row Attachments: BluzCruz Mayor Flaggs stated that purchasing an advertisement from BluzCruz Marathon will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial and other interest of the City of Vicksburg. On motion of Alderman Thompson, seconded by Alderman Mayfield, and unanimously passed, The Mayor and Aldermen of the City of Vicksburg approved the purchase of an ad from BluzCruz Marathon in the amount of $500.00, along with permission to use north boat ramp at City Riverfront to remove race boats from the canal. Use of restrooms at Catfish Row. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson P. ID-15-0238 Authorize payment to Goldie's Express not to exceed $1,200.00 for TRIAD Crime Prevention Luncheon on March 31, 2015 at Vicksburg Municipal Auditorium Attachments: TRIAD Luncheon On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to authorize payment to Goldie's Express not to exceed $1,200.00 for TRIAD Crime Prevention Luncheon on March 31, 2015 at Vicksburg Municipal Auditorium. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Q. ID-15-0237 Approve additions to employee driving list: 1. Kendrick Young - Water Maintenance Department 2. Claude Billings - Police Department Attachments: Driving List On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve the Action Item Q. ID-15-0237 Approve additions to employee driving list: Kendrick Young - Water Maintenance Department; Claude Billings - Police Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Contracts: R. ID-15-0221 Authorize Mayor to execute Technical Service Support Agreement with Physio-Control, Inc. Attachments: Physio Control On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to authorize the Mayor to execute Technical Service Support Agreement with Physio-Control, Inc. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson S. ID-15-0245 Authorize Mayor to execute FEMA Deed Restriction (Hazard Mitigation Assistance (HMA) Program Attachments: FEMA Deed Restriction.pdf On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to authorize the Mayor to execute FEMA Deed Restriction (Hazard Mitigation Assistance (HMA) Program for two (2) flood properties. The motion was adopted unanimously by the following vote: City of Vicksburg Page 5 Printed on 4/30/2015 Board of Mayor and Aldermen Minutes - Final March 10, 2015 Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Executive Session: Alderman Mayfield moved the Mayor and Aldermen go into a closed meeting to determine if the Board should go into executive session. The motion was seconded by Alderman Thompson. Voting aye, Mayor Flaggs, Alderman Mayfield, Alderman Thompson. None voting nay, the motion was unanimously adopted. The Mayor and Aldermen discuss whether or not they should go into executive session. Alderman Mayfield moved to go into executive session to discuss Personnel Action Forms for Pay Adjustments in the Street Department (1), Landscape Department (1), Sewer Department (1); Resignation in the Sewer Department (1); Grievance hearing in the Police Department (1). The motion was seconded by Alderman Thompson, and upon vote being taken, the following voting aye: Mayor Flaggs, Alderman Mayfield, Alderman Thompson. None voting nay, the motion was adopted unanimously. The Mayor and Aldermen announced they would go into executive session to discuss Personnel Action Forms for Pay Adjustments in the Street Department (1), Landscape Department (1), Sewer Department (1); Resignation in the Sewer Department (1); Grievance hearing in the Police Department (1). The Mayor and Aldermen of the City of Vicksburg went into executive session to discuss Personnel Action Forms for Pay Adjustments in the Street Department (1), Landscape Department (1), Sewer Department (1); Resignation in the Sewer Department (1); Grievance hearing in the Police Department (1). The Mayor and Aldermen are now in executive session. Those present at the executive session were Mayor Flaggs, Alderman Mayfield, Alderman Thompson, Nancy Thomas - City Attorney, Walter W. Osborne, Jr. - City Clerk, Brian Boykins - Mayor’s Administrative Assistant, Walterine Langford - Human Resource Director, Danitta Reed - Southward's Administrative Assistant, John W. Carroll, Sr. - Assistant City Clerk. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Personnel Matters: A. ID-15-0239 Pay Adjustment - Street Department (1) On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve Pay Adjustment for Laborer from $7.25 per hour to $8.00 per hour in the Street Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson B. ID-15-0240 Pay Adjustment - Landscape Department (1) On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve Pay Adjustment for Laborer at $7.25 per hour to $8.00 per hour in the Landscape Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson C. ID-15-0241 Pay Adjustment - Sewer Department (1) On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve Pay Adjustment for Laborer from $7.25 per hour to $8.00 in the Sewer Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson D. ID-15-0242 Resignation - Sewer Department (1) On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to accept Resignation from Equipment Operator in the Sewer Department. Effective date March 02, 2015. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson E. ID-15-0243 Grievance Hearing - Police Department (1) Mayor Flaggs recused himself from Executive Session. (knows too much about this City of Vicksburg Page 6 Printed on 4/30/2015 Board of Mayor and Aldermen Minutes - Final March 10, 2015 matter) Brian Boykins Mayor's Administrative Assistant left Executive Session Alderman Mayfield is now Mayor Pro-Tem. Appearing: Police Chief Walter Armstrong Attorney Marshall Sanders Lieutenant Randy Blake Lieutenant Milton Moore Officer Robert Jobe Officer Donald Heggins Officer Benjamin Patrick Officer Michael Battle Officer Jacqueline Noel Officer Africa Sharonda Hunter Captain Sandra Williams Officer Eddie London Officer T'Nile Claiborne Officer Leon W. Kennedy Jr. Officer Robert Armstrong Officer James K. Williams Jr. On motion of Mayor Pro-Tem Mayfield, seconded by Alderman Thompson, the Mayor Pro-Tem and Alderman take under advisement the Grievance Hearing for demotion of Lieutenant to Sergeant in the Police Department. The motion was adopted unanimously by the following vote: Aye: 2- Alderman Mayfield, and Alderman Thompson Recused: 1- Mayor Flaggs Docket of Claims F. ID-15-0244 Adopt Claims Docket Mayor Flaggs returned to the Board Meeting. Mayor Pro-Tem Mayfield is now Alderman Mayfield. Alderman Mayfield recused himself from the Board Meeting. The City Clerk presented the Docket of Claims numbering 125647 through 1125862; 725 through 734. On motion of Alderman Thompson, seconded by Mayor Flaggs, the Mayor and Alderman voted to approve Claims Docket. The motion was adopted unanimously by the following vote: Alderman Mayfield returned to the Board Meeting. Aye: 2- Mayor Flaggs, and Alderman Thompson Recused: 1- Alderman Mayfield Adjournment On motion of Alderman Mayfield, seconded by Alderman Thompson, and unanimously passed, the Mayor and Aldermen of the City of Vicksburg adjourned to meet 10 o’clock a.m., Monday, March 16, 2015, to take up and act upon any and all matters that may come before the Board. MAYOR ATTEST: CITY CLERK Aye: 2- Mayor Flaggs, and Alderman Thompson City of Vicksburg Page 7 Printed on 4/30/2015