Board of Mayor and Aldermen

1415 Walnut Street City of Vicksburg Vicksburg, MS 39180 Minutes - Final Board of Mayor and Aldermen George Flaggs Jr., Mayor Michael A. Mayfield Sr., Alderman Willis T. Thompson, Alderman Monday, May 4, 2015 10:00 AM City Hall Annex Board Room 1. Invocation, Pledge of Allegiance and Call to Order Invocation was given by Alderman Michael A. Mayfield, Sr. Pledge of Allegiance was led by City Attorney Nancy Thomas. 2. Roll Call Present: 3- Mayor George Flaggs Jr. Alderman Michael A. Mayfield Sr. Alderman Willis T. Thompson 3. Board Comments: 4. Adopt Agenda On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to adopt the Agenda as printed. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Recognitions: A. ID-15-0496 Employee Anniversaries: 1. 20 years of service: Fire - William Andress, John Brewer, Sammy Brocato, Daryl Collins, Craig Danczyk, Joe Graham, Clarence Maxey, Kevin Quimby, Richard Wilson 2. 5 years of service: Gas - Nikki Hunter; Police - Tena Mace Mayor Flaggs recognized William Andress, John Brewer, Sammy Brocato, Daryl Collins, Craig Danczyk, Joe Graham, Clarence Maxey, Kevin Quimby, Richard Wilson in the Fire Department; with twenty (20) years of service. Nikki Hunter in the Fire Department, Tena Mace in the Police Department with five (5) years of service. The Mayor and Aldermen congratulated William Andress, John Brewer, Sammy Brocato, Daryl Collins, Craig Danczyk, Joe Graham, Clarence Maxey, Kevin Quimby, Richard Wilson, Nikki Hunter and Tena Mace for their years of service with the City of Vicksburg. B. ID-15-0493 Proclamation declaring May 3rd through 9th, 2015 as Children's Mental Health Awareness Week Attachments: Proclamation- Mental Health Proclamation declaring May 3rd through 9th, 2015 as Children's Mental Health Awareness Week was presented. C. ID-15-0495 Proclamation declaring May 07, 2015, as National Day Of Prayer Attachments: Proclamation - NDP.pdf Proclamation declaring May 07, 2015, as National Day of Prayer was presented. Minutes: A. ID-15-0492 Adopt Board Meeting Minutes for: 1. April 10, 2015 On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to adopt Board Meeting Minutes for April 10, 2015. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Routine Agenda: City of Vicksburg Page 1 Printed on 6/2/2015 Board of Mayor and Aldermen Minutes - Final May 4, 2015 A. ID-15-0481 Receive Sealed Proposals for: 1. Generator Install - Year Two On motion of Alderman Mayfield, seconded by Alderman Thompson, the Board proceeded to open bids submitted for furnishing Generator Install - Year Two in accordance with specifications and instructions for bidding on file in the office of City Clerk: Proof of publication of legal advertisements was presented and ordered filed. GENERATOR INSTALL - YEAR TWO: GULF COAST ELECTRIC COMPANY; 500 Ridge Road, Perkinston, MS 39573 C.O.R.: 18685-MC 5% Bid Bond Total Bid: $246,510.00 FOUNTAIN CONSTRUCTION COMPANY, INC., 5655 Hwy 18 S.; Jackson, MS 39289 C.O.R.: 01484-MC 5% Bid Bond Total Bid: $295,900.00 MISS-LOU ELECTRIC SERVICE, INC., P.O. Box 189; Vidalia, LA 71373 C.O.R.: 17869-MC 5% Bid Bond Total Bid: $307,654.00 KILLEN CONTRACTORS INC., P.O. Box 786; Brandon, MS 39043 C.O.R.: 11266-MC 5% Bid Bond Total Bid: $235,614.85 TONY WATSON ELECTRIC, INC., 163 Branster Cove; Brandon, MS 39042 C.O.R.: 06391-MC 5% Bid Bond Total Bid: $918,370.93 CHAIN ELECTRIC COMPANY, 1308 West Pine St.; Hattiesburg, MS 39401 C.O.R.: 00801-MC 5% Bid Bond Total Bid: $266,150.00 EDWARDS ELECTRIC SERVICE, LLC C.O.R.: 01484-MC 5% Bid Bond, P.O. Box 4277; Meridian, MS 39304 Total Bid: $264,940.00 On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to accept and refer the foregoing bids to the Purchasing Department and Various Departments for review and recommendation back to the Board for award. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson B. ID-15-0489 Award Sealed Proposal for: 1. Adult Men and Women Concession Stand Operations Attachments: Concession Stand On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to award Sealed Bid for Adult Men and Women Concession Stand Operations to BJ7 of Vicksburg, MS. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson C. ID-15-0491 Vicksburg Convention Center Updates Ms. Annette Kirklin, of the Vicksburg Convention Center, came before the Board to inform the public of the upcoming events at the Vicksburg Convention Center for the month of May 2015 and invited the public to attend. The Mayor and Aldermen thanked Ms. Kirklin for attending the meeting. D. ID-15-0482 Accept donation of a small Case International Tractor from City of Cleveland, Mississippi for use at the Vicksburg Municipal Airport Attachments: Tractor Donation On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to accept the donation of a small Case International Tractor from City of Cleveland, Mississippi for use at the Vicksburg Municipal Airport. City of Vicksburg Page 2 Printed on 6/2/2015 Board of Mayor and Aldermen Minutes - Final May 4, 2015 The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson E. ID-15-0488 Approve request from Chief Atkins to declare badges as surplus property for Retiring Fire Captain Glen Jones and Fire Investigator/Inspector Leslie Sanders and authorize sale for $85.00 each Attachments: Surplus Badge On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve the request from Chief Atkins to declare badges as surplus property for Retiring Fire Captain Glen Jones and Fire Investigator/Inspector Leslie Sanders and authorize sale for $85.00 each. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson F. ID-15-0487 Discuss dilapidated buildings and overgrown lot codes and Authorize Victor Gray-Lewis, Director of Community Development to proceed to cut, clean, and demolish properties Attachments: Special Assessments Victor Gray-Lewis, Director of Community Development, came before the Board to discuss and request permission to proceed to cut, clean and demolish the attached properties: On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to declare the foregoing properties to be a public menace to the public health, safety & welfare of the community and authorize the Director of Community Development to proceed to cut, clean and demolish structures with all charges incurred to be assessed against the property owners. Along with the following actions: 2009 Crayton St., PPIN 17406; owned by J. Bunch Investments (complied on cut grass/weeds 30 day extension-remodeling structure) 2917 Green Street, PPIN 5537; owned by Josie Brayboy, et al (complied on cut grass/weeds) 2918 Green Street, PPIN 5549; owned by Cortina Watts (complied on cut grass/weeds and request 30 day extension) 2938 Park Avenue, PPIN 5575; owned by State of Mississippi 3906 Raleigh Street, PPIN 15695; owned by Clarence H. Jones II (complied on cut grass/weeds and remove trash & debris) 1520 Marcus Street, PPIN 13844; owned by Clarence Thomas (requested 30 day extension) 3008 Washington Street, PPIN 16871; owned by Select Porfolio Servicing, Inc. (requested extension until 07/08/15) The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson G. ID-15-0490 Declare Monday, May 25, 2015 a City Holiday for the observance of National Memorial/Jefferson Davis' Birthday Attachments: Holiday On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to declare Monday, May 25, 2015, a City Holiday for the observance of National Memorial/Jefferson Davis' Birthday. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson H. ID-15-0484 Approve request for advertisement from DBR Publishing Co. for Vicksburg and Warren Central High Schools 2015 Football Programs Attachments: Football Programs Mayor Flaggs stated that purchasing an advertisement from DBR Publishing Co. for Vicksburg and Warren Central High Schools 2015 Football Programs will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial and other interest of the City of Vicksburg. On motion of Alderman Thompson, seconded by Alderman Mayfield, and City of Vicksburg Page 3 Printed on 6/2/2015 Board of Mayor and Aldermen Minutes - Final May 4, 2015 unanimously passed, The Mayor and Aldermen of the City of Vicksburg approved the purchase of an ad from DBR Publishing Co. for Vicksburg and Warren Central High Schools 2015 Football Programs in the amount of $560.00. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson I. ID-15-0506 Approve request for advertisement for the 2015 Red Carpet Bowl Football Classic to be held on Friday, August 21, 2015 Attachments: Red Carpet Mayor Flaggs stated that purchasing an advertisement from 2015 Red Carpet Bowl Football Classic will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial and other interest of the City of Vicksburg. On motion of Alderman Thompson, seconded by Alderman Mayfield, and unanimously passed, The Mayor and Aldermen of the City of Vicksburg approved the purchase of an ad from 2015 Red Carpet Bowl Football Classic in the amount of $2,500.00. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Contracts: J. ID-15-0485 Authorize Mayor to execute Amendment No. 1 to Agreement with AJA Management & Technical Services, Inc. for Engineering Services Attachments: AJA On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to authorize the Mayor to execute Amendment No. 1 to Agreement with AJA Management & Technical Services, Inc. for Engineering Services. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson K. ID-15-0486 Authorize Mayor to execute Contract with All Weather Inc. for AWOS Maintenance Services at the Vicksburg Municipal Airport Attachments: AWOS Maintenance On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to authorize the Mayor to execute Contract with All Weather Inc. for AWOS Maintenance Services at the Vicksburg Municipal Airport. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson L. ID-15-0494 Authorize Mayor to execute Consulting Proposal with Plan B Financial Solutions, LLC Attachments: Consulting Proposal On motion of Mayor Flaggs, seconded by Alderman Mayfield, the Mayor and Aldermen voted to authorize the Mayor to execute Consulting Proposal with Plan B Financial Solutions, LLC. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Executive Session: Alderman Mayfield moved the Mayor and Aldermen go into a closed meeting to determine if the Board should go into executive session. The motion was seconded by Alderman Thompson. Voting aye, Mayor Flaggs, Alderman Mayfield, Alderman Thompson. None voting nay, the motion was unanimously adopted. The Mayor and Aldermen discuss whether or not they should go into executive session. Alderman Mayfield moved to go into executive session to discuss Personnel Action Forms for Longevity Pay in the Fire Department (9), Gas Department (1), Police Department (1); New Hires in the Recreation Programs/City Pool (6), Recreation Program (1); Pay Adjustments in the Police Department (2), Resignation in the Fire Department (1); Retirements in the Fire City of Vicksburg Page 4 Printed on 6/2/2015 Board of Mayor and Aldermen Minutes - Final May 4, 2015 Department (2); Suspension in the Police Department (1). The motion was seconded by Alderman Thompson, and upon vote being taken, the following voting aye: Mayor Flaggs, Alderman Mayfield, Alderman Thompson. None voting nay, the motion was adopted unanimously. The Mayor and Aldermen announced they would go into executive session to discuss Personnel Action Forms for Longevity Pay in the Fire Department (9), Gas Department (1), Police Department (1); New Hires in the Recreation Programs/City Pool (6), Recreation Program (1); Pay Adjustments in the Police Department (2), Resignation in the Fire Department (1); Retirements in the Fire Department (2); Suspension in the Police Department (1). The Mayor and Aldermen are now in executive session. Those present at the executive session were Mayor Flaggs, Alderman Mayfield, Alderman Thompson, Nancy Thomas - City Attorney, Walter W. Osborne, Jr. - City Clerk, Walterine Langford - Human Resource Director, Brian Boykins - Mayor’s Administrative Assistant, Danitta Reed - Southward's Administrative Assistant. Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Personnel Matters: A. ID-15-0497 Longevity - Fire Department (8) On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve the Longevity Pay for Firefighter from $11.57 per hour to $11.63 per hour, Firefighter from $11.55 per hour to $11.61 per hour, Firefighter at $12.98 per hour to $13.04 per hour, Firefighter from $13.24 per hour to $13.30 per hour, Firefighter from $11.57 per hour to $11.63 per hour, Firefighter from $14.58 per hour to $14.64 per hour, Firefighter from $14.84 per hour to $14.90 per hour, Firefighter from $13.52 per hour to $13.58 per hour in the Fire Department for twenty (20) years of service. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson B. ID-15-0498 Longevity - Gas Department (1) On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve Longevity Pay for Serviceman from $8.65 per hour to $8.74 per hour in the Gas Department for five (5) years of service. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson C. ID-15-0499 Longevity - Police Department (1) On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve Longevity Pay for Secretary II from $11.74 per hour to $11.83 per hour in the Police Department for five (5) years of service. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson D. ID-15-0500 New Hires - Recreation Programs/City Pool (6) On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve New Hires for WSI/Lifeguard at $7.75 per hour, Cashier Cage Operator at $9.00 per hour, Lifeguard at $7.25 per hour, WSI/Lifeguard at $7.75 per hour, WSI/Lead Head Lifeguard at $8.00 per hour, Lifeguard at $7.25 per hour in the Recreation Programs/City Pool. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson E. ID-15-0501 New Hire - Recreation Program (1) On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve New Hire for Score Keeper at $8.50 per game in the Recreation Program. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson F. ID-15-0502 Pay Adjustments - Police Department (2) On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve Pay Adjustments for Investigator at $20.55 per hour to Patrolman at $19.55 per hour, Patrolman at $19.55 per hour City of Vicksburg Page 5 Printed on 6/2/2015 Board of Mayor and Aldermen Minutes - Final May 4, 2015 to Acting B Watch Commander at $20.30 per hour in the Police Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson G. ID-15-0503 Resignation - Fire Department (1) On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to accept Resignation from Non-Civil Service Paramedic in the Fire Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson H. ID-15-0504 Retirements - Fire Department (2) On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve Retirements for Fire Investigator/Inspector, Fire Captain in the Fire Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson I. ID-15-0505 Suspension - Police Department (1) On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve Suspension for Police Officer for ten (10) days to be served consecutively when determined by the Chief of Police to accommodate VPD scheduling needs in the Police Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson J. ID-15-0598 On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to come out of Executive Session and Approve everything done in Executive Session. The motion was adopted unanimously by the following vote: On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to come out of Executive Session and Approve everything done in Executive Session. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Adjournment On motion of Alderman Mayfield, seconded by Alderman Thompson, and unanimously passed, the Mayor and Aldermen of the City of Vicksburg adjourned to meet 10 o’clock a.m., Friday, May 08, 2015, to take up and act upon any and all matters that may come before the Board. MAYOR ATTEST: CITY CLERK Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson City of Vicksburg Page 6 Printed on 6/2/2015