Board of Mayor and Aldermen

1415 Walnut Street City of Vicksburg Vicksburg, MS 39180 Minutes - Final Board of Mayor and Aldermen George Flaggs Jr., Mayor Michael A. Mayfield Sr., Alderman Willis T. Thompson, Alderman Friday, May 8, 2015 10:00 AM City Hall Annex Board Room 1. Invocation, Pledge of Allegiance and Call to Order Invocation was given by Associate City Attorney Bobby Robinson. Pledge of Allegiance was led by Mayor George Flaggs, Jr. 2. Roll Call Present: 3- Mayor George Flaggs Jr. Alderman Michael A. Mayfield Sr. Alderman Willis T. Thompson 3. Board Comments: No comments were made. 4. Adopt Agenda On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to adopt Agenda as printed. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Minutes: A. ID-15-0526 Adopt Board Meeting Minutes: 1. April 20, 2015 On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to delete the Minutes for April 20, 2015 from the Agenda . The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Routine Agenda: A. ID-15-0513 Receive Sealed Bids for: 1. Water Treatment Chemicals On motion of Alderman Mayfield, seconded by Alderman Thompson, the Board proceeded to open bids submitted for furnishing Water Treatment Chemicals in accordance with specifications and instructions for bidding on file in the office of City Clerk: Proof of publication of legal advertisements was presented and ordered filed. WATER TREATMENT CHEMICALS: HARCROS CHEMICALS INC., 4280 Rifle Range Road; Vicksburg, MS 39180 The Purchasing Director stated there are multiple line items and with permission of the Board the bids be made available for review immediately following the Board Meeting rather than reading them aloud at this time. On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to accept and refer the foregoing bids to the Purchasing Department and Various Departments for review and recommendation back to the Board for award. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson B. ID-15-0508 Southern Cultural Heritage Center Updates Ms. Stacey Massey, of the Southern Cultural Heritage Center came before the Board to inform the public of the upcoming events at the Southern Cultural Heritage Center for the month of May, 2015 and invited the public to attend. City of Vicksburg Page 1 Printed on 6/2/2015 Board of Mayor and Aldermen Minutes - Final May 8, 2015 The Mayor and Aldermen thanked Ms. Massey for attending the meeting C. ID-15-0518 Accept recommendation of Allen & Hoshall to Award Proposal and Contract for Generator Install - Year Two to Killen Contractors, Inc. in the amount of $235,614.85 Attachments: Generator Install-Year Two On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to award Proposal and Contract for Generator Install - Year Two to Killen Contractors, Inc. of Brandon, MS in the amount of $235,614.85 . The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson D. ID-15-0515 Authorize Mayor to execute Mississippi Landmark Permit issued by Mississippi Department of Archives and History for roof replacement at Central Fire Station Attachments: Roof Replacement On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to authorize the Mayor to execute Mississippi Landmark Permit issued by Mississippi Department of Archives and History for roof replacement at Central Fire Station. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson E. ID-15-0516 Authorize Mayor to execute Mississippi Landmark Permit issued by Mississippi Department of Archives and History for window replacement at Central Fire Station Attachments: Window Replacement On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to authorize the Mayor to execute Mississippi Landmark Permit issued by Mississippi Department of Archives and History for window replacement at Central Fire Station. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson F. ID-15-0510 Discuss dilapidated buildings and overgrown lot codes and Authorize Victor Gray-Lewis, Director of Buildings and Inspections, to proceed to cut, clean, and demolish properties Attachments: Special Assessment Victor Gray-Lewis, Director of Community Development, came before the Board to discuss and request permission to proceed to cut, clean and demolish the attached properties: On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to declare the foregoing properties to be a public menace to the public health, safety & welfare of the community and authorize the Director of Community Development to proceed to cut, clean and demolish structures with all charges incurred to be assessed against the property owners. Along with the following actions: 816 Patton, PPIN 15684; owned by Adams & Edens, P.A. (complied) The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson G. ID-15-0512 Approve additions to employee driving list: 1. Carlon Ross - Purchasing Department 2. Akerius Bell Jones - Street Department 3. Eliza Parson, Alton Brown - Recreation Maintenance Department Attachments: Driving List On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve additions to employee driving list for Carlon Ross - Purchasing Department; Akerius B. Jones - Street Department; Eliza Parson, Alton Brown - Recreation Maintenance Department . The motion was City of Vicksburg Page 2 Printed on 6/2/2015 Board of Mayor and Aldermen Minutes - Final May 8, 2015 adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson H. ID-15-0517 Approve request for sponsorship from Par-Busters Golf Association of Vicksburg Attachments: Golf Ad Mayor Flaggs stated that purchasing an advertisement from Par-Busters Golf Association of Vicksburg will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial and other interest of the City of Vicksburg. On motion of Alderman Mayfield, seconded by Alderman Thompson, and unanimously passed, The Mayor and Aldermen of the City of Vicksburg approved the purchase of an ad from Par-Busters Golf Association of Vicksburg in the amount of $150.00. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Resolutions: I. ID-15-0511 Adopt Resolution declaring service weapon surplus and Authorize sale to Officer Gordon Clay Griffin in accordance with Section 45-9-131 of the Mississippi Code of 1972 Attachments: Resolution On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to adopt Resolution declaring service weapon surplus and Authorize sale to Officer Gordon Clay Griffin in accordance with Section 45-9-131- of the Mississippi Code of 1972. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Enactment No: Contracts: J. ID-15-0507 Authorize Mayor to execute Addendum No. 2 with JH&H for Architectural Services for Vicksburg Convention Center Re-Roof Project Attachments: JH&H On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to authorize the Mayor to execute Addendum No. 2 with JH&H for Architectural Services for Vicksburg Convention Center Re-Roof Project . The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson K. ID-15-0514 Authorize Mayor to execute Memorandum of Understanding with the Mississippi Department of Transportation for the FY15 Urban Youth Corps Project Attachments: MDOT On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to authorize the Mayor to execute Memorandum of Understanding with the Mississippi Department of Transportation for the FY15 Urban Youth Corps Project. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Executive Session: Alderman Mayfield moved the Mayor and Aldermen go into a closed meeting to determine if the Board should go into executive session. The motion was seconded by Alderman Thompson. Voting aye, Mayor Flaggs, Alderman Mayfield, Alderman Thompson. None voting nay, the motion was unanimously adopted. City of Vicksburg Page 3 Printed on 6/2/2015 Board of Mayor and Aldermen Minutes - Final May 8, 2015 The Mayor and Aldermen discussed whether or not they should go into executive session. Alderman Mayfield moved to go into executive session to discuss Personnel Action Forms for New Hires in the Recreation/City Pool (5), Recreation Programs (1), New Hire Parks and Recreation Maintenance Department (1); Pay Adjustment in the Police Department (1); Retirement in the Fire Department (1); Resignation in the Water Maintenance Department (1); Permission to Post in the Water Maintenance Department (1). The motion was seconded by Alderman Thompson, and upon vote being taken, the following voting aye: Mayor Flaggs, Alderman Mayfield, Alderman Thompson. None voting nay, the motion was adopted unanimously. The Mayor and Aldermen announced they would go into executive session to discuss Personnel Action Forms for Recreation/City Pool (5), Recreation Programs (1), New Hire Parks and Recreation Maintenance Department (1); Pay Adjustment in the Police Department (1); Retirement in the Fire Department (1); Resignation in the Water Maintenance Department (1); Permission to Post in the Water Maintenance Departmen (1). The Mayor and Aldermen are now in executive session. Those present at the executive session were Mayor Flaggs, Alderman Mayfield, Alderman Thompson, Nancy Thomas - City Attorney, Walter W. Osborne, Jr. - City Clerk, Walterine Langford - Human Resource Director, Tasha W. Jordan - Deputy City Clerk, Brian Boykins - Mayor’s Administrative Assistant, Danitta Reed - Southward's Administrative Assistant. Personnel Matters: A. ID-15-0519 New Hires - Recreation/City Pool (5) On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve New Hires for four (4) Lifeguards at $7.25 per hour, WSI/Lifeguard at $7.75 per hour in the Recreation/City Pool. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson B. ID-15-0520 New Hire - Recreation Programs (1) On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve New Hire for Youth Softball Umpire at $15.00 per game in the Recreation Programs. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson C. ID-15-0521 New Hire - Parks and Recreation Maintenance Department (1) On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve New Hire for Seasonal Laborer at $7.25 per hour in the Parks and Recreation Maintenance Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson D. ID-15-0522 Pay Adjustment - Police Department (1) On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve Pay Adjustment for Investigator at $15.45 per hour to $15.65 per hour in the Police Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson E. ID-15-0523 Retirement - Fire Department (1) On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve Retirement for Fire Captain in the Fire Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson F. ID-15-0524 Resignation - Water Maintenance Department (1) On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to accept Resignation from Laborer in the Water Maintenance Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson City of Vicksburg Page 4 Printed on 6/2/2015 Board of Mayor and Aldermen Minutes - Final May 8, 2015 G. ID-15-0525 Permission to Post - Laborer - Water Maintenance Department (1) On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve request to Post for Laborer in the Water Maintenance Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson H. ID-15-0619 On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to come out of Executive Session and Approve everything done in Executive Session. The motion was adopted unanimously by the following vote: On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to come out of Executive Session and Approve everything done in Executive Session. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Docket of Claims: I. ID-15-0509 Approve Claims Docket Alderman Mayfield recused himself from the Board Meeting. The City Clerk presented the Docket of Claims numbering 126504 through 126723; 750 through 758. Refund checks numbering 9905812 through 9905836. On motion of Alderman Thompson, seconded by Mayor Flaggs, the Mayor and Alderman voted to approve Claims Docket. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs, and Alderman Thompson Recused: 1- Alderman Mayfield Adjournment On motion of Alderman Thompson, seconded by Mayor Flaggs, and unanimously passed, the Mayor and Alderman of the City of Vicksburg adjourned to meet 10 o’clock a.m., Monday, May 18, 2015, to take up and act upon any and all matters that may come before the Board. MAYOR ATTEST: CITY CLERK City of Vicksburg Page 5 Printed on 6/2/2015