Board of Mayor and Aldermen

1415 Walnut Street City of Vicksburg Vicksburg, MS 39180 Minutes - Final Board of Mayor and Aldermen George Flaggs Jr., Mayor Michael A. Mayfield Sr., Alderman Willis T. Thompson, Alderman Friday, May 22, 2015 10:00 AM City Hall Annex Board Room 1. Invocation, Pledge of Allegiance and Call to Order Invocation was given by Alderman Michael A. Mayfield, Sr. Pledge of Allegiance was led by Alderman Willis T. Thompson. 2. Roll Call Present: 3- Mayor George Flaggs Jr. Alderman Michael A. Mayfield Sr. Alderman Willis T. Thompson 3. Board Comments: 4. Adopt Agenda ADD: Authorize Payment of the Babe Ruth League International for the Mission Baseball League to K and K Insurance for: 1. Insurance Fees: $1,236.00 2. Affiliation Fees: $393.00 Approve Complimentary Use of the Vicksburg City Auditorium for Memorial Day Ceremony to be held on May 25, 2015 Accept Check from Travelers Property made Payable to ServPro and the City of Vicksburg for Work Performed in Mitigation Water Damage at the Ellis Building Discuss 21st Century Community Learning Center Grant REMOVE: (Under Routine Agenda) Item J - Approve Request from American Legion Post #213 to Close Main Street between 3rd North Street and 4th North Street on May 25, 2015, from 12:00 noon until around 6:30 p.m. for the American Legion Memorial Day Program On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to adopt the Agenda as amended. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Routine Agenda: A. ID-15-0563 Receive Sealed Bids for: 1. Vehicle Accessories 2. Vicksburg Water Pump Station Rehabilitation and Floodwall Joint Repair On motion of Alderman Mayfield, seconded by Alderman Thompson, the Board proceeded to open bids submitted for furnishing Vehicle Accessories; Vicksburg Water Pump Station Rehabilitation and Floodwall Joint Repair in accordance with specifications and instructions for bidding on file in the office of City Clerk: Proof of publication of legal advertisements was presented and ordered filed. VEHICLE ACCESSORIES: No Bids Received VICKSBURG WATER PUMP STATION REHABILITATION AND FLOODWALL JOINT: DIRTWORKS, INC. OF VICKSBURG, P.O. Box 821368; Vicksburg, MS 39182 C.O.R. - MS12076 5% Bid Bond: Yes Total Bid: $40,000.00 Alternate Bid: $78,250.00 City of Vicksburg Page 1 Printed on 8/17/2015 Board of Mayor and Aldermen Minutes - Final May 22, 2015 HEMPHILL CONSTRUCTION COMPANY, INC., P.O. Drawer 879; Florence, MS 39073 C.O.R. - MS02449 5% Bid Bond: Yes Total Bid: $112,235.00 Alternate Bid: $289,724.00 On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to accept and refer the foregoing bids to the Purchasing Department and Various Departments for review and recommendation back to the Board for award. Authorize City Clerk to re-advertise sealed bids for Vehicle Accessories. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson F. ID-15-0570 Adopt Crime Report Policy On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to adopt Resolution for Crime Report Policy. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson C. ID-15-0555 Approve request from Chief Atkins to declare badge as surplus property for Retired Captain Sam Smith, Jr. and authorize sale for $85.00 Attachments: Surplus Badge On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve request from Fire Chief Atkins to declare badge as surplus property for Retired Captain Sam Smith, Jr. and authorize sale for $85.00. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson D. ID-15-0561 Continue State of Emergency to Repair Water Line (Bowmar Avenue and Letitia Street) On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to Continue State of Emergency to Repair Water Line (Bowmar Avenue and Letitia Street). The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson E. ID-15-0566 Authorize Mayor to execute Close-Out Documents for the MS Department of Human Services - DECCD FY14 MOU Good Shepherd Grant [Blue Ink] Attachments: Good Shepherd On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to authorize the Mayor to execute Close-Out Documents for the MS Department of Human Services - DECCD FY14 MOU Good Shepherd Grant [Blue Ink]. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson B. ID-15-0562 Receive Crime Statistics Report for March and April 2015 Attachments: Crime Stats On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to Receive Crime Statistics Report for March and April 2015. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson G. ID-15-0585 Discuss dilapidated buildings and overgrown lot codes and authorize Victor Gray-Lewis, Director of Community Development, to proceed to cut, clean, and demolish properties Attachments: Special Assessment Victor Gray-Lewis, Director of Community Development, came before the Board to discuss and request permission to proceed to cut, clean and demolish the following properties: City of Vicksburg Page 2 Printed on 8/17/2015 Board of Mayor and Aldermen Minutes - Final May 22, 2015 20 Curry Street, PPIN 14255; owned by Victor Gilliam (remove dilapidated flood damaged building & rear storage shed) 522 Dabney Avenue, PPIN 17290; owned by the State of Mississippi (cut grass/weeds; remove trash & debris) 108 Grey oaks, PPIN 10126; owned by William Thomas (cut grass/weeds; remove trash & debris) 2427 Oak Street, PPIN 15165; owned by Alan Osborne (cut grass/weeds; remove trash & debris) 2310 Pearl St., PPIN 15976; owned by the State of Mississippi (cut grass/weeds; remove trash & debris) On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to declare the foregoing properties not complied to be a public menace to the public health, safety & welfare of the community and authorize the Director of Community Development to proceed to cut, clean and demolish structures with all charges incurred to be assessed against the property owners. Along with the following actions: 20 Curry Street, PPIN 14255; owned by Victor Gilliam (60 day extension granted). On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen held a discussion on property from Monday's, May 18, 2015 Board Meeting. 1414 Martin Luther King, PPIN 19414; owned by Irene Qualls (debris removed, granted 30 day extension to remove trailer). These motions were adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson H. ID-15-0569 Authorize City Clerk to advertise Sealed Bids/Proposals for: 1. Exclusive Pouring Rights 2. Sand, Rock and Gravel 3. Pebble Lime 4. Traffic Management Supplies On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to authorize the City Clerk to advertise Sealed Bids/Proposals for: Exclusive Pouring Rights; Sand, Rock and Gravel; Pebble Lime; Traffic Management Supplies. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson I. ID-15-0564 Approve Application from American Legion Auxiliary Allein Unit #3 for Complimentary Use of the City Auditorium on August 15, 2015 Attachments: Comp Use On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve Application from American Legion Auxiliary Allein Unit #3 for Complimentary Use of the City Auditorium on August 15, 2015. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson J. ID-15-0568 Approve request from American Legion Post #213 to close off Main Street between 3rd North Street and 4th North Street on May 25, 2015 from 12:00 noon until around 5:30 p.m. for the American Legion Memorial Day Program Attachments: Street Closure This Agenda Item was removed at the beginning of the Board Meeting. L. ID-15-0560 Approve Claims Docket Alderman Mayfield recused himself from the Board Meeting. The City Clerk presented the Docket of Claims numbering 126725 through 126971. On motion of Alderman Thompson, seconded by Mayor Flaggs, the Mayor and Alderman voted to approve Claims Docket. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs, and Alderman Thompson City of Vicksburg Page 3 Printed on 8/17/2015 Board of Mayor and Aldermen Minutes - Final May 22, 2015 Recused: 1- Alderman Mayfield K. ID-15-0556 Alderman Mayfield returned to the Board Meeting. Approve request for advertisement from MBC/LEO Attachments: MBC LEO Ad Mayor Flaggs stated that purchasing an advertisement from 2015 MBC/LEO Summer Conference will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial and other interest of the City of Vicksburg. On motion of Alderman Mayfield, seconded by Alderman Thompson, and unanimously passed, The Mayor and Aldermen of the City of Vicksburg approved the purchase of a full page ad from 2015 MBC/LEO Summer Conference in the amount of $200.00. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson K.0 ID-15-0637 Discuss 21st Century Community Learning Centers Grant Attachments: Learning Grant.pdf On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve Memorandum of Understanding to enter into an agreement with the Vicksburg-Warren School District for the 21st Century Community Learning Centers Grant. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson K.1 ID-15-0634 Authorize Payment to the Babe Ruth League International for the Mission Baseball League to K and K Insurance for: 1. Insurance Fees $1,236.00 2. Affiliation Fees $393.00 Attachments: Mission Baseball League.pdf On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to authorize payment to the Babe Ruth League International to K&K Insurance for Insurance Fees for $1,236.00 and Affiliation Fees for $393.00. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson K.2 ID-15-0635 Approve Complimentary Use of the Vicksburg City Auditorium for Memorial Day Ceremony to be held on May 25, 2015 Attachments: City Auditorium.pdf On motion of Alderman Thompson, seconded by Mayor Pro-Tem Mayfield, the Mayor Pro-Tem and Alderman voted to approve Complimentary Use of the Vicksburg City Auditorium for Memorial Day Ceremony to be held on May 25, 2015. The motion was adopted unanimously by the following vote: Aye: 2- Alderman Mayfield, and Alderman Thompson Excused: 1- Mayor Flaggs K.3 ID-15-0636 Accept Check from Travelers Property made Payable to ServPro and the City of Vicksburg for work Performed in Mitigating Water Damage at the Ellis Building On motion of Alderman Thompson, seconded by Mayor Pro-Tem Mayfield, the Mayor Pro-Tem and Alderman voted to accept check from Travelers Property made Payable to ServPro and the City of Vicksburg for work Performed in Mitigating Water Damage at the Ellis Building. The motion was adopted unanimously by the following vote: Aye: 2- Alderman Mayfield, and Alderman Thompson Excused: 1- Mayor Flaggs Resolutions: City of Vicksburg Page 4 Printed on 8/17/2015 Board of Mayor and Aldermen Minutes - Final May 22, 2015 L. ID-15-0565 Mayor Flaggs left the Board Meeting. Alderman Mayfield is now Mayor Pro-Tem Mayfield. ADOPT RESOLUTION TO PROVIDE IN-KIND SERVICES TO UNITED WAY Attachments: United Way (Resolution) On motion of Alderman Thompson, seconded by Mayor Pro-Tem Mayfield, the Mayor Pro-Tem and Alderman voted to ADOPT RESOLUTION TO PROVIDE IN-KIND SERVICES TO UNITED WAY. The motion was adopted unanimously by the following vote: Aye: 2- Alderman Mayfield, and Alderman Thompson Enactment No: RES 2015-049 M. ID-15-0567 ADOPT RESOLUTION TO PROVIDE IN-KIND SERVICES TO CHILD AND PARENT CENTER, INC. Attachments: Cap Center (Resolution) On motion of Alderman Thompson, seconded by Mayor Pro-Tem Mayfield, the Mayor Pro-Tem and Alderman voted to ADOPT RESOLUTION TO PROVIDE IN-KIND SERVICES TO CHILD AND PARENT CENTER, INC. The motion was adopted unanimously by the following vote: Aye: 2- Alderman Mayfield, and Alderman Thompson Enactment No: RES 2015-050 Contracts: N. ID-15-0557 Authorize Mayor to execute Memorandum of Agreement with Mississippi Department of Archives and History for 2015 Certified Local Government Grant Program Attachments: MOA CLG On motion of Alderman Thompson, seconded by Mayor Pro-Tem Mayfield, the Mayor Pro-Tem and Alderman voted to authorize the Mayor to execute Memorandum of Agreement with Mississippi Department of Archives and History for 2015 Certified Local Government Grant Program. The motion was adopted unanimously by the following vote: Aye: 2- Alderman Mayfield, and Alderman Thompson Docket of Claims: O. ID-15-0558 Approve Bank Letters: 1. Trustmark 2. BancorpSouth Attachments: Trustmark BancorpSouth On motion of Alderman Thompson, seconded by Mayor Pro-Tem Mayfield, the Mayor Pro-Tem and Alderman voted to approve Bank Letters for Trustmark and BancorpSouth. The motion was adopted unanimously by the following vote: Aye: 2- Alderman Mayfield, and Alderman Thompson P. ID-15-0559 Approve Reports: 1. City Sexton 2. Privilege License 3. Mayor and Treasure 4. Delinquent Tax Collection 5. Monthly Tax Collection 6. Detail Budget City of Vicksburg Page 5 Printed on 8/17/2015 Board of Mayor and Aldermen Minutes - Final May 22, 2015 Attachments: City Sexton Privilege License Mayor&Treasure Delinquent Tax Tax Collection Detail Budget The City Sexton presented report of collections, account opening graves, etc. for the month of April 2015 as follows: Riles Funeral Home - $450.00; Dillon Chisley Funeral Home - $400.00; Fisher Funeral Home - $725.00; Glenwood Funeral Home - $550.00; Jefferson Funeral Home - $2,400.00; Lakeview Funeral Home - $3,450.00; Robbins Funeral Home - $550.00; Miscellaneous - $950.00 The City Clerk presented the Privilege License Report for new businesses for the month of April 2015. The City Clerk presented report of Mayor and Treasure from the Vicksburg Police Department in the amount of $140,341.54 for April 2015. The City Clerk presented the April 2015 Detailed Budget Report for Approval. Attachments: Supporting documentation following minutes The City Clerk presented report of delinquent collections for City taxes from the Warren County Tax Collector for the Month of April 2015. The City Clerk presented report of collections for City taxes from the Warren County Tax Collector for the Month of April 2015. Attachments: Supporting documentation following minutes: On motion of Alderman Thompson, seconded by Mayor Pro-Tem Mayfield, the Mayor Pro-Tem and Alderman voted to approve the following Reports: City Sexton, Privilege License, Mayor and Treasure, Detail Budget Report, Monthly Tax Collection, Delinquent Tax Collection. The motion was unanimously adopted by the following vote: Aye: 2- Alderman Mayfield, and Alderman Thompson Executive Session: Mayor Pro-Tem Mayfield moved the Mayor Pro-Tem and Alderman go into a closed meeting to determine if the Board should go into executive session. The motion was seconded by Alderman Thompson. Voting aye, Mayor Pro-Tem Mayfield, Alderman Thompson. None voting nay, the motion was unanimously adopted. The Mayor Pro-Tem and Alderman discussed whether or not they should go into executive session. Mayor Pro-Tem Mayfield moved to go into executive session to discuss Personnel Action Forms for New Hire in the Recreation Programs/City Pool (1), Recreation Programs/Jackson Street Summer Program (6), Summer Youth Program/Human Resource Department and Alderman Thompson's Office (1); Pay Adjustment in the Fire Department (1); Resignation in the Recreation Programs (1), Water and Gas Administration (1); Retirement in the Police Department (1), Street Department (1); Suspension in the Police Department (1); Permission to Post in the Water Maintenance Department (1), Water and Gas Administration (1). The motion was seconded by Alderman Thompson, and upon vote being taken, the following voting aye: Mayor Pro-Tem Mayfield, Alderman Thompson. The motion was adopted unanimously. The Mayor Pro-Tem and Alderman announced they would go into executive session to discuss Personnel Action Forms for New Hire in the Recreation Programs/City Pool (1), Recreation Programs/Jackson Street Summer Program (6), Summer Youth Program/Human Resource Department and Alderman Thompson's Office (1); Pay Adjustment in the Fire Department (1); Resignation in the Recreation Programs (1), Water and Gas Administration (1); Retirement in the Police Department (1), Street Department (1); Suspension in the Police Department (1); Permission to Post in the Water Maintenance Department (1), Water and Gas Administration (1). The Mayor Pro-Tem and Alderman are now in executive session. Those present at the executive session were Mayor Pro-Tem Mayfield, Alderman City of Vicksburg Page 6 Printed on 8/17/2015 Board of Mayor and Aldermen Minutes - Final May 22, 2015 Thompson, Nancy Thomas - City Attorney, Walter W. Osborne, Jr. - City Clerk, Walterine Langford - Human Resource Director, John W. Carroll, Sr. - Assistant City Clerk, Brian Boykins - Mayor’s Administrative Assistant, Danitta Reed - Southward's Administrative Assistant. Aye: 2- Alderman Mayfield, and Alderman Thompson Personnel Matters: A. ID-15-0572 New Hire - Recreation Programs/City Pool (1) On motion of Alderman Thompson, seconded by Mayor Pro-Tem Mayfield, the Mayor Pro-Tem and Alderman voted to approve New Hire for WSI Lifeguard at $7.75 per hour in the Recreation Programs/City Pool. The motion was adopted unanimously by the following vote: Aye: 2- Alderman Mayfield, and Alderman Thompson B. ID-15-0573 New Hires - Recreation Programs/Jackson Street Summer Program (6) On motion of Alderman Thompson, seconded by Mayor Pro-Tem Mayfield, the Mayor Pro-Tem and Alderman voted to approve New Hires for Summer Camp Workers (4) at $7.25 per hour; Summer Camp Instructor (2) at $9.50 per hour in the Recreation Programs/Jackson Street Summer Program. The motion was adopted unanimously by the following vote: Aye: 2- Alderman Mayfield, and Alderman Thompson C. ID-15-0580 New Hire - Summer Youth Program/Human Resource Department and Alderman Thompson's Office (1) On motion of Alderman Thompson, seconded by Mayor Pro-Tem Mayfield, the Mayor Pro-Tem and Alderman voted to approve New Hire for Summer Youth Program Worker at $8.00 per hour in the Human Resource Office and Alderman Thompson's Office (1). The motion was adopted unanimously by the following vote: Aye: 2- Alderman Mayfield, and Alderman Thompson D. ID-15-0574 Pay Adjustment - Fire Department (1) On motion of Alderman Thompson, seconded by Mayor Pro-Tem Mayfield, the Mayor Pro-Tem and Alderman voted to approve Pay Adjustment for Captain V+ at $15.43 per hour to $15.69 per hour in the Fire Department. The motion was adopted unanimously by the following vote: Aye: 2- Alderman Mayfield, and Alderman Thompson E. ID-15-0575 Resignation - Recreation Programs (1) On motion of Alderman Thompson, seconded by Mayor Pro-Tem Mayfield, the Mayor Pro-Tem and Alderman voted to accept Resignation from Jackson Street Gym Worker in the Recreation Programs. The motion was adopted unanimously by the following vote: Aye: 2- Alderman Mayfield, and Alderman Thompson F. ID-15-0583 Resignation - Water and Gas Administration (1) On motion of Alderman Thompson, seconded by Mayor Pro-Tem Mayfield, the Mayor Pro-Tem and Alderman voted to accept Resignation from Cashier in the Water and Gas Administration. The motion was adopted unanimously by the following vote: Aye: 2- Alderman Mayfield, and Alderman Thompson G. ID-15-0576 Retirement - Police Department (1) On motion of Alderman Thompson, seconded by Mayor Pro-Tem Mayfield, the Mayor Pro-Tem and Alderman voted to approve Retirement of Police Officer in the Police Department. The motion was adopted unanimously by the following vote: Aye: 2- Alderman Mayfield, and Alderman Thompson H. ID-15-0577 Retirement - Street Department (1) City of Vicksburg Page 7 Printed on 8/17/2015 Board of Mayor and Aldermen Minutes - Final May 22, 2015 On motion of Alderman Thompson, seconded by Mayor Pro-Tem Mayfield, the Mayor Pro-Tem and Alderman voted to approve Retirement of Equipment Operator in the Street Department. The motion was adopted unanimously by the following vote: Aye: 2- Alderman Mayfield, and Alderman Thompson I. ID-15-0578 Suspension - Police Department (1) A discussion was held on a Suspension in the Police Department. No action was taken. J. ID-15-0579 Permission to Post - Laborer - Water Maintenance Department (1) On motion of Alderman Thompson, seconded by Mayor Pro-Tem Mayfield, the Mayor Pro-Tem and Alderman voted to approve Request to Post for Laborer in the Water Maintenance Department. The motion was adopted unanimously by the following vote: Aye: 2- Alderman Mayfield, and Alderman Thompson K. ID-15-0584 Permission to Post - Cashier - Water and Gas Administration (1) On motion of Alderman Thompson, seconded by Mayor Pro-Tem Mayfield, the Mayor Pro-Tem and Alderman voted to approve Request to Post for Cashier in the Water and Gas Administration. The motion was adopted unanimously by the following vote: Aye: 2- Alderman Mayfield, and Alderman Thompson L. ID-15-0638 Personnel Matter - Human Resource (1) M. ID-15-0639 Personnel Matter - Engineering Department (1) On motion of Alderman Thompson, seconded by Mayor Pro-Tem Mayfield, the Mayor Pro-Tem and Alderman voted to approve repayment owed by an Administrative Assistant in the Engineering Department to the City of Vicksburg for 3.70 leave hours, for a total of $73.78. This amount will be deducted from her next paycheck. The motion was unanimously adopted. Aye: 2- Alderman Mayfield, and Alderman Thompson Excused: 1- Mayor Flaggs Adjournment On motion of Alderman Thompson, seconded by Mayor Pro-Tem Mayfield, and unanimously passed, the Mayor Pro-Tem and Alderman of the City of Vicksburg adjourned to meet 10 o’clock a.m., Monday, June 01, 2015, to take up and act upon any and all matters that may come before the Board. MAYOR PRO-TEM ATTEST: CITY CLERK Aye: 2- Alderman Mayfield, and Alderman Thompson City of Vicksburg Page 8 Printed on 8/17/2015