Board of Mayor and Aldermen

1415 Walnut Street City of Vicksburg Vicksburg, MS 39180 Minutes - Final Board of Mayor and Aldermen George Flaggs Jr., Mayor Michael A. Mayfield Sr., Alderman Willis T. Thompson, Alderman Monday, June 1, 2015 10:00 AM City Hall Annex Board Room 1. Invocation, Pledge of Allegiance and Call to Order Invocation was given by Alderman Willis T. Thompson. Pledge of Allegiance was led by Alderman Michael A. Mayfield, Sr. 2. Roll Call Present: 3- Mayor George Flaggs Jr. Alderman Michael A. Mayfield Sr. Alderman Willis T. Thompson 3. Board Comments: 4. Adopt Agenda ADD: Approve request from Louisiana Department of Transportation for CEC, Inc., for Traffic Control on Mississippi River Bridge with reimbursement upon invoice Adopt Resolution In-Kind Services for Chamber of Commerce Executive Session: Potential Litigation Matter (2) On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to adopt the Agenda as amended. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Recognitions: A. ID-15-0600 Employee Anniversaries: 1. 20 years of service: Public Works - Donald Brooks; Water and Gas Administration - Janice Robinson 2. 5 years of service: Fire - Shondaric Judge, Curtis Lloyd, Marlin Nickson Mayor Flaggs recognized Donald Brooks in the Public Works Department; Janice Robinson in the Water and Gas Administration with twenty (20) years of service. Shondaric Judge, Curtis Lloyd, Marlin Nickson in the Fire Department with five (5) years of service. The Mayor and Aldermen congratulated Donald Brooks, Janice Robinson, Shondaric Judge, Curtis Lloyd, Marlin Nickson for their years of service with the City of Vicksburg. Minutes: A. ID-15-0587 Adopt Board Meeting Minutes: 1. April 24, 2015 2. April 28, 2015 3. May 04, 2015 4. May 08, 2015 On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to adopt the Board Meeting Minutes: April 24, 2015; April 28, 2015; May 04, 2015, and May 08, 2015. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Routine Agenda: City of Vicksburg Page 1 Printed on 8/17/2015 Board of Mayor and Aldermen Minutes - Final June 1, 2015 A. ID-15-0599 Award Sealed Bid for: 1. Type III Ambulance On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to award Sealed Bid for Type III Ambulance to Peach State Ambulance of Tyrone, GA. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson B. ID-15-0588 Vicksburg Convention Center Updates Ms. Annette Kirklin, of the Vicksburg Convention Center, came before the Board to inform the public of the upcoming events at the Vicksburg Convention Center for the month of June 2015 and invited the public to attend. The Mayor and Aldermen thanked Ms. Kirklin for attending the meeting. B.1 ID-15-0645 ADOPT RESOLUTION TO PROVIDE IN-KIND SERVICES TO CHAMBER OF COMMERCE On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to ADOPT RESOLUTION TO PROVIDE IN-KIND SERVICES TO CHAMBER OF COMMERCE. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Enactment No: RES 2015-051 C. ID-15-0595 Approve request for advertisement from River 101.3, KHits 104.5, and 92.7 The Touch for City of Vicksburg's 4th of July Celebration Attachments: Radio Sponsorship Mayor Flaggs stated that purchasing an advertisement from River 101.3, KHits 104.5 and 92.7 The Touch for 4th of July Celebration will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial and other interest of the City of Vicksburg. On motion of Alderman Thompson, seconded by Alderman Mayfield, and unanimously passed, The Mayor and Aldermen of the City of Vicksburg approved the purchase of radio ads from River 101.3, KHits 104.5 and 92.7 The Touch for 4th of July Celebration in the amount of $500.00. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson D. ID-15-0593 Approve request for sponsorship from Warren County Habitat for Humanity Attachments: Sponsorship On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to table request for sponsorship from Warren County Habitat for Humanity. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson E. ID-15-0594 Approve request from Cool Spring M.B. Church to block a portion of Falk Steel Road on June 20, 2015, from 10:00 a.m. until 6:00 p.m. Attachments: Street Closure On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve request from Cool Spring M.B. Church to block a portion of Falk Steel Road on June 20, 2015, from 10:00 a.m. until 6:00 p.m. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson E.1 ID-15-0644 Approve request from CEC, Inc. for traffic control on bridge On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve request from CEC, Inc. on behalf of the Louisiana Department of Transportation for traffic control on the Mississippi River Bridge and be reimbursed upon invoice. The motion was adopted unanimously by the City of Vicksburg Page 2 Printed on 8/17/2015 Board of Mayor and Aldermen Minutes - Final June 1, 2015 following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson F. ID-15-0589 Approve addition to Employee Driving List: 1. Fred Clark - Sewer Department Attachments: Driving List On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve addition to Employee Driving List for Fred Clark in the Sewer Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson G. ID-15-0591 Accept Letters for cost of cutting and cleaning/demolition and site clearing lots and Adopt Resolution/Order to Establish a Special Assessment on the following properties: 1. 812 Walnut Street, PPIN 19062; owned by State of Mississippi 2. 716 Main Street, PPIN 19177; owned by Hall, Hall, & Hall, LLC 3. 1710 South St., PPIN 17926; owned by Guthrie S. Haymond 4. 316 Lakehill Dr. 316-A; PPIN 7720; owned by Katie Thomas Attachments: Special Assessment The attached Letters (Statements) and Resolutions/Orders were presented to the Board. On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to accept the foregoing Letters (Statements) for cost of cutting, and cleaning/demolition of lots and Adopt the following Resolutions/Orders establishing Special Assessments: 1. 812 Walnut Street, PPIN 19062; owned by State of Mississippi 2. 716 Main Street, PPIN 19177; owned by Hall, Hall, & Hall, LLC 3. 1710 South St., PPIN 17926; owned by Guthrie S. Haymond 4. 316 Lakehill Dr. 316-A; PPIN 7720; owned by Katie Thomas The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson H. ID-15-0592 Discuss dilapidated buildings and overgrown lot codes and Authorize Victor Gray-Lewis, Director of Community Development, to proceed to cut, clean, and demolish properties Attachments: Special Assessment 2 Assessment Letters.pdf Victor Gray-Lewis, Director of Community Development, came before the Board to discuss and request permission to proceed to cut, clean and demolish the attached properties: On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to declare the foregoing properties to be a public menace to the public health, safety & welfare of the community and authorize the Director of Community Development to proceed to cut, clean and demolish structures with all charges incurred to be assessed against the property owners. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson I. ID-15-0590 Discuss Miss Mississippi Outstanding Teen Pageant Sponsorship Attachments: Miss Mississippi Oustanding Teen On motion of Mayor Flaggs, seconded by Alderman Thompson, the Mayor and Aldermen voted to Approve allocation of funds in the amount of $3,000.00 to the Miss Mississippi Corporation for the Miss Mississippi's Outstanding Teen Pageant. The City is authorized pursuant to Sec. 17-3-1 and 17-3-3 of the Mississippi Code of 1972, as amended. This brings into favorable notice the opportunities, possibilities & resources of the City and will be helpful toward advancing the moral, financial and other interests of the City. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson City of Vicksburg Page 3 Printed on 8/17/2015 Board of Mayor and Aldermen Minutes - Final June 1, 2015 J. ID-15-0596 Approve the following regarding Generator Install Project with Gulf Coast Electric Company, Inc.: 1. Rescind motion from April 24, 2015 board meeting to approve application for payment No. 3 Final in the amount of $24,628.60 and to accept Close Out Documents 2. Approve Contract Amendment No. 1 3. Approve Application for payment No. 3 Final in the amount of $24,445.90 and Accept Close Out Documents Attachments: Final Payment No. 3 Rescind Contract Amendment Final Payment No. 3 Close Out Documents.pdf On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve the following regarding Generator Install Project with Gulf Coast Electric Company, Inc.: 1. Rescind motion from April 24, 2015, board meeting to approve application for payment No. 3 Final in the amount of $24,628.60 and to accept Close Out Documents 2. Approve Contract Amendment No. 1 3. Approve Application for payment No. 3 Final in the amount of $24,445.90 and Accept Close Out Documents. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson K. ID-15-0597 Approve application for payment No. 4 Final in the amount of $18,125.00 from Hemphill Construction Company, Inc. for Retrofit of 70 Foot Diameter Thickener and Accept Close Out Documents Attachments: Final Payment No. 4 On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve application for payment No. 4 Final in the amount of $18,125.00 from Hemphill Construction Company, Inc. for Retrofit of 70 Foot Diameter Thickener and Accept Close Out Documents. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Docket of Claims: L. ID-15-0586 Approve Claims Docket The City Clerk presented the Docket of Claims numbering 126972. On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve Claims Docket. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Executive Session: Alderman Mayfield moved the Mayor and Aldermen go into a closed meeting to determine if the Board should go into executive session. The motion was seconded by Alderman Thompson. Voting aye, Mayor Flaggs, Alderman Mayfield, Alderman Thompson. None voting nay, the motion was unanimously adopted. The Mayor and Aldermen discussed whether or not they should go into executive session. Alderman Mayfield moved to go into executive session to discuss Personnel Action Forms for Longevity Pay in the Public Works Department (1), Water and Gas Administration (1), Fire Department (3); New hire in the Animal Control Department (1), Airport (1), Recreation/City Pool (1), Summer Youth (34); Department Transfer in the Recreation/City Pool (1), Water and Gas Administration (1), Summer Youth - Alderman Thompson's Office (1); Pay Adjustments in the Police Department (6); Resignation in the police Department (1), Water and Gas Administration (1); Suspension in the Police Department (1), Gas Department (1); Appeal Safety Board Decision in the Police Department (1); Permission to Post in the Police Department (2). The motion was seconded by Alderman Thompson, and upon vote being taken, the following voting aye: Mayor City of Vicksburg Page 4 Printed on 8/17/2015 Board of Mayor and Aldermen Minutes - Final June 1, 2015 Flaggs, Alderman Mayfield, Alderman Thompson. The motion was unanimously adopted. The Mayor and Aldermen announced they would go into executive session to discuss Personnel Action Forms for Longevity Pay in the Public Works Department (1), Water and Gas Administration (1), Fire Department (3); New hire in the Animal Control Department (1), Airport (1), Recreation/City Pool (1), Summer Youth (34); Department Transfer in the Recreation/City Pool (1), Water and Gas Administration (1), Summer Youth - Alderman Thompson's Office (1); Pay Adjustments in the Police Department (6); Resignation in the police Department (1), Water and Gas Administration (1); Suspension in the Police Department (1), Gas Department (1); Appeal Safety Board Decision in the Police Department (1); Permission to Post in the Police Department (2). The Mayor and Aldermen are now in executive session. Those present at the executive session were Mayor Pro-Tem Mayfield, Alderman Thompson, Nancy Thomas - City Attorney, Walter W. Osborne, Jr. - City Clerk, Walterine Langford - Human Resource Director, Tasha W. Jordan - Deputy City Clerk, Brian Boykins - Mayor’s Administrative Assistant, Danitta Reed - Southward's Administrative Assistant. Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Personnel Matters: A. ID-15-0601 Longevity - Public Works Department (1) On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve Longevity Pay for CAD GIS Coordinator from $26.21 per hour to $26.30 per hour in the Public Works Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson B. ID-15-0602 Longevity - Water and Gas Administration (1) On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve Longevity Pay for Customer Service Representative from $12.73 per hour to $12.82 per hour in the Water and Gas Administration. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson C. ID-15-0603 Longevity - Fire Department (3) On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve Longevity Pay for Firefighter/Ambulance from $10.52 per hour to $10.58 per hour, Firefighter/Ambulance from $10.94 per hour to $11.00 per hour, Firefighter/Ambulance from $10.52 per hour to $10.58 per hour in the Fire Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson D. ID-15-0604 New Hire - Animal Control Department (1) On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve New Hire for Laborer at $7.25 per hour in the Animal Control Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson E. ID-15-0605 New Hire - Airport (1) On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve New Hire for Airport Worker at $10.00 per hour in the Airport Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson F. ID-15-0606 New Hire - Recreation/City Pool (1) On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve New Hire for Veteran Lifeguard at $7.50 per hour in the Recreation/City Pool. The motion was adopted unanimously by the following vote: City of Vicksburg Page 5 Printed on 8/17/2015 Board of Mayor and Aldermen Minutes - Final June 1, 2015 Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson G. ID-15-0607 New Hires - Summer Youth (36) On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve New Hires for twenty (20) Summer Youth at $7.25 per hour and sixteen (16) Summer Youth at $8.00 per hour in Various Departments. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson H. ID-15-0608 Department Transfer - Recreation/City Pool (1) On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve Department Transfer for Police Crossing Guard at $10.68 per hour in the Police Department to City Pool Monitor at $8.25 per hour in the Recreation/City Pool. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson I. ID-15-0609 Department Transfer - Water and Gas Administration (1) On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve Department Transfer from Booking Officer at $9.50 per hour in the Police Department to Cashier at $9.66 per hour in the Water and Gas Administration. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson J. ID-15-0610 Department Transfer - Summer Youth - Alderman Thompson's Office (1) On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve the Department Transfer for Summer Youth at $8.00 per in the Human Resource Department to Summer Youth at $8.00 per hour in Alderman Thompson's Office. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson K. ID-15-0611 Pay Adjustments - Police Department (6) On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve Pay Adjustments for Investigator from $15.75 per hour to $16.47 per hour, Police Officer from $16.98 per hour to $17.09 per hour, Police Officer from $15.25 per hour to $15.45 per hour, Police Officer from $14.05 per hour to $14.25 per hour, Police Officer from $14.85 per hour to $15.05 per hour, Lieutenant from $22.46 per hour to $23.46 per hour in the Police Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson L. ID-15-0612 Resignation - Police Department (1) On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to accept the Resignation from the Front Desk Clerk in the Police Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson M. ID-15-0613 Resignation - Water and Gas Administration (1) On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to accept the Resignation from Cashier in the Water and Gas Administration. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson N. ID-15-0614 Suspension - Police Department (1) On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to table Suspension in the Police Department. The City of Vicksburg Page 6 Printed on 8/17/2015 Board of Mayor and Aldermen Minutes - Final June 1, 2015 motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson O. ID-15-0618 Suspension - Gas Department (1) On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve Suspension for Foreman for xxxx (x) days in the Gas Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson P. ID-15-0615 Appeal Safety Board Decision - Police Department (1) On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to take under advisement the appeal from an Investigator in the Police Department, regarding the decision from the Safety Board. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Q. ID-15-0616 Permission to Post - Front Desk Clerk - Police Department (1) On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve Request to Post for Front Desk Clerk in the Police Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson R. ID-15-0617 Permission to Post - Booking Officer - Police Department (1) On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve the Request to Post for Booking Officer in the Police Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson S. ID-15-0646 Potential Litigation Matter (1) On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to authorize payment payment in the amount of $900.00 to replace fence inadvertently torn down on Williams Street. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson T. ID-15-0647 Potential Litigation Matter (1) On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve request to submit check from Stevie Duncan to the Worthless Check Unit at Warren County Court House. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson U. ID-15-0890 On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to come out of Executive Session and Approve everything done in Executive Session. The motion was adopted unanimously by the following vote: On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve the Personnel Matters . The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Adjournment On motion of Alderman Thompson, seconded by Alderman Mayfield, and unanimously passed, the Mayor and Aldermen of the City of Vicksburg adjourned to meet 10 o’clock a.m., Wednesday, June 10, 2015, to take up and act upon any and all matters that may come before the Board. City of Vicksburg Page 7 Printed on 8/17/2015 Board of Mayor and Aldermen Minutes - Final June 1, 2015 MAYOR ATTEST: CITY CLERK Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson City of Vicksburg Page 8 Printed on 8/17/2015