Board of Mayor and Aldermen

1415 Walnut Street City of Vicksburg Vicksburg, MS 39180 Minutes - Final Board of Mayor and Aldermen George Flaggs Jr., Mayor Michael A. Mayfield Sr., Alderman Willis T. Thompson, Alderman Friday, July 10, 2015 10:00 AM City Hall Annex Board Room 1. Invocation, Pledge of Allegiance and Call to Order Invocation was given by Rev. Arthur Barrera. Pledge of Allegiance was led by Mayor George Flaggs, Jr. 2. Roll Call Present: 3- Mayor George Flaggs Jr. Alderman Michael A. Mayfield Sr. Alderman Willis T. Thompson 3. Board Comments: 4. Adopt Agenda ADD: Discuss and Accept 2014 City of Vicksburg Audit Report (15-0827) Adopt Resolution to Authorize that Iowa Avenue be a Gated Community (15-0828) Set Public Hearing on the Vicksburg Municipal Airport for Thursday, July 16, 2015 at 5:30 p.m. and Authorize City Clerk to Publish Notice of Same (15-0829) Adopt Resolution to Block Access to Kuhn Memorial Hospital Property (15-0830) Comments from Mark Werner, 2400 Washington Street; along with Rev. Arthur Barrera, 519 Speed Street Executive Session: Rescind Termination in the Southward Alderman's Office On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to adopt as amended the 4. Adopt Agenda. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Recognitions: A. ID-15-0803 Employee Anniversaries: 1. 20 years of service: Pat McGuffie - Water Treatment Plant Mayor Flaggs recognized Pat McGuffie in the Water Treatment Plant with twenty (20) years of service. The Mayor and Aldermen congratulated Pat McGuffie for his years of service with the City of Vicksburg. B. ID-15-0799 Proclamation: Declaring July 17 - 19, 2015 Woodhouse / Newton Family Reunion Weekend Attachments: Woodhouse - Newton Proclamation.pdf Proclamation was presented declaring July 17- 19, 2015 as The Woodhouse / Newton Family Reunion Weekend. Routine Agenda: A. ID-15-0791 Receive Sealed Bids for Surplus Property: 1. 1234 Magnolia - PPIN 17405 2. Crayton Street - PPIN 17408 On motion of Alderman Mayfield, seconded by Alderman Thompson, the Board proceeded to open bids submitted for furnishing Surplus Property: 1234 City of Vicksburg Page 1 Printed on 9/22/2015 Board of Mayor and Aldermen Minutes - Final July 10, 2015 Magnolia - PPIN 17405; Crayton Street - PPIN 17408 in accordance with specifications and instructions for bidding on file in the office of City Clerk: Proof of publication of legal advertisements was presented and ordered filed. SURPLUS PROPERTY: LEON J PREACELY, 503 Whitegate Dr.; Jackson, MS 39206 Total Bid: 1234 Magnolia, PPIN 17405 - $200.00 Crayton Street, PPIN 17408 - $400.00 On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to accept and refer the foregoing bids to the Legal Department for review and recommendation back to the Board for award. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson B. ID-15-0792 Receive Sealed Bids for: 1. Section 592 Waterline Improvements On motion of Alderman Mayfield, seconded by Alderman Thompson, the Board proceeded to open bids submitted for furnishing Section 592 Waterline Improvements in accordance with specifications and instructions for bidding on file in the office of City Clerk: Proof of publication of legal advertisements was presented and ordered filed. SECTION 592 WATERLINE IMPROVEMENTS: T.L. WALLACE CONSTRUCTION, INC, 808 Hwy 98 Bypass; Columbus, MS 39429 C.O.R. #03770-MC Bid Bond: Yes Total Bid: $8,574,675.00 DIRTWORKS, INC. OF VICKSBURG, P.O. Box 821368 C.O.R. #12076-MC Bid Bond: Yes Total Bid: $8,346,200.00 HEMPHILL CONSTRUCTION CO., INC., P.O. Drawer 879; Florence,MS 39073 C.O.R. #02449-MC Bid Bond: Yes Total Bid: $7,329,672.00 SJ LOUIS CONSTRUCTION OF TEXAS, 10515 Gulfdale Drive, Suite 111; San Antonio, TX 78216 C.O.R. #16096-MC Bid Bond: Yes Total Bid: $7,626,590.00 On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to accept and refer the foregoing bids to the Purchasing Department and Various Departments for review and recommendation back to the Board for award. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson C. ID-15-0777 Southern Cultural Heritage Center Updates Ms. Stacey Massey, of the Southern Cultural Heritage Center came before the Board to inform the public of the upcoming events at the Southern Cultural Heritage Center for the month of July 2015 and invited the public to attend. The Mayor and Aldermen thanked Ms. Massey for attending the meeting. C.1 ID-15-0827 Discuss and Accept 2014 City of Vicksburg Audit Report On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen, after holding a discussion, voted to accept the 2014 City of Vicksburg Audit Report. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson C.2 ID-15-0829 Set Public Hearing on the Vicksburg Municipal Airport for Thursday, July 16, 2015, at 5:30 p.m. and Authorize City Clerk to Publish Notice of the Same On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor City of Vicksburg Page 2 Printed on 9/22/2015 Board of Mayor and Aldermen Minutes - Final July 10, 2015 and Aldermen voted to set Public Hearing on the Vicksburg Municipal Airport for Thursday, July 16, 2015, at 5:30 p.m., and authorize City Clerk to Publish Notice of same. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson D. ID-15-0784 Approve request from Mu Xi Omega Chapter of Alpha Kappa Alpha Sorority, Inc. to block a portion of Bowmar Avenue from Traveler's Rest Church to the stop light on Washington Street on Saturday, August 1, 2015, from 10:38 a.m. - 12:08 p.m. honoring two former National Presidents of Alpha Kappa Alpha Attachments: AKA On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve request from Mu Xi Omega Chapter of Alpha Kappa Alpha Sorority, Inc. to block a portion of Bowmar Avenue from Traveler's Rest Church to the stop light on Washington Street on Saturday, August 1, 2015, from 10:38 a.m. - 12:08 p.m. honoring two former National Presidents of Alpha Kappa Alpha. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson E. ID-15-0790 Adopt Budget Amendments Attachments: Budg Amend.pdf On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to adopt Budget Amendments. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson F. ID-15-0800 Award Sealed Bid and Contract for Asphalt Paving and Fencing for The Klein Street Extension Project to Riverside Construction Co., Inc. in the amount of $96,625.00 Attachments: Bid Award On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to award the Sealed Bid and Contract for Asphalt Paving and Fencing for The Klein Street Extension Project to Riverside Construction Co., Inc. in the amount of $96,625.00. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson G. ID-15-0781 Adopt Order for Partial Payment of Ad Valorem Taxes: Real, Personal and Mobile Home Attachments: Ad Valorem Ad Valorem Order On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to adopt the Order for Partial Payment of Ad Valorem Taxes: Real, Personal and Mobile Home. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson H. ID-15-0782 Adopt Order for 2015-2016 Motor Vehicle Assessment Schedule and Authorize City Clerk to Set Hearing for July 24, 2015, for Protest on Adoption of 2015-2016 Motor Vehicle Assessment Schedule Attachments: Motor Vehicle Assessment MV Order On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to adopt Order for 2015-2016 Motor Vehicle Assessment Schedule and Authorize City Clerk to Set Hearing for July 24, 2015, for Protest on Adoption of 2015-2016 Motor Vehicle Assessment Schedule. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson City of Vicksburg Page 3 Printed on 9/22/2015 Board of Mayor and Aldermen Minutes - Final July 10, 2015 I. ID-15-0793 Authorize Mayor to execute MS Department of Public Safety, STOP Violence Against Women Act (VAWA) Close Out Documents Subgrant #13-SC-234-1 (Blue Ink) Attachments: FY13 VAWA On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to authorize Mayor to execute MS Department of Public Safety, STOP Violence Against Women Act (VAWA) Close Out Documents Subgrant #13-SC-234-1 (Blue Ink). The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson J. ID-15-0776 Approve the following requests relating to the CDBG Wastewater Treatment Plant Improvement Project: 1. Invoice #897 in the amount of $2,875.00 from Central MS Planning & Development District for professional services for the preparation of the Application and Environmental Clearance (Blue Ink) 2. Authorize the Mayor to execute the Mississippi Development Authority, Community Services Division Request for Cash #2 in the amount of $2,875.00 (Blue Ink) Attachments: CDBG WTPI On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve the following requests relating to the CDBG Wastewater Treatment Plant Improvement Project: Invoice #897 in the amount of $2,875.00 from Central MS Planning & Development District for professional services for the preparation of the Application and Environmental Clearance (Blue Ink); Authorize the Mayor to execute the Mississippi Development Authority, Community Services Division Request for Cash #2 in the amount of $2,875.00 (Blue Ink). The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson K. ID-15-0750 Authorize Mayor to execute Grant Agreement for 2015-2016 STOP Violence Against Women (VAWA) Grant Program and EEOP Certification Form (Blue Ink) Attachments: VAWA Grant EEOP Certification On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to authorize the Mayor to execute Grant Agreement for 2015-2016 STOP Violence Against Women (VAWA) Grant Program and EEOP Certification Form (Blue Ink). The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson L. ID-15-0780 Approve additions to Employee Driving List: 1. Brady Tonth 2. Charles Lee - Traffic Department Attachments: Driving List Driving List 2 On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve additions to Employee Driving List: Brady Tonth; Charles Lee - Traffic Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson M. ID-15-0783 Approve application from Warren County Republican Party for Complimentary Use of City Auditorium on July 21, 2015 Attachments: Comp Use On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to table application from Warren County Republican Party for Complimentary Use of City Auditorium on July 21, 2015. The motion was adopted unanimously by the following vote: City of Vicksburg Page 4 Printed on 9/22/2015 Board of Mayor and Aldermen Minutes - Final July 10, 2015 Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson N. ID-15-0785 Approve request from Chief Atkins to declare badge as surplus property for Retired Captain Gary Rickles and authorize sale for $85.00 Attachments: Surplus Badge On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve request from Chief Atkins to declare badge as surplus property for Retired Captain Gary Rickles and authorize sale for $85.00. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson O. ID-15-0786 Accept Letters for cost of cutting and cleaning lots and Adopt Resolution to Establish Special Assessment for the following properties: 1. Fourth North Street, PPIN 17506; owned by George W. & Flora Lee Parker 2. 1549 Marcus Street, PPIN 13850; owned by State of Mississippi 3. 1600 Marcus Street, PPIN 13822; owned by State of Mississippi 4. Moonmist Drive, PPIN 9417; owned by State of Mississippi Attachments: Special Assessment The following Letters (Statements) and Resolutions were presented to the Board. 1. Fourth North Street, PPIN 17506; owned by George W. & Flora Lee Parker 2. 1549 Marcus Street, PPIN 13850; owned by State of Mississippi 3. 1600 Marcus Street, PPIN 13822; owned by State of Mississippi 4. Moonmist Drive, PPIN 9417; owned by State of Mississippi On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to accept the foregoing Letters (Statements) for cost of cutting and cleaning lots and Adopt the following Resolutions establishing Special Assessments. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson P. ID-15-0795 Discuss dilapidated buildings and overgrown lot codes and Authorize Victor Gray-Lewis, Director of Community Development, to proceed to cut, clean and demolish properties Attachments: Special Assessment 2 Victor Gray-Lewis, Director of Community Development, came before the Board to discuss and request permission to proceed to cut, clean and demolish the following properties: 2006 Military, PPIN 05064; owned by Keyaun St. Ann (cut grass/weeds; remove trash & debris) 2634 Roosevelt, PPIN 13074; owned by John W. Hunter Jr.and Willie Delores Hunter Estate (cut grass/weeds; remove trash & debris) 2503 Togo, PPIN 15584; owned by the State of Mississippi (cut grass/weeds; remove trash & debris) 2618 Halls Ferry & 2622 Halls Ferry, PPIN 16777 (corner of Halls Ferry & Bowmar - Old Grocery Store and attached apartment) (remove dilapidated building) On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to declare the foregoing properties not complied to be a public menace to the public health, safety & welfare of the community and authorize the Director of Community Development to proceed to cut, clean and demolish structures with all charges incurred to be assessed against the property owners. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Policy Issues: A. ID-15-0796 Adopt Payroll Policy Attachments: Payroll On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor City of Vicksburg Page 5 Printed on 9/22/2015 Board of Mayor and Aldermen Minutes - Final July 10, 2015 and Aldermen voted to adopt the Payroll Policy. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson B. ID-15-0797 Adopt Shuttle Bus Rules & Regulations Attachments: Shuttle Bus On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to adopt the Shuttle Bus Rules Policy & Regulations. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson C. ID-15-0798 Adopt Policy to Set Mileage Reimbursement for City Employees Traveling on City Business Attachments: Mileage On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to adopt the Policy to Set Mileage Reimbursement for City Employees Traveling on City Business. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Resolutions: D. ID-15-0778 ADOPT A RESOLUTION ESTABLISHING THE VICKSBURG YOUTH COUNCIL Attachments: Resolution (Youth Council) On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to adopt Resolution Establishing the Vicksburg Youth Council. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Enactment No: RES 2015-059 E. ID-15-0787 Accept Resolution from Vicksburg Main Street Requesting the Mayor and Aldermen of the City of Vicksburg to Establish a Business Promotion Area to Levy a Special Assessment on Commercial Real Property for the Purpose of Promoting Business, and for Related Purposes in Accordance with the Authority and Requirements Set Forth in House Bill No. 1223 Attachments: Resolution (Downtown Taxing District) On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to Accept Resolution from Vicksburg Main Street Requesting the Mayor and Aldermen of the City of Vicksburg to Establish a Business Promotion Area to Levy a Special Assessment on Commercial Real Property for the Purpose of Promoting Business, and for Related Purposes in Accordance with the Authority and Requirements Set Forth in House Bill No. 1223. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Enactment No: RES 2015-060 F. ID-15-0788 Adopt Resolution Authorizing the Mayor and Aldermen of the City of Vicksburg to Establish a Business Promotion Area to Levy a Special Assessment on Commercial Real Property within the Business Area of the City of Vicksburg for the purpose of promoting of Business, and for related purposes in accordance with the Authority and Requirements set forth in House Bill No. 1223 Attachments: Resolution (M&A Downtown Taxing District) On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to Adopt Resolution Authorizing the Mayor and Aldermen of the City of Vicksburg to Establish a Business Promotion Area to Levy a Special Assessment on Commercial Real Property within the Business City of Vicksburg Page 6 Printed on 9/22/2015 Board of Mayor and Aldermen Minutes - Final July 10, 2015 Area of the City of Vicksburg for the purpose of promoting of Business, and for related purposes in accordance with the Authority and Requirements set forth in House Bill No. 1223. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Enactment No: RES 2015-061 G. ID-15-0789 Authorize City Clerk to Publish Notice and Set Hearing Date for August 25, 2015, to Establish Downtown Taxing District Attachments: Notice (Downtown Taxing District) On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to authorize the City Clerk to Publish Notice and Set Hearing Date for August 25, 2015, to Establish Downtown Taxing District. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Ordinances: H. ID-15-0779 ADOPT AN ORDINANCE TO AMEND ARTICLE IV SECTION 11-119(e) OF THE CODE OF ORDINANCES OF THE CITY OF VICKSBURG, MISSISSIPPI, TO PROVIDE FOR KEEPING PRIVATE PROPERTY CLEAN OF LITTER AND FOR RELATED PURPOSES. Attachments: Ordinance (Litter) On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to ADOPT AN ORDINANCE TO AMEND ARTICLE IV SECTION 11-119(e) OF THE CODE OF ORDINANCES OF THE CITY OF VICKSBURG, MISSISSIPPI, TO PROVIDE FOR KEEPING PRIVATE PROPERTY CLEAN OF LITTER AND FOR RELATED PURPOSES. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Enactment No: ORD 2015-012 H.1 ID-15-0828 ADOPT RESOLUTION TO AUTHORIZE THAT IOWA AVENUE BE A GATED COMMUNITY On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to adopt Resolution to Authorize that Iowa Avenue be a Gated Community. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Enactment No: RES 2015-062 H.2 ID-15-0830 ADOPT RESOLUTION TO BLOCK ACCESS TO KUHN HOSPITAL PROPERTY On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to adopt Resolution to Block Access to Kuhn Memorial Hospital Property. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Enactment No: RES 2015-063 Docket of Claims: Alderman Mayfield recused himself from the Board Meeting. I. ID-15-0794 Approve Claims Docket The City Clerk presented the Docket of Claims numbering 127405 through 127658; 772 through 777. Refund checks numbering 9905881 through 9905960. On motion of Mayor Flaggs, seconded by Alderman Thompson, the Mayor and Alderman voted to approve Claims Docket. The motion was adopted City of Vicksburg Page 7 Printed on 9/22/2015 Board of Mayor and Aldermen Minutes - Final July 10, 2015 unanimously by the following vote: Aye: 2- Mayor Flaggs, and Alderman Thompson Recused: 1- Alderman Mayfield Executive Session: Alderman Mayfield returned to the Board Meeting. Alderman Thompson moved the Mayor and Aldermen go into a closed meeting to determine if the Board should go into executive session. The motion was seconded by Alderman Mayfield. Voting aye, Mayor Flaggs, Alderman Mayfield, Alderman Thompson. None voting nay, the motion was unanimously adopted. The Mayor and Aldermen discussed whether or not they should go into executive session. Mayor Flaggs moved to go into executive session to discuss Personnel Action Forms for Longevity Pay in the Water Treatment Plant (1); New Hires in the Fire Department (4), Police Department (2), Water Department (1), Transportation Department (1); Promotion in the Public Works Department (1); Resignation in the Sewer Department (1), Retirement in the Right of Way Department (1); Suspension in the Sewer Department (1) Termination in the Water Maintenance Department (1), MDOT Summer Youth Program (10); Reinstate Employment in the Sewer Department (1); Discussion in the Community Service Department (1), Sewer Department (1); Permission to Post for Tennis Helper in the Recreation Programs (1), Foreman in the Sewer Department (1), Laborer in the Water Maintenance Department (1), Sweeper Driver in the Right of Way Department (1); Potential Litigation Matters (2); Rescind Termination in the Southward Alderman's Office (1). The motion was seconded by Alderman Thompson, and upon vote being taken, the following voting aye: Mayor Flaggs, Alderman Thompson, Alderman Mayfield. The motion was adopted unanimously. The Mayor and Aldermen announced they would go into executive session to discuss Personnel Action Forms for Longevity Pay in the Water Treatment Plant (1); New Hires in the Fire Department (4), Police Department (2), Water Department (1), Transportation Department (1); Promotion in the Public Works Department (1); Resignation in the Sewer Department (1), Retirement in the Right of Way Department (1); Suspension in the Sewer Department (1) Termination in the Water Maintenance Department (1), MDOT Summer Youth Program (10); Reinstate Employment in the Sewer Department (1); Discussion in the Community Service Department (1), Sewer Department (1); Permission to Post for Tennis Helper in the Recreation Programs (1), Foreman in the Sewer Department (1), Laborer in the Water Maintenance Department (1), Sweeper Driver in the Right of Way Department (1); Potential Litigation Matters (2); Rescind Termination in the Southward Alderman's Office (1). The Mayor and Aldermen are now in executive session. Those present at the executive session were Mayor Flaggs, Alderman Mayfield, Alderman Thompson, Nancy Thomas - City Attorney, Walter W. Osborne, Jr. - City Clerk, Walterine Langford - Human Resource Director, Tasha W. Jordan - Deputy City Clerk, Brian Boykins - Mayor’s Administrative Assistant. Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Personnel Matters: A. ID-15-0804 Longevity - Water Treatment Plant (1) On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve Longevity Pay for Supervisor from $24.09 per hour to $24.18 per hour, for twenty (20) years of service in the Water Treatment Plant. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson B. ID-15-0805 New Hires - Fire Department (4) On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve New Hires for three (3) Firefighter I at $8.70 per hour, Paramedic IV at $12.85 per hour in the Fire Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson C. ID-15-0806 New Hires - Police Department (2) On motion of Alderman Mayfield, seconded by Alderman Thompson, the City of Vicksburg Page 8 Printed on 9/22/2015 Board of Mayor and Aldermen Minutes - Final July 10, 2015 Mayor and Aldermen voted to approve New Hires for Booking Officer at $9.34 per hour, Front Desk Clerk at $9.50 per hour in the Police Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson D. ID-15-0807 New Hire - Water Department (1) On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve New Hire for Foreman at $12.00 per hour in the Water Maintenance Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson E. ID-15-0808 New Hire - Transportation Department (1) On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve New Hire for Bus/Coach Operator in the Administration Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson F. ID-15-0809 Promotion - Public Works Department (1) A discussion was held. No action was taken. G. ID-15-0810 Resignation - Sewer Department (1) On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to accept Resignation from Foreman in the Sewer Department, effective July 09, 2015. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson H. ID-15-0811 Retirement - Right of Way Department (1) On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve Retirement for Frederick Banks in the Right of Way Department, effective July 01, 2015. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson I. ID-15-0812 Suspension - Sewer Department (1) On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve Suspension for Laborer for 4.5 days for failure to return Family Medical Leave paperwork after having been advised to do so in the Sewer Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson J. ID-15-0813 Termination - Water Maintenance Department (1) On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve Termination of Laborer in the Water Maintenance Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson K. ID-15-0814 Terminations - MDOT Summer Youth Program (10) On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve ten (10) Terminations of Summer Youth Workers in the MDOT Summer Youth Program. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson L. ID-15-0815 Reinstate Employment - Sewer Department (1) On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to Reinstate Employment for Laborer at $8.00 per hour in the Sewer Department. Supervisor requesting rescission of City of Vicksburg Page 9 Printed on 9/22/2015 Board of Mayor and Aldermen Minutes - Final July 10, 2015 termination of employee from July 06, 2015 Board Meeting. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson M. ID-15-0816 Discussion - Community Service (1) On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to authorize Human Resource to issue letter of warning to Laborer that any additional disciplinary matters may result in a Laborer's termination in the Community Service Department. The motion was adopted unanimously by the following vote: N. ID-15-0817 Discussion - Sewer Department (1) On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen held a discussion on an Equipment Operator and approved Suspension for ten (10) days & placed him on ninety (90) day probation in the Sewer Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson O. ID-15-0818 Permission to Post - Tennis Helper - Recreation Programs (1) On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve Request to Post for Tennis Helper in the Recreation Programs. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson P. ID-15-0819 Permission to Post - Foreman - Sewer Department (1) On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve Request to Post for Foreman in the Sewer Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Q. ID-15-0820 Permission to Post - Laborer - Water Maintenance Department (1) On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve Request to Post for Laborer in the Water Maintenance Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson R. ID-15-0821 Permission to Post - Sweeper Driver - Right of Way Department (1) On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve Request to Post for Sweeper Driver in the Right of Way Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Litigation Matters: S. ID-15-0801 Potential Litigation Matters (2) On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to proceed with offer to taxpayer for the Airport Tree Cutting Project; and approve payment for Copyright Infringement in the amount of $1,700.00 to close case. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson T. ID-15-0831 Rescind Action Form - South Ward Alderman's Office (1) On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to Rescind Termination of Summer Youth in the Southward Alderman's Office, from July 06, 2015 Board Meeting to July 10, 2015 Board Meeting. The motion was adopted unanimously by the following vote: City of Vicksburg Page 10 Printed on 9/22/2015 Board of Mayor and Aldermen Minutes - Final July 10, 2015 Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Adjournment On motion of Alderman Thompson, seconded by Alderman Mayfield, and unanimously passed, the Mayor and Aldermen of the City of Vicksburg adjourned to meet 10 o’clock a.m., Monday, July 20, 2015, to take up and act upon any and all matters that may come before the Board. MAYOR ATTEST: CITY CLERK Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson City of Vicksburg Page 11 Printed on 9/22/2015