Board of Mayor and Aldermen

1415 Walnut Street City of Vicksburg Vicksburg, MS 39180 Minutes - Final Board of Mayor and Aldermen George Flaggs Jr., Mayor Michael A. Mayfield Sr., Alderman Willis T. Thompson, Alderman Monday, July 20, 2015 10:00 AM City Hall Annex Board Room 1. Invocation, Pledge of Allegiance and Call to Order Invocation was given by Alderman Michael A. Mayfield, Sr. Pledge of Allegiance was led by City Attorney Nancy Thomas. 2. Roll Call Present: 3- Mayor George Flaggs Jr. Alderman Michael A. Mayfield Sr. Alderman Willis T. Thompson 3. Board Comments: 4. Adopt Agenda ADD: Adopt Revised Shuttle Bus Rules (15-0869) Adopt Resolution to Participate in Housing Summit (15-0858) Appointment to Beautification Committee (15-0870) On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to adopt the Agenda as amended. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Recognitions: A. ID-15-0843 Employee Anniversaries: 1. 30 years of service: Animal Control - Eldridge Skinner 2. 5 years of service: Sewer - Ricky Hall; Gas - Demechica White Mayor Flaggs recognized Eldridge Skinner in the Animal Control Department; with thirty (30) years of service. Ricky Hall in the Sewer Department and Demechica White in the Gas Department with five (5) years of service. The Mayor and Aldermen congratulated Eldridge Skinner, Ricky Hall and Demechica White for their years of service with the City of Vicksburg. B. ID-15-0857 Retirement - Eldridge Skinner The Mayor and Aldermen recognized the Retirement of Eldridge Skinner in the Animal Control Department, with 30 years of service. Routine Agenda: A. ID-15-0825 Receive Sealed Bids for: 1. Sand/Gravel/Stone Material 2. Exclusive Pouring Rights 3. Installation of Precision Approach Path Indicator (PAPI) 4. Runway 19 Obstruction Removal On motion of Alderman Mayfield, seconded by Alderman Thompson, the Board proceeded to open bids submitted for furnishing Sand / Gravel / Stone Material; Exclusive Pouring Rights; Installation of Precision Approach Path Indicator (PAPI); Runway 19 Obstruction Removal in accordance with specifications and instructions for bidding on file in the office of City Clerk: Proof of publication of legal advertisements was presented and ordered filed. SAND / GRAVEL / STONE MATERIAL: HAMMET GRAVEL CO., INC., P.O. Box 209; Lexington, MS 39095 City of Vicksburg Page 1 Printed on 9/22/2015 Board of Mayor and Aldermen Minutes - Final July 20, 2015 The Purchasing Director stated there are multiple line items and with permission of the Board the bids be made available for review immediately following the Board Meeting rather than reading them aloud at this time. MILLER MATERIALS, INC., P.O. Box 820168; Vicksburg, MS 39182 The Purchasing Director stated there are multiple line items and with permission of the Board the bids be made available for review immediately following the Board Meeting rather than reading them aloud at this time. EXCLUSIVE POURING RIGHTS: Bids Rejected INSTALLATION OF PRECISION APPROACH PATH INDICATOR (PAPI): WEBSTER ELECTRIC CO., INC., P.O. Box 8129; Meridian, MS 39303 C.O.R.: 12259-MC 5% Bid Bond Base Bid: $62,450.00 KILLEN CONTRACTORS, INC., 167 Gulde Road; Brandon, MS 39042 C.O.R.:11266-SC 5% Bid Bond Base Bid: $54,221.00 LEWIS ELECTRIC, INC., P.O. Box 320337; Flowood, MS 39232 C.O.R: 09431 5% Bid Bond RUNWAY 19 OBSTRUCTION REMOVAL: LOOK'S GREAT SERVICES OF MS, INC., 1501 Hwy 13 North; Columbia, MS 39429 C.O.R 18782-SC 5% Bid Bond Base Bid: $142,185.00 On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to accept and refer the foregoing bids to the Purchasing Department and Various Departments for review and recommendation back to the Board for award. Authorize City Clerk to re-advertise Sealed Bid for Exclusive Pouring Rights The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson B. ID-15-0822 Receive Crime Statistic Report for June 2015 Attachments: Crime Stats On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to Receive Crime Statistic Report for June 2015. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson C. ID-15-0823 Approve request for radio sponsorship from Lendsi Radio, LLC V105.5 FM and Newstalk 1490 WVBG AM for Vicksburg High and Warren Central High School Games and Red Carpet Bowl (August and September 2015) Attachments: Red Carpet Bowl Mayor Flaggs stated that purchasing an advertisement from Lendsi Radio, LLC V105.5 FM and Newstalk 1490 WVBG AM for Vicksburg High and Warren Central High School Games and Red Carpet Bowl (August and September 2015) will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial and other interest of the City of Vicksburg. On motion of Alderman Mayfield, seconded by Alderman Thompson, and unanimously passed, The Mayor and Aldermen of the City of Vicksburg approved the purchase of radio ads for August and September 2015 from Lendsi Radio, City of Vicksburg Page 2 Printed on 9/22/2015 Board of Mayor and Aldermen Minutes - Final July 20, 2015 LLC V105.5 FM and Newstalk 1490 WVBG AM for Vicksburg High and Warren Central High School Games and Red Carpet Bowl in the amount of $1,180.00. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson D. ID-15-0832 Adopt Budget Amendments Attachments: Budg Amend.pdf On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to adopted Budget Amendments. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson E. ID-15-0833 Approve request from Vicksburg Warren County Chamber of Commerce for funding to supplement their Area Job Fair Attachments: Job Fair On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to Approve allocation of funds in the amount of $3,000.00 to the Vicksburg-Warren County Chamber of Commerce for funding their Area Job Fair. The City is authorized pursuant to Sec. 17-3-1 of the Mississippi Code of 1972, as amended. This brings into favorable notice the opportunities, possibilities & resources of the City and will be helpful toward advancing the moral, financial and other interests of the City. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson F. ID-15-0841 Authorize Mayor to execute Letter for Section 408 Alteration Permit for work within Floodwall Easement to Portofino Resort, LLC Attachments: Portofino On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to authorize Mayor to execute Letter for Section 408 Alteration Permit for work within Floodwall Easement to Portofino Resort, LLC. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson G. ID-15-0842 Approve application for payment No. 2 Final in the amount of $11,250.00 from Guaranteed Roofing Company for Roof Replacement - Central Fire Station and Mechanics Shop and Accept Close Out Documents Attachments: Roof Replacement-Central Fire & Mechanics Shop On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve application for payment No. 2 Final in the amount of $11,250.00 from Guaranteed Roofing Company for Roof Replacement - Central Fire Station and Mechanics Shop and Accept Close Out Documents. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson H. ID-15-0840 Discuss dilapidated buildings and overgrown lot codes and Authorize Victor Gray-Lewis, Director of Community Development, to proceed to cut, clean, and demolish properties Attachments: Special Assessment Victor Gray-Lewis, Director of Community Development, came before the Board to discuss and request permission to proceed to cut, clean and demolish the following properties: 1457 Parkside Drive, PPIN 005987; owned by Bruce A. & Cecilia Burke c/o Ms. Cecilia Seabury (cut grass/weeds; remove trash & debris; remove inoperable vehicles; treat swimming pool for mosquitoes) 1604 Martin Luther King, PPIN 19194; owned by State of Mississippi (cut grass/weeds; remove trash & debris) 1740 Martin Luther King, PPIN 19840; owned by State of Mississippi (cut grass/weeds; remove trash & debris) 1742 Martin Luther King, PPIN 19839; owned by State of Mississippi (cut City of Vicksburg Page 3 Printed on 9/22/2015 Board of Mayor and Aldermen Minutes - Final July 20, 2015 grass/weeds; remove trash & debris) 1601 Martin Luther King, PPIN 19162; owned by State of Mississippi (cut grass/weeds; remove trash & debris) 1912 Martin Luther King, PPIN 20593; owned by State of Mississippi (cut grass/weeds; remove trash & debris) 1756 Martin Luther King, PPIN 19834; owned by State of Mississippi (cut grass/weeds; remove trash & debris) 1609 Martin Luther King, PPIN 19164; owned by State of Mississippi (cut grass/weeds; remove trash & debris) On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to declare the foregoing properties not complied to be a public menace to the public health, safety & welfare of the community and authorize the Director of Community Development to proceed to cut, clean and demolish structures with all charges incurred to be assessed against the property owners. Along with the following actions: 1457 Parkside Drive, PPIN 005987; owned by Bruce A. & Cecilia Burke c/o Ms. Cecilia Seabury (cut grass/weeds; remove trash & debris; remove inoperable vehicles; treat swimming pool for mosquitoes) - an extension has been granted until July 25, 2015 The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson H.1 ID-15-0869 Adopt Revised Shuttle Bus Rules and Regulations Attachments: Shuttle Bus On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to adopt revised Shuttle Bus Rules and Regulations. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson H.2 ID-15-0870 Appointment to Beautification Committee On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to appoint a Walmart Corporate Member to replace Ray Banks on the Beautification Committee. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Resolutions: I. ID-15-0834 ADOPT RESOLUTION AUTHORIZING THE PREPARATION AND SUBMITTAL OF AN APPLICATION TO THE MISSISSIPPI OFFICE OF HOMELAND SECURITY, UNDER THE FY2015 HOMELAND SECURITY GRANT PROGRAM (Blue Ink) Attachments: Resolution (Homeland Security) On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to ADOPT RESOLUTION AUTHORIZING THE PREPARATION AND SUBMITTAL OF AN APPLICATION TO THE MISSISSIPPI OFFICE OF HOMELAND SECURITY, UNDER THE FY2015 HOMELAND SECURITY GRANT PROGRAM (Blue Ink). The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Enactment No: RES 2015-064 I.1 ID-15-0858 ADOPT RESOLUTION TO PARTICIPATE IN HOUSING SUMMIT Attachments: Resolution (Housing Summit) On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to adopt the Resolution to Participate in Housing Summit. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Enactment No: RES 2015-065 City of Vicksburg Page 4 Printed on 9/22/2015 Board of Mayor and Aldermen Minutes - Final July 20, 2015 Contracts: J. ID-15-0826 Authorize Mayor to execute Joint Agreement in the Interest of Public Safety Among The Mississippi Department of Transportation, The City of Vicksburg, MS, and Meridian Speedway, LLC Attachments: Joint Agreement On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to authorize the Mayor to execute Joint Agreement in the Interest of Public Safety Among The Mississippi Department of Transportation, The City of Vicksburg, MS, and Meridian Speedway, LLC. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Executive Session: Alderman Mayfield moved the Mayor and Aldermen go into a closed meeting to determine if the Board should go into executive session. The motion was seconded by Alderman Thompson. Voting aye, Mayor Flaggs, Alderman Mayfield, Alderman Thompson. None voting nay, the motion was unanimously adopted. The Mayor and Aldermen discussed whether or not they should go into executive session. Alderman Mayfield moved to go into executive session to discuss Personnel Action Forms for Longevity in the Sewer Department (1), Gas Department (1); New Hire in the Water Department (1), Street Department (1); Department Transfer in the Water Maintenance Department (1); Pay Adjustments in the Police Department (4); Promotion in the Animal Control Department (1); Retirement in the Animal Control Department (1); Terminations in the Recreation Programs/Jackson Street Summer Camp Program (6); Permission to Create Crossing Guard Position in the Police Department (1); Permission to Post for Crossing Guards in the Police Department (3), Permissison to Post for Animal Control Officer in the Animal Control Department (1); Discussion in the Traffic Department (1); Litigation Matter (1). The motion was seconded by Alderman Thompson, and upon vote being taken, the following voting aye: Mayor Flaggs, Alderman Mayfield, Alderman Thompson. None voting nay, the motion was adopted unanimously. The Mayor and Aldermen announced they would go into executive session to discuss Personnel Action Forms for Longevity in the Sewer Department (1), Gas Department (1); New Hire in the Water Department (1), Street Department (1); Department Transfer in the Water Maintenance Department (1); Pay Adjustments in the Police Department (4); Promotion in the Animal Control Department (1); Retirement in the Animal Control Department (1); Terminations in the Recreation Programs/Jackson Street Summer Camp Program (6); Permission to Create Crossing Gaurd Position in the Ppolice Deparmtent (1); Permission to Post for Crossing Guards in the Police Department (3), Permission to Post for Animal Control Officer in the Animal Control Department (1); Discussion in the Traffic Department (1); Litigation Matter (1). The Mayor and Aldermen are now in executive session. Those present at the executive session were Mayor Flaggs, Alderman Mayfield, Alderman Thompson, Nancy Thomas - City Attorney, Walter W. Osborne, Jr. - City Clerk, Walterine Langford - Human Resource Director, Tasha W. Jordan - Deputy City Clerk, Danitta Reed - Southward's Administrative Assistant. Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Personnel Matters: A. ID-15-0844 Longevity - Sewer Department (1) On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve Longevity Pay for Assistant Pump Station Supervisor from $12.18 per hour to $12.27 per hour in the Sewer Department for five (5) years of service. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson B. ID-15-0845 Longevity - Gas Department (1) On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve Longevity Pay for Dispatcher from $9.96 per hour to $10.05 per hour in the Gas Department for five (5) years of City of Vicksburg Page 5 Printed on 9/22/2015 Board of Mayor and Aldermen Minutes - Final July 20, 2015 service. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson C. ID-15-0846 New Hire - Water Department (1) On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve New Hire for Equipment Operator at $10.00 per hour in the Water Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson D. ID-15-0859 New Hire - Street Department (1) On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve New Hire for Heavy Equipment Operator at $15.50 per hour in the Street Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson E. ID-15-0847 Department Transfer - Water Maintenance Department (1) On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve Department Transfer for Seasonal Laborer at $7.25 per hour in the Parks & Recreation Department to Laborer at $7.25 per hour in the Water Maintenance Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson F. ID-15-0848 Pay Adjustments - Police Department (4) On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve Pay Adjustments for three (3) Police Officers from $13.65 per hour to $13.85 per hour; Police Officer from $14.80 per hour to $15.00 per hour in the Police Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson G. ID-15-0849 Promotion - Animal Control Department (1) On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve Promotion from Interim Supervisor at $16.30 per hour to Supervisor at $16.30 per hour in the Animal Control Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson H. ID-15-0850 Retirement - Animal Control Department (1) On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve the Retirement of a Supervisor in the Animal Control Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson I. ID-15-0851 Terminations - Recreation Programs/Jackson Street Summer Camp Program (6) On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve the Terminations of two (2) Summer Camp Coaches; four (4) Summer Camp Workers in the Recreation Programs/Jackson Street Summer Camp Program. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson J. ID-15-0852 Permission to Create Crossing Guard Position - Police Department (1) On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve the Request to Create Crossing Guard Position in the Police Department. The motion was adopted unanimously by the following vote: City of Vicksburg Page 6 Printed on 9/22/2015 Board of Mayor and Aldermen Minutes - Final July 20, 2015 Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson K. ID-15-0853 Permission to Post - Crossing Guards - Police Department (3) On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve Request to Post for three (3) Crossing Guards in the Police Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson L. ID-15-0854 Permission to Post - Animal Control Officer - Animal Control Department (1) On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve the Personnel Matters L. ID-15-0854 Permission to Post - Animal Control Officer - Animal Control Department (1). The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson M. ID-15-0855 Discussion - Positions for Traffic Department A discussion was held. No action was taken. Litigation Matters: N. ID-15-0856 Discuss Litigation Matter (1) On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve the Litigation Matters where the City of Vicksburg filed a claim against the Mississippi Department of Employment Securities for an erroneous payment to an employee and settled for $200.00. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson ID-15-1073 Come Out of Executive Session On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to come out of Executive Session and Approve everything done in Executive Session. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Public Comments: A. ID-15-0839 Discussion with Mark Werner regarding Crime Attachments: Crime Mark Werner came before the Mayor and Aldermen to discuss crime in the City. The Mayor and Aldermen thanked Mr. Werner for attending the Board Meeting. Adjournment On motion of Alderman Mayfield, seconded by Alderman Thompson, and unanimously passed, the Mayor and Aldermen of the City of Vicksburg adjourned to meet 10 o’clock a.m., Friday, July 24, 2015, to take up and act upon any and all matters that may come before the Board. MAYOR ATTEST: CITY CLERK Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson City of Vicksburg Page 7 Printed on 9/22/2015