Board of Mayor and Aldermen

1415 Walnut Street City of Vicksburg Vicksburg, MS 39180 Minutes - Final Board of Mayor and Aldermen George Flaggs Jr., Mayor Michael A. Mayfield Sr., Alderman Willis T. Thompson, Alderman Friday, July 24, 2015 10:00 AM City Hall Annex Board Room 1. Invocation, Pledge of Allegiance and Call to Order Invocation was given by Mayor George Flaggs, Jr. Pledge of Allegiance was led by Alderman Michael A. Mayfield, Sr. 2. Roll Call Present: 3- Mayor George Flaggs Jr. Alderman Michael A. Mayfield Sr. Alderman Willis T. Thompson 3. Board Comments: 4. Adopt Agenda ADD: Approve Sec. 9.1.1 VFD SOG to Lower the Age of Employment to 18 Years of Age Approve Sec. 9.4 (including 9.4.1 - 9.4.3) VFD SOG Hiring Procedure for Lateral Transfers Approve West Law Contract for Legal Department On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to adopt the Agenda as amended. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Minutes: A. ID-15-0868 Adopt Board Meeting Minutes: 1. May 22, 2015 On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to table the Board Meeting Minutes: May 22, 2015. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Routine Agenda: A. ID-15-0835 Protest on Adoption of 2015-2016 Motor Vehicle Assessment Schedule On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to accept that no one came before the Board to protest the Adoption of 2015-2016 Motor Vehicle Assessment Schedule. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson B. ID-15-0872 Appointment to The Vicksburg Beautification Committee: 1. Home Depot Corporate Member to replace Mary Thomas On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to appoint to The Vicksburg Beautification Committee Home Depot Corporate Member to replace Mary Thomas. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson C. ID-15-0863 Adopt Budget Amendments Attachments: Budg Amend.pdf City of Vicksburg Page 1 Printed on 10/21/2015 Board of Mayor and Aldermen Minutes - Final July 24, 2015 On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to adopt Budget Amendments. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson D. ID-15-0864 Approve request from Ceridian for 3% price increase on COBRA Services Attachments: Ceridian On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve request from Ceridian for 3% price increase on COBRA Services. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson E. ID-15-0874 Authorize issuance of requisition number 1508768 in the amount of $62,980.00 to Digital Ally for the purchase of Chest Cameras for the Police Officers (Sole Source) Attachments: Requisition 1508768 On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to authorize issuance of requisition number 1508768 in the amount of $62,980.00 to Digital Ally for the purchase of Chest Cameras for the Police Officers (Sole Source). The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson F. ID-15-0876 Approve additions to Employee Driving List: 1. William Stephen, Victor Parson - Water Maintenance Department 2. Junior Magloire, Anedra Jones - Police Department 3. Gary Taylor, Kristina Rawls - Fire Department Attachments: Driving List On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve additions to Employee Driving List: William Stephen, Victor Parson - Water Maintenance Department; Junior Magloire, Anedra Jones - Police Department; Gary Taylor, Kristina Rawls - Fire Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson G. ID-15-0877 Authorize City Clerk to advertise Final Payment for: 1. Generator Install Project with Gulf Coast Electric Company, Inc. Attachments: Final Payment.pdf On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to authorize City Clerk to advertise Final Payment for Generator Install Project with Gulf Coast Electric Company, Inc. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson H. ID-15-0860 Accept Letters for Cost of Cutting and Cleaning lots and Adopt Resolution to Establish Special Assessments for the following properties: 1. 1905 Clay Street, PPIN 17817;owned by Henry V. III & Thomas E. Bailey 2. 920 Polk Street, PPIN 15851; owned by Darlene Cobb Miles et al 3. 906 Yazoo Street, PPIN 15902; owned by St. Mary's Miss Baptist Church 4. 1400 South Street, PPIN 16090; owned by State of Mississippi 5. 1816 Court Street, PPIN 16217; owned by State of Mississippi 6. 810 Bridge Street, PPIN 15455;owned by State of Mississippi 7. 801 Walnut Street, PPIN 18528; owned by Sate of Mississippi 8. 1545 Marcus Street, PPIN 13848; owned by State of Mississippi 9. 2511 Cedar Street, PPIN 15576; owned by R. Wheatley Est. c/o Annie Harrison City of Vicksburg Page 2 Printed on 10/21/2015 Board of Mayor and Aldermen Minutes - Final July 24, 2015 Attachments: Special Assessment The Letters (Statements) and Resolutions on the following properties were presented to the Board: 1. 1905 Clay Street, PPIN 17817;owned by Henry V. III & Thomas E. Bailey 2. 920 Polk Street, PPIN 15851; owned by Darlene Cobb Miles et al 3. 906 Yazoo Street, PPIN 15902; owned by St. Mary's Miss Baptist Church 4. 1400 South Street, PPIN 16090; owned by State of Mississippi 5. 1816 Court Street, PPIN 16217; owned by State of Mississippi 6. 810 Bridge Street, PPIN 15455;owned by State of Mississippi 7. 801 Walnut Street, PPIN 18528; owned by Sate of Mississippi 8. 1545 Marcus Street, PPIN 13848; owned by State of Mississippi 9. 2511 Cedar Street, PPIN 15576; owned by R. Wheatley Est. c/o Annie Harrison On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to accept the foregoing Letters (Statements) for cost of cutting and cleaning lots and Adopt the following Resolutions establishing Special Assessments. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson I. ID-15-0862 Discuss dilapidated buildings and overgrown lot codes and Authorize Victor Gray-Lewis, Director of Community Development, to proceed to cut, clean, and demolish properties Attachments: Special Assessment 2 Victor Gray-Lewis, Director of Community Development, came before the Board to discuss and request permission to proceed to cut, clean and demolish the following properties: 2826 Arcadia St., PPIN 15049; State of Mississippi (cut grass/weeds; remove trash & debris) 2316 Grove St., PPIn 20811; owned by Sue P. Moore c/o Sue P. Moore (cut grass/weeds; remove trash & debris) 1234 Holly St., PPIN 18280; owned by Linda Epps (cut grass/weeds; remove trash & debris; dilapidated building) 531 Hugo St., PPIN 19601; owned by the State of Mississippi (cut grass/weeds; remove trash & debris) Hutson Street, PPIN 13949; owned by Freddie Lee Gordon et al c/o Mallie Clayborne (cut grass/weeds; remove trash & debris) 1506 Jackson St., PPIN 18732; owned by the State of Mississippi (cut grass/weeds; remove trash & debris) 712 Locust St., PPIN 19491; owned by Freddie L. Hayes et at (cut grass/weeds; remove trash & debris) Military Avenue, PPIN 16822; owned by the State of Mississippi (cut grass/weeds; remove trash & debris) 1604 Military Ave., PPIN 15614; owned by McKinley Hall et al c/o Katina Trevillion (cut grass/weeds; remove trash & debris) 2021 Military Ave., PPIN 04931; owned by Martha Ann Rand (cut grass/weeds; remove trash & debris) 108 North Locust St., PPIN 14172; owned by Sue P. Moore (cut grass/weeds; remove trash & debris; remove dilapidated building) 203 North Locust St., PPIN 14209; owned by Carrie Marley Lighter (remove dilapidated building) 217 North Locust St., PPIN 14209; owned by Beatrice Haney (remove dilapidated building; remove inoperable vehicle - truck) 300 North Locust St., PPIN 14158; owned by Herman C. Thomas Sr. c/o Mrs. Herman C. Thomas (remove dilapidated building; fill cistern) 306 North Locust St., PPIN 14157; owned by Dorothy Mae Dillard (remove dilapidated building) 309 North Locust St., PPIN 14220; owned by dorothy M. Dillard (cut grass/weeds; remove trash & debris; remove dilapidated building) On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to declare the foregoing properties not complied to be a public menace to the public health, safety & welfare of the community and authorize the Director of Community Development to proceed to cut, clean and demolish structures with all charges incurred to be assessed against the property owners. Along with the following actions: 2316 Grove St., PPIn 20811; owned by Sue P. Moore c/o Sue P. Moore (cut grass/weeds; remove trash & debris) complied City of Vicksburg Page 3 Printed on 10/21/2015 Board of Mayor and Aldermen Minutes - Final July 24, 2015 712 Locust St., PPIN 19491; owned by Freddie L. Hayes et at (cut grass/weeds; remove trash & debris) complied 2021 Military Ave., PPIN 04931; owned by Martha Ann Rand (cut grass/weeds; remove trash & debris) complied 108 North Locust St., PPIN 14172; owned by Sue P. Moore (cut grass/weeds; remove trash & debris; remove dilapidated building) complied on grass & weeds 217 North Locust St., PPIN 14209; owned by Beatrice Haney (remove dilapidated building; remove inoperable vehicle - truck) show scope of work , 30 day extension 300 North Locust St., PPIN 14158; owned by Herman C. Thomas Sr. c/o Mrs. Herman C. Thomas (remove dilapidated building; fill cistern) submit work schedule, 30 day extension 306 North Locust St., PPIN 14157; owned by Dorothy Mae Dillard (remove dilapidated building) 30 day extension for if anyone interested in acquiring property 309 North Locust St., PPIN 14220; owned by dorothy M. Dillard (cut grass/weeds; remove trash & debris; remove dilapidated building) complied on grass & weeds The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson I.1 ID-15-0882 Approve Sec. 9.1.1 VFD SOG to Lower the Age of Employment to 18 years of age Attachments: VFD 9.1.1 On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to adopt Sec. 9.1.1 Vicksburg Fire Department S.O.G. to Lower the Age of Employment to 18 years of age. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson I.2 ID-15-0883 Approve Sec. 9.4 (including 9.4.1 - 9.4.3) Hiring Procedure for Lateral Transfers Attachments: VFD 9.4 On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to adopt Sec. 9.4 (including 9.4.1. - 9.4.3) Hiring Procedure for Lateral Transfers. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson I.3 ID-15-0884 Authorize Mayor to execute West Law Contract for Legal Department On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to authorize the Mayor to execute West Law Contract for the Legal Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Resolutions: J. ID-15-0871 Adopt Resolution for Sale of Surplus Property and Authorize Mayor to execute Quit Claim Deed to Leon Preacely: 1. Crayton Street, PPIN 17408 2. 1234 West Magnolia Street, PPIN 17405 Attachments: Resolution (Crayton Street) Resolution (West Magnolia) On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to adopt Resolution for Sale of Surplus Property and Authorize Mayor to execute Quit Claim Deed to Leon Preacely for Crayton Street, PPIN 17408 and 1234 West Magnolia Street, PPIN 17405. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Enactment No: RES 2015-066 City of Vicksburg Page 4 Printed on 10/21/2015 Board of Mayor and Aldermen Minutes - Final July 24, 2015 Contracts: K. ID-15-0861 Authorize Mayor to execute Engineering Proposal with The Power Source, PLLC for renovation of North and South Parking Garages Attachments: Parking Garages On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to authorize Mayor to execute Engineering Proposal with The Power Source, PLLC for renovation of North and South Parking Garages. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Docket of Claims: L. ID-15-0836 Approve Bank Letters: 1. Trustmark 2. BancorpSouth Attachments: Trustmark BancorpSouth On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve Bank Letters for Trustmark and BancorpSouth. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson M. ID-15-0837 Approve Reports: 1. City Sexton 2. Privilege License 3. Mayor and Treasure 4. Tax Collection 5. Delinquent Tax Collection 6. Detail Budget Attachments: City Sexton Privilege License Mayor & Treasure Delinquent Tax Tax Collection The City Sexton presented report of collections, account opening graves, etc. for the month of June 2015 as follows: Riles Funeral Home - $475.00; Fisher Funeral Home - $1,150.00; Glenwood Funeral Home - $750.00; Jefferson Funeral Home - $1,700.00; Lakeview Funeral Home - $2,150.00; Miscellaneous - $25.00. The City Clerk presented the Privilege License Report for new businesses for the month of June 2015. The City Clerk presented report of Mayor and Treasure from the Vicksburg Police Department in the amount of $153,617.34 for June 2015. The City Clerk presented the June 2015 Detailed Budget Report for Approval. Attachments: Supporting documentation following minutes The City Clerk presented report of delinquent collections for City taxes from the Warren County Tax Collector for the Month of June 2015. The City Clerk presented report of collections for City taxes from the Warren County Tax Collector for the Month of June 2015. Attachments: Supporting documentation following minutes: On motion of Alderman Mayfield, seconded by Alderman Thompson, the City of Vicksburg Page 5 Printed on 10/21/2015 Board of Mayor and Aldermen Minutes - Final July 24, 2015 Mayor and Aldermen voted to approve the following Reports: City Sexton, Privilege License, Mayor and Treasure, Detail Budget Report, Monthly Tax Collection, Delinquent Tax Collection. The motion was unanimously adopted by the attached vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson N. ID-15-0838 Alderman Mayfield recused himself from the Board Meeting Approve Claims Docket The City Clerk presented the Docket of Claims numbering 127659 through 127879; 778 through 781. On motion of Alderman Thompson, seconded by Mayor Flaggs, the Mayor and Alderman voted to approve Claims Docket. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs, and Alderman Thompson Recused: 1- Alderman Mayfield Alderman Mayfield returned to the Board Meeting Executive Session: Alderman Thompson moved the Mayor and Aldermen go into a closed meeting to determine if the Board should go into executive session. The motion was seconded by Alderman Mayfield. Voting aye, Mayor Flaggs, Alderman Thompson, Alderman Mayfield. None voting nay, the motion was unanimously adopted. The Mayor and Aldermen discussed whether or not they should go into executive session. Alderman Thompson moved to go into executive session to discuss Personnel Action Forms for Resignation in the Police Department (1); Department Transfer in the Landscape Department (1); Suspensions in the Sewer Department (3); Termination in the Summer Youth - Southward Alderman's Office (1). The motion was seconded by Alderman Mayfield, and upon vote being taken, the following voting aye: Mayor Flaggs, Alderman Thompson, Alderman Mayfield. None voting nay, the motion was adopted unanimously. The Mayor and Aldermen announced they would go into executive session to discuss Personnel Action Forms for Resignation in the Police Department (1); Department Transfer in the Landscape Department (1); Suspensions in the Sewer Department (3); Termination in the Summer Youth - Southward Alderman's Office (1). The Mayor and Aldermen are now in executive session. Those present at the executive session were Mayor Flaggs, Alderman Thompson, Alderman Mayfield, Nancy Thomas - City Attorney, Walter W. Osborne, Jr. - City Clerk, Carolyn Butler - Human Resource Associate, Tasha W. Jordan - Deputy City Clerk, Brian Boykins - Mayor’s Administrative Assistant, Danitta Reed - Southward's Administrative Assistant. Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Personnel Matters: A. ID-15-0865 Resignation - Police Department (1) On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to accept Resignation from a Crossing Guard in the Police Department, effective July 15, 2015. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson B. ID-15-0875 Department Transfer - Landscape Department (1) On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve Department Transfer from Seasonal Laborer at $7.25 per hour in the Parks & Recreation Department to Labor at $7.25 per hour in the Landscape Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson C. ID-15-0866 Suspensions - Sewer Department (3) On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to deny ten (10) day Suspension for an Equipment Operator for violating the City's Personnel Rules and Regulations Policy, City of Vicksburg Page 6 Printed on 10/21/2015 Board of Mayor and Aldermen Minutes - Final July 24, 2015 Rule 4.1(g). The Mayor and Alderman voted to approve Suspension for a Laborer for ten (10) days, for violating the City's Personnel Rules and Regulations Policy, Rule 4.1(g); and Laborer for five (5) days violating the City's Attendance Policy in the Sewer Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson D. ID-15-0867 Termination - Summer Youth - Southward Alderman's Office (1) On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve Termination for Summer Youth Worker in the Southward Alderman's Office. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson E. ID-15-1085 Motion to Come out of Executive Session and Approve On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to come out of Executive Session and Approve everything done in Executive Session. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Adjournment On motion of Alderman Thompson, seconded by Alderman Mayfield, and unanimously passed, the Mayor and Aldermen of the City of Vicksburg adjourned to meet 10 o’clock a.m., Monday, August 03, 2015, to take up and act upon any and all matters that may come before the Board. MAYOR ATTEST: CITY CLERK Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson City of Vicksburg Page 7 Printed on 10/21/2015