Board of Mayor and Aldermen

1415 Walnut Street City of Vicksburg Vicksburg, MS 39180 Minutes - Final Board of Mayor and Aldermen George Flaggs Jr., Mayor Michael A. Mayfield Sr., Alderman Willis T. Thompson, Alderman Monday, August 3, 2015 10:00 AM City Hall Annex Board Room 1. Invocation, Pledge of Allegiance and Call to Order Invocation was given by Alderman Willis T. Thompson. Pledge of Allegiance was led by Alderman Michael A. Mayfield, Sr. 2. Roll Call Present: 3- Mayor George Flaggs Jr. Alderman Michael A. Mayfield Sr. Alderman Willis T. Thompson 3. Board Comments: 4. Adopt Agenda ADD: Approve Memorandum of Understanding with Mississippi State Fire Academy for training purposes (15-0954) On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to adopt the Agenda as amended. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson A. ID-15-0893 Employee Anniversaries: 1. 10 years of service: Gas - James Moore 2. 5 years of service: Building Maintenance - Jerrad Gleese Mayor Flaggs recognized James Moore in the Gas Department; with ten (10) years of service. Jerrad Gleese in the Building Maintenance Department; with five (5) years of service. The Mayor and Aldermen congratulated James Moore and Jerrad Gleese for their years of service with the City of Vicksburg. Minutes: A. ID-15-0889 Adopt Board Meeting Minutes for the following: 1. May 22, 2015 2. June 01, 2015 On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to table Board Meeting Minutes for the following: May 22, 2015 and June 01, 2015. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Routine Agenda: A. ID-15-0881 Receive Sealed Bids for: 1. Traffic Management Supplies On motion of Alderman Thompson, seconded by Alderman Mayfield, the Board proceeded to open bids submitted for furnishing Traffic Management Supplies in accordance with specifications and instructions for bidding on file in the office of City Clerk: Proof of publication of legal advertisements was presented and ordered filed. TRAFFIC MANAGEMENT SUPPLIES: CUSTOM PRODUCTS CORPORATION, P.O. Box 54091; Jackson, MS 39288-4091 City of Vicksburg Page 1 Printed on 10/21/2015 Board of Mayor and Aldermen Minutes - Final August 3, 2015 The Purchasing Director stated there are multiple line items and with permission of the Board the bids be made available for review immediately following the Board Meeting rather than reading them aloud at this time. On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to accept and refer the foregoing bids to the Purchasing Department and Various Departments for review and recommendation back to the Board for award. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson B. ID-15-0873 Award Sealed Bid for: 1. Sand, Rock and Gravel On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to award Sealed Bids for Sand, Rock and Gravel to Miller Materials, Inc. of Vicksburg, MS; Hammett & Green Aggregate of Lexington, MS. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson C. ID-15-0886 Vicksburg Convention Center Updates Ms. Annette Kirklin, of the Vicksburg Convention Center, came before the Board to inform the public of the upcoming events at the Vicksburg Convention Center for the month of August 2015 and invited the public to attend. The Mayor and Aldermen thanked Ms. Kirklin for attending the meeting. D. ID-15-0885 Approve request from Pigs-In-Flight Children's Museum to host its 1st Annual Just 4 Kids Run, Walk and Stroll and permission to block off streets on Friday, August 28, 2015 from 9:00 a.m. to 11:00 a.m. Attachments: Children's Museum On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve request from Pigs-In-Flight Children's Museum to host its 1st Annual Just 4 Kids Run, Walk and Stroll and permission to block off streets on Friday, August 28, 2015 from 9:00 a.m. to 11:00 a.m.. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson E. ID-15-0887 Adopt Budget Amendments Attachments: Budget Amendments (3) On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to adopt Budget Amendments. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson F. ID-15-0880 Accept Letters for cost of cutting and cleaning lots and Adopt Resolution to establish Special Assessment for the following properties: 1. 2414 Halls Ferry Road J, PPIN 15338; owned by Jean Byrd c/o Donielle Byrd 2. 1600 Lane Street, PPIN 15371; owned by Fred B. & Ethel Carter 3. 2604 Drummond Street, PPIN 17000; owned by David Clark 4. 711 Dabney, PPIN 16731; owned by Connie Thomas Craft et al 5. 1355 Warrenton Rd., PPIN 10186; owned by Albertha Kaiser 6. Cottage Row Drive, PPIN 13233; owned by Hugh D. & Olivia Major 7. 125 Stillwater, PPIN 28399; owned by Willie Shaw, Jr. 8. 2023 Oak Street, PPIN 18352; owned by State of Mississippi 9. 2503 Togo Street, PPIN 15584; owned by State of Mississippi 10. 519 Fairgrounds, PPIN 15142; owned by State of Mississippi 11. 2006 Military, PPIN 5064; owned by Keyaun Stann Attachments: Special Assessments TATE CEMETERY: Legal Department stated we can't use state statute 21-19-11 to cut & clean property. We may have to ask the Attorney General for an opinion and see if publishing in the paper would suffice for notification. The Board City of Vicksburg Page 2 Printed on 10/21/2015 Board of Mayor and Aldermen Minutes - Final August 3, 2015 authorized the Legal Department to ask the Attorney General if the City can cut the property one time. KUHN MEMORIAL: A hearing was held but all interested parties were not present. Community Development Department is waiting ON a letter from a Tax Investment Company to set up a meeting and request a rehabilitative plan or demolition plan & give adequate time to complete or else proceed with whatever action the Board deems necessary The Letters (Statements) and Resolutions on the following properties were presented to the Board: 1. 2414 Halls Ferry Road J, PPIN 15338; owned by Jean Byrd c/o Donielle Byrd 2. 1600 Lane Street, PPIN 15371; owned by Fred B. & Ethel Carter 3. 2604 Drummond Street, PPIN 17000; owned by David Clark 4. 711 Dabney, PPIN 16731; owned by Connie Thomas Craft et al 5. 1355 Warrenton Rd., PPIN 10186; owned by Albertha Kaiser 6. Cottage Row Drive, PPIN 13233; owned by Hugh D. & Olivia Major 7. 125 Stillwater, PPIN 28399; owned by Willie Shaw, Jr. 8. 2023 Oak Street, PPIN 18352; owned by State of Mississippi 9. 2503 Togo Street, PPIN 15584; owned by State of Mississippi 10. 519 Fairgrounds, PPIN 15142; owned by State of Mississippi 11. 2006 Military, PPIN 5064; owned by Keyaun Stann On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to accept the foregoing Letters (Statements) for cost of cutting and cleaning lots and Adopt the following Resolutions establishing Special Assessments. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson G. ID-15-0892 Hearing to determine whether or not the properties listed on the Community Development agenda are a public menace to the public health, safety and welfare of the community Attachments: Special Assessments 2 Victor Gray-Lewis, Director of Community Development came before the Board to discuss and request permission to proceed to cut, clean and demolish the following properties: 1408 Bowmar, PPIN 006223; owned by Tameka Butler (cut grass/weeds; remove trash & debris) 105 Emily Drive, PPIN 11779; owned by Willie & Sherry Young (cut grass/weeds; remove trash & debris) 219 Enchanted Drive, PPIN 9366; owned by Mark A. White (cut grass/weeds; remove trash & debris) 108 Grey Oaks Drive, PPIN 10126; owned by William Thomas (cut grass/weeds; remove trash & debris) 1706 Military Avenue, PPIN 15621; owned by Saint James AME Church (cut grass/weeds; remove trash & debris; remove dilapidated building) 3717 Parkview Street, PPIN 15777; owned by Kazet L. Bell (cut grass/weeds; remove trash & debris) Patton Street, PPIN 15684; owned by Ewell & Natasha Blackmore (cut grass/weeds; remove trash & debris) Continued from Board Meeting of July 10, 2015: 2618 Halls Ferry Rd. & 2622 Halls Ferry Rd.; PPIN 16777; owned by Alvin & Sadie Sanders (letter from Mr. Alvin Sanders concerning repair time line for property) On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to declare the foregoing properties not complied to be a public menace to the public health, safety & welfare of the community and authorize the Director of Community Development to proceed to cut, clean and demolish structures with all charges incurred to be assessed against the property owners. Along with the following actions: 108 Grey Oaks Drive, PPIN 10126; owned by William Thomas (cut grass/weeds; remove trash & debris) - complied 1706 Military Avenue, PPIN 15621; owned by Saint James AME Church (cut grass/weeds; remove trash & debris; remove dilapidated building) - complied - requested 30 day extension to removed dilapidated building 2618 Halls Ferry Rd. & 2622 Halls Ferry Rd.; PPIN 16777; owned by Alvin & Sadie Sanders (letter from Mr. Alvin Sanders concerning repair time line for property) - City of Vicksburg Page 3 Printed on 10/21/2015 Board of Mayor and Aldermen Minutes - Final August 3, 2015 approved scheduled timeline repair The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson H. ID-15-0878 Approve request for advertisement from Warren Central High School Lady Vikes Basketball Team Attachments: WCHS Advertisement Mayor Flaggs stated that purchasing an advertisement from Warren Central High School Lady Vikes Basketball Team will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial and other interest of the City of Vicksburg. On motion of Alderman Mayfield, seconded by Alderman Thompson, and unanimously passed, The Mayor and Aldermen of the City of Vicksburg approved the purchase of an ad from Warren Central High School Lady Vikes Basketball Team in the amount of $100.00. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson I. ID-15-0879 Approve request for advertisement from Mississippi Minority Business Alliance, Inc. Attachments: MMBA Advertisement Mayor Flaggs stated that purchasing an advertisement from Mississippi Minority Business Alliance, Inc. will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial and other interest of the City of Vicksburg. On motion of Alderman Thompson, seconded by Alderman Mayfield, and unanimously passed, The Mayor and Aldermen of the City of Vicksburg approved the sponsorship from Mississippi Minority Business Alliance, Inc. in the amount of $500.00. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson J. ID-15-0905 Approve invoice #2623 for payment in the amount of $4,280.54 to Vicksburg Tallulah Regional Airport for the month of June 2015 Attachments: VTR On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve invoice #2623 for payment in the amount of $4,280.54 to Vicksburg Tallulah Regional Airport for the month of June 2015. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Contracts: K. ID-15-0891 Authorize Mayor to execute Contract with Riverside Construction Co., Inc. for Asphalt Paving and Fencing for the Klein Street Extension Project Attachments: Klein Street On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to authorize Mayor to execute Contract with Riverside Construction Co., Inc. for Asphalt Paving and Fencing for the Klein Street Extension Project. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson K.1 ID-15-0954 Approve Memorandum of Understanding with Mississippi State Fire Academy for training purposes Attachments: Fire Academy On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve Memorandum of Understanding with Mississippi State Fire Academy for Training Purposes. The motion was City of Vicksburg Page 4 Printed on 10/21/2015 Board of Mayor and Aldermen Minutes - Final August 3, 2015 adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Docket of Claims: L. ID-15-0888 Approve Claims Docket The City Clerk presented the Docket of Claims numbering 127880 through 127886. On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve the Claims Docket. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Executive Session: Alderman Thompson moved the Mayor and Aldermen go into a closed meeting to determine if the Board should go into executive session. The motion was seconded by Alderman Mayfield. Voting aye, Mayor Flaggs, Alderman Thompson, Alderman Mayfield. None voting nay, the motion was unanimously adopted. The Mayor and Aldermen discussed whether or not they should go into executive session. Alderman Thompson moved to go into executive session to discuss Personnel Action Forms for Longevity Pay in the Gas Department (1), Building Maintenance Department (1); New Hires in the Water Treatment Plant (2), Water Maintenance Department (1), Parks and Recreation Maintenance Department (2); Department Transfer in the Right of Way Department (1); Job Reassignment in the Recreation Programs/City Pool (1); Resignation in the Water Treatment Plant (1), Police Department (1); Pay Adjustment in the Water maintenance Department (1); Suspension in the Sewer Department (1); Permission to Post for Supervisor in the Water Treatment Plant (1). The motion was seconded by Alderman Mayfield, upon vote being taken, the following voting aye: Mayor Flaggs, Alderman Thompson, Alderman Mayfield. The Mayor and Aldermen announced they would go into executive session to discuss Personnel Action Forms for Longevity Pay in the Gas Department (1), Building Maintenance Department (1); New Hires in the Water Treatment Plant (2), Water Maintenance Department (1), Parks and Recreation Maintenance Department (2); Department Transfer in the Right of Way Department (1); Job Reassignment in the Recreation Programs/City Pool (1); Resignation in the Water Treatment Plant (1), Police Department (1); Pay Adjustment in the Water Maintenance Department (1); Suspension in the Sewer Department (1); Permission to Post for Supervisor in the Water Treatment Plant (1). The Mayor and Aldermen are now in executive session. Those present at the executive session were Mayor Flaggs, Alderman Thompson, Alderman Mayfield, Nancy Thomas - City Attorney, Walter W. Osborne, Jr. - City Clerk, Walterine Langford - Human Resource Director, Tasha W. Jordan - Deputy City Clerk, Brian Boykins - Mayor’s Administrative Assistant, Danitta Reed - Southward's Administrative Assistant. Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Personnel Matters: A. ID-15-0894 Longevity - Gas Department (1) On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve Longevity Pay for Serviceman from $11.25 per hour to $11.33 per hour in the Gas Department, for ten (10) years of service. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson B. ID-15-0895 Longevity - Building Maintenance Department (1) On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve Longevity Pay for Custodian from $8.65 per hour to $8.74 per hour in the Building Maintenance Department, for five (5) years of service. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson City of Vicksburg Page 5 Printed on 10/21/2015 Board of Mayor and Aldermen Minutes - Final August 3, 2015 C. ID-15-0896 New Hires - Water Treatment Plant (2) On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve New Hires for Maintenance Technician at $10.00 per hour, Operator at $9.75 per hour in the Water Treatment Plant. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson D. ID-15-0897 New Hire - Water Maintenance Department (1) On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve New Hire for Laborer at $7.25 per hour in the Water Maintenance Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson E. ID-15-0906 New Hires - Parks and Recreation Maintenance Department (2) On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve New Hires for two (2) Seasonal Laborers at $7.25 per hour in the Parks and Recreation Maintenance Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson F. ID-15-0898 Department Transfer - Right of Way Department (1) On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve Department Transfer for Truck Driver at $10.27 per hour in the Street Department to Sweeper Driver at $10.27 per hour in the Right of Way Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson G. ID-15-0899 Job Reassignment - Recreation Programs/City Pool (1) On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve the Job Reassignment for Head Lifeguard/WSI at $8.00 per hour to Lifeguard/WSI at $7.75 per hour in the Recreation Programs/City Pool. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson H. ID-15-0900 Resignation - Water Treatment Plant (1) On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to accept Resignation from Supervisor in the Water Treatment Plant, effective August 07, 2015. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson I. ID-15-0901 Resignation - Police Department (1) On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to accept Resignation from Police Officer in the Police Department, effective August 10, 2015. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson J. ID-15-0902 Pay Adjustment - Water Maintenance Department (1) On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve Pay Adjustment for Laborer from $7.25 per hour to $8.00 per hour in the Water Maintenance Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson K. ID-15-0903 Suspension - Sewer Department (1) On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve Suspension of Laborer for five (5) City of Vicksburg Page 6 Printed on 10/21/2015 Board of Mayor and Aldermen Minutes - Final August 3, 2015 days for violating the City of Vicksburg's Attendance Policy in the Sewer Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson L. ID-15-0904 Permission to Post - Water Treatment Plant Supervisor - Water Treatment Plant (1) On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve Request to Post for Supervisor in the Water Treatment Plant. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson M. ID-15-1120 Come Out of Executive Session and Approve Executive Session On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to come out of Executive Session and Approve everything done in Executive Session. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Adjournment On motion of Alderman Mayfield, seconded by Alderman Thompson, and unanimously passed, the Mayor and Aldermen of the City of Vicksburg adjourned to meet 10 o’clock a.m., Monday, August 10, 2015, to take up and act upon any and all matters that may come before the Board. MAYOR ATTEST: CITY CLERK Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson City of Vicksburg Page 7 Printed on 10/21/2015