Board of Mayor and Aldermen

1415 Walnut Street City of Vicksburg Vicksburg, MS 39180 Minutes - Final Board of Mayor and Aldermen George Flaggs Jr., Mayor Michael A. Mayfield Sr., Alderman Willis T. Thompson, Alderman Monday, August 10, 2015 10:00 AM City Hall Annex Board Room 1. Invocation, Pledge of Allegiance and Call to Order Invocation was given by Mayor George Flaggs, Jr. The Pledge of Allegiance was led by Alderman Michael A. Mayfield, Sr. 2. Roll Call Present: 3- Mayor George Flaggs Jr. Alderman Michael A. Mayfield Sr. Alderman Willis T. Thompson 3. Board Comments: 4. Adopt Agenda ADD: Recognitions: Retirement- Jerrol Hullum (15-0971) Contracts: Authorize Mayor to execute Grant Applications to FAA for Obstruction Removal and PAPI; and award Contracts Contigent upon FAA Funding (15-0972) Authorize Change Order #1 with Riverside Construction Co., on the Klein Street Extension (15-0974) Executive Session: Change New Hires - Police Department (2) (15-0975) Department Transfer - Parks and Recreation (1) (15-0976) Department Transfer - Police Department (1) (15-0977) Personnel Matter: Discussion - Water Treatment Plant (1) On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to adopt the Agenda as amended. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Recognitions: A. ID-15-0924 Employee Anniversaries: 1. 15 years of service: Fire - Lee Roy Anderson 2. 5 years of service: Street - Kevin Bass; Fire - Kenneth Conley Mayor Flaggs recognized Lee Roy Anderson in the Fire Department; with fifteen (15) years of service. Kevin Bass in the Street Department and Kenneth Conley in the Fire Department with five (5) years of service. The Mayor and Aldermen congratulated Lee Roy Anderson, Kevin Bass and Kenneth Conley for their years of service with the City of Vicksburg. A.1 ID-15-0971 Retirement - Jerrol Hullum The Mayor and Aldermen congratulated Jerrol Hullum for his years of service with the City of Vicksburg. Minutes: A. ID-15-0908 Adopt Board Meeting Minutes for: 1. May 22, 2015 2. June 01, 2015 3. June 10, 2015 City of Vicksburg Page 1 Printed on 11/4/2015 Board of Mayor and Aldermen Minutes - Final August 10, 2015 4. June 15, 2015 On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to adopt Board Meeting Minutes for May 22, 2015; June 01, 2015; June 10, 2015 and June 15, 2015. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Routine Agenda: A. ID-15-0910 Southern Cultural Heritage Center Updates Ms. Stacey Massey, of the Southern Cultural Heritage Center, came before the Board to inform the public of the upcoming events at the Southern Cultural Heritage Center for the month of August 2015 and invited the public to attend. The Mayor and Aldermen thanked Ms. Massey for attending the meeting B. ID-15-0912 Authorize City Clerk to Set Budget Hearing Date and Time and Authorize City Clerk to Publish Hearing for Thursday, August 27, 2015, at 5:30 p.m. On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to authorize the City Clerk to Set Budget Hearing Date and Time and Authorize City Clerk to Publish Hearing for Thursday, August 27, 2015, at 5:30 p.m. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson C. ID-15-0914 Reject Sealed Bids for Section 592 Waterline Improvements On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to reject Sealed Bids for Section 592 Waterline Improvements, due to bids coming in over budgeted amount. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson D. ID-15-0921 Authorize City Clerk to advertise Sealed Bids for: 1. Asphalt Paving for the 2015 Street Resurfacing Project - South Ward On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to authorize City Clerk to advertise Sealed Bids for Asphalt Paving for the 2015 Street Resurfacing Project - South Ward. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson E. ID-15-0915 Hearing to determine whether or not the properties listed on the Community Development Agenda are a public menace to the public health, safety and welfare of the community Attachments: Special Assessment Victor Gray-Lewis, Director of Community Development came before the Board to discuss and request permission to proceed to cut, clean and demolish the following properties: 722 Adams Street, PPIN 19702; owned by Beverly Carson (cut grass/weeds; remove trash & debris; remove dilapidated building) 600 Depot Street, PPIN 15494; owned by the State of Mississippi (cut grass/weeds; remove trash & debris) 1216 Fayette Street, PPIN 19471; owned by Gladys G. Bingham (cut grass/weeds; remove trash & debris; remove dilapidated building) 532 Feld Street, PPIN 18978; owned by Willie Jackson (remove dilapidated building) 806 Grove Street, PPIN 18548; owned by Revolution Enterprises LLC (cut grass/weeds; remove trash & debris; remove dilapidated building) 1426 Howard Street, PPIN 17945; owned by William & Betty Garner (cut grass/weeds; remove trash & debris) 1428 Howard Street, PPIN 17946; owned by the State of Mississippi (cut grass/weeds; remove trash & debris) 1611 Martin Luther King, PPIN 19165; owned by Leonard H. Jones (cut grass/weeds; remove trash & debris) Meadow Street, PPIN 17227; owned by the State of Mississippi (cut grass/weeds; remove trash & debris) City of Vicksburg Page 2 Printed on 11/4/2015 Board of Mayor and Aldermen Minutes - Final August 10, 2015 On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to declare the foregoing properties not complied to be a public menace to the public health, safety & welfare of the community and authorize the Director of Community Development to proceed to cut, clean and demolish structures with all charges incurred to be assessed against the property owners. Along with the following actions: 1216 Fayette Street, PPIN 19471; owned by Gladys G. Bingham (cut grass/weeds) - complied; thirty (30) day extension granted to remove dilapidated building) 806 Grove Street, PPIN 18548; owned by Revolution Enterprises LLC (cut grass/weeds) - complied The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson F. ID-15-0916 Approve request for permission to advertise Ribbon Cutting Ceremony and Inaugural Walk for City Park Walking Trail hosted by My Brother's Keeper, Inc., Project Change, Vicksburg Mayoral Health Council, and City of Vicksburg On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve request for permission to advertise Ribbon Cutting Ceremony and Inaugural Walk for City Park Walking Trail hosted by My Brother's Keeper, Inc., Project Change, Vicksburg Mayoral Health Council, and City of Vicksburg, on August 19, 2015 between 5:30 p.m. thru 6:30 p.m.. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson G. ID-15-0919 Accept Check from Travelers Property made Payable to ServPro and the City of Vicksburg for work Performed in Mitigating Water Damage at the Ellis Building Attachments: Travelers On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to accept Check from Travelers Property made Payable to ServPro and the City of Vicksburg for work Performed in Mitigating Water Damage at the Ellis Building. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson H. ID-15-0922 Approve request for advertisement in 2015 Hinds Community College Football Program Attachments: HCC Ad Mayor Flaggs stated that purchasing an advertisement from 2015 Hinds Community College Football Program will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial and other interest of the City of Vicksburg. On motion of Alderman Thompson, seconded by Alderman Mayfield, and unanimously passed, The Mayor and Aldermen of the City of Vicksburg approved the purchase of a full page ad from the 2015 Hinds Community College Football Program in the amount of $250.00. The motion was adopted unanimously by the following vote: e: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Resolutions: I. ID-15-0918 ADOPT RESOLUTION AUTHORIZING THE PREPARATION AND SUBMITTAL OF AN APPLICATION TO WALMART FOUNDATION FOR FUNDING UNDER THE COMMUNITY GRANT PROGRAM FOR 2015 (Blue Ink) Attachments: Resolution (WALMART) City of Vicksburg Page 3 Printed on 11/4/2015 Board of Mayor and Aldermen Minutes - Final August 10, 2015 On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to ADOPT RESOLUTION AUTHORIZING THE PREPARATION AND SUBMITTAL OF AN APPLICATION TO WALMART FOUNDATION FOR FUNDING UNDER THE COMMUNITY GRANT PROGRAM FOR 2015 (Blue Ink). The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Enactment No: RES 2015-067 Contracts: J. ID-15-0913 Authorize Mayor to execute Rental Agreement with Unitech for a copier for the Human Resource Department Attachments: Rental Agreement On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to authorize Mayor to execute Rental Agreement with Unitech for a copier for the Human Resource Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson K. ID-15-0920 Authorize Mayor to execute Vendor Agreement between City of Vicksburg and WWISCAA, Inc. (Blue Ink) Attachments: LIHEAP On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to authorize the Mayor to execute Vendor Agreement between City of Vicksburg and WWISCAA, Inc. (Blue Ink). The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson L. ID-15-0923 Authorize Mayor to execute Memorandum of Understanding with WWISCAA, Inc. on behalf of Vicksburg Police Department (Blue Ink) Attachments: MOU Police On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to authorize the Mayor to execute Memorandum of Understanding with WWISCAA, Inc. on behalf of Vicksburg Police Department (Blue Ink). The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson L.1 ID-15-0972 Authorize Mayor to execute Grant Applications to FAA for obstruction removal and PAPI; and Award Contracts Contigent upon FAA Funding [3-28-0073-008-2015] Attachments: FAA On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to tentatively accept the three recommendations from Neel~Schaffer. 1) Acceptance of bids from Looks Great Services of MS, Inc. in Columbus, MS for the Obstruction Removal Project. 2) Acceptance of bids from Killen Contractors, Inc., in Brandon, MS for the PAPI Installation Project. 3) Award of both contracts will be contingent upon acceptance of FAA Grant Application and authorize Mayor to Execute Grant Application to FAA for Obstruction Removal and PAPI in the amount of $150.000.00. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson L.2 ID-15-0974 Authorize Change Order #1 with Riverside Construction Co. on the Klein Street Extension Attachments: Change Order #1 Riverside On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve approve Change Order #1 with Riverside Construction Co., on the Klein Street Extension. The motion was adopted unanimously by the following vote: City of Vicksburg Page 4 Printed on 11/4/2015 Board of Mayor and Aldermen Minutes - Final August 10, 2015 Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Docket of Claims: M. ID-15-0911 Alderman Mayfield recused himself from the Board Meeting Approve Claims Docket The City Clerk presented the Docket of Claims numbering 127887 through 128130; 782 through 786. Refund checks numbering 9905961 through 9906030. On motion of Mayor Flaggs, seconded by Alderman Thompson, the Mayor and Alderman voted to approve Claims Docket. Voting aye: Mayor Flaggs, Alderman Thompson. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs, and Alderman Thompson Recused: 1- Alderman Mayfield Alderman Mayfield returned to the Board Meeting Executive Session: Alderman Thompson moved the Mayor and Aldermen go into a closed meeting to determine if the Board should go into executive session. The motion was seconded by Alderman Mayfield. Voting aye, Mayor Flaggs, Alderman Thompson, Alderman Mayfield. None voting nay, the motion was unanimously adopted. The Mayor and Aldermen discussed whether or not they should go into executive session. Alderman Thompson moved to go into executive session to discuss Personnel Action Forms for Longevity Pay in the Fire Department (2), Street Department (1); New Hire in the Police Department (1), Street Department (1), Administration Department (1), Water Maintenance Department (1), Recreation Programs/Tennis Assistant (1); Resignations in the Fire Department (2), Police Department (2); Retirement in the Right of Way Department (1); Termination in the Right of Way Department (1); Discuss Personnel Matter in the Fire Department; Permission to Post in the Street Department (1); Permission to Post in the Right of Way Department (1); Added Agenda Items: Department Transfer in the Parks and Recreation Department (1); Department Transfer in the Police Department (1); Discussion in the Water Treatment Plant (1). The motion was by Alderman Mayfield, and upon vote being taken, the following voting aye: Mayor Flaggs, Alderman Thompson, Alderman Mayfield. The motion was adopted unanimously. The Mayor and Aldermen announced they would go into executive session to discuss Personnel Action Forms for Longevity Pay in the Fire Department (2), Street Department (1); New Hire in the Police Department (1), Street Department (1), Administration Department (1), Water Maintenance Department (1), Recreation Programs/Tennis Assistant (1); Resignations in the Fire Department (2), Police Department (2); Retirement in the Right of Way Department (1); Termination in the Right of Way Department (1); Discuss Personnel Matter in the Fire Department; Permission to Post in the Street Department (1); Permission to Post in the Right of Way Department (1); Added Agenda Items: Department Transfer in the Parks and Recreation Department (1); Department Transfer in the Police Department (1); Discussion in the Water Treatment Plant (1). The Mayor and Aldermen are now in executive session. Those present at the executive session were Mayor Flaggs, Alderman Thompson, Alderman Mayfield, Nancy Thomas - City Attorney, Tasha W. Jordan - Deputy City Clerk, Walterine Langford - Human Resource Director, John W. Carroll, Sr. - Assistant City Clerk, Brian Boykins - Mayor’s Administrative Assistant, Danitta Reed - Southward's Administrative Assistant. Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Personnel Matters: L. ID-15-0917 Discuss Personnel Matter - Fire Department All was asked to leave Executive Session except the Mayor and Alderman A. ID-15-0925 Mayor Flaggs recused himself from the Board Meeting Longevity - Fire Department (2) On motion of Alderman Mayfield, seconded by Mayor Pro-Tem Thompson, the Mayor Pro-Tem and Alderman voted to approve Longevity Pay for City of Vicksburg Page 5 Printed on 11/4/2015 Board of Mayor and Aldermen Minutes - Final August 10, 2015 LT1/Firefighter for fifteen (15) years of service and EMS/Firefighter for five (5) years of service in the Fire Department. The motion was adopted unanimously by the following vote: Aye: 2- Alderman Mayfield, and Alderman Thompson B. ID-15-0926 Longevity - Street Department (1) On motion of Alderman Mayfield, seconded by Mayor Pro-Tem Thompson, the Mayor Pro-Tem and Alderman voted to approve Longevity Pay for Concrete Finisher from $9.78 per hour to $9.87 per hour in the Street Department, for five (5) years of service. The motion was adopted unanimously by the following vote: Aye: 2- Alderman Mayfield, and Alderman Thompson C. ID-15-0927 New Hire - Police Department (1) On motion of Alderman Mayfield, seconded by Mayor Pro-Tem Thompson, the Mayor Pro-Tem and Alderman voted to approve New Hire of Crossing Guard at $10.50 per hour in Police Department. The motion was adopted unanimously by the following vote: Aye: 2- Alderman Mayfield, and Alderman Thompson D. ID-15-0928 New Hire - Street Department (1) On motion of Alderman Mayfield, seconded by Mayor Pro-Tem Thompson, the Mayor Pro-Tem and Alderman voted to approve New Hire for Truck Driver at $10.00 per hour in the Street Department. The motion was adopted unanimously by the following vote: Aye: 2- Alderman Mayfield, and Alderman Thompson E. ID-15-0929 New Hire - Administration Department (1) On motion of Alderman Mayfield, seconded by Mayor Pro-Tem Thompson, the Mayor Pro-Tem and Alderman voted to approve New Hire for Motor Coach Operator/Bus Driver at $11.00 per hour in the Administration Department. The motion was adopted unanimously by the following vote: Aye: 2- Alderman Mayfield, and Alderman Thompson F. ID-15-0930 New Hire - Water Maintenance Department (1) On motion of Alderman Mayfield, seconded by Mayor Pro-Tem Thompson, the Mayor Pro-Tem and Alderman voted to approve New Hire Laborer at $7.25 per hour in the Water Maintenance Department. The motion was adopted unanimously by the following vote: Aye: 2- Alderman Mayfield, and Alderman Thompson G. ID-15-0931 New Hire - Recreation Programs/Tennis Assistant (1) On motion of Alderman Mayfield, seconded by Mayor Pro-Tem Thompson, the Mayor Pro-Tem and Alderman voted to approve New Hire for Tennis Assistant at $7.25 per hour in the Recreation Programs/Tennis Assistant. The motion was adopted unanimously by the following vote: Aye: 2- Alderman Mayfield, and Alderman Thompson H. ID-15-0932 Resignations - Fire Department (2) On motion of Alderman Mayfield, seconded by Mayor Pro-Tem Thompson, the Mayor Pro-Tem and Alderman voted to accept Resignations from Firefighter EMT, effective shift of July 27-28, 2015 and a Firefighter Paramedic, effective July 28, 2015 in the Fire Department. The motion was adopted unanimously by the following vote: Aye: 2- Alderman Mayfield, and Alderman Thompson I. ID-15-0933 Resignations - Police Department (2) On motion of Alderman Mayfield, seconded by Mayor Pro-Tem Thompson, the Mayor Pro-Tem and Alderman voted to accept Resignations from a Police Officer, effective August 10, 2015 and a Police Officer, effective August 10, 2015 in the Police Department. The motion was adopted unanimously by the following vote: City of Vicksburg Page 6 Printed on 11/4/2015 Board of Mayor and Aldermen Minutes - Final August 10, 2015 Aye: 2- Alderman Mayfield, and Alderman Thompson J. ID-15-0934 Retirement - Right of Way Department (1) On motion of Alderman Mayfield, seconded by Mayor Pro-Tem Thompson, the Mayor Pro-Tem and Alderman voted to approve Retirement for Mechanic I, effective August 05, 2015 in the Right of Way Department. The motion was adopted unanimously by the following vote: Aye: 2- Alderman Mayfield, and Alderman Thompson K. ID-15-0935 Termination - Right of Way Department (1) On motion of Alderman Mayfield, seconded by Mayor Pro-Tem Thompson, the Mayor Pro-Tem and Alderman voted to approve Termination for Zero Turn Operator in the Right of Way Department, effective immediately for violating the City of Vicksburg's Attendance Policy. The motion was adopted unanimously by the following vote: Aye: 2- Alderman Mayfield, and Alderman Thompson M. ID-15-0936 Permission to Post - Truck Driver - Street Department (1) On motion of Alderman Mayfield, seconded by Mayor Pro-Tem Thompson, the Mayor Pro-Tem and Alderman voted to approve Request to Post for Truck Driver in the Street Department. The motion was adopted unanimously by the following vote: Aye: 2- Alderman Mayfield, and Alderman Thompson N. ID-15-0937 Permission to Post - Mechanic I - Right of Way Department (1) On motion of Alderman Mayfield, seconded by Mayor Pro-Tem Thompson, the Mayor Pro-Tem and Alderman voted to approve Request to Post for Mechanic I in the Right of Way Department. The motion was adopted unanimously by the following vote: Aye: 2- Alderman Mayfield, and Alderman Thompson N.1 ID-15-0975 Department Transfer - Parks and Recreation (1) On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve Department Transfer from Mission 66 Parks Coordinator at $8.00 per hour to Jackson Street Helper at $8.00 per hour in the Parks and Recreation Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson N.2 ID-15-0976 Department Transfer - Police Department (1) On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve Department Transfer for Pool Helper at $10.00 per hour in the Recreation Department to Crossing Guard at $10.68 per hour. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson N.3 ID-15-0977 Discuss - Personnel Matter - Water Treatment Plant (1) Garnet Van Norman - Public Works Director came before the Board to discuss the status of the Supervisory position at the Water Treatment Plant. ID-15-1210 Come Out and Approve everything done in Executive Session On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to come out of Executive Session and Approve everything done in Executive Session. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Adjournment On motion of Alderman Mayfield, seconded by Alderman Thompson, and unanimously passed, the Mayor and Aldermen of the City of Vicksburg adjourned to meet 10 o’clock a.m., Monday, August 17, 2015, to take up and act upon any and all matters that may come before the Board. City of Vicksburg Page 7 Printed on 11/4/2015 Board of Mayor and Aldermen Minutes - Final August 10, 2015 MAYOR ATTEST: CITY CLERK Aye: 2- Alderman Mayfield, and Alderman Thompson City of Vicksburg Page 8 Printed on 11/4/2015