Board of Mayor and Aldermen

1415 Walnut Street City of Vicksburg Vicksburg, MS 39180 Minutes - Final Board of Mayor and Aldermen George Flaggs Jr., Mayor Michael A. Mayfield Sr., Alderman Willis T. Thompson, Alderman Monday, August 17, 2015 10:00 AM City Hall Annex Board Room 1. Invocation, Pledge of Allegiance and Call to Order Invocation was given by Alderman Michael A. Mayfield, Sr. Pledge of Allegiance was led by Alderman Willis T. Thompson 2. Roll Call Present: 3- Mayor George Flaggs Jr. Alderman Michael A. Mayfield Sr. Alderman Willis T. Thompson 3. Board Comments: 4. Adopt Agenda On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to adopt the Agenda as printed. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Recognitions: A. ID-15-0956 Employee Anniversaries: 1. 25 years of service: Public Works - Garnet Van Norman 2. 20 years of service: Police - Perry Jones Mayor Flaggs recognized Garnet Van Norman in the Public Works Department; with twenty-five (25) years of service. Perry Jones in the Police Department, with twenty (20) years of service. The Mayor and Aldermen congratulated Garnet Van Norman and Perry Jones for their years of service with the City of Vicksburg. Minutes: A. ID-15-0939 Adopt Board Meeting Minutes for: 1. June 19, 2015 2. July 01, 2015 (Special Called) On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to adopt Board Meeting Minutes for: June 19, 2015 and July 01, 2015 (Special Called). The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Routine Agenda: A. ID-15-0940 Receive Sealed Proposals for: 1. Exclusive Pouring Rights On motion of Alderman Mayfield, seconded by Alderman Thompson, the Board proceeded to open proposals submitted for furnishing Exclusive Pouring Rights in accordance with specifications and instructions for bidding on file in the office of City Clerk: Proof of publication of legal advertisements was presented and ordered filed. EXCLUSIVE POURING RIGHTS: BROWN BOTTLING VENDING, 591 Highland Colony Parkway; Ridgeland, MS 39157 The Purchasing Director stated there are multiple line items and with permission of the Board the bids be made available for review immediately following the City of Vicksburg Page 1 Printed on 11/4/2015 Board of Mayor and Aldermen Minutes - Final August 17, 2015 Board Meeting rather than reading them aloud at this time. On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to accept and refer the foregoing proposals to the Purchasing Department and Various Departments for review and recommendation back to the Board for award. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson B. ID-15-0952 Award Sealed Bid for: 1. Traffic Management Supplies Attachments: Bid Award On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to award Sealed Bid for: Traffic Management Supplies to Custom Products of Jackson, MS. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson C. ID-15-0955 Receive Crime Statistic Report for July 2015 Attachments: Crime Stats Appearing: Police Chief Armstrong The Mayor and Aldermen received the Crime Statistic Report for July 2015 D. ID-15-0942 Authorize Mayor to execute Mississippi Landmark Permit issued by Mississippi Department of Archives and History for the installation of an awning at the (Old) Vicksburg Public Library [Blue Ink] Attachments: Landmark Permit On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to authorize the Mayor to execute Mississippi Landmark Permit issued by Mississippi Department of Archives and History for the installation of an awning at the (Old) Vicksburg Public Library [Blue Ink]. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson E. ID-15-0966 Adopt Budget Amendments Attachments: Budget Amendments (4) On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to adopt Budget Amendments for August 17, 2015. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson F. ID-15-0967 Authorize City Clerk to transfer funds from Pool Cash Account to Reserve Fund Account at BancorpSouth On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to authorize the City Clerk to transfer funds from Pool Cash Account to Reserve Fund Account at BancorpSouth. (no paperwork) The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson G. ID-15-0950 Hearing to determine whether or not the properties listed on the Community Development Agenda are a public menace to the public health, safety and welfare of the community Attachments: Special Assessment Victor Gray-Lewis, Director of Community Development, came for a hearing before the Board to discuss and request permission to proceed to cut, clean and demolish the following properties: 113 Bering Street, PPIN 07515; owned by Margaret Moseley Andrews c/o Tammi Boone (remove dilapidated building) 108 Grey Oaks Drive, PPIN 010126; owned by William Thomas (remove dilapidated building) City of Vicksburg Page 2 Printed on 11/4/2015 Board of Mayor and Aldermen Minutes - Final August 17, 2015 Howard Street, PPIN 017947; owned by the State of Mississippi (cut grass / weeds; remove trash & debris) 1705 Martin Luther King, PPIN 019170; owned by Tommy Hunter (cut grass / weeds; remove trash & debris) 1711 Martin Luther King, PPIN 019171; owned by Elbert Stelivan Estate (cut grass / weeds; remove trash & debris) 1917 Martin Luther King, PPIN 020572; owned by Percy James Washington (cut grass / weeds; remove trash & debris) 2127 Martin Luther King, PPIN 020053; owned by Jackie L. Miller (cut grass / weeds; remove trash & debris) Roosevelt Avenue, PPIN 05025; owned by Isiah Jones (cut grass / weeds; remove trash & debris) On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to declare the foregoing properties not complied to be a public menace to the public health, safety & welfare of the community and authorize the Director of Community Development to proceed to cut, clean and demolish structures with all charges incurred to be assessed against the property owners. Along with the following actions: Granted 10 day extension 1705 Martin Luther King, PPIN 019170; owned by Tommy Hunter (cut grass / weeds; remove trash & debris) Complied: 2127 Martin Luther King, PPIN 020053; owned by Jackie L. Miller (cut grass / weeds; remove trash & debris) Complied: Roosevelt Avenue, PPIN 05025; owned by Isiah Jones (cut grass / weeds; remove trash & debris) The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson H. ID-15-0941 Approve additions to Employee Driving List: 1. Ricky Jones, Tristan Hedrick - Water Maintenance Department 2. Jerry Loel - Water Treatment Plant 3. Alvin Page, Dexter Carson - Street Department 4. Alston Taylor - Fire Department 5. Robert Bolls - Administration Attachments: Driving List Driving List 2 On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve additions to Employee Driving List: Ricky Jones, Tristan Hedrick - Water Maintenance Department; Jerry Loel - Water Treatment Plant; Alvin Page, Dexter Carson - Street Department; Alston Taylor - Fire Department; Robert Bolls - Administration. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson I. ID-15-0947 Accept Letter of Appeal from Malcolm Carson regarding the decision of the Board of Architectural Review on July 28, 2015 issuing a 150 Day Stay of Demolition for the building located at 916 Walnut Street and Set Public Hearing Date for Thursday, September 10, 2015 Attachments: Appeal Hearing Request On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to accept Letter of Appeal from Malcolm Carson regarding the decision of the Board of Architectural Review on July 28, 2015 issuing a 150 Day Stay of Demolition for the building located at 916 Walnut Street and Set Public Hearing Date for Thursday, September 10, 2015. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson J. ID-15-0948 Approve request for advertisement from The Vicksburg Post for the 2015-2016 'Live Vicksburg' Community Guide Attachments: Community Guide Mayor Flaggs stated that purchasing an advertisement from The Vicksburg Post for the 2015-2016 'Live Vicksburg' Community Guide will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial and other interest of the City City of Vicksburg Page 3 Printed on 11/4/2015 Board of Mayor and Aldermen Minutes - Final August 17, 2015 of Vicksburg. On motion of Alderman Thompson, seconded by Alderman Mayfield, and unanimously passed, The Mayor and Aldermen of the City of Vicksburg approved the purchase of a half page ad from The Vicksburg Post for the 2015-2016 'Live Vicksburg' Community Guide in the amount of $725.00. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson K. ID-15-0951 Authorize issuance of the following requisition numbers: 1. 1509410 in the amount of $30,758.00 to MS State Department of Health for the Annual Water Quality Analysis Fee at the Water Treatment Plant 2. 1509488 in the amount of $9,025.00 to Fluid Process & Pumps, LLC to purchase a hydromantic submersible pump for the Sewer Pump Station located at East Clay Street [Sole Source] 3. 1509563 in the amount of $70,400.00 to Stage Right Corp. to purchase deck reversible parts for the stage located at the Vicksburg Convention Center [Sole Source] Attachments: Requisition 1509410 Requisition 1509488 Requisition 1509563 On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to authorize the issuance of the following requisition numbers: 1. 1509410 in the amount of $30,758.00 to MS State Department of Health for the Annual Water Quality Analysis Fee at the Water Treatment Plant; 2. 1509488 in the amount of $9,025.00 to Fluid Process & Pumps, LLC to purchase a hydromantic submersible pump for the Sewer Pump Station located at East Clay Street [Sole Source]; 3. 1509563 in the amount of $70,400.00 to Stage Right Corp. to purchase deck reversible parts for the stage located at the Vicksburg Convention Center [Sole Source]. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson L. ID-15-0946 Approve application for payment No. 2 Final in the amount of $7,725.00 from Hemphill Construction Co., Inc. for Installation of New Lime Slakers and Accept Close Out Documents Attachments: Hemphill Final Pymt On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve application for payment No. 2 Final in the amount of $7,725.00 from Hemphill Construction Co., Inc. for Installation of New Lime Slakers and Accept Close Out Documents. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Resolutions: M. ID-15-0949 ADOPT RESOLUTION AUTHORIZING THE PREPARATION AND SUBMITTAL OF AN APPLICATION TO THE MISSISSIPPI DEPARTMENT OF PUBLIC SAFETY, DIVISION OF PUBLIC SAFETY PLANNING, UNDER THE MISSISSIPPI LEADERSHIP COUNCIL ON AGING'S TRIAD GRANT PROGRAM FOR FY2016 [BLUE INK] Attachments: Resolution TRIAD On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to ADOPT RESOLUTION AUTHORIZING THE PREPARATION AND SUBMITTAL OF AN APPLICATION TO THE MISSISSIPPI DEPARTMENT OF PUBLIC SAFETY, DIVISION OF PUBLIC SAFETY PLANNING, UNDER THE MISSISSIPPI LEADERSHIP COUNCIL ON AGING'S TRIAD GRANT PROGRAM FOR FY2016 [BLUE INK]. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson City of Vicksburg Page 4 Printed on 11/4/2015 Board of Mayor and Aldermen Minutes - Final August 17, 2015 Enactment No: RES 2015-068 Contracts: N. ID-15-0944 Authorize Mayor to execute Grant Award from Mississippi Office of Highway Safety for FY16 Occupant Protection Program [Blue Ink] Attachments: Grant Award OPG Resolution OPG On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to authorize the Mayor to execute Grant Award from Mississippi Office of Highway Safety for FY16 Occupant Protection Program [Blue Ink]. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson O. ID-15-0953 Accept and Authorize Mayor to execute Amendment #1 to Project Agreement #28-00624 approving an additional $60,000.00 in grant funds from the National Park Service for four (4) courts at Halls Ferry Park and Amendment #2 to apply these additional funds to the original scope of work for two (2) courts [Blue Ink] Attachments: Amendment #1 Amendment #2 On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to Accept and Authorize Mayor to execute Amendment #1 to Project Agreement #28-00624 approving an additional $60,000.00 in grant funds from the National Park Service for four (4) courts at Halls Ferry Park and Amendment #2 to apply these additional funds to the original scope of work for two (2) courts [Blue Ink]. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson P. ID-15-0943 Authorize Mayor to execute Rental Agreement with Unitech for a copier for the Safety Department Attachments: Copier On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to authorize the Mayor to execute Rental Agreement with Unitech for a copier for the Safety Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Executive Session: ADD: Executive Session: Discussion in the Fire Department (1) On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to add to Executive Session a discussion in the Fire Department. Voting aye, Mayor Flaggs, Alderman Thompson, Alderman Mayfield. None voting nay, the motion was unanimously adopted. Alderman Thompson moved the Mayor and Aldermen go into a closed meeting to determine if the Board should go into executive session. The motion was seconded by Alderman Mayfield. Voting aye, Mayor Flaggs, Alderman Thompson, Alderman Mayfield. None voting nay, the motion was unanimously adopted. The Mayor and Aldermen discussed whether or not they should go into executive session. Alderman Thompson moved to go into executive session to discuss Personnel Action Forms for Longevity Pay in the Police Department (1); New Hire in the Administration/Mayor's Office 1); Rescind in the Recreation Programs/Tennis (1), Human Resources Department (1), Water Treatment Plant (1); Termination in the Recreation Programs/Tennis (1); Termination in the Human Resource Department (1); Discussion in the Sewer Department (1), Fire Department (1). The motion was seconded by Alderman Mayfield, and upon vote being taken, the following voting aye: Mayor Flaggs, Alderman Thompson, City of Vicksburg Page 5 Printed on 11/4/2015 Board of Mayor and Aldermen Minutes - Final August 17, 2015 Alderman Mayfield. The motion was adopted unanimously. The Mayor and Aldermen announced they would go into executive session to discuss Personnel Action Forms for Longevity Pay in the Police Department (1); New Hire in the Administration/Mayor's Office 1); Rescind in the Recreation Programs/Tennis (1), Human Resources Department (1), Water Treatment Plant (1); Termination in the Recreation Programs/Tennis (1); Termination in the Human Resource Department (1); Discussion in the Sewer Department (1), Fire Department (1). The Mayor and Aldermen are now in executive session. Those present at the executive session were Mayor Flaggs, Alderman Thompson, Alderman Mayfield, Nancy Thomas - City Attorney, Walter W. Osborne, Jr. - City Clerk, Walterine Langford - Human Resource Director, Brian Boykins - Mayor’s Administrative Assistant Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Personnel Matters: A. ID-15-0957 Longevity - Police Department (1) On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve Longevity Pay for Custodian from $10.63 per hour to $10.72 per hour in the Police Department, for twenty (20) years of service. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson B. ID-15-0960 New Hire - Administration/Mayor's Office (1) On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve New Hire for Administrative Assistant at $11.42 per hour in the Administration Department/Mayor's Office. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson C. ID-15-0961 Rescind - Recreation Programs/Tennis (1) On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to Rescind action for Termination for Summer Youth from July 06, 2015, Board Meeting in the Recreation Department/Tennis Programs. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson D. ID-15-0962 Rescind - Human Resources (1) On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to Rescind action for Termination for Summer Youth from July 24, 2015 Board Meeting in the Human Resources Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson E. ID-15-0963 Rescind - Water Treatment Plant (1) On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to Rescind New Hire Action Form for 11-7 Operator from August 03, 2015, in the Water Treatment Plant. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson F. ID-15-0964 Termination - Recreation Programs/Tennis (1) On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve Termination for Summer Youth Worker in the Recreation Department/Tennis Program. Effective August 14, 2015. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson G. ID-15-0965 Termination - Human Resources (1) On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve Termination for Summer Youth Worker in the Human Resources Department. Effective August 05, 2015. The motion City of Vicksburg Page 6 Printed on 11/4/2015 Board of Mayor and Aldermen Minutes - Final August 17, 2015 was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson H. ID-15-0969 Discussion - Suspension - Sewer Department (1) A discussion was held regarding a Suspension in the Sewer Department. No action was taken. I. ID-15-0983 Discussion - Personnel Matter - Fire Department A discussion was held regarding a Personnel Matter in the Fire Department. J. ID-15-1225 Come Out of Executive Session and Approve Executive Session On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to come out of Executive Session and Approve everything done in Executive Session. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Adjournment On motion of Alderman Thompson, seconded by Alderman Mayfield, and unanimously passed, the Mayor and Aldermen of the City of Vicksburg adjourned to meet 10 o’clock a.m., Tuesday, August 25, 2015, to take up and act upon any and all matters that may come before the Board. MAYOR ATTEST: CITY CLERK Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson City of Vicksburg Page 7 Printed on 11/4/2015