Board of Mayor and Aldermen

1415 Walnut Street City of Vicksburg Vicksburg, MS 39180 Minutes - Final-revised Board of Mayor and Aldermen George Flaggs Jr., Mayor Michael A. Mayfield Sr., Alderman Willis T. Thompson, Alderman Tuesday, August 25, 2015 10:00 AM City Hall Annex Board Room 1. Invocation, Pledge of Allegiance and Call to Order Invocation was given by Alderman Willis T. Thompson Pledge of Allegiance was led by Alderman Michael A. Mayfield, Sr. 2. Roll Call Present: 3- Mayor George Flaggs Jr. Alderman Michael A. Mayfield Sr. Alderman Willis T. Thompson 3. Board Comments: 4. Adopt Agenda On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to adopt the Agenda as printed. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Recognitions: A. ID-15-0985 Proclamation - Rosa A. Temple High School Buccaneers All-Class Reunion Weekend Attachments: Proclamation Minutes: A. ID-15-0978 Adopt Board Meeting Minutes: 1. July 06, 2015 On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to adopt the Minutes Board Meeting Minutes for July 06, 2015. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Public Hearing: A. ID-15-0980 Public Hearing - Downtown Taxing District Attachments: Downtown Tax District On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to open the Public Hearing on the Downtown Taxing District. Voting aye: Mayor Flaggs, Alderman Mayfield, Alderman Thompson. None voting nay, the motion was unanimously adopted. Today being the date set for hearing any objections to levying a special assessment on Commercial Real Property lying with the area described as follows: Commence at a point where the centerline of Jackson Street intersects with the centerline of Cherry Street, said point being the Point of Beginning run south along the centerline of Cherry Street to the point of intersection with the centerline of China Street; from said point run east along the centerline of China Street to the point of intersection with the centerline of Adams Street; from said point run south along the centerline of Adams Street to the point of intersection with the south right of way line of South Street; from said point run west to a point which is the intersection of the south right of way line of South Street and the northwest corner of Lot 5 of Nathan Seymour Survey as recorded in the land records of Warren County in Deed Book Q at page 471; from said point run south City of Vicksburg Page 1 Printed on 11/5/2015 Board of Mayor and Aldermen Minutes - Final-revised August 25, 2015 along the west line of said Lot 5 to the southwest corner of said Lot 5 which point is on the north right of way of Harrison Street; from said point run south to a point which is the intersection of the south right of way line of Harrison Street and the west right of way line of Vick Street; from said point run south along the west right of way line of said Vick Street to a point, said point being the intersection of the west right of way of line of Vick Street and the north line of that property conveyed to Vicksburg Senior Associates L.P., as described in the land records of Warren County in Deed Book 1204 Page 533; from said point run across Vick Street, thence along the east right of way of said Vick Street, N 07 degrees 57 minutes 56 feet E, 16.34 minutes to an iron pin at the northwest corner of the City of Vicksburg parcel as recorded in Deed Book 266 at Page 575 of the aforesaid Land Records; thence leave the east right of way of Vick Street and run along the north line of the said City of Vicksburg parcel, the following courses and distances: S 82 degrees 02 minutes 04 feet E, 40.00 minutes to an iron pin; thence N 07 degrees 57 minutes 56 feet E, 3.00 minutes to an iron pin; thence S 82 degrees 02 minutes 04 feet E, 40.00 minutes to an iron pin; hence S 07 degrees 57 minutes 56 feet W, 40.00 minutes to an iron pin thence S 82 degrees 02 minutes 04 feet E, 40.00 minutes to an iron pin; thence S 07 degrees 57 minutes 56 feet W, 16.00 minutes to an iron pin at the northwest corner of Lot 15 of the W.L. Polk̓s Survey of the Emanuel Property (DB58/PG414); thence along the north line of Lots 15, 14, 13, 12, and 11 of said W.L. Polk̓s Survey of the Emanuel Property, S 82 degrees 02 minutes 04 feet E, 190.00 minutes to an iron pin on the north line of said Lot 11 which lies 10 minutes west of the northeast corner of said Lot 11; thence along a line that lies 10.00 minutes W of the east line of said Lot 11, S 07 degrees 57 minutes 56 feet W, 157.12 minutes to an iron pin on the north line of Vick Street which is not opened; thence along the north line of said Vick Street (not opened), S 56 degrees 22 minutes 04 feet E, 11.10 minutes to an iron pin at an angle point in the northeast line of said Vick Street (not opened); thence along the east line of said Vick Street (not opened), S 10 degrees 02 minutes 04 feet E, 123.92 minutes to an iron pin on the northeast line of the Railroad property as described in Deed Book Y at Page 41 of said Land Records; thence along the east line of said Railroad property N 25 degrees 22 minutes 04 feet W, 39.26 minutes to an iron pin at the northeast corner of said Railroad property; thence westerly along the north line of said Railroad property to the point of its intersection with the east right of way line of Cherry Street; from said point run in a westerly direction across Cherry Street to a point which is the intersection of the west right of way line of Cherry Street and the north line of said Railroad property; thence continuing westerly along the north right of way line of said Railroad property to a point which is the intersection of the east right of way of Monroe Street and the north line of said Railroad property; run thence westerly across Monroe Street to a point which is the intersection of the north line of said Railroad property and the west right of way line of Monroe Street; thence run northwesterly along the west right of way line of Monroe Street to a point which is the intersection of the west right of way line of Monroe Street and the south right of way line of an unopened portion of Bridge Street; thence west along said south right of way line of Bridge Street to a point which is the intersection of said south right of way line of Bridge Street and the east right of way line of Washington Street; thence westerly on a line which is the projection of the south right of way line of Bridge Street to its intersection with the west right of way line of Washington Street; thence northerly along the west right of way line of Washington Street to a point which is the intersection of the west right of way line of Washington Street and the south right of way line of Depot; then west along the south right of way line of Depot Street to a point which is the intersection of the south right of way line of Depot Street and the east right of way line of Depot Street; run then north across Pearl Street to a point which is the intersection of the north right of way line of Depot and the east right of way line of Pearl Street, run thence along the east right of way of Pearl Street to a point which is the intersection of the east right of way line of Pearl Street and the south right of way line of South Street; then run north along a projection of the east right of way line of Pearl Street to a point which is the intersection of said projected line and the center line of the South Street right of way; from said point run west along an extension of the centerline of South Street to the point of intersection of the live thaiweg of the Yazoo River Diversion Canal; from said point run northerly along the live thaiweg of the Yazoo River Diversion Canal to the point of intersection of a westerly extension of the centerline of First East Street; from said point run east along the westerly extension of the centerline of First East Street to the point of intersection of the westerly extension of the centerline of First East Street with the centerline of Washington Street; from said point run east along the centerline of First East Street to the point of intersection with the centerline of Cherry Street; from said point run south along the centerline of Cherry. Street to the Point of Beginning. City of Vicksburg Page 2 Printed on 11/5/2015 Board of Mayor and Aldermen Minutes - Final-revised August 25, 2015 The City Clerk presented proof of publication of legal advertisement setting this date and time for public hearing. A copy of the proof was directed to be inserted in the transcript of the proceedings of the Board. The testimony was taken by Amy Key, Official Court Reporter and is made a matter of record hereof as though fully set out herein. The City Clerk presented notice to tax payers by order of Resolution along with the return receipts for notifying property owners of the public hearing. Mayor Flaggs turned the hearing over to Skipper Guizerix, of the Main Street Board of Directors. Skipper Guizerix announced that every year we have to renew the taxing district about this time. If it pleases the Board, I will go through the little process that it all entails. Skipper Guizerix presented the proposed Budget for the Main Street Program as follows: There came before the Board in support of the special taxing district, Mrs. Kim Hopkins, Executive Director of the Vicksburg Main Street Program, and Mr. Ronnie Bounds, of Main Street Board of Directors; Bill Serratt, Vicksburg Warren County Visitor Bureau. No one came in opposition to establishing the Special Assessment on Commercial Real Property in the Downtown Taxing District. Upon completion of the testimony, on motion of Alderman Mayfield, seconded by Alderman Thompson, and unanimously passed, The Mayor and Aldermen of the City of Vicksburg took the matter under advertisement to render a decision upon receipt of the transcript for review. Mayor Flaggs thanked Mr. Guizerix for attending the meeting. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Routine Agenda: A. ID-15-0984 Authorize the Legal Department to prepare a Resolution to Request Local and Private Legislation to authorize the City of Vicksburg to cut and clean Tate Cemetery one time in the calendar year 2016 On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to authorize the Legal Department to prepare a Resolution to Request Local and Private Legislation to authorize the City of Vicksburg to cut and clean Tate Cemetery one time in the calendar year 2016. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson B. ID-15-0987 Approve request for advertisement from Alcorn State University A-Club for 2015 Sports Hall of Fame Induction Attachments: Alcorn Ad Mayor Flaggs stated that purchasing an advertisement from Alcorn State University A-Club for 2015 Sports Hall of Fame Induction will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial and other interest of the City of Vicksburg. On motion of Alderman Thompson, seconded by Alderman Mayfield, and unanimously passed, The Mayor and Aldermen of the City of Vicksburg approved the purchase of a full page ad from Alcorn State University A-Club for 2015 Sports Hall of Fame Induction in the amount of $100.00. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson C. ID-15-0989 Authorize issuance of requisition number 1509910 in the amount of $19,781.00 to Sound and Communications, Inc. for the repair and upgrades for the music sound system located downtown and Catfish Row [Sole Source] Attachments: Requisition 1509910 On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to authorize the issuance of requisition number 1509910 in the amount of $19,781.00 to Sound and Communications, Inc. for the repair and upgrades for the music sound system located downtown and Catfish Row [Sole Source]. The motion was adopted unanimously by the following vote: City of Vicksburg Page 3 Printed on 11/5/2015 Board of Mayor and Aldermen Minutes - Final-revised August 25, 2015 Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson D. ID-15-0992 Approve the following requests from United Way of West Central MS: 1. Permission to hold a color run on Saturday, September 19, 2015 from 7:00 a.m. until 12:00 (noon) [Approved 4/20/15] 2. Use of Jackson Street Center restrooms [Approved 4/20/15] 3. Use of Vicksburg Farmer's Market Lot [Approved 4/20/2015] 4. Close Jackson Street between Walnut Street and Monroe Street from 7:00 a.m. until 1:00 p.m. to accomodate registration, run/walk, and after party 5. Close Washington Street between Jackson Street and Grove Street from 7:00 a.m. until 1:00 p.m. to accomodate the crowds 6. Close streets on attached route [Approved 4/20/2015] 7. In addition to original route, close Veto Street for the One Mile Fun Run for the younger participants 8. Use of City's Street Sweeper 9. Access to electricity 10. In addition to Farmer's Market Lot, access to the easement located directly on the hill adjacent to the Farmer's Market lot for the DJ 11. Permission for Ameristar set up on Friday, September 18, 2015 for after party on the Vicksburg Farmer's Market lot 12. City provide general clean up of Vicksburg Farmer's Market lot [Ameristar will be responsible for disposing of all trash in the dumpster] Attachments: Color Run On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve the following requests from United Way of West Central MS: 1. Permission to hold a color run on Saturday, September 19, 2015 from 7:00 a.m. until 12:00 (noon) [Approved 4/20/15]; 2. Use of Jackson Street Center restrooms [Approved 4/20/15]; 3. Use of Vicksburg Farmer's Market Lot [Approved 4/20/2015]; 4. Close Jackson Street between Walnut Street and Monroe Street from 7:00 a.m. until 1:00 p.m. to accomodate registration, run/walk, and after party; 5. Close Washington Street between Jackson Street and Grove Street from 7:00 a.m. until 1:00 p.m. to accomodate the crowds; 6. Close streets on attached route [Approved 4/20/2015]; 7. In addition to original route, close Veto Street for the One Mile Fun Run for the younger participants; 8. Use of City's Street Sweeper; 9. Access to electricity; 10. In addition to Farmer's Market Lot, access to the easement located directly on the hill adjacent to the Farmer's Market lot for the DJ; 11. Permission for Ameristar set up on Friday, September 18, 2015 for after party on the Vicksburg Farmer's Market lot; 12. City provide general clean up of Vicksburg Farmer's Market lot [Ameristar will be responsible for disposing of all trash in the dumpster]. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson E. ID-15-0993 Adopt Budget Amendments Attachments: Budget Amendment Budg Amend.pdf On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to Adopt Budget Amendments for August 25, 2015. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson F. ID-15-1005 Declare Monday, September 7, 2015 a City Holiday in observance of Labor Day Attachments: Holiday On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to Declare Monday, September 7, 2015, a City Holiday in observance of Labor Day. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson G. ID-15-0968 Authorize City Clerk to advertise for proposals for Banking Services for City of Vicksburg Page 4 Printed on 11/5/2015 Board of Mayor and Aldermen Minutes - Final-revised August 25, 2015 the City's $9,254,458.55 "2015 City of Vicksburg, Mississippi Public Improvement General Obligation Bond Project" On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to authorize City Clerk to advertise proposals for Banking Services for the City's $9,254,458.55 "2015 City of Vicksburg, Mississippi Public Improvement General Obligation Bond Project". The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson H. ID-15-0990 Authorize City Clerk to advertise Sealed Bids for Elevator Project at Vicksburg Municipal Airport On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to authorize the City Clerk to advertise Sealed Bids for Elevator Project at Vicksburg Municipal Airport. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson I. ID-15-0995 Authorize City Clerk to advertise Sealed Bids for the North Ward Paving Project On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to authorize the City Clerk to advertise Sealed Bids for the North Ward Paving Project. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson J. ID-15-0986 Hearing to determine whether or not the properties listed on the Community Development Agenda are a public menace to the public health, safety and welfare of the community Attachments: Special Assessment Victor Gray-Lewis, Director of Community Development came for a hearing before the Board to discuss and request permission to proceed to cut, clean and demolish the following properties: Avenue D, PPIN 05691; owned by the State of Mississippi (cut grass/weeds; remove trash & debris) 911 Clay Street, PPIN 18847; owned by the State of Mississippi (cut grass/weeds; remove trash & debris) 2504 Dot Street, PPIN 15384; owned by the State of Mississippi (cut grass/weeds; remove trash & debris) 1715 Lane Street, PPIN 15563; owned by the State of Mississippi (cut grass/weeds; remove trash & debris) On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to declare the foregoing properties not complied to be a public menace to the public health, safety & welfare of the community and authorize the Director of Community Development to proceed to cut, clean and demolish structures with all charges incurred to be assessed against the property owners. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson K. ID-15-0991 Accept Letters for cost of cutting and cleaning lots and Adopt Resolution to Establish Special Assessment for the following properties: 1. 1422 Martin Luther King, PPIN 19195; owned by Ester Stewart Buford Foundation 2. 2348 Grove Street, PPIN 20799; owned by Central MS Development Co. 3. 1234 Holly Street, PPIN 18280; owned by Linda Epps 4. 4560 Highway 61 South, PPIN 11173; owned by First National Bank of AME 5. 1500 East Avenue, PPIN 16363; owned by Abraham L. Fowler 6. 2634 Roosevelt, PPIN 13074; owned by John W. & Willie Delores Hunter Est. 7. 399 Hutson Street, PPIN 13950; owned by Natalie Kemper Est. c/o Otis Kemper 8. 1115 Fayette Street, PPIN 19361; owned by Ratanya Turner City of Vicksburg Page 5 Printed on 11/5/2015 Board of Mayor and Aldermen Minutes - Final-revised August 25, 2015 Attachments: Special Assessment 2 The Letters (Statements) and Resolutions on the following properties were presented to the Board: 1. 1422 Martin Luther King, PPIN 19195; owned by Ester Stewart Buford Foundation 2. 2348 Grove Street, PPIN 20799; owned by Central MS Development Co. 3. 1234 Holly Street, PPIN 18280; owned by Linda Epps 4. 4560 Highway 61 South, PPIN 11173; owned by First National Bank of AME 5. 1500 East Avenue, PPIN 16363; owned by Abraham L. Fowler 6. 2634 Roosevelt, PPIN 13074; owned by John W. & Willie Delores Hunter Est. 7. 399 Hutson Street, PPIN 13950; owned by Natalie Kemper Est. c/o Otis Kemper 8. 1115 Fayette Street, PPIN 19361; owned by Ratanya Turner. On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to accept the foregoing Letters (Statements) for cost of cutting and cleaning lots and Adopt the following Resolutions establishing Special Assessments. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson L. ID-15-0994 Vicksburg Convention Center Advisory Board: 1. Re-appointments: Derek Adams, Gwen Edris, Manivanh Chanprasith 2. Appointment: Don Jarratt to replace Armand "Skipper" Guizerix Attachments: VCC Appointments On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve the Appointments to the Vicksburg Convention Center Advisory Board: 1. Re-appointments: Derek Adams, Gwen Edris, Manivanh Chanprasith; 2. Appointment: Don Jarratt to replace Armand "Skipper" Guizerix. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Resolutions: M. ID-15-0970 Adopt Resolution for Sale of Surplus Property and authorize City Clerk to advertise Sealed Bids for Notice of Sale: 1. 1105 Third North, PPIN 18124 Attachments: Resolution - Surplus Property.pdf On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to adopt Resolution for Sale of Surplus Property and authorize City Clerk to advertise Sealed Bids for Notice of Sale: 1. 1105 Third North, PPIN 18124. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Enactment No: RES 2015-069 Contracts: N. ID-15-0988 Accept Grant Offer and Authorize Mayor to execute Airport Development Agreement with MDOT for PAPI and Removal of Obstructions [AIP Project No. 3-28-0073-008-2015] [BLUE INK] Attachments: MDOT Agreement On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to accept Grant Offer and Authorize Mayor to execute Airport Development Agreement with MDOT for PAPI and Removal of Obstructions [AIP Project No. 3-28-0073-008-2015] [BLUE INK]. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson A. ID-15-0979 Approve Bank Letters: 1. Trustmark 2. BancorpSouth City of Vicksburg Page 6 Printed on 11/5/2015 Board of Mayor and Aldermen Minutes - Final-revised August 25, 2015 Attachments: Trustmark BancorpSouth On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve Bank Letters: 1. Trustmark; 2. BancorpSouth. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Docket of Claims B. ID-15-0981 Approve Reports: 1. City Sexton 2. Privilege License 3. Mayor and Treasure 4. Tax Collection 5. Delinquent Tax Collection 6. Detail Budget Attachments: City Sexton Privilege License Mayor and Treasure Delinquent Tax The City Sexton presented report of collections, account opening graves, etc. for the month of July 2015 as follows: Riles Funeral Home - $650.00; Fisher Funeral Home - $700.00; Jefferson Funeral Home - $1,250.00; Lakeview Funeral Home - $3,225.00; Robbins Funeral Services - $350.00; Miscellaneous - $625.00. The City Clerk presented the Privilege License Report for new businesses for the month of July 2015 The City Clerk presented report of Mayor and Treasure from the Vicksburg Police Department in the amount of $177,158.48 for July 2015 The City Clerk presented the July 2015 Detailed Budget Report for Approval. Attachments: Supporting documentation following minutes The City Clerk presented report of delinquent collections for City taxes from the Warren County Tax Collector for the Month of July 2015 The City Clerk presented report of collections for City taxes from the Warren County Tax Collector for the Month of July 2015 Attachments: Supporting documentation following minutes: On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve the following Reports: City Sexton, Privilege License, Mayor and Treasure, Detail Budget Report, Monthly Tax Collection, Delinquent Tax Collection. The motion was unanimously adopted by the attached vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson C. ID-15-0982 Alderman Mayfield recused himself from the Board Meeting Approve Claims Docket The City Clerk presented the Docket of Claims numbering 128131 through 128378; 787 through 794. On motion of Alderman Thompson, seconded by Mayor Flaggs, the Mayor and Alderman voted to approve Claims Docket. Voting aye: Mayor Flaggs, Alderman Thompson. None voting nay, the motion was unanimously adopted Aye: 2- Mayor Flaggs, and Alderman Thompson Recused: 1- Alderman Mayfield Alderman Mayfield returned to the Board Meeting Executive Session: City of Vicksburg Page 7 Printed on 11/5/2015 Board of Mayor and Aldermen Minutes - Final-revised August 25, 2015 Alderman Thompson moved the Mayor and Aldermen go into a closed meeting to determine if the Board should go into executive session. The motion was seconded by Alderman Mayfield. Voting aye, Mayor Flaggs, Alderman Thompson, Alderman Mayfield. None voting nay, the motion was unanimously adopted. The Mayor and Aldermen discussed whether or not they should go into executive session. Alderman Thompson moved to go into executive session to discuss Personnel Action Forms for New Hires in the Police Department (4); Pay Adjustments in the Police Department (2), Water Treatment Plant (2); Resignation in the Sewer Department (1); Retirement in the Building Maintenance Department (1); Terminations in the Recreation Programs / City Pool (14); discussion on Personnel Matter in the Police Department (1); Permission to Create in the Building Maintenance Department (1); Permission to Post in the Right of Way Department (1); Temporary Positions in TV23 Department (2). The motion was seconded by Alderman Mayfield, and upon vote being taken, the following voting aye: Mayor Flaggs, Alderman Thompson, Alderman Mayfield. The motion was adopted unanimously. The Mayor and Aldermen announced they would go into executive session to discuss Personnel Action Forms for New Hires in the Police Department (4); Pay Adjustments in the Police Department (2), Water Treatment Plant (2); Resignation in the Sewer Department (1); Retirement in the Building Maintenance Department (1); Terminations in the Recreation Programs / City Pool (14); discussion on Personnel Matter in the Police Department (1); Permission to Create in the Building Maintenance Department (1); Permission to Post in the Right of Way Department (1); Temporary Positions in TV23 Department (2). The Mayor and Aldermen are now in executive session. Those present at the executive session were Mayor Flaggs, Alderman Thompson, Alderman Mayfield, Nancy Thomas - City Attorney, Walter W. Osborne, Jr. - City Clerk; Walterine Langford - Human Resource Director, John W. Carroll, Sr. - Assistant City Clerk; Deborah Nickson - Deputy Clerk; Brian Boykins - Mayor’s Administrative Assistant, Danitta Reed - Southward's Administrative Assistant. Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Personnel Matters: A. ID-15-0996 New Hires - Police Department (4) On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve New Hires for Police Officer at $13.65 per hour, Police Officer at $14.80 per hour, Police Officer at $14.80 per hour, Police Officer at $13.65 per hour in the Police Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson B. ID-15-0997 Pay Adjustments - Police Department (2) On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve Pay Adjustments for Police Officer from $14.25 per hour to $14.45 per hour, Investigator at $16.47 per hour to $16.67 per hour in the Police Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson C. ID-15-0998 Pay Adjustments - Water Treatment Plant (2) On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve Pay Adjustments for Maintenance Technician Operator from $11.19 per hour to same (additional .50 per hour when on call); Maintenance Technician Operator from $11.00 per hour to same (additional .50 per hour when on call) in the Water Treatment Plant. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson D. ID-15-0999 Resignation - Sewer Department (1) On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to accept Resignation from Equipment Operator in the Sewer Department, effective immediately. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson City of Vicksburg Page 8 Printed on 11/5/2015 Board of Mayor and Aldermen Minutes - Final-revised August 25, 2015 E. ID-15-1000 Retirement - Building Maintenance Department (1) On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve Retirement from Painter in the Building Maintenance Department, effective August 31, 2015. The motion was adopted by the following vote: Aye: 2- Alderman Mayfield, and Alderman Thompson Nay: 1- Mayor Flaggs F. ID-15-1001 Terminations - Recreation Programs/City Pool (14) On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve Terminations for four (4) WSI Lifeguard, one (1) Cage Worker, one (7) Lifeguard, one (2) Head Lifeguard - Recreation Programs/City Pool (14). The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson G. ID-15-1002 Discussion - Personnel Matter - Police Department (1) On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to allow Human Resource to set a hearing for a Personnel Matter in the Police Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson H. ID-15-1003 Permission to Create Position - Building Maintenance Department (1) On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve the request to create a Heating Air Conditioning Position and delete the current Painter's Position in the Building Maintenance Department. The motion was adopted by the following vote: Aye: 2- Alderman Mayfield, and Alderman Thompson Nay: 1- Mayor Flaggs I. ID-15-1004 Permission to Post - Zero Turn Mower Driver - Right of Way Department (1) On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve request to Post for Zero Turn Mower Driver in the Right of Way Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson J. ID-15-1011 Temporary Positions - TV23 (2) On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve Temporary Positions for two (2) Videographer / Editors in TV23. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Adjournment On motion of Alderman Mayfield, seconded by Alderman Thompson, and unanimously passed, the Mayor and Aldermen of the City of Vicksburg adjourned to meet 10 o’clock a.m., Tuesday, September 08, 2015, to take up and act upon any and all matters that may come before the Board. MAYOR ATTEST: CITY CLERK City of Vicksburg Page 9 Printed on 11/5/2015 Board of Mayor and Aldermen Minutes - Final-revised August 25, 2015 Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson City of Vicksburg Page 10 Printed on 11/5/2015