Board of Mayor and Aldermen

1415 Walnut Street City of Vicksburg Vicksburg, MS 39180 Minutes - Final Board of Mayor and Aldermen George Flaggs Jr., Mayor Michael A. Mayfield Sr., Alderman Willis T. Thompson, Alderman Friday, October 23, 2015 10:00 AM City Hall Annex Board Room 1. Invocation, Pledge of Allegiance and Call to Order Invocation was given by Mayor George Flaggs, Jr. Pledge of Allegiance was led by Alderman Willis T. Thompson. 2. Roll Call Present: 3- Mayor George Flaggs Jr. Alderman Michael A. Mayfield Sr. Alderman Willis T. Thompson 3. Board Comments: 4. Adopt Agenda ADD: Authorize Placement of Mailbox on Sidewalk by Paper Plus On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to adopt the Agenda as amended. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Recognitions: A. ID-15-1238 Employee Anniversaries: 1. 25 years of service: Fire Department - Kenneth Daniels, James Jones, Jeffery Ross, Carl Carson 2. 5 years of service: Water & Gas Administration - Fayeshetta Odoms Mayor Flaggs recognized Ken Daniels, James Jones, Jeffery Ross, Carl Carson in the Fire Department, with twenty-five (25) years of service. Fayeshetta Odoms in the Water & Gas Administration, with five (5) years of service. The Mayor and Aldermen congratulated Ken Daniels, James Jones, Jeffery Ross, Carl Carson, Fayeshetta Odoms for their years of service with the City of Vicksburg. Routine Agenda: A. ID-15-1245 Approve request from Jane Paris to close 1720 Chambers Street around to #8 Glenwood Circle on October 31, 2015, from 5:00 p.m. to 8:00 p.m. Attachments: Street Closure On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve request from Jane Paris to close 1720 Chambers Street around to #8 Glenwood Circle on October 31, 2015, from 5:00 p.m. to 8:00 p.m.. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson B. ID-15-1246 Award base bid and alternate bid to Hemphill Construction Company, low bidder, for the elevator project at Vicksburg Municipal Airport in the amount of $266,100.00 On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to award Base Bid and Alternate Bid to Hemphill Construction Company of Florence, MS, low bidder, for the Elevator project at Vicksburg Municipal Airport in the amount of $266,100.00. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson City of Vicksburg Page 1 Printed on 1/28/2016 Board of Mayor and Aldermen Minutes - Final October 23, 2015 C. ID-15-1231 Authorize City Clerk to advertise Sealed Bids for: 1. Concrete 2. Asphalt 3. Service Uniforms On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to authorize the City Clerk to advertise Sealed Bids for: 1. Concrete; 2. Asphalt; 3. Service Uniforms. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson D. ID-15-1234 Authorize issuance of the following requisition numbers: 1. 1600369 in the amount of $134,365.04 to Denali Water Solution, LLC. for sludge removal at the Waste Water Plant 2. 1600380 in the amount of $217,140.00 to Landers Dodge for the purchase of ten (10), 2016 Dodge Charger Police Pursuit Vehicles [State Contract] 3. 1600382 in the amount of $75,224.88 to Rogers Dabbs Chevrolet Hummer for the purchase of two (2), 2016 Chevrolet Tahoe Police Vehicles [State Contract] Attachments: Requisition 1600369 Requisition 1600380 Requisition 1600382 On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to authorize the issuance of the following requisition numbers: 1. 1600369 in the amount of $134,365.04 to Denali Water Solution, LLC. for sludge removal at the Waste Water Plant; 2. 1600380 in the amount of $217,140.00 to Landers Dodge for the purchase of ten (10), 2016 Dodge Charger Police Pursuit Vehicles [State Contract]; 3. 1600382 in the amount of $75,224.88 to Rogers Dabbs Chevrolet Hummer for the purchase of two (2), 2016 Chevrolet Tahoe Police Vehicles [State Contract]. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson E. ID-15-1250 Authorize Mayor to execute FY 2016 Emergency Medical Services Operating Fund (EMSOF) Grant Application Attachments: EMS Grant App On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to authorize the Mayor to execute FY 2016 Emergency Medical Services Operating Fund (EMSOF) Grant Application. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson F. ID-15-1230 Approve additions to Employee Driving List: 1. Dan Gaskin - Water Maintenance Department 2. Gary Jackson - Building Maintenance Department Attachments: Driver's List On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve the additions to Employee Driving List: 1. Dan Gaskin - Water Maintenance Department; 2. Gary Jackson - Building Maintenance Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson G. ID-15-1228 Approve allocation of funds in the amount of $15,000.00 to Southern Cultural Heritage Foundation pursuant to Section 39-15-1 of the Mississippi Code [1st 1/2 of Annual Appropriation] Attachments: SCHF Allocation On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve allocation of funds in the amount of $15,000.00 to Southern Cultural Foundation. The City is authorized pursuant to Sec. 31-15-1 of the Mississippi Code of 1972 [1st 1/2 of Annual Appropriation], as amended, for City of Vicksburg Page 2 Printed on 1/28/2016 Board of Mayor and Aldermen Minutes - Final October 23, 2015 matching funds for support of the arts and the City is matching these funds. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson H. ID-15-1237 Approve request for sponsorship for "Backstage with Hannah Roberts" community celebration on Sunday, November 1, 2015 Attachments: Sponsorship Mayor Flaggs stated that purchasing an advertisement from "Backstage with Hannah Roberts" will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial and other interest of the City of Vicksburg. On motion of Mayor Flaggs, seconded by Alderman Mayfield, and unanimously passed, The Mayor and Aldermen of the City of Vicksburg approved the sponsorship request from "Backstage with Hannah Roberts" community celebration on Sunday, November 01, 2015, in the amount of $800.00, from the Mayor's Discretionary Fund. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson I. ID-15-1236 Authorize Mayor to execute Contract Amendment No. 2, Approve application for payment No. 1 Final in the amount of $53,579.05 from Dirtworks, Inc. of Vicksburg for Stormwater Pump Station Rehabilitation and Floodwall Joint Repair and Accept Close Out Documents Attachments: Final Pay Dirtworks On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to authorize the Mayor to execute Contract Amendment No. 2, Approve application for payment No. 1 Final in the amount of $53,579.05 from Dirtworks, Inc. of Vicksburg for Stormwater Pump Station Rehabilitation and Floodwall Joint Repair and Accept Close Out Documents. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson J. ID-15-1243 Approve the following invoices for payment from Vicksburg Tallulah Regional Airport: 1. #2656 in the amount of $5,301.27 for the month of August 2015 2. #2673 for payment in the amount of $2,767.23 for the month of September 2015 Attachments: VTR Sept. 2015 On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve the following invoices for payment from Vicksburg Tallulah Regional Airport: 1. #2656 in the amount of $5,301.27 for the month of August 2015; 2. #2673 for payment in the amount of $2,767.23 for the month of September 2015. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Resolutions: K. ID-15-1247 Adopt Resolution Authorizing the Preparation and Submittal of an Application to the Mississippi Department of Revenue for Funding Under the 2015 Municipal Court Collection Fund Grant Program Attachments: Resolution (Court Collection Fund) On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to adopt Resolution Authorizing the Preparation and Submittal of an Application to the Mississippi Department of Revenue for Funding Under the 2015 Municipal Court Collection Fund Grant Program. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Enactment No: RES 2016-079 City of Vicksburg Page 3 Printed on 1/28/2016 Board of Mayor and Aldermen Minutes - Final October 23, 2015 K.1 ID-15-1276 Authorize Placement of Mailbox on Sidewalk by Paper Plus On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to authorize placement of mailbox on sidewalk by Paper Plus. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Contracts: L. ID-15-1229 Approve request to Demolish and Authorize Mayor to Execute Contract Agreements for the Demolition and Cleaning of the following properties: 1. Bonelli Street, PPIN 018252, with DMBW Trucking & Construction, LLC. 2. 21 Davenport Alley, PPIN 021352, with DMBW Trucking & Construction, LLC. 3. 309 Ida Street, PPIN 016319, with Bernard Construction Co., Inc. 4. 2610 Yerger Street, PPIN 016773, with DMBW Trucking & Construction, LLC. Attachments: Demo Contracts On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve request to Demolish and Authorize Mayor to Execute Contract Agreements for the Demolition and Cleaning of the following properties: 1. Bonelli Street, PPIN 18252, with DMBW Trucking & Construction, LLC; 2. 21 Davenport Alley, PPIN 21352, with DMBW Trucking & Construction, LLC; 3. 309 Ida Street, PPIN 16319, with Bernard Construction Co., Inc.: 4. 2610 Yerger Street, PPIN 16773, with DMBW Trucking & Construction , LLC. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Docket of Claims: M. ID-15-1232 Approve Bank Letters: 1. Trustmark 2. BancorpSouth Attachments: Trustmark BancorpSouth On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve Bank Letters for Trustmark and BancorpSouth. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson N. ID-15-1233 Approve Reports: 1. City Sexton 2. Privilege License 3. Mayor and Treasure 4. Delinquent Tax Collection 5. Tax Collection 6. Detail Budget Attachments: City Sexton Privilege License Mayor & Treasure Delinquent Tax The City Sexton presented report of collections, account opening graves, etc. for the month of October 2015 as follows: Riles Funeral Home - $850.00; Dillon Chisley Funeral Home - $200.00; Glenwood Funeral Home - $650.00; Jefferson Funeral Home - $3,350.00; Lakeview Funeral Home - $2,375.00. The City Clerk presented the Privilege License Report for new businesses for the month of October 2015 The City Clerk presented report of Mayor and Treasure from the Vicksburg City of Vicksburg Page 4 Printed on 1/28/2016 Board of Mayor and Aldermen Minutes - Final October 23, 2015 Police Department in the amount of $150,189.35 for October 2015 The City Clerk presented the October 2015 Detailed Budget Report for Approval. Attachments: Supporting documentation following minutes The City Clerk presented report of delinquent collections for City taxes from the Warren County Tax Collector for the Month of October 2015 The City Clerk presented report of collections for City taxes from the Warren County Tax Collector for the Month of October 2015 Attachments: Supporting documentation following minutes: On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve the following Reports: City Sexton, Privilege License, Mayor and Treasure, Detail Budget Report, Monthly Tax Collection, Delinquent Tax Collection. The motion was unanimously adopted by the attached vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Alderman Mayfield recused himself from the Board Meeting O. ID-15-1235 Approve Claims Docket The City Clerk presented the Docket of Claims numbering 129147 through 129147. On motion of Mayor Flaggs, seconded by Alderman Thompson, the Mayor and Alderman voted to approve Claims Docket. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs, and Alderman Thompson Recused: 1- Alderman Mayfield Alderman Mayfield returned to the Board Meeting Executive Session: Mayor Flaggs moved the Mayor and Aldermen go into a closed meeting to determine if the Board should go into executive session. The motion was seconded by Alderman Thompson. Voting aye, Mayor Flaggs, Alderman Thompson, Alderman Mayfield. None voting nay, the motion was unanimously adopted. The Mayor and Aldermen discussed whether or not they should go into executive session. Mayor Flaggs moved to go into executive session to discuss Personnel Action Forms for Longevity Pay in the Water & Gas Administration (1); New Hire in the Gas Department (1), Police Department (1); Suspension in the Police Department (1). The motion was seconded by Alderman Thompson, and upon vote being taken, the following voting aye: Mayor Flaggs, Alderman Thompson, Alderman Mayfield. The Mayor and Aldermen announced they would go into executive session to discuss Personnel Action Forms for Longevity Pay in the Water & Gas Administration (1); New Hire in the Gas Department (1), Police Department (1); Suspension in the Police Department (1). The Mayor and Aldermen are now in executive session. Those present at the executive session were Mayor Flaggs, Alderman Thompson, Alderman Mayfield, Nancy Thomas - City Attorney, Walter W. Osborne, Jr. - City Clerk, Walterine Langford - Human Resource Director, Tasha W. Jordan - Deputy City Clerk, Brian Boykins - Mayor’s Administrative Assistant, Danitta Reed - Southward's Administrative Assistant. Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Personnel Matters: A. ID-15-1239 Longevity - Water & Gas Administration (1) On motion of Alderman Thompson, seconded by Mayor Flaggs, the Mayor and Aldermen voted to approve Longevity Pay for Adjustment Specialist from $12.33 per hour to $12.42 per hour in the Water & Gas Administration, for five (5) years of service. The motion was adopted unanimously by the following vote: City of Vicksburg Page 5 Printed on 1/28/2016 Board of Mayor and Aldermen Minutes - Final October 23, 2015 Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson B. ID-15-1240 New Hire - Gas Department (1) On motion of Alderman Thompson, seconded by Mayor Flaggs, the Mayor and Aldermen voted to approve New Hire for Welder at $18.00 per hour in the Gas Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson C. ID-15-1241 New Hire - Police Department (1) On motion of Alderman Thompson, seconded by Mayor Flaggs, the Mayor and Aldermen voted to approve New Hire Secretary II at $9.50 per hour in the Police Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson D. ID-15-1242 Suspension - Police Department (1) On motion of Alderman Thompson, seconded by Mayor Flaggs, the Mayor and Aldermen voted to approve Suspension for Police Officer for one (1) day without pay in the Police Department, for violation of Vicksburg Police Policy number 3.21, Social Networking. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson E. ID-16-0042 Come Out of Executive Session and Approve All Items Taken Up in Executive Session On motion of Alderman Thompson, seconded by Mayor Flaggs, the Mayor and Aldermen voted to come out of Executive Session and Approve All Items Taken Up in Executive Session. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Adjournment On motion of Alderman Mayfield, seconded by Alderman Thompson, and unanimously passed, the Mayor and Aldermen of the City of Vicksburg adjourned to meet 10 o’clock a.m., Monday, November 02, 2015, to take up and act upon any and all matters that may come before the Board. MAYOR ATTEST: CITY CLERK Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson City of Vicksburg Page 6 Printed on 1/28/2016