Board of Mayor and Aldermen

1415 Walnut Street City of Vicksburg Vicksburg, MS 39180 Minutes - Final Board of Mayor and Aldermen George Flaggs Jr., Mayor Michael A. Mayfield Sr., Alderman Willis T. Thompson, Alderman Monday, October 19, 2015 10:00 AM City Hall Annex Board Room 1. Invocation, Pledge of Allegiance and Call to Order Invocation was given by Alderman Michael A. Mayfield, Sr. Pledge of Allegiance was led by City Attorney Nancy Thomas 2. Roll Call Present: 3- Mayor George Flaggs Jr. Alderman Michael A. Mayfield Sr. Alderman Willis T. Thompson 3. Board Comments: 4. Adopt Agenda ADD: Adopt Resolution requesting the MS Wireless Commission to Authorize the City to Proceed with the Radio System and be Added to the MSWIN System Executive Session: Discuss Real Estate Matter Corrected Action Form - Gas Department DELETE: Authorize Mayor to Execute Consulting Agreement with JCI Holdings LLC for Vicksburg Sports Complex Remove Item-D: Status Change / Pay Adjustments - City Court (2) On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to adopt the Agenda as amended. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Recognitions: A. ID-15-1227 Certificate of Retirement: Building Maintenance Department - Lucille Holly Routine Agenda: B. ID-15-1196 Receive Sealed Bids for: 1. Halls Ferry Park Tennis Court Expansion On motion of Alderman Mayfield, seconded by Alderman Thompson, the Board proceeded to open bids submitted for furnishing Halls Ferry Park Tennis Court Expansion in accordance with specifications and instructions for bidding on file in the office of City Clerk: Proof of publication of legal advertisements was presented and ordered filed. HALLS FERRY PARK TENNIS COURT EXPANSION: QUALITY COURT INDUSTRIES, LLC, 5661 Brownfields Dr.; Baton Rouge, LA 70811 C.O.R. #14747-SC 5% BID BOND: Yes Base: $358,073.00 Additions: $243,791.00 Deductions: $4,961.00 DIRTWORKS, INC. OF VICKSBURG, P.O. Box 821368; Vicksburg, MS 39182 C.O.R. #12076 5% BID BOND: Yes Base: $338,950.00 Additions: $266,555.00 Deductions: $4,961.00 HEMPHILL CONSTRUCTION COMPANY, INC., P.O. Drawer 879; Florence, MS City of Vicksburg Page 1 Printed on 1/28/2016 Board of Mayor and Aldermen Minutes - Final October 19, 2015 39073 C.O.R. #02449-MC 5% BID BOND: Yes Base: $332,255.00 Additions: $212,477.00 Deductions: $4,235.00 CAL-MAR CONSTRUCTION COMPANY, LLC, P.O. Box 6192; Jackson, MS 39288 C.O.R. #04277-MC 5% BID BOND: Yes Base: $325,177.69 Additions: $234,684.70 Deductions: $4,784.34 On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to accept and refer the foregoing bids to the Purchasing Department and Various Departments for review and recommendation back to the Board for award. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson A. ID-15-1209 Oath of Office - Roslyn Gates as Deputy Municipal Court Clerk Mayor Flaggs administered the Oath of Office to Roslyn Gates as Deputy Municipal Court Clerk C. ID-15-1191 Receive Crime Statistic Report for September 2015 Attachments: Crime Stats Sept 2015 On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to Receive Crime Statistic Report for September 2015. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson D. ID-15-1192 Declare Wednesday, November 11, 2015 a City Holiday in observance of Armistice Day (Veterans' Day) Attachments: Holiday Veterans' Day On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to Declare Wednesday, November 11, 2015 a City Holiday in observance of Armistice Day (Veterans' Day). The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson E. ID-15-1224 Set Hearing on Slum Clearance Assessment for November 10, 2015 in accordance with Mississippi Code 43-35-105, for PPIN 015165, 2427 Oak Street. On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to Set Hearing on Slum Clearance Assessment for November 10, 2015 in accordance with Mississippi Code 43-35-105, for PPIN 015165, 2427 Oak Street.. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson F. ID-15-1213 Accept Letters for cost of cutting and cleaning lots and Adopt Resolution to Establish Special Assessment for the following properties: 1. 3130 North Washington Street, PPIN 14353; owned by Jeanette McCoy et al 2. 519 Fairground, PPIN 15142; owned by State of Mississippi 3. 522 Dabney Street, PPIN 17290; owned by State of Mississippi 4. 911 Meadow Street, PPIN 17246; owned by State of Mississippi 5. 922 Meadow Street, PPIN 24417; owned by State of Mississippi 6. 1200 Harrison Street, PPIN 18230; owned by State of Mississippi 7. 316-A Lake Hill Drive, PPIN 9162; owned by Katie Thomas Attachments: Special Assessment The Letters (Statements) and Resolutions on the following properties were presented to the Board: 3130 North Washington Street, PPIN 14353; owned by Jeanette McCoy et al 519 Fairground, PPIN 15142; owned by State of Mississippi City of Vicksburg Page 2 Printed on 1/28/2016 Board of Mayor and Aldermen Minutes - Final October 19, 2015 522 Dabney Street, PPIN 17290; owned by State of Mississippi 911 Meadow Street, PPIN 17246; owned by State of Mississippi 922 Meadow Street, PPIN 24417; owned by State of Mississippi 1200 Harrison Street, PPIN 18230; owned by State of Mississippi 316-A Lake Hill Drive, PPIN 9162; owned by Katie Thomas On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to accept the foregoing Letters (Statements) for cost of cutting and cleaning lots and Adopt the following Resolutions establishing Special Assessments. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson G. ID-15-1203 Authorize Mayor to execute Grant Modification No. 3 with Mississippi Development Authority for Airport Elevator Project [Blue Ink] Attachments: Airport Elevator Grant Modification On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to authorize the Mayor to execute Grant Modification No. 3 with Mississippi Development Authority for Airport Elevator Project [Blue Ink]. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson H. ID-15-1193 Approve request from Mountain of Faith Ministries for allocation of matching funds in the amount of $10,000.00 pursuant to Section 21-19-65 of the Mississippi Code Attachments: Mountain of Faith Allocation On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve allocation of funds in the amount of $10,000.00 to Mountain of Faith Ministries. The City is authorized pursuant to Sec. 21-19-65 of the Mississippi Code of 1972, as amended, for matching funds for social and community service programs and the City is matching these funds. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson I. ID-15-1194 Approve request from The Exchange Club of Vicksburg Child and Parent Center, Inc. for allocation of matching funds in the amount of $10,000.00 pursuant to Section 21-19-65 of the Mississippi Code Attachments: CAP Center Allocation On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve allocation of funds in the amount of $10,000.00 to The Exchange Club of Vicksburg Child and Parent Center. The City is authorized pursuant to Sec. 21-19-65 of the Mississippi Code of 1972, as amended, for matching funds for social and community service programs and the City is matching these funds. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson J. ID-15-1195 Approve request from Central Mississippi Prevention Services, Inc. for allocation of matching funds in the amount of $13,668.80 + $6,171.66 = $19,840.46 pursuant to section 21-19-65 of the Mississippi Code Attachments: Central MS Prevention Allocation On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve allocation of funds in the amount of $13,688.80 + $6,171.66 = $19,840.46 to Central Mississippi Prevention Services, Inc. The City is authorized pursuant to Sec. 21-19-65 of the Mississippi Code of 1972, as amended, for matching funds for social and community service programs and the City is matching these funds. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson K. ID-15-1207 Approve request from Vicksburg Church of Christ (Holiness) USA to block 5th North beside church to host its Annual Holy-Ween Celebration on Wednesday, October 28, 2015, from 6:30 p.m. to 8:00 p.m. City of Vicksburg Page 3 Printed on 1/28/2016 Board of Mayor and Aldermen Minutes - Final October 19, 2015 Attachments: Holy-Ween Celebration On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve request from Vicksburg Church of Christ (Holiness) USA to block 5th North beside church to host its Annual Holy-Ween Celebration on Wednesday, October 28, 2015, from 6:30 p.m. to 8:00 p.m. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Policy Issues: A. ID-15-1206 Adopt Revised Vicksburg Police Department Policies and Procedures: 1. Internal Investigations/Internal Affairs Division Policy Number 2.08 2. Electronic Control Devices Policy Number 5.05 Attachments: Policy No. 2.08 Policy No. 5.05 On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to adopt Revised Vicksburg Police Department Policies and Procedures: 1. Internal Investigations/Internal Affairs Division Policy Number 2.08; 2. Electronic Control Devices Policy Number 5.05. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson B. ID-15-1202 Adopt City of Vicksburg Police Department Time Clock and City Identification Policy Attachments: Police Dept. Timeclock Policy On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to adopt the City of Vicksburg Police Department Time Clock and City Identification Policy. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Ordinances: C. ID-15-1198 Accept Petition of F&W Corporation to Close and Vacate Lucius, AKA Lucas, Avenue and Any Adjoining Public Right-of-Way Attachments: Petition Lucius Avenue On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to accept the Petition of F&W Corporation to Close and Vacate Lucius, AKA Lucas, Avenue and Any Adjoining Public Right-of-Way. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson D. ID-15-1199 Adopt an Ordinance Closing and Vacating Lucius, AKA Lucas, Avenue and Any Adjoining Public Right-of-Way Attachments: Ordinance Lucius Avenue On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to adopt an Ordinance Closing and Vacating Lucius, AKA Lucas, Avenue and Any Adjoining Public Right-of-Way. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Enactment No: ORD 2016-001 Contracts: E. ID-15-1197 Authorize Mayor to execute Interlocal Agreement for Emergency Services Attachments: Interlocal Agreement Emergency Svcs. On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to authorize the Mayor to execute Interlocal City of Vicksburg Page 4 Printed on 1/28/2016 Board of Mayor and Aldermen Minutes - Final October 19, 2015 Agreement for Emergency Services. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson F. ID-15-1204 Authorize Mayor to execute Consulting Agreement with CDM Smith for Water Treatment Plant (RFP) [Blue Ink] Attachments: CDM Smith Agreement On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to authorize the Mayor to execute Consulting Agreement with CDM Smith for Water Treatment Plant (RFP). The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson G. ID-15-1205 Authorize Mayor to execute contract with Central Asphalt Company, Inc. for Asphalt Paving for the 2015 Street Resurfacing Project South Ward Attachments: Contract South Ward Paving Project On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to authorize the Mayor to execute contract with Central Asphalt Company, Inc. for Asphalt Paving for the 2015 Street Resurfacing Project South Ward. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson H. ID-15-1214 Authorize Mayor to execute Consulting Agreement with JCI Holdings, LLC for Vicksburg Sports Complex Attachments: JCI This Item was removed from the Agenda at the beginning of the Board Meeting. Docket of Claims: I. ID-15-1212 Approve Claims Docket The City Clerk presented the Docket of Claims numbering 129136 through 129146. On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve Claims Docket. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson J. ID-15-1251 Adopt Resolution requesting the MS Wireless Commission to Authorize the City to Proceed with the Radio System and be Added to the MSWIN System On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to adopt Resolution requesting the MS Wireless Commission to Authorize the City to Proceed with the Radio System and be Added to the MSWIN System . The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Enactment No: RES 2016-078 Executive Session: Alderman Thompson moved the Mayor and Aldermen go into a closed meeting to determine if the Board should go into executive session. The motion was seconded by Alderman Mayfield. Voting aye, Mayor Flaggs, Alderman Thompson, Alderman Mayfield. None voting nay, the motion was unanimously adopted. The Mayor and Aldermen discussed whether or not they should go into executive session. Alderman Thompson moved to go into executive session to discuss Personnel Action Forms for New Hire in the Building Maintenance Department (1); Promotion in the Sewer Department (1); Pay Adjustment in the Police Department (1); Status Change/Pay Adjustments in the City Court (2); Retirement City of Vicksburg Page 5 Printed on 1/28/2016 Board of Mayor and Aldermen Minutes - Final October 19, 2015 in the Building Maintenance Department (1); Termination in the Fire Department (1), Police Department (1); Permission to Post for Laborer in the Gas Plant (1); Permission to Post for Laborer in the Sewer Department (1); Permission to Post for Crossing Guard in the Police Department (1). The motion was seconded by Alderman Mayfield, and upon vote being taken, the following voting aye: Mayor Flaggs, Alderman Thompson, Alderman Mayfield. The motion was adopted unanimously. The Mayor and Aldermen announced they would go into executive session to discuss Personnel Action Forms for New Hire in the Building Maintenance Department (1); Promotion in the Sewer Department (1); Pay Adjustment in the Police Department (1); Status Change/Pay Adjustments in the City Court (2); Retirement in the Building Maintenance Department (1); Termination in the Fire Department (1), Police Department (1); Permission to Post for Laborer in the Gas Plant (1); Permission to Post for Laborer in the Sewer Department (1); Permission to Post for Crossing Guard in the Police Department (1). The Mayor and Aldermen are now in executive session. Those present at the executive session were Mayor Flaggs, Alderman Thompson, Alderman Mayfield, Nancy Thomas - City Attorney, Walter W. Osborne, Jr. - City Clerk, Walterine Langford - Human Resource Director, Tasha W. Jordan - Deputy City Clerk, Brian Boykins - Mayor’s Administrative Assistant, Danitta Reed - Southward's Administrative Assistant. Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Personnel Matters: A. ID-15-1215 New Hire - Building Maintenance Department (1) On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve New Hire for Custodian at $8.50 per hour in the Building Maintenance Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson B. ID-15-1216 Promotion - Sewer Department (1) On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve Promotion for Laborer at $8.00 per hour to Foreman at $9.00 per hour in the Sewer Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson C. ID-15-1217 Pay Adjustment - Police Department (1) On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve Pay Adjustment for an Investigator from $20.29 per hour to $20.79 per hour in the Police Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson D. ID-15-1218 Status Change/Pay Adjustments - City Court (2) This Item was removed from the Agenda at the beginning of the Board Meeting. E. ID-15-1226 Retirement - Building Maintenance Department (1) On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to accept the Retirement from a Custodian in the Building Maintenance Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson F. ID-15-1219 Termination - Fire Department (1) On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve the Termination of a Probationary Firefighter in the Fire Department for not meeting the requirements of his probation. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson City of Vicksburg Page 6 Printed on 1/28/2016 Board of Mayor and Aldermen Minutes - Final October 19, 2015 G. ID-15-1220 Termination - Police Department (1) On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve Termination for a Crossing Guard in the Police Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson H. ID-15-1221 Permission to Post - Laborer - Gas Plant (1) On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve Request to Post for Laborer in the Gas Plant. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson I. ID-15-1222 Permission to Post - Laborer - Sewer Department (1) On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve Request to Post for Laborer in the Sewer Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson J. ID-15-1223 Permission to Post - Crossing Guard - Police Department (1) On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve Request to Post for Crossing Guard in the Police Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson J.2 ID-15-1253 Corrected Action Form - Gas Department (1) On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to correct Action Form from October 09, 2015 for Foreman twenty (20) day suspension. The correct Action Form should be for twenty (20) day Suspension and be placed on six (6) month Probation in the Gas Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Litigation Matters: K. ID-15-1208 Litigation Matter (1) On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen discussed and approved proposed settlement in Gulf Stream Litigation Matter. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson L. ID-15-1252 Discuss Real Estate Matter On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen discussed a Real Estate Matter involving the connector road from North Frontage to Wisconsin Avenue. A discussion was held. No action was taken. M. ID-16-0040 Come Out of Executive Session and Approve All Items Taken Up in Executive Session On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to Come Out of Executive Session and Approve All Items taken up in Executive Session. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Adjournment On motion of Alderman Mayfield, seconded by Alderman Thompson, and unanimously passed, the Mayor and Aldermen of the City of Vicksburg adjourned City of Vicksburg Page 7 Printed on 1/28/2016 Board of Mayor and Aldermen Minutes - Final October 19, 2015 to meet 10 o’clock a.m., Friday, October 23, 2015, to take up and act upon any and all matters that may come before the Board. MAYOR ATTEST: CITY CLERK Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson City of Vicksburg Page 8 Printed on 1/28/2016