Board of Mayor and Aldermen

1415 Walnut Street City of Vicksburg Vicksburg, MS 39180 Minutes - Final Board of Mayor and Aldermen George Flaggs Jr., Mayor Michael A. Mayfield Sr., Alderman Willis T. Thompson, Alderman Friday, October 9, 2015 10:00 AM City Hall Annex Board Room 1. Invocation, Pledge of Allegiance and Call to Order Invocation was given by Mayor George Flaggs, Jr. Pledge of Allegiance was led by Alderman Willis T. Thompson 2. Roll Call Present: 3- Mayor George Flaggs Jr. Alderman Michael A. Mayfield Sr. Alderman Willis T. Thompson 3. Board Comments: 4. Adopt Agenda ADD: L.1 Accept Grant Agreement No. P15AP00415 "Vick-Develop Heritage Walking Trail Network" Award from the United States Department of the Interior, National Park Service for Downtown Walking Trails (ID-15-1200) L.2 Accept Recommendation of Stantec to Award Sealed Bid for Northward Paving Project to APAC in the amount of $1,884,161.55 (ID-15-1201) On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to adopt the Agenda as amended. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Routine Agenda: A. ID-15-1183 Award Sealed Proposal for: 1. Exclusive Pouring Rights Attachments: Exclusive Pouring Rights On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to award Sealed Proposal for Exclusive Pouring Rights to The Brown Group Company of Ridgeland, MS . The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson B. ID-15-1172 Southern Cultural Heritage Center Updates Ms. Stacey Massey, of the Southern Cultural Heritage Center came before the Board to inform the public of the upcoming events at the Southern Cultural Heritage Center, for the month of October 2015 and invited the public to attend. The Mayor and Aldermen thanked Ms. Massey for attending the meeting. C. ID-15-1174 Approve request from Triumph Ministries, Inc. for allocation of matching funds in the amount of $10,000.00 pursuant to Section 21-19-65 of the Mississippi Code Attachments: Triumph On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve request from Triumph Ministries, Inc. for allocation of matching funds in the amount of $10,000.00 pursuant to Section 21-19-65 of the Mississippi Code. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson City of Vicksburg Page 1 Printed on 1/28/2016 Board of Mayor and Aldermen Minutes - Final October 9, 2015 D. ID-15-1180 Approve request for sponsorship from Alcorn State University for its 7th Annual Purple and Gold Golf Tournament Attachments: Alcorn Golf Sponsorship Mayor Flaggs stated that purchasing an advertisement from Alcorn State University will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial and other interest of the City of Vicksburg. On motion of Alderman Mayfield, seconded by Alderman Thompson, and unanimously passed, The Mayor and Aldermen of the City of Vicksburg approved the sponsorship ad from the Alcorn State University for its 7th Annual Purple and Gold Golf Tournament in the amount of $100.00. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson E. ID-15-1182 Approve request for sponsorship in bringing the RISE ABOVE Traveling Exhibit to the Vicksburg Tallulah Regional Airport Attachments: Tuskegee Exhibit Mayor Flaggs stated that purchasing an advertisement from Vicksburg Tallulah Regional Airport will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial and other interest of the City of Vicksburg. On motion of Alderman Thompson, seconded by Alderman Mayfield, and unanimously passed, The Mayor and Aldermen of the City of Vicksburg approved the sponsorship from the Vicksburg Tallulah Regional Airport for the RISE ABOVE Traveling Exhibit in the amount of $2,500.00. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson F. ID-15-1190 Approve Amendment No. 1 to Professional Services Agreement with Waggoner Engineering for Utility Relocations for the I-20 South Frontage Road Extension Attachments: Waggoner Engineering (Amendment #1).pdf On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve Amendment No. 1 to Professional Services Agreement with Waggoner Engineering for Utility Relocations for the I-20 South Frontage Road Extension. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson G. ID-15-1175 Adopt Revised Vicksburg Police Department Policy Number 5.02 [Chemical Agents - Oleoresin Capsicum (OC)] Attachments: Policy 5.02 On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to adopt the Revised Vicksburg Police Department Policy Number 5.02 [Chemical Agents - Oleoresin Capsicum (OC)]. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson H. ID-15-1179 Hearing to determine whether or not the properties listed on the Community Development Agenda are a public menace to the public health, safety and welfare of the community Attachments: Special Assessment Victor Gray-Lewis, Director of Community Development, came for a hearing before the Board to discuss and request permission to proceed to cut, clean and demolish the following properties: 1905 Clay Street, PPIN 17817; owned by Henry V. III & Thomas E. Bailey (cut grass / weeds; remove trash & debris) On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor City of Vicksburg Page 2 Printed on 1/28/2016 Board of Mayor and Aldermen Minutes - Final October 9, 2015 and Aldermen voted to declare the foregoing properties not complied to be a public menace to the public health, safety & welfare of the community and authorize the Director of Community Development to proceed to cut, clean and demolish structures with all charges incurred to be assessed against the property owners. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson I. ID-15-1171 Authorize City Clerk to advertise Sealed Proposals for: 1. New Reactor Clarifier - Water Treatment Plant Attachments: Reactor Clarifier On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to authorize the City Clerk to advertise Sealed Proposals for: New Reactor Clarifier - Water Treatment Plant. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson J. ID-15-1177 Authorize City Clerk to advertise Sealed Bids for: 1. Vehicle Accessories On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to authorize the City Clerk to advertise Sealed Bids for: Vehicle Accessories. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson K. ID-15-1178 Approve Municipal Compliance Questionnaire for year ending September 30, 2015 Attachments: Municipal Compliance Questionnaire On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve the Municipal Compliance Questionnaire for year ending September 30, 2015. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson L. ID-15-1176 Approve Invoice Number 1108 from Central Mississippi Planning & Development District, Inc. in the amount of $9,356.00 pursuant to Section 17-19-1 of the Mississippi Code Attachments: CMPDD On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve the Invoice Number 1108 from Central Mississippi Planning & Development District, Inc. in the amount of $9,356.00 pursuant to Section 17-19-1 of the Mississippi Code. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson L.1 ID-15-1200 Accept grant agreement No. P15AP00415 "VICK-Develop Heritage Walking Trail Network" award from the United States Department of the Interior, National Park Service for Downtown Walking Trails On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to accept Grant Agreement No. P15AP00415 "VICK-Develop Heritage Walking Trail Network" Award from the United States Department of the Interior, National Park Service for Downtown Walking Trails. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson L.2 ID-15-1201 Accept Recommendation of Stantec Consulting Ltd. to award sealed bid for North Ward Paving Project to APAC-Mississippi in the amount of $1,884,161.55 On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to accept recommendation of Stantec Consulting Ltd. to award sealed bid for North Ward Paving Project to APAC-Mississippi of Richland, City of Vicksburg Page 3 Printed on 1/28/2016 Board of Mayor and Aldermen Minutes - Final October 9, 2015 MS in the amount of $1,884,161.55 . The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Alderman Mayfield recused himself from the Board Meeting Docket of Claims: M. ID-15-1170 Approve Claims Docket The City Clerk presented the Docket of Claims numbering 128904 through 129135; 805 through 809. Refund checks numbering 9906094 through 9906157. On motion of Mayor Flaggs, seconded by Alderman Thompson, the Mayor and Alderman voted to approve Claims Docket. Voting aye: Mayor Flaggs, Alderman Thompson. None voting nay, the motion was unanimously adopted. Aye: 2- Mayor Flaggs, and Alderman Thompson Recused: 1- Alderman Mayfield Alderman Mayfield returned to the Board Meeting Resolutions: N. ID-15-1181 Adopt Resolution Enhancing and Installing Parks and Playgrounds in the City of Vicksburg, Mississippi Attachments: Resolution (Parks & Playgrounds) On motion of Mayor Flaggs, seconded by Alderman Mayfield, the Mayor and Aldermen voted to adopt Resolution Enhancing and Installing Parks and Playgrounds in the City of Vicksburg, Mississippi. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Enactment No: RES 2016-077 Executive Session: Alderman Thompson moved the Mayor and Aldermen go into a closed meeting to determine if the Board should go into executive session. The motion was seconded by Alderman Mayfield. Voting aye, Mayor Flaggs, Alderman Thompson, Alderman Mayfield. None voting nay, the motion was unanimously adopted. The Mayor and Aldermen discussed whether or not they should go into executive session. Alderman Thompson moved to go into executive session to discuss Personnel Action Forms for New Hire in the Building Maintenance Department (1); Resignation in the Sewer Department (1); Suspension in the Gas Department (1); Termination in the Gas Department (1); Discussion Matter in the Gas Department (1); Permission to Post for Laborer in the Sewer Department (1). The motion was seconded by Alderman Mayfield, and upon vote being taken, the following voting aye: Mayor Flaggs, Alderman Thompson, Alderman Mayfield. The motion was adopted unanimously. The Mayor and Aldermen announced they would go into executive session to discuss Personnel Action Forms for New Hire in the Building Maintenance Department (1); Resignation in the Sewer Department (1); Suspension in the Gas Department (1); Termination in the Gas Department (1); Discussion Matter in the Gas Department (1); Permission to Post for Laborer in the Sewer Department (1). The Mayor and Aldermen are now in executive session. Those present at the executive session were Mayor Flaggs, Alderman Thompson, Alderman Mayfield, Nancy Thomas - City Attorney, Walter W. Osborne, Jr. - City Clerk, Tasha W. Jordan - Deputy City Clerk, Carolyn Butler - Human Resource Associate, Brian Boykins - Mayor’s Administrative Assistant, Danitta Reed - Southward's Administrative Assistant. Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Personnel Matters: City of Vicksburg Page 4 Printed on 1/28/2016 Board of Mayor and Aldermen Minutes - Final October 9, 2015 A. ID-15-1184 New Hire - Building Maintenance Department (1) On motion of Mayor Flaggs, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve New Hire for HVAC Tech at $18.50 per hour in the Building Maintenance Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson B. ID-15-1185 Resignation - Sewer Department (1) On motion of Mayor Flaggs, seconded by Alderman Thompson, the Mayor and Aldermen voted to accept Resignation from a Laborer in the Sewer Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson C. ID-15-1186 Suspension - Gas Department (1) On motion of Mayor Flaggs, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve the Suspension of a Foreman in the Gas Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson D. ID-15-1187 Termination - Gas Department (1) Present: Dane Lovell and Anthony Gaines Nancy Thomas - City Attorney recused herself from the Board Meeting. On motion of Mayor Flaggs, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve Termination for Laborer in the Gas Department. Effective immediately. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson E. ID-15-1188 Discussion Matter - Gas Department (1) On motion of Mayor Flaggs, seconded by Alderman Thompson, the Mayor and Aldermen held a discussion on a request made by the Supervisor in the Gas Department to increase the pay for a Certified Welder to $18.00 per hour. Authorized Human Resource Director to rewrite the job description. F. ID-15-1189 Permission to Post - Laborer - Sewer Department (1) On motion of Mayor Flaggs, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve Request to Post for Laborer in the Sewer Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson ID-15-1451 Come Out of Executive Session and Approve All Items in Executive Session On motion of Mayor Flaggs, seconded by Alderman Thompson, the Mayor and Aldermen voted to Come Out of Executive Session and Approve All Items done in Executive Session. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Adjournment On motion of Alderman Mayfield, seconded by Alderman Thompson, and unanimously passed, the Mayor and Aldermen of the City of Vicksburg adjourned to meet 10 o’clock a.m., Monday, October 19, 2015, to take up and act upon any and all matters that may come before the Board. MAYOR ATTEST: CITY CLERK City of Vicksburg Page 5 Printed on 1/28/2016 Board of Mayor and Aldermen Minutes - Final October 9, 2015 Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson City of Vicksburg Page 6 Printed on 1/28/2016