Board of Mayor and Aldermen

1415 Walnut Street City of Vicksburg Vicksburg, MS 39180 Minutes - Final Board of Mayor and Aldermen George Flaggs Jr., Mayor Michael A. Mayfield Sr., Alderman Willis T. Thompson, Alderman Monday, October 5, 2015 10:00 AM City Hall Annex Board Room 1. Invocation, Pledge of Allegiance and Call to Order Invocation was given by Alderman Willis T. Thompson Pledge of Allegiance was led by Alderman Michael A. Mayfield, Sr. 2. Roll Call Present: 3- Mayor George Flaggs Jr. Alderman Michael A. Mayfield Sr. Alderman Willis T. Thompson 3. Board Comments: 4. Adopt Agenda ADD: Authorize mayor to Execute Change Order No. 1 for Runway 19 Obstruction Removal as recommended by Tom Henderson with Neel-Schaffer, Inc. Authorize Mayor to Execute Change Order No. 1 for Installation of Precision Approach Path Indicator (PAPI) as recommended by Tom Henderson with Neel-Schaffer, Inc. Approve Claims Docket Executive Session: Termination - Gas Department (1) Suspensions - Gas Department (3) On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to adopt the Agenda as amended. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Recognitions: A. ID-15-1158 Employee Anniversaries: 1. 25 years of service: Fire Department - Barry Cole 2. 10 years of service: Right of Way Department - James Butler Mayor Flaggs recognized Barry Cole in the Fire Department; with twenty-five (25) years of service. James Butler in the Right of Way Department, with ten (10) years of service. The Mayor and Aldermen congratulated Barry Cole and James Butler for their years of service with the City of Vicksburg. B. ID-15-1157 Proclamation proclaiming the week of October 4 - 10, 2015 as Fire Prevention Week Attachments: Proclamation Fire Prevention Week Mayor Flaggs proclaimed the week of October 4 - 10, 2015 as Fire Prevention Week Routine Agenda: B. ID-15-1173 Vicksburg Convention Center Updates Ms. Annette Kirklin, of the Vicksburg Convention Center, came before the Board to inform the public of the upcoming events at the Vicksburg Convention Center for the month of October 2015 and invited the public to attend. The Mayor and Aldermen thanked Ms. Kirklin for attending the meeting. C. ID-15-1130 Approve request for radio sponsorship from Lendsi Radio, LLC for City of Vicksburg Page 1 Printed on 12/16/2015 Board of Mayor and Aldermen Minutes - Final October 5, 2015 Vicksburg and Warren Central High School Football Games (October and November) Attachments: Lendsi Radio Mayor Flaggs stated that purchasing an advertisement from Lendsi Radio, LLC for Vicksburg and Warren Central High School Football Games (October and November) will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial and other interest of the City of Vicksburg. On motion of Alderman Mayfield, seconded by Alderman Thompson, and unanimously passed, The Mayor and Aldermen of the City of Vicksburg approved the purchase of radio ads for October and November from Lendsi Radio, LLC for Vicksburg and Warren Central High School Football Games in the amount of $1,180.00. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson A. ID-15-1143 Receive Sealed Bids for: 1. AvGas and Jet-A Fuel Trucks 2. Northward Street Paving Project 3. Vicksburg Airport Terminal Elevator Project On motion of Alderman Mayfield, seconded by Alderman Thompson, the Board proceeded to open bids submitted for furnishing AvGas and Jet-A Fuel Trucks; Northward Street Paving Project and Vicksburg Airport Terminal Elevator Project in accordance with specifications and instructions for bidding on file in the office of City Clerk: Proof of publication of legal advertisements was presented and ordered filed. AVGAS AND JET-A FUEL TRUCKS: No Bids Received NORTHWARD STREET PAVING PROJECT: APAC-MS, INC., P.O. Box 24508; Jackson, MS 39225 C.O.R. #98 5% Bid Bond: Yes Total Bid: $1,884,161.55 CENTRAL ASPHALT CO., INC., 1208 National Street; Vicksburg, MS 39180 C.O.R. #11293-MC 5% Bid Bond: Yes Total Bid: $1,960,055.99 VICKSBURG AIRPORT TERMINAL ELEVATOR PROJECT: DAVID SMITH CONSTRUCTION, INC., P.O. Box 91; Inverness, MS 38753 C.O.R. #09237-MC 5% Bid Bond: Yes Base Bid: $245,000.00 Alt. No. 1: $112,000.00 HEMPHILL CONSTRUCTION COMPANY, P.O. Drawer 879; Florence, MS 39073 C.O.R. #02449-MC 5% Bid Bond: Yes Base Bid: $203,500.00 Alt. No 1: $62,600.00 On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to accept and refer the foregoing bids to the Purchasing Department and Various Departments for review and recommendation back to the Board for award. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson D. ID-15-1155 Accept/Authorize Mayor to execute FY16 TRIAD grant funding from the MS Leadership Council on Aging for "Keeping Seniors Safe at Home and On-the-Go" [Blue Ink] Attachments: TRIAD Grant On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to accept / authorize Mayor to execute FY16 TRIAD Grant Funding from the MS Leadership Council on Aging for "Keeping Seniors Safe at City of Vicksburg Page 2 Printed on 12/16/2015 Board of Mayor and Aldermen Minutes - Final October 5, 2015 Home and ON-the-Go". The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson E. ID-15-1156 Accept Grant Award for FY15 Edward Byrne Memorial Justice Assistance Grant (JAG) and Authorize Mayor to Execute accompanying EEOP Certification Form [Blue Ink] Attachments: JAG Award On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to accept Grant Award for FY15 Edward Byrne Memorial Justice Assistance Grant (JAG) and Authorize Mayor to Execute accompanying EEOP Certification Form. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson F. ID-15-1169 Authorize use of City of Vicksburg Shuttle Bus on October 6, 2015 for city building tour On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to authorize the use of City of Vicksburg Shuttle Bus on October 6, 2015 for city building tour. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson G. ID-15-1129 Approve Application of Ambetter from Magnolia Health for Complimentary Use of City Auditorium on January 9, 2016, from 10:00 a.m. - 4:00 p.m. for an Affordable Care Act Education and Enrollment Event Attachments: Ambetter Comp Use On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to table Application of Ambetter from Magnolia Health for Complimentary Use of City Auditorium on January 9, 2016, from 10:00 a.m. - 4:00 p.m. for an Affordable Care Act Education and Enrollment Event. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson H. ID-15-1152 Approve request from Vicksburg Police Department to establish Petty Cash Fund in the name of Walter L. Armstrong, Chief of Police in the amount of $3,500.00 Attachments: Petty Cash On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve request from Vicksburg Police Department to establish Petty Cash Fund in the name of Walter L. Armstrong, Chief of Police in the amount of $3,500.00. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson I. ID-15-1144 Approve request for advertisement from Bluffs and Bayous Magazine for twelve months for a total amount of $3,870.00: 1. First 6 months 1/6 page horizontal ad in the amount of $1,350.00 2. Remaining 6 months 1/3 page horizontal ad in the amount of $2,520.00 Attachments: Bluffs & Bayous Mayor Flaggs stated that purchasing an advertisement from Bluffs and Bayous Magazine will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial and other interest of the City of Vicksburg. On motion of Alderman Thompson, seconded by Alderman Mayfield, and unanimously passed, The Mayor and Aldermen of the City of Vicksburg approved the purchase of a full year advertisement from Bluffs and Bayous in the amount of $3,870.00. The first 6 months 1/6 page horizontal ad in the amount of $1,350.00; 2. Remaining 6 months 1/3 page horizontal ad in the amount of City of Vicksburg Page 3 Printed on 12/16/2015 Board of Mayor and Aldermen Minutes - Final October 5, 2015 $2,520.00. From the Mayor's discretionary fund. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson J. ID-15-1154 Approve request for sponsorship from The National Alliance on Mental Illness (NAMI) Attachments: NAMI Ad Mayor Flaggs stated that purchasing an advertisement from The National Alliance on Mental Illness (NAMI) will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial and other interest of the City of Vicksburg. On motion of Mayor Flaggs, seconded by Alderman Thompson, and unanimously passed, The Mayor and Aldermen of the City of Vicksburg approved the sponsorship for The National Alliance on Mental Illness (NAMI) in the amount of $500.00. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson K. ID-15-1153 Accept Letters for cost of cutting and cleaning lots and Adopt Resolution to Establish Special Assessment for the following properties: 1. 29 Scenic Drive, PPIN 23115; owned by State of Mississippi 2. 39 Scenic Drive, PPIN 14292; owned by Edgar & Rosie Lee Gibson 3. 2518 Franklin Street, PPIN 16807; owned by Josie Greer et al 4. 1611 Martin Luther King Blvd., PPIN 19165; owned by Leonard H. Jones 5. Lane Street, PPIN 15370; owned by Larry D. Minor et al c/o Larry Minor 6. 600 Depot Street, PPIN 15494; owned by Moak Petroleum Products, Inc. 7. 1428 Howard, PPIN 17946; owned by State of Mississippi 8. 1545 Marcus Street, PPIN 13848; owned by State of Mississippi 9. 1611 South Street, PPIN 17894; owned by State of Mississippi Attachments: Special Assessment 2 The Letters (Statements) and Resolutions on the following properties were presented to the Board: 1. 29 Scenic Drive, PPIN 23115; owned by State of Mississippi 2. 39 Scenic Drive, PPIN 14292; owned by Edgar & Rosie Lee Gibson 3. 2518 Franklin Street, PPIN 16807; owned by Josie Greer et al 4. 1611 Martin Luther King Blvd., PPIN 19165; owned by Leonard H. Jones 5. Lane Street, PPIN 15370; owned by Larry D. Minor et al c/o Larry Minor 6. 600 Depot Street, PPIN 15494; owned by Moak Petroleum Products, Inc. 7. 1428 Howard, PPIN 17946; owned by State of Mississippi 8. 1545 Marcus Street, PPIN 13848; owned by State of Mississippi 9. 1611 South Street, PPIN 17894; owned by State of Mississippi On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to accept the foregoing Letters (Statements) for cost of cutting and cleaning lots and Adopt the following Resolutions establishing Special Assessments. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson L. ID-15-1146 Hearing to determine whether or not the properties listed on the Community Development Agenda are a public menace to the public health, safety, and welfare of the community Attachments: Special Assessment Victor Gray-Lewis, Director of Community Development came for a hearing before the Board to discuss and request permission to proceed to cut, clean and demolish the following properties: 2104 Baker Street, PPIN 4927; owned by Bar Investments LLC. (cut grass / weeds; remove trash & debris) City of Vicksburg Page 4 Printed on 12/16/2015 Board of Mayor and Aldermen Minutes - Final October 5, 2015 1703 Lane Street, PPIN 15557; owned by Robert & Marilyn Patterson (cut grass / weeds; remove trash & debris) On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to declare the foregoing properties not complied to be a public menace to the public health, safety & welfare of the community and authorize the Director of Community Development to proceed to cut, clean and demolish structures with all charges incurred to be assessed against the property owners. Along with the following actions: 2104 Baker Street, PPIN 4927; owned by Bar Investments LLC. (cut grass / weeds; remove trash & debris) granted 30 day extension The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Contracts: M. ID-15-1168 Authorize Mayor to execute Agreement with nCourt Attachments: nCourt On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to authorize Mayor to execute Agreement with nCourt. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson M.1 ID-15-1425 Authorize Mayor to Execute Change Order No. 1 for Runway 19 Obstruction Removal as recommended by Tom Henderson with Neel-Schaffer, Inc. On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to authorize the Mayor to Execute Change Order No. 1 for Runway 19 Obstruction Removal as recommended by Tom Henderson with Neel-Schaffer, Inc. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson M.2 ID-15-1426 Authorized Mayor to Execute Change Order No. 1 for Installation of Precision Approach Path Indicator (PAPI) as recommended by Tom Henderson with Neel-Schaffer, Inc. On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to authorize the Mayor to Execute Change Order No. 1 for Installation of Precision Approach Path Indicator (PAPI) as recommended by Tom Henderson with Neel-Schaffer, Inc. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson N. ID-15-1427 Approve Claims Docket The City Clerk presented the Docket of Claims numbering 128895 through 128903. On motion of Alderman Mayfield, seconded by Thompson, the Mayor and Aldermen voted to approve Claims Docket. Voting aye: Mayor Flaggs, Alderman Thompson, Alderman Mayfield. None voting nay, the motion was unanimously adopted. Executive Session: Alderman Thompson moved the Mayor and Aldermen go into a closed meeting to determine if the Board should go into executive session. The motion was seconded by Alderman Mayfield. Voting aye, Mayor Flaggs, Alderman Thompson, Alderman Mayfield. None voting nay, the motion was unanimously adopted. The Mayor and Aldermen discussed whether or not they should go into executive session. Alderman Thompson moved to go into executive session to discuss Personnel Action Forms for Longevity Pay in the Right of Way Department (1); New Hire in the Street Department (1); Department Transfer in the City Court (1); Pay Adjustment in the Fire Department (1), Police Department (4), Administration Department (1); Retro Pay Adjustment in the Administration / Mayor's Office (1); Suspension in the Street Department (1); Discussion in the Gas Department (1). The motion was seconded by Alderman Mayfield and upon vote being taken, the City of Vicksburg Page 5 Printed on 12/16/2015 Board of Mayor and Aldermen Minutes - Final October 5, 2015 following voting aye: Mayor Flaggs, Alderman Thompson, Alderman Mayfield. The motion was adopted unanimously. The Mayor and Aldermen announced they would go into executive session to discuss Personnel Action Forms for Longevity Pay in the Right of Way Department (1); New Hire in the Street Department (1); Department Transfer in the City Court (1); Pay Adjustment in the Fire Department (1), Police Department (4), Administration Department (1); Retro Pay Adjustment in the Administration / Mayor's Office (1); Suspension in the Street Department (1); Discussion in the Gas Department (1). The Mayor and Aldermen are now in executive session. Those present at the executive session were Mayor Flaggs, Alderman Thompson, Alderman Mayfield, Nancy Thomas - City Attorney, Walter W. Osborne, Jr. - City Clerk, Walterine Langford - Human Resource Director, Tasha W. Jordan - Deputy City Clerk, Danitta Reed - Southward's Administrative Assistant. Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Personnel Matters: A. ID-15-1159 Longevity - Right of Way Department (1) On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve Longevity Pay for Equipment Operator from $9.69 per hour to $9.77 per hour in the Right of Way Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson B. ID-15-1160 New Hire - Street Department (1) On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve New Hire for Truck Driver at $10.00 per hour in the Street Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson C. ID-15-1161 Department Transfer - City Court (1) On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve Department Transfer for Front Desk Clerk at $9.67 per hour to Deputy Court Clerk in City Court (1). The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson D. ID-15-1162 Pay Adjustment - Fire Department (1) On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve Pay Adjustment for Captain V at $14.04 per hour to $14.30 per hour in the Fire Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson E. ID-15-1163 Pay Adjustments - Police Department (4) On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve Pay Adjustments for Police Officer from $13.85 per hour to $14.05 per hour, Police Officer from $15.20 per hour to $15.40 per hour, Police Officer from $15.20 per hour to $15.40 per hour, Assistant Commander, CID (Lieutenant) from $26.94 per hour to $27.14 per hour in the Police Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson F. ID-15-1164 Pay Adjustment - Administration (1) On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve Pay Adjustment for Administrative Assistant from $11.42 per hour to $14.42 per hour in the Mayor's Office. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson G. ID-15-1165 Retro Pay Adjustment - Administration/Mayors Office (1) City of Vicksburg Page 6 Printed on 12/16/2015 Board of Mayor and Aldermen Minutes - Final October 5, 2015 On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve Retro Pay Adjustment for Administrative Assistant in the Administration/Mayor's Office for hours worked between September 01, 2015 - September 15, 2015, due to not being paid at the correct hourly rate of pay. Total regular hours worked 31 X $3.00 = $93.00. Total retro due $93.00. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson H. ID-15-1166 Suspension - Street Department (1) On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve Suspension of Concrete Finisher for three (3) days for violating the City of Vicksburg's Attendance Policy in the Street Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson I. ID-15-1167 Discuss - Personnel Matter - Gas Department (1) J. ID-15-1428 Termination - Gas Department On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen agreed to take no action on Terminating a Service Man in the Gas Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson K. ID-15-1429 Suspensions - Gas Department On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve Suspension of a Service Man for one (1) day, for misuse of city time. Suspend Serviceman for thirty (30) days plus six (6) month probation, for misuse of city vehicle for the second time. Suspend Serviceman for ten (10) days, for misuse of city vehicle, all in the Gas Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson L. ID-15-1436 Come out of Executive Session and Approve All Items Taken Up in Executive Session On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to come out of Executive Session and Approve All Items Taken Up in Executive Session. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Adjournment On motion of Alderman Mayfield, seconded by Alderman Thompson, and unanimously passed, the Mayor and Aldermen of the City of Vicksburg adjourned to meet 10 o’clock a.m., Friday, October 09, 2015, to take up and act upon any and all matters that may come before the Board. MAYOR ATTEST: CITY CLERK Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson City of Vicksburg Page 7 Printed on 12/16/2015