Board of Mayor and Aldermen

1415 Walnut Street City of Vicksburg Vicksburg, MS 39180 Minutes - Final Board of Mayor and Aldermen George Flaggs Jr., Mayor Michael A. Mayfield Sr., Alderman Willis T. Thompson, Alderman Wednesday, November 25, 2015 10:00 AM City Hall Annex Board Room 1. Invocation, Pledge of Allegiance and Call to Order Invocation was given by John W. Carroll, Sr. Pledge of Allegiance was led by Alderman Michael A. Mayfield, Sr. 2. Roll Call Present: 3- Mayor George Flaggs Jr. Alderman Michael A. Mayfield Sr. Alderman Willis T. Thompson 3. Board Comments: 4. Adopt Agenda DELETE: D. Adopt Resolution Approving P25 Public Safety Radio System (MSWIN Addition) Interlocal Agreement N. Authorize mayor to execute Contract with Motorola, Inc. for Communications System Agreement MSWIN System Addition ADD: Executive Session: Personnel Matter Permission to Post - Traffic maintenance Specialist - Traffic Department On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to adopt the Agenda as amended. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Recognitions: A. ID-15-1372 Employee Anniversaries: 1. 5 years of service: Community Development - Angela Turner Mayor Flaggs recognized Angela Turner in Community Development,with five (5) years of service. The Mayor and Aldermen congratulated Angela Turner for her years of service with the City of Vicksburg. Routine Agenda: E. ID-15-1368 Adopt Resolution to Change the Name of a Portion of a City Street, Currently Baldwin Ferry Road, to Rosa A. Temple Drive Attachments: Rosa A. Temple (Resolution) On motion of Mayor Flaggs, seconded by Alderman Mayfield, the Mayor and Aldermen voted to adopt Resolution to Change the Name of a Portion of a City Street, Currently Baldwin Ferry Road, to Rosa A. Temple Drive. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Enactment No: RES 2016-084 Ordinances: A. ID-15-1362 Receive Sealed Bids for: 1. Air Compressors 2. Asphalt City of Vicksburg Page 1 Printed on 2/11/2016 Board of Mayor and Aldermen Minutes - Final November 25, 2015 3. AvGas/Jet-A Refueler Trucks 4. Backhoe Loaders 5. Concrete 6. Mini Excavator 7. Service Uniforms On motion of Alderman Mayfield, seconded by Alderman Thompson, the Board proceeded to open bids submitted for furnishing Air Compressors; Asphalt; AvGas/Jet-A Refueler Trucks; Backhoe Loaders; Concrete; Mini Excavator & Service Uniforms, in accordance with specifications and instructions for bidding on file in the office of City Clerk: Proof of publication of legal advertisements was presented and ordered filed. AIR COMPRESSORS: DEVINEY EQUIPMENT, P.O. Box 7179; Jackson, MS 39282 Unit Price: $17,455.00 Total Price: $34,910.00 HERTZ EQUIPMENT RENTAL CORPORATION, 27500 Riverview Center Blvd.; Bonita Springs, FL 34134 Unit Price: $19,064.00 Total Price: $38,128.00 PUCKETT RENTS, 406 Hwy 49 South; Richland, MS 39218 Unit Price: $17,950.00 Total Price: $35,900.00 Bid Packet 2nd sheet not signed JWH EQUIPMENT LLC, 1101 Highway 80 West; Jackson, MS 39204 Unit Price: $19,400.00 Total Price: $38,800.00 UNITED RENTALS, 2720 Hwy 61 North; Vicksburg, MS 39180 Unit Price: $19,768.00 Total Price: $39,536.00 ASPHALT: DICKERSON & BOWEN INC., P.O. Box 1008; Brookhaven, MS 39602 The Purchasing Director stated there are multiple line items and with permission of the Board the bids be made available for review immediately following the Board Meeting rather than reading them aloud at this time. APAC-MISSISSIPPI, INC., P.O. Box 24508; Jackson, MS 39110 The Purchasing Director stated there are multiple line items and with permission of the Board the bids be made available for review immediately following the Board Meeting rather than reading them aloud at this time. AVGAS / JET-A REFUELER TRUCKS: EASTERN AVIATION FUELS, 1120 C.R. 425; Ripley, MS 38663 BID REJECTED BACKHOE LOADER: DEEP SOUTH JCB, 340 Airport Road; Jackson, MS 39208 BID REJECTED JWH EQUIPMENT LLC, 1101 Highway 80 West; Jackson, MS 39204 Unit Price: $98,350.00 Total Price: $196,700.00 PUCKETT RENTS, 406 Hwy 49 South; Richland, MS 39218 NO BID STRIBLING EQUIPMENT, LLC, P.O. Box 6038; Jackson, MS 39288 Unit Price: $106,900.00 Total Price: $213,800.00 DEVINEY EQUIPMENT, P.O. Box 7179; Jackson, MS 39282 Unit Price: $117,750.00 Total Price: $223,500.00 CONCRETE: VICKSBURG READY MIX (Delta Industries), 1730 Hwy 80 West; Vicksburg, MS 39180 The Purchasing Director stated there are multiple line items and with permission of the Board the bids be made available for review immediately following the Board Meeting rather than reading them aloud at this time. MINI - EXCAVATOR: SCOTT EQUIPMENT, 3860 I-55 South; Jackson, MS 39212 BID REJECTED City of Vicksburg Page 2 Printed on 2/11/2016 Board of Mayor and Aldermen Minutes - Final November 25, 2015 DEVINEY EQUIPMENT, P.O. Box 7179; Jackson, MS 39282 Total Price: $70,654.00 PUCKETT RENTS, 406 Hwy 49 South; Richland, MS 39218 Total Price: $73,850.00 2nd page not signed JWH EQUIPMENT LLC, 1101 Highway 80 West; Jackson, MS 39204 Total Price: $165,675.00 STRIBLING EQUIPMENT, LLC, P.O. Box 6038; Jackson, MS 39288 Total Price: $69,498.00 SERVICE UNIFORMS: FASHIONS,K INC., 721 Harris Street ; Jackson, MS 39205 The Purchasing Director stated there are multiple line items and with permission of the Board the bids be made available for review immediately following the Board Meeting rather than reading them aloud at this time. MS INDUSTRIES FOR THE BLIND, 2501 North West Street; jackson, MS 39296 The Purchasing Director stated there are multiple line items and with permission of the Board the bids be made available for review immediately following the Board Meeting rather than reading them aloud at this time. On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to accept and refer the foregoing bids to the Purchasing Department and Various Departments for review and recommendation back to the Board for award. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson B. ID-15-1370 Award Sealed Bid for: 1. Vehicle Accessories On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to award Sealed Bid for Vehicle Accessories to Fleet Safety Equipment, Inc. of Pell City, AL and Barney's Police Supplies, of Lafayette, LA. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson C. ID-15-1340 Approve the following requests from Main Street: 1. Permission to spend no more than $2,000.00 for promotional items for Old Fashioned Christmas Open House 2. Permission to spend no more than $2,000.00 for promotional items ("White Lights") to decorate the trees in Downtown Vicksburg Attachments: Main Street On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve the following requests from Main Street: 1. Permission to spend no more than $2,000.00 for promotional items for Old Fashioned Christmas Open House; 2. Permission to spend no more than $2,000.00 for promotional items ("White Lights") to decorate the trees in Downtown Vicksburg. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson D. ID-15-1342 Approve request from Parks & Recreation to hold a memorial tennis mixer in honor of Beverly O'Neil at Halls Ferry Park Tennis Facility on December 6, 2015 and purchase concession items not to exceed $300.00 Attachments: Tennis Mixer On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve the request from Parks & Recreation to hold a memorial tennis mixer in honor of Beverly O'Neil at Halls Ferry Park Tennis Facility on December 6, 2015 and purchase concession items not to exceed $300.00. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson City of Vicksburg Page 3 Printed on 2/11/2016 Board of Mayor and Aldermen Minutes - Final November 25, 2015 E. ID-15-1343 Approve request for permission from Lasting Mpressions and Playland, Inc. to place inflatables on city property located at the River Stage Plaza and the Farmers Market area immediately after Breakfast with Santa on Saturday, December 5, 2015 Attachments: Lasting Mpressions On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve the request for permission from Lasting Mpressions and Playland, Inc. to place inflatables on city property located at the River Stage Plaza and the Farmers Market area immediately after Breakfast with Santa on Saturday, December 5, 2015. Approval is contingent upon proof of insurance. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson F. ID-15-1360 Approve application from Vicksburg Warren School District for Complimentary Use of Vicksburg City Auditorium: 1. Reading Fair: January 11-12, 2016 2. Science Fair: February 22-24, 2016 3. Honor Choir Performance: March 16-17, 2016 Attachments: VWSD Comp Use On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve Applications from Vicksburg Warren School District for Complimentary Use of Vicksburg City Auditorium: 1. Reading Fair: January 11-12, 2016; 2. Science Fair: February 22-24, 2016; 3. Honor Choir Performance: March 16-17, 2016. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson G. ID-15-1351 Adopt Budget Amendments Attachments: Budget Amendments On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to adopt Budget Amendments. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson H. ID-15-1381 Declare property surplus and Authorize items to be offered for sale by Jeff Martin Auctioneers, Inc. on Saturday, December 5, 2015 On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to Declare property surplus and Authorize items to be offered for sale by Jeff Martin Auctioneers, Inc. on Saturday, December 5, 2015. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson I. ID-15-1357 Authorize issuance of requisition number 1601394 in the amount of $6,100.00 to Andritz Separtion for operation and maintenance training at the sludge plant for the Water Treatment Plant (Sole Source) Attachments: Requisition 1601394 On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to authorize the issuance of requisition number 1601394 in the amount of $6,100.00 to Andritz Separtion for operation and maintenance training at the sludge plant for the Water Treatment Plant (Sole Source). The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson J. ID-15-1341 Hearing to determine whether or not the properties listed on the Community Development agenda are a public menace to the public health, safety and welfare of the community Attachments: Special Assessment City of Vicksburg Page 4 Printed on 2/11/2016 Board of Mayor and Aldermen Minutes - Final November 25, 2015 Victor Gray-Lewis, Director of Community Development, came for a hearing before the Board to discuss and request permission to proceed to cut, clean and demolish the following properties: 2021 Military Avenue, PPIN 04931; owned by Martha Ann Rand (cut grass/weeds; remove trash & debris) 712 Speed Street, PPIN 15257; owned by Juanita Yates (cut grass/weeds; remove trash & debris On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to declare the foregoing properties not complied to be a public menace to the public health, safety & welfare of the community and authorize the Director of Community Development to proceed to cut, clean and demolish structures with all charges incurred to be assessed against the property owners. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson K. ID-15-1359 Approve request for advertisement from The Magnolia Crappie Club for a 1/2 page ad in the amount of $500.00 Attachments: Crappie Club Ad Mayor Flaggs stated that purchasing an advertisement from The Magnolia Crappie Club will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial and other interest of the City of Vicksburg. On motion of Alderman Mayfield, seconded by Alderman Thompson, and unanimously passed, The Mayor and Aldermen of the City of Vicksburg approved the purchase of a half page ad from The Magnolia Crappie Club in the amount of $500.00. Funds will be provided from the Mayor's Discretionary Fund. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson L. ID-15-1363 Approve request for advertisement from Delta Business Journal for a 1/4 page color ad in the amount of $225.00 Attachments: Delta Business Journal Mayor Flaggs stated that purchasing an advertisement from Delta Business Journal will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial and other interest of the City of Vicksburg. On motion of Alderman Mayfield, seconded by Alderman Thompson, and unanimously passed, The Mayor and Aldermen of the City of Vicksburg approved the purchase of a quarter page ad from Delta Business Journal in the amount of $225.00. Funds will be provided from the Mayor's Discretionary Fund. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Policy Issues: A. ID-15-1352 Adopt Vicksburg Police Department Policies and Procedures: 1. Photographing or Recording of Officers by the Public- Policy Number 4.37 2. Emergency Call-Out Procedure - Policy Number 6.02 (Revised) 3. Safeguarding Records - Policy Number 7.19 (Revised) 4. Search Warrant Tracking Log - Policy Number 7.22.1 5. Eyewitness Identification - Policy Number 7.23 6. General Radio Communication Procedures - Policy 8.01 (Revised) City of Vicksburg Page 5 Printed on 2/11/2016 Board of Mayor and Aldermen Minutes - Final November 25, 2015 Attachments: Policy 4.37 Policy 6.02 Policy 7.19 Policy 7.22.1 Policy 7.23 Policy 8.01 On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to adopt the Vicksburg Police Department Policies and Procedures: 1. Photographing or Recording of Officers by the Public- Policy Number 4.37; 2. Emergency Call-Out Procedure - Policy Number 6.02 (Revised); 3. Safeguarding Records - Policy Number 7.19 (Revised); 4. Search Warrant Tracking Log - Policy Number 7.22.1; 5. Eyewitness Identification - Policy Number 7.23; 6. General Radio Communication Procedures - Policy 8.01 (Revised). The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Resolutions: B. ID-15-1354 Adopt Resolution Authorizing Preparation and Submittal of an Application to the Mississippi Office of Highway Safety, Division of Public Safety Planning, Under the FY17 Occupant Protection Grant Program (Blue Ink) Attachments: OPG (Resolution) On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to adopt the Resolution Authorizing Preparation and Submittal of an Application to the Mississippi Office of Highway Safety, Division of Public Safety Planning, Under the FY17 Occupant Protection Grant Program (Blue Ink). The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Enactment No: RES 2016-085 C. ID-15-1361 Adopt Resolution Granting Final Approval for Tax Abatement for Golding Brothers Development, LLC at 101 Lee Street (PPIN 32496) Attachments: Tax Abatement Golding Brothers On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to adopt the Resolution Granting Final Approval for Tax Abatement for Golding Brothers Development, LLC at 101 Lee Street (PPIN 32496). The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Enactment No: RES 2016-086 D. ID-15-1367 Adopt Resolution Approving P25 Public Safety Radio System (MSWIN Addition) Interlocal Agreement Removed at the beginning of the Board Meeting. F. ID-15-1358 ADOPT AN ORDINANCE TO AMEND SECTION 4-58. INJURY OF PROPERTY, OF THE CODE OF ORDINANCES OF THE CITY OF VICKSBURG RELATING TO DOGS AND CATS AND TO PROVIDE THAT IT SHALL BE UNLAWFUL FOR DOGS AND CATS TO GO UPON THE PROPERTY OF ANOTHER PERSON AND TO PROVIDE THAT ANY FECAL MATTER LEFT ON PROPERTY OTHER THAN THE OWNER'S PROPERTY SHOULD BE CLEANED UP AND PROPERLY DISCARDED Attachments: Dogs and Cats (Ordinance) On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to ADOPT AN ORDINANCE TO AMEND SECTION 4-58. INJURY OF PROPERTY, OF THE CODE OF ORDINANCES OF THE CITY OF VICKSBURG RELATING TO DOGS AND CATS AND TO PROVIDE THAT IT SHALL BE UNLAWFUL FOR DOGS AND CATS TO GO UPON THE PROPERTY City of Vicksburg Page 6 Printed on 2/11/2016 Board of Mayor and Aldermen Minutes - Final November 25, 2015 OF ANOTHER PERSON AND TO PROVIDE THAT ANY FECAL MATTER LEFT ON PROPERTY OTHER THAN THE OWNER'S PROPERTY SHOULD BE CLEANED UP AND PROPERLY DISCARDED. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Enactment No: ORD 2016-002 Contracts: G. ID-15-1349 Authorize Mayor to execute Change Order #1 and #2 for CDBG Wastewater Treatment Plant Sewer Improvements Project Attachments: Change Order #1 Change Order #2 On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to authorize the Mayor to execute Change Order #1 and #2 for CDBG Wastewater Treatment Plant Sewer Improvements Project. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson H. ID-15-1345 Authorize Mayor to execute Rental Agreement with Unitech for a copier for City Court Attachments: Copier Agreement City Court On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to authorize the Mayor to execute Rental Agreement with Unitech for a copier for City Court. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson I. ID-15-1346 Authorize Mayor to execute Service Agreement with Taylor Power Systems for generator maintenance at the Vicksburg Police Department Attachments: Generator Agreement On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to authorize the Mayor to execute Service Agreement with Taylor Power Systems for generator maintenance at the Vicksburg Police Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson J. ID-15-1355 Accept Grant Award and Special Conditions from Mississippi Office of Homeland Security for FY15 funding (Blue Ink) Attachments: Homeland Security Grant Award On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to accept Grant Award and Special Conditions from Mississippi Office of Homeland Security for FY15 funding (Blue Ink). The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson K. ID-15-1356 Authorize Mayor to execute Cooperative Agreement with Mississippi Office of Homeland Security for FY15 State Homeland Security Grant Program (Blue Ink) Attachments: Cooperative Agreement On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to authorize the Mayor to execute Cooperative Agreement with Mississippi Office of Homeland Security for FY15 State Homeland Security Grant Program (Blue Ink). The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson City of Vicksburg Page 7 Printed on 2/11/2016 Board of Mayor and Aldermen Minutes - Final November 25, 2015 L. ID-15-1365 Ratify acceptance/authorization for EarthCon Consultants, Inc. to prepare an application for FY2016 EPA Brownfields Assessment Grant and Site-Specific Cleanup Grant for the Former Kuhn Memorial State Hospital Attachments: Brownfields Assessment On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to ratify the acceptance / authorization for EarthCon Consultants, Inc. to prepare an application for FY2016 EPA Brownfields Assessment Grant and Site-Specific Cleanup Grant for the Former Kuhn Memorial State Hospital, at no cost to the City. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson M. ID-15-1364 Accept/Authorize Mayor to execute proposal from EarthCon Consultants, Inc. for Phase I Environmental Site Assessment, Asbestos Bulk Sampling, and Lead-Based Paint Sampling of the Former Kuhn Memorial State Hospital Attachments: EarthCon On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to Accept / Authorize Mayor to execute proposal from EarthCon Consultants, Inc. for Phase I Environmental Site Assessment, Asbestos Bulk Sampling, and Lead-Based Paint Sampling of the Former Kuhn Memorial State Hospital. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson N. ID-15-1366 Authorize Mayor to execute Contract with Motorola, Inc. for Communications System Agreement MSWIN System Addition This Agenda Item was tabled at the beginning of the Board Meeting. O. ID-15-1369 Authorize Mayor to execute Settlement Agreement with Mississippi Auction Service, LLC Attachments: Auction On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to authorize the Mayor to execute Settlement Agreement with Mississippi Auction Service, LLC. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson P. ID-15-1371 Authorize Mayor to execute Letter to Give Notice of Termination of contract to IMS Engineers Attachments: IMS Engineers On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to authorize the Mayor to execute Letter to Give Notice of Termination of contract to IMS Engineers for the 592 Waterline Project. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Q. ID-15-1382 Authorize Mayor to execute Interlocal Agreement for the Maintenance of Slopes of Haining Boulevard and Industrial Drive Attachments: Interlocal Agreement On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to authorize the Mayor to execute Interlocal Agreement for the Maintenance of Slopes of Haining Boulevard and Industrial Drive. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Docket of Claims: City of Vicksburg Page 8 Printed on 2/11/2016 Board of Mayor and Aldermen Minutes - Final November 25, 2015 R. ID-15-1348 Approve Bank Letters: 1. Trustmark 2. BancorpSouth Attachments: Trustmark BancorpSouth On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve Bank Letters: 1. Trustmark; 2. BancorpSouth. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson S. ID-15-1344 Approve Reports: 1. City Sexton 2. Privilege License 3. Mayor and Treasure 4. Delinquent Tax Collection 5. Monthly Tax Collection 6. Detail Budget Attachments: City Sexton Privilege License Mayor & Treasure Delinquent Tax The City Sexton presented report of collections, account opening graves, etc. for the month of October 2015 as follows: Riles Funeral Home - $200.00; Dillon Chisley Funeral Home - $1,125.00; Fisher Funeral Home - $75.00; Glenwood Funeral Home - $800.00; Jefferson Funeral Home - $2,655.00; Lakeview Funeral Home - $3,250.00; Miscellaneous - $75.00. The City Clerk presented the Privilege License Report for new businesses for the month of October 2015 The City Clerk presented report of Mayor and Treasure from the Vicksburg Police Department in the amount of $132,966.00 for October 2015 The City Clerk presented the October 2015 Detailed Budget Report for Approval. Attachments: Supporting documentation following minutes The City Clerk presented report of delinquent collections for City taxes from the Warren County Tax Collector for the Month of October 2015 The City Clerk presented report of collections for City taxes from the Warren County Tax Collector for the Month of October 2015 Attachments: Supporting documentation following minutes: On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve the following Reports: City Sexton, Privilege License, Mayor and Treasure, Detail Budget Report, Monthly Tax Collection, Delinquent Tax Collection. The motion was unanimously adopted by the attached vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Alderman Mayfield recused himself from the Board Meeting T. ID-15-1350 Approve Claims Docket The City Clerk presented the Docket of Claims numbering 129567 through 129803. On motion of Alderman Thompson, seconded by Mayor Flaggs, the Mayor and Alderman voted to approve Claims Docket. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs, and Alderman Thompson Recused: 1- Alderman Mayfield City of Vicksburg Page 9 Printed on 2/11/2016 Board of Mayor and Aldermen Minutes - Final November 25, 2015 Alderman Mayfield returned to the Board Meeting Executive Session: Alderman Thompson moved the Mayor and Aldermen go into a closed meeting to determine if the Board should go into executive session. The motion was seconded by Alderman Mayfield. Voting aye, Mayor Flaggs, Alderman Thompson, Alderman Mayfield. None voting nay, the motion was unanimously adopted. The Mayor and Aldermen discussed whether or not they should go into executive session. Alderman Mayfield moved to go into executive session to discuss Personnel Action Forms for Longevity Pay in Community Development (1); New Hires in the Sewer Department (2), Water Maintenance Department (1); Pay Adjustments in Court Services (6), IT Department (1); Promotions in the Traffic Department (2); Resignation in the Fire Department (1); Discussion in the Parks & Recreation Programs (1). The motion was seconded by Alderman Thompson, and upon vote being taken, the following voting aye: Mayor Flaggs, Alderman Thompson, Alderman Mayfield. The motion was adopted unanimously. The Mayor and Aldermen announced they would go into executive session to discuss Personnel Action Forms for Longevity Pay in Community Development (1); New Hires in the Sewer Department (2), Water Maintenance Department (1); Pay Adjustments in Court Services (6), IT Department (1); Promotions in the Traffic Department (2); Resignation in the Fire Department (1); Discussion in the Parks & Recreation Programs (1). The Mayor and Aldermen are now in executive session. Those present at the executive session were Mayor Flaggs, Alderman Thompson, Alderman Mayfield, Nancy Thomas - City Attorney, Tasha W. Jordan - City Clerk, Walterine Langford - Human Resource Director, John W. Carroll, Sr. - City Clerk, Brian Boykins - Mayor’s Administrative Assistant, Danitta Reed - Southward's Administrative Assistant. Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Personnel Matters: H. ID-15-1378 Discussion - Parks & Recreation Programs (1) On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen held a discussion for a Part Time Helper and approved reducing the number of hours per week from 30 to 25 in Parks & Recreation Programs / Jackson Street. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson I. ID-15-1438 Permission to Post - Traffic Maintenance Specialist - Traffic Department (1) On motion of Alderman Mayfield, seconded by Mayor Pro-Tem Thompson, the Mayor Pro-Tem and Alderman voted to approve request to Post for Traffic Maintenance Specialist in the Traffic Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Mayor Flaggs left the Board Meeting A. ID-15-1373 Longevity - Community Development (1) On motion of Alderman Mayfield, seconded by Maqyor Pro-Tem Thompson, the Mayor Pro-Tem and Alderman voted to approve Longevity Pay for Housing Coordinator in the Community Development Department. The motion was adopted unanimously by the following vote: Aye: 2- Alderman Mayfield, and Alderman Thompson B. ID-15-1379 New Hires - Sewer Department (2) On motion of Alderman Mayfield, seconded by Mayor Pro-Tem Thompson, the Mayor Pro-Tem and Alderman voted to approve New Hires for Two (2) Laborers at $7.25 per hour each in the Sewer Department. The motion was adopted unanimously by the following vote: Aye: 2- Alderman Mayfield, and Alderman Thompson City of Vicksburg Page 10 Printed on 2/11/2016 Board of Mayor and Aldermen Minutes - Final November 25, 2015 C. ID-15-1380 New Hire - Water Maintenance Department (1) On motion of Alderman Mayfield, seconded by Mayor Pro-Tem Thompson, the Mayor Pro-Tem and Alderman voted to approve New Hire for Laborer at $7.25 per hour in the Water Maintenance Department. The motion was adopted unanimously by the following vote: Aye: 2- Alderman Mayfield, and Alderman Thompson D. ID-15-1375 Pay Adjustments - Court Services (6) On motion of Alderman Mayfield, seconded by Mayor Pro-Tem Thompson, the Mayor Pro-Tem and Alderman voted to approve Pay Adjustments for Deputy Court Clerk from $10.00 per hour to $11.00 per hour, Deputy Court Clerk from $10.68 per hour to $12.00 per hour, Marquita Connor from $11.19 per hour to $14.50 per hour, Deputy Court Clerk from $14.24 per hour to $16.50 per hour, Deputy Court Clerk from $14.15 per hour to $16.50 per hour, Municipal Court Clerk from $24.99 per hour to $25.99 per hour in Court Services. The motion was adopted unanimously by the following vote: Aye: 2- Alderman Mayfield, and Alderman Thompson E. ID-15-1376 Pay Adjustment - IT (1) On motion of Alderman Mayfield, seconded by Mayor Pro-Tem Thompson, the Mayor Pro-Tem and Alderman voted to approve Pay Adjustment for Computer Technician from $21.51 per hour to $24.51 per hour in the IT Department. The motion was adopted unanimously by the following vote: Aye: 2- Alderman Mayfield, and Alderman Thompson F. ID-15-1374 Promotions - Traffic Department (2) On motion of Alderman Mayfield, seconded by Mayor Pro-Tem Thompson, the Mayor Pro-Tem and Alderman voted to approve Promotions for Traffic Maintenance Specialist at $12.38 per hour to Assistant Traffic Supervisor at $15.00 per hour, Traffic Maintenance Specialist II at $11.19 per hour to Traffic Maintenance I at $13.00 per hour in the Traffic Department. The motion was adopted unanimously by the following vote: Aye: 2- Alderman Mayfield, and Alderman Thompson G. ID-15-1377 Resignation - Fire Department (1) On motion of Alderman Mayfield, seconded by Mayor Pro-Tem Thompson, the Mayor Pro-Tem and Alderman voted to accept the Resignation from a Probationary Firefighter in the Fire Department, effective November 15, 2015. The motion was adopted unanimously by the following vote: Aye: 2- Alderman Mayfield, and Alderman Thompson J. ID-16-0123 Come Out of Executive Session and Approve All Items Taken Up in Executive Session On motion of Alderman Mayfield, seconded by Mayor Pro-Tem Thompson, the Mayor Pro-Tem and Alderman voted to come out of Executive Session and Approve All Items Taken Up in Executive Session. The motion was adopted unanimously by the following vote: Aye: 2- Alderman Mayfield, and Alderman Thompson Adjournment On motion of Alderman Mayfield, seconded by Mayor Pro-Tem Thompson, and unanimously passed, the Mayor Pro-Tem and Alderman of the City of Vicksburg adjourned to meet 10 o’clock a.m., Monday, December 07, 2015, to take up and act upon any and all matters that may come before the Board. MAYOR PRO-TEM ATTEST: CITY CLERK City of Vicksburg Page 11 Printed on 2/11/2016 Board of Mayor and Aldermen Minutes - Final November 25, 2015 Aye: 2- Alderman Mayfield, and Alderman Thompson City of Vicksburg Page 12 Printed on 2/11/2016