Board of Mayor and Aldermen

1415 Walnut Street City of Vicksburg Vicksburg, MS 39180 Minutes - Final-revised Board of Mayor and Aldermen George Flaggs Jr., Mayor Michael A. Mayfield Sr., Alderman Willis T. Thompson, Alderman Tuesday, January 19, 2016 10:00 AM City Hall Annex Board Room 1. Invocation, Pledge of Allegiance and Call to Order Invocation was given by Alderman Michael A. Mayfield, Sr. Pledge of Allegiance was led by Mayor George Flaggs, Jr. 2. Roll Call Present: 3- Mayor George Flaggs Jr. Alderman Michael A. Mayfield Sr. Alderman Willis T. Thompson 3. Board Comments: 4. Adopt Agenda ADD: Adopt Resolution to Delay Implementation of Previous Resolution to Close Fire Station #7 on Washington Street On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to adopt Agenda as amended. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Recognitions: A. ID-16-0060 2015 Tennis Champions: 1. Adrienne Eckstein 2. Lauren Davis Attachments: Tennis The Mayor and Aldermen recognized and congratulated Adrienne Eckstein, a sophomore at St. Aloysius High School, and Lauren Davis, a Junior, at Warren Central High School, as 2015 State Tennis Champions. Routine Agenda: A. ID-16-0054 Receive Crime Statistic Report for December 2015 Attachments: Crime Stats Dec 2015 On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to receive the Crime Statistic Report for December 2015 from the Police Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson B. ID-16-0059 Rescind Approval of Budget Modification No. 3 (October 19, 2014) and Authorize Mayor to execute Budget Modification No. 2 with Mississippi Development Authority for Airport Elevator Project [R-110-374-01-GZ] Attachments: Budget Mod #2 On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to rescind approval of Budget Modification No. 3 (October 19, 2014) and Authorize Mayor to Execute Budget Modification No. 2 with Mississippi Development Authority for Airport Elevator Project [R-110-374-01GZ]. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson City of Vicksburg Page 1 Printed on 3/24/2016 Board of Mayor and Aldermen Minutes - Final-revised January 19, 2016 C. ID-16-0072 Approve additional services (Center of Excellence Specialty) to Blue Cross Blue Shield Contract Attachments: Specialty Services On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve additional services (Center of Excellence Specialty) to Blue Cross Blue Shield Contract. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson D. ID-16-0064 Approve placement of mailbox in new location by Paper Plus On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve placement of mailbox in new location by Paper Plus. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson E. ID-16-0055 Approve Additions to Employee Driving List: 1. Stephen Purvis, Zane Russell, Shaquille Stamps, Michael Miller, Trey 'Michael Miller, Billy Muirhead II, Bradley Lyons - Fire Department 2. Jarvis Baldwin - Animal Control 3. Kenneth Thompson - Sewer Department 4. Stacy Caston, April Howard - Police Department Attachments: Driving List Driving List 2 On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve the following additions to the Employee Driving List: 1. Stephen Purvis, Zane Russell, Shaquille Stamps, Michael Miller, Trey 'Michael Miller, Billy Muirhead II, Bradley Lyons in the Fire Department; 2. Jarvis Baldwin in the Animal Control Department; 3. Kenneth Thompson in the Sewer Department; 4. Stacy Caston, April Howard in the Police Department . The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson F. ID-16-0056 Approve request from Vicksburg Theatre Guild, Inc. for matching funds in the amount of $10,000.00 pursuant to Section 39-15-1 of the Mississippi Code Attachments: VTG Allocation On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve allocation of funds in the amount of $10,000.00 to Vicksburg Theatre Guild, Inc. The City is authorized pursuant to Sec. 39-15-1 of the Mississippi Code of 1972, as amended, to expend matching general fund monies in support of the arts. The City is matching these funds. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson G. ID-16-0057 Approve request for radio advertising from 92.7 The Touch for Black History Month Attachments: Radio Ad Mayor Flaggs stated that purchasing an advertisement from 92.7 The Touch for Black History Month will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial and other interest of the City of Vicksburg. On motion of Alderman Thompson, seconded by Alderman Mayfield, and unanimously passed, The Mayor and Aldermen of the City of Vicksburg approved the purchase of radio ad from 92.7 The Touch for Black History Month in the amount of $475.00. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson H. ID-16-0062 Accept Letters for cost of cutting and cleaning lots and Adopt Resolution to Establish Special Assessment for properties located at: City of Vicksburg Page 2 Printed on 3/24/2016 Board of Mayor and Aldermen Minutes - Final-revised January 19, 2016 1. 125 Stillwater Drive, PPIN 28399; owned by Willie Shaw, Jr. 2. 2006 Military Avenue, PPIN 5064; owned by Keyaun St . Ann 3. 2714 Drummond Street, PPIN 5526; owned by State of Mississippi 4. 924 Meadow Street, PPIN 17242; owned by State of Mississippi 5. 1616 Martin Luther King, PPIN 19191; owned by State of Mississippi 6. Springridge Drive, PPIN 7708; owned by State of Mississippi Attachments: Special Assessment The Letters (Statements) and Resolutions on the following properties were presented to the Board: 1. 125 Stillwater Drive, PPIN 28399; owned by Willie Shaw, Jr. 2. 2006 Military Avenue, PPIN 5064; owned by Keyaun St . Ann 3. 2714 Drummond Street, PPIN 5526; owned by State of Mississippi 4. 924 Meadow Street, PPIN 17242; owned by State of Mississippi 5. 1616 Martin Luther King, PPIN 19191; owned by State of Mississippi 6. Springridge Drive, PPIN 7708; owned by State of Mississippi On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to accept the foregoing Letters (Statements) for cost of cutting and cleaning lots and Adopt the following Resolutions establishing Special Assessments. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson I. ID-16-0145 Adopt Resolution to Delay Implementation of Previous Resolution to Close Fire Station #7 on Washington Street On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to Adopt Resolution to Delay Implementation of Previous Resolution to Close Fire Station #7 on Washington Street. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Enactment No: RES 2016-102 Policy Issues: A. ID-16-0058 Adopt Vicksburg Police Department Policies and Procedures: 1. Body-Worn Cameras - Policy Number 5.07 Attachments: Policy 5.07 On motion of Alderman Thompson, seconded by Mayor Flaggs, the Mayor and Aldermen voted to adopt the Vicksburg Police Department Policies and Procedures for Body-Worn Cameras - Policy Number 5.07. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Contracts: B. ID-16-0063 Authorize Mayor to execute Engineering Services Agreement with EJES, Inc. for the 592 Waterline Project Attachments: EJES On motion of Mayor Flaggs, seconded by Alderman Thompson, the Mayor and Aldermen voted to authorize the Mayor to execute Engineering Services Agreement with EJES, Inc for the 592 Waterline Project. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Executive Session: Alderman Thompson moved the Mayor and Aldermen go into a closed meeting to determine if the Board should go into executive session. The motion was seconded by Alderman Mayfield. Voting aye, Mayor Flaggs, Alderman Thompson, Alderman Mayfield. None voting nay, the motion was unanimously adopted. The Mayor and Aldermen discussed whether or not they should go into executive session. Alderman Thompson moved to go into executive session to discuss City of Vicksburg Page 3 Printed on 3/24/2016 Board of Mayor and Aldermen Minutes - Final-revised January 19, 2016 Personnel Action Forms for Pay Adjustments in the Fire Department (5), Police Department (8), Water Maintenance Department (1), Landscape Department (1); Resignation in the TV23 (1) Discussion in the Street Department (1); Discussion - Blue Cross Blue Shield - Exception to Insurance Contract. The motion was seconded by Alderman Mayfield, and upon vote be taken, the following voting aye: Mayor Flaggs, Alderman Mayfield, Alderman Thompson. The motion was adopted unanimously. The Mayor and Aldermen announced they would go into executive session to discuss Personnel Action Forms for Pay Adjustments in the Fire Department (5), Police Department (8), Water Maintenance Department (1), Landscape Department (1); Resignation in the TV23 (1) Discussion in the Street Department (1); Discussion - Blue Cross Blue Shield - Exception to Insurance Contract. The Mayor and Aldermen are now in executive session. Those present at the executive session were Mayor Flaggs, Alderman Thompson, Alderman Mayfield, Nancy Thomas - City Attorney, Walter W. Osborne, Jr. - City Clerk, Walterine Langford - Human Resource Director, Tasha W. Jordan - Deputy City Clerk, Brian Boykins - Mayor’s Administrative Assistant, Danitta Reed - Southward's Administrative Assistant. Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Personnel Matters: A. ID-16-0065 Pay Adjustments - Fire Department (5) On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve the Pay Adjustments for three (3) Firefighter I's at $8.70 per hour to Firefighter/Ambulance III's at $10.34 per hour, Firefighter/Ambulance IV at $11.00 per hour to Firefighter IV at $10.21 per hour, Firefighter/Ambulance V at $11.44 per hour to Firefighter V at $10.63 per hour in the Fire Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson B. ID-16-0066 Pay Adjustments - Police Department (8) On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve Pay Adjustments for Police Officer at $14.05 per hour to Police Officer/FTO at $14.80 per hour, Police Officer/FTO at $15.00 per hour to Police Officer at $14.25 per hour, Police Officer at $15.15 per hour to $15.35 per hour, Police Officer at $13.65 per hour to $14.80 per hour (education incentive pay), Police Officer at $15.70 per hour to Police Officer/FTO at $14.95 per hour, Police officer at $17.70 per hour to Police Officer/FTO at $18.45 per hour, Police Officer at $14.60 per hour to Police Officer/FTO at $13.85 per hour, Police Officer at $14.95 per hour to $15.70 per hour in the Police Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson C. ID-16-0067 Pay Adjustment - Water Maintenance Department (1) On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve the Pay Adjustment for Laborer at $7.25 per hour to $8.00 in the Water Maintenance Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson D. ID-16-0068 Pay Adjustment - Landscape Department (1) On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve Pay Adjustment for Laborer at $7.25 per hour to $8.00 per hour in the Landscape Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson E. ID-16-0069 Resignation - TV23 (1) On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to accept the Resignation from a Videographer in TV23. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson City of Vicksburg Page 4 Printed on 3/24/2016 Board of Mayor and Aldermen Minutes - Final-revised January 19, 2016 F. ID-16-0070 Discussion - Street Department (1) On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen held a discussion on a Concrete Finisher to allow him to return to work immediately in the Street Department. The motion was adopted unanimously by the following vote: concrete finisher Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson G. ID-16-0071 Discussion - Blue Cross Blue Shield - Exception to Insurance Contract On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen approved a discussion regarding a Mosquito Control Worker seeking an exception to the Blue Cross Blue Shield Insurance Contract. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Mayor Flaggs left the Board Meeting while in Executive Session. Alderman Thompson is now Mayor Pro-Tem Thompson. H, ID-16-0259 Come Out of Executive Session and Approve All Items Taken Up in Executive Session On motion of Mayro Pro-Tem Thompson, seconded by Alderman Mayfield, the Mayor and Alderman voted to Come Out of Executive Session and Approve All Items Taken Up in Executive Session. The motion was adopted unanimously by the following vote: Aye: 2- Alderman Mayfield, and Alderman Thompson Recused: 1- Mayor Flaggs Adjournment On motion of Alderman Mayfield, seconded by Mayor Pro-Tem Thompson, and unanimously passed, the Mayor and Alderman of the City of Vicksburg adjourned to meet 10 o’clock a.m., Monday, January 25, 2016, to take up and act upon any and all matters that may come before the Board. MAYOR PRO-TEM ATTEST: CITY CLERK Aye: 2- Alderman Mayfield, and Alderman Thompson City of Vicksburg Page 5 Printed on 3/24/2016